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HomeMy WebLinkAboutAgreement_General_4/10/2025_Kimley Horn Kimley>>> Horn 4.1.25 VILLAGE OF TEQUESTA PROFESSIONAL SERVICES WORK AUTHORIZATION TEQUESTA PARK— DESIGN SERVICES This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth herein and is issued pursuant to The Professional Engineering Services Agreement, between the Village of Tequesta ("Client" or "Village") and Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant'), dated September 10, 2020 ("Agreement"). All terms and conditions of said Agreement are hereby incorporated and made part of this Work Authorization. PROJECT UNDERSTANDING The Village has requested that Kimley-Horn prepare refined site designs, 100% plans and provide limited permitting services for the Tequesta Park project located at 19851 SE County Line Rd,Jupiter, FL 33469. The property is owned by the State of Florida and is located in unincorporated Martin County. The park is developed under a July 26, 2005 lease between the State of Florida and Village, the terms of which allow for the development of this park. A plan prepared by NZ Consultants, dated May 12, 2022 is the latest concept approved by the Village for integrating new recreation elements into the existing park site: 1 `ti 1 • i to� - — ;« s s. ,�`� CCllE4"Y C1yt3tC`tA?iY AT KIN 477 South Rosemary Ave,Suite 215 West Palm Beach FL 33401 • i•i 1'i+0 Kim ley))) Horn Page 2 As depicted in this concept, the proposed program consists of the following: Existing elements to be retained: • Parking lot and park entrance ■ Caretaker buildings ■ Dog park ■ Girl Scout building ■ Two Tennis and six pickleball courts ■ Two Basketball courts • Well sites for the public water supply Two Ballfields (300' and 200'): lighted with a partially skinned infield, fenced backstops, outfield fencing, foul poles, scoreboards, dugouts, and bleachers for spectators. Concession Building: to serve the ballfields, -600 SF building is depicted Large picnic pavilion: -4,000 SF pavilion with picnic tables, grills, etc Shaded Playground: -5,000 SF playground with shade sails, incorporating a variety of play features, safety surfacing, signage, seating, and perimeter seating areas. Multi-use field: a small multi-use field is identified, at approximately 320'x 180', assumed to be designed for informal play. Splash Pad area: --1000 SF splash pad with shade features, picnic shelters, and required fencing, pump systems, and paved seating spaces surrounding. Exact size of splash pad will ultimately be determined through design development in Task 2. Restroom Building: required to serve the splash pad, -600 SF building is depicted Paved plaza: a paved plaza is proposed to connect various elements and provide pedestrian access from the parking lot to the ballfields. Approx 500' long X 30'wide. Community Garden: depicted near the Girl Scout building Various picnic shelters: small shelters distributed throughout the site, -200 SF each Trail network improvements: potential for solar lighting and rest nodes In a scoping meeting with the Village Manager and Parks and Recreation Director on 8/20/24, it was discussed that the concept design will require further development,to be prepared as a part of this scope of services: Additional Pickleball with less volleyball and/or renovate an existing tennis court to pickleball Potentially covering the pickleball courts with a shade structure Determining parking needs and potential expansion of existing parking on site • Eliminating the caretaker buildings and adding a maintenance building/area. • Modifications to the site design to address constructability, safety, security, and functionality PROJECT ASSUMPTIONS This scope of services assumes the following: • The Village will use the plans prepared under this agreement for for use in coordination with the State and for seeking funding for the project, as well as bidding the project. Plans prepared under this agreement will require completing permitting services for the designs to be ready for construction. • The Client desires a design development phase to better define the park design with proper scale for constructability, functionality, and to address other needs for the site. Kimley>)> Horn Page 3 Kimley-Horn will work with a pre-engineered building designer for the concession and restroom buildings, as well as a maintenance building. Floor plans, elevations, and budgeting will be prepared under this scope of services. Structural engineering and MEP engineering services for these buildings are assumed to be required for 100% plans and will not be provided as a part of this scope of services. • All open-air shelters (picnic shelters and coverings over pickleball courts)will be designed in coordination with a pre-engineered shelter design vendor and will be developed as component elements. Final structural design, including foundation design, are assumed to be required for 100% plans and will not be provided as a part of this scope of services. • The project improvements will require the Consultant to submit plans to Martin County through a Site Plan approval process. Variances or development waivers are not anticipated to be required. If variances or development waivers are needed to approve the project, a project amendment will be required. Client will pay all permit