HomeMy WebLinkAboutAgreement_Water Service_4/10/2025_Mock Roos and AssociatesSTAFF MEMO
Date: March 27, 2025
To: Jeremy Allen, Village Manager
From: Marjorie G Craig, PE, Director, Utilities Department
Re: Consider Approval of Mock Roos and Associates (MRA) Work Authorization for Surficial
Aquifer Well 19 Replacement – Final Design and Bid Phase Services for a Total Not to
Exceed $21,000
The Village of Tequesta (Village) Utilities Department (UD) recommends approval of a work
authorization (WA) with Mock Roos and Associates (MRA) for the final design and bid phase services for
the replacement of surficial aquifer (SA) well 19 (SA Well 19 Replacement), with a total not to exceed
$21,000. The SA Well 19 project is 99% designed, permits are in place, and it was scheduled to be bid in
FY22. Due to the implementation of the capital charge in 2023, we can now fund it as a pay-go project.
SA Well 19 was one of the wells recommended for replacement in the July 2020 “Wellfield Condition
Assessment” report and needs to be replaced due to the deterioration of its mechanical components
and piping, to preserve its production capacity and capabilities. The wellhead and equipment are heavily
corroded and do not meet current regulatory requirements. It is located at Tequesta Park and is one of
three wells that have an access vault for the mechanical components below ground, making
maintenance more difficult and time-consuming, and increasing the susceptibility to bacteriological
failures during lab testing.
The well was constructed in 1975, demonstrating a lifespan of 50 years to date, which is comparable to
the average lifespan of wells, typically ranging from 20 to 50 years. Well longevity varies depending on
many factors and can last far longer, especially when proper mechanical equipment and components
are in place and regular maintenance is conducted.
SA well 19 is part of the Village’s system of 11 surficial aquifer wells, as permitted in our water use
permit (WUP) No. 50-00046-W, issued by the South Florida Water Management District (SFWMD). Our
SFWMD WUP allows for the withdrawal of 401 million gallons (MG) per year from the surficial aquifer.
At the March 3, 2025, Village Council workshop, the UD presented its updated financial projections,
provided by the Village’s Finance Department, which showed that implementing the 2023 capital charge
as a part of the rate increase has allowed us to catch up financially in revenues. Based on this, the UD is
prepared to proceed with two additional capital projects on a cash basis. The new recommended project
schedule includes moving the SA Well 19 Replacement project and WM#1 Tequesta Dr. water main
replacement forward this year, which were deferred in 2022 due to lack of funding.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk’s Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
The projected schedule for this project is outlined below:
Finalize 99% design to 100%: mid-April
Bid Project: late April 2025
Award Project: June 2025
Issue Notice to Proceed: late June 2025
Complete Project: February/ March 2026
MRA has a master agreement with the Village through the Consultant’s Competitive Negotiations Act
(CCNA), FS287.055, approved on September 10, 2020. The UD has ongoing projects and activities that
require general engineering expertise throughout the year. As part of its CCNA continuing services
agreement, MRA has been hired to provide general engineering services as needed. The CCNA requires
public agencies to select professional service firms based on qualifications.
Please see the attached scope of services for more details. The work authorization will be funded by the
Water Fund account for engineering services.
WATER FUND - Account 401-411-531.302-Renewal & Replacement Services
Budgeted amount: $317,975
Available amount: $171,553
Amount of this proposal: $ 21,000
Amount of another proposal on this agenda (WM#1): $ 11,665
___________________________________________________________________
Total Remaining: $ 138,888
Page 2 of 2
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VILLAGEOF TEQUESTA
WellSA19Replacement-FinalDesignand Bid Phase
CompensationFeeBreakdown
Labor Classification
Line Total
TaskTask Description
Senior Project SeniorProjectSr. Admin.
Subconsultant
ManagerEngineerEngineer IIIAssistant
1Final Design Phase Services$15,750.00
Site visit, conditions review442$1,490
Update drawings, codes review88$2,720
Cost estimate preparation28$1,670
Technical specifications, bid documents1818$6,120
Subconsultant coordination2$3,400$3,750
2Bidding Phase Services$4,714.00
Pre-bid meeting attendance442$1,314$2,744
Respond to bidder questions42$830
Bidder evaluation, award recommendation242$1,140
Labor Total Hours4442484,71420,464
Labor Hourly Billing Rate$175.00$165.00$150.00$65.00
Labor Individual Totals$7,700.00$6,930.00$600.00$520.00$4,714.00$20,464
Evaluation and Reporting Services$20,464.00
Reimbursable
$536.00
Project Total$21,000.00
individual task estimates.
3/10/2025
Mock, Roos and Associates, Inc.
F:\\_PROPOSALS\\tequ\\C5013.00_Well No. 19 Replacement - Design and Bid\\20230310_Proposal -DPS & BPS
PUBLIC RECORDS. In accordance with Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, CƌƚƩźķğ {ƷğƷǒƷĻƭ. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, wit
pursuant to Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, and other penalties under Sec. 119.10, CƌƚƩźķğ
{ƷğƷǒƷĻƭ. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
cust
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
lmcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
to comply with the requirements of Title II of the
by ensuring that the Con
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all \[ agreement /bid documents and specifications\], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/