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HomeMy WebLinkAboutMinutes_Regular_2/13/2025 �D MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL FEBRUARY 13, 2025 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:01 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, and Council Member Jayson E. French. Council Member Brandon was absent. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Painter An invocation was offered followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice Mayor Sartory made a motion to approve the agenda as presented; seconded by Council Member French. Carried (4-0) PRESENTATION 1. Proclamation Proclaiming March as Let's Move Palm Beach County Month No one was in attendance, therefore the proclamation was not read into the record. 2. 1909 Foundation: Connecting Tequesta's Small Businesses to Entrepreneurial Resources - Monique Fabio Monique Fabio, Development Director for the 1909 Foundation provided an overview of the organization. She explained there was an opportunity for Tequesta businesses to hold a meet and greet event, and asked for the Village to promote the proposed event through any available means. She additionally asked for food and beverage contributions and a place to host. If successful, the foundation would like to explore future endeavors with the Village. Council Member French noted the entity needed resources to get to the next level and believed our local businesses also needed assistance. He asked Council to support the pop up event and encouraged supporting the Foundation through promotion on social media and in newsletters. Mr. French encouraged a partnership with the organization, although not necessarily funding at the present time. Council Member Painter agreed and was happy to support via social media and asked about the next step beyond the meet and greet. Ms. Fabio noted the goal was to bring more awareness to the small business community and the resources and opportunities available; as well as host quarterly foundation workshops. She confirmed the Foundation was located in West Palm Beach but noted that Village businesses could travel to the southern location and offer support to those local entrepreneurs as well. Vice-Mayor Sartory agreed and supported the partnership. Mayor Young agreed and asked if the foundation could coordinate with the Chamber of Commerce as she felt it was a better avenue for promotion. Ms. Fabio stated that it could be a combined effort. Attorney Davis suggested meeting with Manager Allen to fully understand the ask and then bring it back to Council for formal action. CONSENT AGENDA MOTION: Council Member French made a motion to approve the consent agenda as presented; Council Member Painter seconded the motion. Carried - (4-0) 3. MINUTES: December 12, 2024 Regular 4. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordi-nance we are presenting the following agreements, proposals, commitments and memo-randum of understanding to Council.) A. Wynn and Sons Environmental Construction Co. LLC., $18,906.00 B. Mock Roos & Associates, Inc., $5,000.00 C. Agreement with THEY improv LLC., $4,500.00 5. Consider approval for this Special Event application for an annual July 4, 2025 four-mile running race by Believe With Me, a registered Florida Not-For-Profit Corporation, to take place at Constitution Park. The event is to be held on Friday July 4, 2025 from 7:00 a.m. - 10:00 a.m. No alcohol will be served. The projected number of attendees for the event is 1500. The purpose of the event is to honor families of fallen soldiers and all proceeds will directly benefit families that have lost a loved one in the line of service. 6. RESOLUTION NO. 07-25 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 7. RESOLUTION NO. 05-25, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING AND ADOPTING THE 2024 REVISED PALM BEACH COUNTY LOCAL MITIGATION STRATEGY PLAN; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 8. Consider Approval of the Annual Report of the Village Infrastructure Surtax Citizen Oversight Committee 9. Consider Approval of an Agreement for Mobility Plan Consulting Services from Kittelson & Associates, Inc for the Amount of$50,098.00. 