fees. • Public parks and recreation areas are allowed by County code and are identified as a permitted use. No rezoning services are required. • It is understood that if sufficient stormwater treatment and attenuation area is not provided in the current concept, modifications will be required to accommodate the necessary treatment and attenuation capacity. • It is anticipated that an onsite water and fire distribution system will be required and will need to be designed to meet the demands of the development. • If significant modifications are made to the design after the initial site plan application is made, an amendment will be required. • Bid phase services and the preparation of a specification manual are assumed to be required for 100% plans deliverables, and will not be provided as a part of this scope of services. • Construction phase services are not provided as a part of this scope of services • Maintenance of Traffic(MOT)and dewatering plans, if required, will be provided by the Contractor or others. • Security system design services are limited. It is anticipated that the Consultant will collaborate with the Client and Client's security system vendor, resulting in a sketch of desired security equipment layout. Using this layout, conduit plans will be prepared by Kimley-Horn for installation by the selected contractor. Security system equipment is assumed to be selected by the Village and specified by the Client's security system vendor. • Splash pad, playground, and shade sail design services are limited to coordination with vendors for specification of the equipment, as well as preliminary drawings. Fully engineered splash pad, playground, and shade sail drawings and permit submittals related to the splash pad, playground, and shade sail(s)are assumed to be required for 100% plans and will not be provided as a part of this scope of services. • Off-site utility main extensions or off-site roadway improvements are not anticipated and services for the design of such are excluded from this agreement. Those services can be provided by the Consultant with a project amendment. It is our understanding that the Village will contract directly with for site survey services and geotechnical services, as well as for professional environmental permitting services. These services are required for the project, but are not included in this agreement. Kimley-Horn will self-perform civil engineering, site permitting services, site electrical engineering, traffic engineering, and landscape architectural services. 1477 South Rosemary Ave,Suite 215 West Palm Beach FL 33401 :•� �:•: Kim ley))) Horn Page 4 Scope of Services The following services are proposed: TASK 1 - DESIGN DEVELOPMENT Using the approved masterplan as a guide, Kimley-Horn will further develop designs for the following: Potential parking and vehicular circulation modifications N Potential site modifications, such as relocating the dog park, eliminating the caretaker buildings, etc. Playground with shade features Group Pavilion Splash Pad Site furnishings Lighting features Pickleball area with covering/roof Baseball/softball facility and multi-purpose field. For this task,the Consultant will provide the following services: • Project kick-off meeting with the Client • Preparation of conceptual plan view designs for the above-listed elements. Conceptual designs will be presented as line drawings, drawn to scale. Drawings presented to Client will be black and white or with colors, along with representative images in support of design elements. Up to three concepts will be prepared for the site. • Consultant will present concepts to Client for feedback and direction. It is anticipated that meetings with Village Manager's office and Council members will be required to determine conceptual design direction. Consultant will attend up to three in-person meetings to present concepts. ■ Concept designs will be revised based on feedback received and a final concept design package will be prepared, with plan views and supporting renderings to support the designs. ■ Consultant will present the final concept design package to Village Manager's office, Client, and Village Council. Deliverables for this task: ■ Conceptual design drawings for Village presentation, as well as iterative PDFs for input between meetings. Rough draft renderings will be prepared for review during meeting. ■ Final concept package of plan view renderings and supporting renderings/images TASK 2 - MARTIN COUNTY SITE PLAN PACKAGE Kimley-Horn will refine the conceptual design and prepare the site plan application package for submittal to Martin County with preliminary engineering design, architectural elevations and floorplans, preliminary site lighting, and landscape design. This Preliminary design will be based upon the Client approved conceptual design per Task 2.Approval of the conceptual design is assumed to be within the limits agreed Ki m ey)>> Horn Page 5 upon in the project schedule. Any modifications to the conceptual design after Task 3 have been initiated will require a project amendment. During this task, Kimley-Horn will perform the following: Contact utility owners and request readily available information depicting the locations and configuration of existing utilities within the project area. Make the site plan application to Martin County