10. Consider Approval of Hinterland Group Inc. Proposal for FY25 Stormwater Drainage Pipe Lining Repairs for$69,966 11. Consider Approval of Johnson-Davis, Inc. Proposal to Replace Three Broken Water Distribution Main Valves for$74,857 12. Consider Approval of Big Fun Inc. Quote and Invoice for $69,975.00 for Tequesta Fest Rides, Games, and Associated Costs END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Harold Taylor of Chapel Court wished everyone a Happy Valentine's Day. COMMUNICATIONS FROM COUNCIL Council Member French suggested a paddle board or kayak ramp be placed at Jackson Park in unincorporated Palm Beach County, off of Riverside Drive. He had met with Palm Beach County (PBC) representatives who advised it was a passive park with no intentions of changing. He attended the Chamber Economic Meeting and watched a presentation by Discover Palm Beaches. Council Member French tasked them with providing a more local to the Village event. Vice-Mayor Sartory commented on Palm Beach County Legislative Days in March and advised 9% of the legislature was here in Palm Beach County. He felt collaborating with Dade and Broward Counties could bring it to 40% , and stressed that advocating on behalf of the Village was important. STANDING REPORTS Village Attorney Attorney Davis provided an update on the Form 6 litigation and noted that there had been no movement on the topic since November of 2024. Village Manager 13. Village Manager Standing Report Manager Allen reported the Village had just received approval for a $4.5 million dollar drinking water State revolving loan fund for Beach Road Phase 2. Village Hall would be closed Monday, February 17th for Presidents Day. The Environmental Advisory Committee (EAC) would host a public meeting on March 4th at the Village Recreation Center regarding Living Shorelines. Upcoming meetings were the March 3rd Workshop and the March 7th Strategic Planning Workshop. Police Department Police Chief Gus Medina reminded Council of the upcoming Firearms class, Explorers Meeting, Explorer moving on to the Police Academy, American Legion Award for Corporal , Lieutenant Smolen retirement event, mock assessment re-accreditation, and E-bike safety education via social media and police engagement within the Village. Fire Department 14. Fire Department Standing Report Fire Chief McLoughlin thanked everyone for their engagement with the recent Transition Ceremony, and reported on meeting with company officers,( working through rank and file) as well as with department heads. He recently started attending the Palm Beach County Fire Chief meetings and began working on the 4 Pillars of the Fire Department: operational expertise, training and relevant training, community commitment (unparalleled), and prevention and community risk reduction. Chief McLoughlin was interested in starting up a SERT (Community Emergency Response ) Team that could assist with emergency and special events. UTILITIES 15. Utilities Department Update Utility Director Marjorie Craig was happy to report that the Beach Road Phase 2 Project had been funded and would be moving forward with an agreement for Council approval. The Village Water Treatment Plant was planning to go out to bid on the filter media replacement components. Additionally, the water plant efficiencies and safety component was awaiting the Department of Environmental Protection (DEP) agreement signature. Also, the final paperwork for the vulnerability assessment reimbursement had been submitted, and the Water Main #1 sign had been removed with the completion of the project coming soon. Director Craig was excited to introduce her Deputy Director, Allyson Felsburg, who had already been a tremendous help. Ms. Felsburg thanked Council and noted she was excited about the future and upcoming projects and added that Village staff had been amazing during her onboarding. REGULAR AGENDA OLD BUSINESS - None NEW BUSINESS 16. SEU 1-24: Application from Nate Albers for a Special Exception Use approval pursuant to Section 78-178(d) of the Village of Tequesta Code of Ordinances. The Applicant is requesting Special Exception Use Approval for a 6,350 sf "private museum" within the C-3 General Commercial Zoning District. The subject property is located at 358 Cypress Drive. Attorney Davis noted items numbered 17 and 18 were related and deemed them quasi judicial; as such he swore in 8 meeting attendees. Council disclosed ex parte communications as several had met with Mr. Hearing and Mr. Alvers to talk about the site and had also been to the site individually. Mr. Jay Hubsch, Community Director advised the presentations would be combined and provided a history, mentioning former code violations, an approved zoning text amendment, and proposed elevations. The project did not need to provide civic open space as it did not expand the existing site greater than 20%. Additionally, the overlay did not apply due to the submission date and lack of impact on the property. He reviewed the criteria, presented the site plan and commented on the landscaping buffer along the railroad. The Development Review Committee met and there were proposed conditions including examples of Florida friendly landscaping. Mr. Hubsch reviewed the conditions of approval and noted the Planning and Zoning Board (P&Z) had met on December 16, 2024 and voted 5-0 to approve the plan with the staffs nine proposed conditions. Mr. Donaldson Hearing, of Cotleur and Hearing introduced his team. He reminded Council that the site