Attend one joint workshop meeting with County staff to review the application. m Identify Martin County design-related ordinances. Prepare plans per the Martin County's site plan review requirements, consisting of the following: Site Plan will consist of the proposed improvements and begin to develop data tables for City submittals. Preliminary Paving and Drainage Plans will show proposed improvements to the existing site drainage and will provide minimal grading for the parking area to show direction of flow. The plans will also provide grading for the proposed park amenities to include ADA requirements and will include drainage details. Preliminary Utility Plans to show general locations of water and sewer service for the proposed building and bathroom facilities and proposed site water fountains. Preliminary Signing and Marking Plans to show proposed site signage and striping for access to the parking lot.Typical details will be provided, as required for City submittals. Tree Disposition plans showing trees to remain, protected and removed. Planting plans for proposed improvement areas will delineate plant material, plant quantities, plant schedules, specifications and project-specific planting details, including code required planting calculations. Irrigation plans showing schematic coverage and proposed source. Hardscape plans based on Client design input gathered during the Conceptual Design Task. Kimley-Horn will prepare limited detailing for exterior elements, specialty pavernent treatments, and finishes. Preliminary Site Electrical Plans for proposed improvement areas will diagram the electrical service and lighting for the proposed parking lot and service to the proposed restroom building. Architectural plans to show floor plans and elevations of the proposed buildings. Detailed scope as outlined in Task 7. Attendance at one public hearing, if required by Martin County. All permitting fees (as applicable)will be the responsibility of the Client. TASK 2.1: TRAFFIC IMPACT STUDY Kimley-Horn will prepare a traffic impact study for the proposed plan of development.As part of this task, Kimley-Horn will perform the following services: ® South477 i �:t: Kirn ey)>> Horn Page 6 Attendance at up to two meetings with either Palm Beach or Martin County. Trip generation calculations for the existing park and proposed park uses based on rates and equations published by the Institute of Transportation Engineers (ITE) Collect PM peak hour counts at up to two (2) intersections, if needed. Apply FDOT peak season adjustment factors to the raw count data. Apply historical growth rates in the area to adjust existing year counts to Future Background conditions without project traffic (Year 2029). ® Calculate the anticipated trip generation potential for the new proposed plan of development on a weekday PM peak hour basis. Distribute the project trips based on the local roadway characteristics and complementary land uses in the area. Calculate Future Total (Year 2029)traffic volumes by adding net new project traffic to Future Background traffic. a Conduct an operational analysis at up to two (2) intersections for Existing, Future Background, and Future Total conditions using software based on the Highway Capacity Manual. Provide mitigation suggestions, if applicable, for roadways or intersections which are not projected to meet level of service (LOS)standards. The findings of this task will be summarized in a written traffic report. Relevant tables, figures and data summaries will be prepared and included in the report. Up to five hard copies and one digital copy of the report (PDF format) will be provided for Client use. Up to one round of reasonable comments will be included as part of this task. Should additional data collection or additional intersection analysis be required,this will be performed as additional services. TASK 3 - 90% PLANS AND DESIGN Consultant will prepare 90% Plans based on the approved site plan package prepared under Task 3. Plans prepared under this task shall be comprised of drawings that establish, in detail, the quality levels of the materials and systems required for the project. This task assumes a progress submittal at approximately 60%design and a submittal at 90%for Client's use. • Drawings: Kimley-Horn shall submit to the City for review and comment drawings from applicable disciplines. These shall include civil, architectural, electrical, structural, and landscape architectural, assuming the following: ■ Cover Sheet ■ General Notes ■ Site Survey ■ Demolition Plans ■ Stormwater Pollution Prevention Plans (SWPPP) ■ Site Plan for proposed improvement areas will delineate the site program elements as described in the Project Understanding. ■ Paving and Drainage Plans will show proposed improvements to the existing site drainage and will provide grading for the parking area. The plans will also provide grading for the proposed park amenities to include ADA requirements and will include drainage details. Kim ey)))Horn Page 7 ■ Utility Plans to show water and sewer service for the building addition, proposed bathroom facilities, and any proposed site water fountains. Coordinate and define easements if required as part of the project. ■ Signing and Marking Plans to show proposed site signage and striping for the proposed access to the parking lot.The plans will also provide signing and marking details. ■ Hardscape plans, details, and specifications for all recreation program elements ■ Horizontal Control Plans in support of the site design/hardscape design. ■ Site Structural Plans ■ Site Structural Details ■ Splash Pad Plans as coordinated with vendor ■ Splash Pad details as provided by vendor ■ Planting Plans details, and specifications ■ Irrigation plans, details and specifications to describe connection to the existing irrigation system, pipe sizes, equipment schedules, ■ Site Electrical Plan for main service to site, sub-services to buildings and all amenities, as well as conduit design for future on-property fiber optic network and security systems. ■ Site Photometric Plan for pedestrian and vehicular lighting ■ Site Electrical Details ■ Site Electrical Diagrams ■ Site Electrical Panel Schedules ■ Pre-engineered Building Plans as provided by vendor ■ Pre-engineered Building Details as provided by vendor TASK 4 — LIMITED PERMITTING SERVICES Permit Coordination Kimley-Horn will attend pre-application meetings, prepare and submit applications, supporting documents and plans for review by the following agencies: ■ SFWMD ERP (stormwater) Permit. ■ SFWMD Consumptive Water Use for Irrigation. ■ FDEP NPDES Notice of Intent. ■ Martin County—preliminary construction permitting No other agency approvals are anticipated or included in this scope of services other than those identified above. The consultant will hold pre-application meetings with all noted above and prepare designs in accordance with preliminary comments received. Comments will be received and incorporated into designs, clearing as many comments as possible without a contractor on board. Minimal permitting services will be required once the contract has been awarded to a contractor. TASK 5 — 100% PLANS Consultant will prepare 100% Plans in response to Client feedback and permitting revisions required under Tasks 3 and 4. Plans prepared under this task shall be comprised of drawings that establish, in detail, the quality levels of the materials and systems required for the project. • Drawings: Kimley-Horn shall submit to the City for review and comment drawings from applicable disciplines. These shall include civil, architectural, electrical, structural, and landscape architectural, assuming required updates to plan sheets listed under Task 3. Kim ear>>>Horn Page 8 TASK 6 - CLIENT COORDINATION AND PROJECT MANAGEMENT The Consultant will provide the following Client coordination and project management services related to initiating, planning, executing, controlling, and administrative functions of the Project: Up to sixteen meetings with Client during design (6 face-to-face, 10 conference calls) w Contract management and sub-contract management Accounting and monthly invoicing Project schedule management Deliverables and submittals coordination Client service coordination ADDITIONAL SERVICES Any services not specifically provided for in the above scope will require a project amendment. Additional services we can provide include, but are not limited to, the following: 4 Bid phase and construction phase services. LEED related design and certification services Structural engineering and/or MEP services Custom architectural design for shelters and/or buildings. Major redesign effort due to change in overall project scope, budget, or programming after completion of Task 2 W Professional Environmental Services Survey Services Geotechnical Services • Off-site utility design o Off-site roadway improvement design services Information Supplied by the Client The following information, upon which the Kimley-Horn may rely, will be provided to Kimley-Horn and Associates, Inc. by the Client or its representatives: Legal documentation including warranty deed, lease, legal description of parcel(s) Access to the site Remainder of page intentionally blank. Kim ey>>>Horn Page 9 Fee and Expenses Kimley-Horn will perform the services in Tasks 1-6 for the total lump sum labor fee below, inclusive of expenses (see below). Individual task amounts are informational only. All permitting, application, and similar project fees will be paid directly by the Client. Task 1 Design Development $ 45.130 Task 2 Martin County Site Plan Package $ 175,495 Task 2.1 Traffic Impact Study $ 8,620 Task 3 90% Construction Documents $ 164,525 Task 4 Limited Permitting Services $ 30,280 Task 5 100% Plans $ 46,735 Task 6 Project Management and CMAR Coordination $ 28,970 Total Lump Sum Labor Fee $499,755 Closure In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the attached Standard Provisions,which are incorporated by reference. As used in the Standard Provisions, "Consultant" shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to Village of Tequesta. If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute both copies of this Agreement in the spaces provided below, retain one copy,and return the other to us. We will commence services only after we have received a fully-executed agreement. Fees and times stated in this Agreement are valid for sixty (60) days after the date of this letter. Accepted by: Village of Tequesta Kimley-Horn and Associates, Inc. Molly You ,Villa ayor Christop r W. Heggen, P.E, .Vice President Date: '—�O ` Date: w 00' . Jonathan Haigh, PLA.. ASLA Project Manager