had been cleaned up from its former state of being a dilapidated building with no maintenance performed in over 50 years. He was hopeful this would be the beginning of corridor enhancement and redevelopment on Cypress Drive. Mr. Hearing mentioned several improvements to the site/area included: remediated code violations, landscaping, parking, lighting, building rehabilitation, special event space, functional space for the community, exfiltration ditch maintenance, enhanced median landscape, Linear Park enhancements, hurricane and security camera upgrades. All aspects of the plan met the Village Code and the Village Comprehensive Plan. Additionally, the site plan criteria and special exception use criteria had been met as well. He believed the new site would only impact the Village in a positive manner in increasing property values and beautifying the area. Council Member Painter was pleased with all of the improvements and was hopeful more improvement to the Cypress Drive area would be forthcoming. Council Member French felt the indirect benefit would hold significant value to residents. Vice-Mayor Sartory noted the Village was losing commercial and industrial space and noted another similar use was not allowed within 1000 feet. However, he understood there was plenty of vacant space available for other potential businesses in the area. Mayor Young thanked them for their investment in the Village and noted she was not initially in favor due to taking away from limited commercial, however, with the current criteria she supported the special exception use. MOTION: Vice-Mayor Sartory made a motion to approve SEU 1-24; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 17. SPM-5-24: Application from Nate Albers for a Site Plan Modification for renovations to an existing 6,350 square foot building, and surrounding landscaping, in the C-3 General Commercial Zoning District Mayor Young had concerns regarding front window privacy and possible fuel storage. It was revealed that only the side doors, behind a security fence would have visibility to the museum space. Screening (interior privacy screening) on the side doors could be added for enhanced privacy into the back area of the building. Fuel storage was addressed and it was clarified there would only be fuel in the cars located on the property, and no fuel would be stored in containers. MOTION: Council Member Painter made a motion to approve SPM 5-24 which included 9 staff conditions and interior privacy screening on side windows; Council Member French seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 18. ORDINANCE 04-25, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION; BY AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT A, THE GENERAL EMPLOYEES' PENSION TRUST FUND, SECTION 11, OPTIONAL FORMS OF BENEFITS; BY AMENDING SYBSECION 1 TO PROVIDE FOR A 75% OPTIONAL FORM OF BENEFIT, PROVIDING FOR A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney David read the title of Ordinance 4-25 into the record. Manager Allen noted the General Employee Pension Board supported the modification and there was no objection from staff or legal. MOTION: Council Member French made a motion Motion to approve Ordinance 04-25 Amending the General Employees' Pension Trust Fund. Vice-Mayor Sartory seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 19. ORDINANCE NO. 01-25, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE TEQUESTA CODE OF ORDINANCES AT CHAPTER 30. ENVIRONMENTAL CONTROL. ARTICLE X. NOISE. SEC. 30-361. PROHIBITED NOISE GENERALLY. TO REVISE THE PERMISSIBLE HOURS FOR CONSTRUCTION AND OTHER NOISE GENERATING ACTIVITY ON SATURDAYS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 30. ENVIRONMENTAL CONTROL. ARTICLE X. NOISE. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title of Ordinance 01-25 into the record. Mr. Wayne Cameron, Building Director, reviewed the Saturday construction hours time change which would allow work to be performed between the hours of 8 AM and 5 PM, along with vibration monitoring. MOTION: Vice-Mayor Sartory made a motion to approve Ordinance 01-25; Council Member French seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 20. Consider Approval of Resolution 04-25 Village Of Tequesta Legislative Priorities. Mr. Allen reviewed the legislative priorities as previously discussed at a prior Workshop Meeting and asked Council if they would like to approve. MOTION: Vice-Mayor Sartory made a motion to approve Resolution 04-25; Council Member French seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). ANY OTHER MATTERS There were none. ADJOURNMENT The meeting was adjourned at 7:09 PM MOTION: Council Member French made a motion to adjourn the meeting at 7:09 PM; seconded by Vice Mayor Sartory. Carried 4-0 Respectfully submitted, Y)(k �Az)W-- Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.