HomeMy WebLinkAboutDocumentation_Regular_Tab 05_5/8/2025 Agenda Item #5.
Regular Council
STAFF MEMO
�,lti S
m
Meeting: Regular Council - May 08 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
190W
Consider Approval of Contracts Signed by the Manager Under $25,000 (Per Village Ordi-nance we
are presenting the following agreements, proposals, commitments and memo-randum of
understanding to Council.) A. MCCi, LLC Agreement, $2,975.41. B. SA Recycling, LLC Agreement,
$1,500.00 in Revenue.
Consider Approval of Contracts Signed by the Manager Under $25,000 (Per Village Ordi-nance we
are presenting the following agreements, proposals, commitments and memo-randum of
understanding to Council.)
A. MCCi, LLC Agreement, $2,975.41.
B. SA Recycling, LLC Agreement, $1,500.00 in Revenue.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
• - A •
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
MCCI LLC Agreement v2
SA Recycling Renewal NTF
Page 25 of 496
Agenda Item #5.
SCANNING ORDER
Quote 35620 (the "Order") is entered into as of AS ("Order Effective Date"), by and between MCCi and Client and is hereby
incorporated into the Master Agreement and made a part thereof. If there is any conflict between a provision of the Master Agreement and this
Order,the Master Agreement will control.Any capitalized terms not otherwise defined herein shall have the meaning set forth in the Master
Agreement.This Order supersedes any previous quote or proposals received.
IN WITNESS WHEREOF,the Parties hereto have caused this Order to be executed by their respective duly authorized representatives as of the
Order Effective Date.
MCCi,LLC("MCCiill) THE VILLAGE OF TEQUESTA("Client"}
E m�'p Aurio
Signed: on 202;( GMT Signed:
Name: Victor D'Aurio Name:
dft44
Chief Operating Officer
Title:
Date: April 08, 2025 Date: t4
�' �` '
Order- MLA version 2021.08 Pagel of
Page 26 of 496
Agenda Item #5.
PROJECT SCOPE
GENERAL DESCRIPTION
.........................................................................-......................... .....................-................................................... ............................................................................... ........................... ..........
DOCUMENT 16MM Roll film,35MM Fiche,3....................................................................................................................................................5mm Roll film
DEPARTMENT Various
DocuMENT TYPES Minutes, Permits, Contracts, HR Files
D o '•LL/FICHE COUNT 1 -35mm Roll
19-16mm Rolls
20-341.11.15mm Fiche
COUNT .......................IMAGE 800-35mm Roll Film Images
52,250- 16mm Roll Film Images
70-35mm Fiche Images
PER 800 images per 35mm roll
D• ' • 3.5 images per 35mm fiche
..2,750 ima.............ges per.........1,6,m.m...... ro...........11........... ._ __ �........_.................._.
DOCUMENT PREPARATION
---------------*****...................*'***'*"*......................***'*'***...........................*....................... ..........................................................................................................................................................................................................**"*........................*******...........
CURRENT STORAGE •D Film was stored in a box at the State Archives in Tallahassee
CONDITIONS OF D• Film has been..................store........d in...........climate contro..........................................11-1-1-1,1-1lled environment-----------
......................an..........d is in good condition.
IMAGE PROCESSING & INDEXING
............... ..................................................-11-11-111-1111111-.....................*-------------------.................I--------------------- ......................
DPI • •• 300 DPI, Black&.............................1--l"White
..........................................NUMBER OF D D U..............p to 1 Field
DocuMENT NAMING Roll Number and Name
• • Title on top..................................................of Fiche
----------- .......................... ............. ............................................................... ..................
FIELDS • BE D D Roll Number and Name
.................................... ....... ..Title_on top of Fiche..........................................................................................._.
OPTICAL CHARACTER Not Included
RECOGNITION
IMAGE OUTPUT
........... .7-11-111-11-111-11-............. .............. ................----------------11................... ................. .................. ---------------11-11-1111-1.....................--..........................
DELIVERY METHOD Secure FTP Transfer
----------
...................................................-.......................... ....................................................... ................................................................................................................................... ......................................................................
OUTPUT TYPE Laserfiche Briefcase TIFF/PDFs
MATERIAL HANDLING
LOGISTICS ---------- ..................................*111*11111111111111111*1111",,r,r....... .......-.............. ....................... .......-....................................................... .............-1111-1-11.......--r......
SHIPPING MCCi has..........the.............,........box and will ship insured to......our microfilm imagi................................................................................ng partner.
................____ ............................I-1-.............. .................
SHIPPING&DELIVERY MCCi has the bo........11-1-11..........................x an.....................d will ship.....................................-.1....................
insured to our microfilm imaging partner.
...............11-11111111-............................111.1................................11-..........................................................................................................................................
PHYSICAL DOCUMENTS Secure Destruction
The Scope above has been pro vide dand/or confirmed by Client. Both Parties agree that the estimated Pricing defined
herein is based on the Project Scope and the following assumptions, if documents are not as initially represented,
additions/charges will app/y. MCCi will call for authorization to proceed with the project.
Order- MLA version 2021.08 Page 2 of 9
Page 27 of 496
Agenda Item #5.
MILESTONES, TASKS & DELIVERABLES
............ ......
--------------- ---- - ---------------------------------------------------------------------------------------------------------------------.........
F��ii. , . , .
Tasks:
Client's MCCi salesperson will set up a project kickoff call. Curing the kickoff call,the MCCi
team will walk Client through the project scope and contract. Requirements, timeline,
pickup and delivery, and other project specifics will be discussed with Client.
Client Deliverables.
All documents will be boxed and securely closed.
Boxes wil I not exceed 40 1 bs each
Boxes will need to be 95%filled or less
Boxes will need to be accessible without the use of stairs
Boxes will need to be clearly labeled
Boxes will only contain one document type per box
Items that do not need to be converted are removed from the boxes
Client will furnish MCG with all hardcopyleIectronic documents for its use in preparing
the document imaging project for conversion
Assumptions:
MCCi may utilize Basecamp to communicate with Client on a regular basis about project
progress, issues, etc.
MCCi may not conduct Client kickoff for continuations of existing projects).
Tasks.•
Once Client documents are brought into MCCi facility and reviewed,the MCG team will scan
a sample of Client's documents. MCG will select settings based on the Project scope, and
to make sure Client's documents are being digitized in a manner that preserves as much
detail, clarity, and quality as possible.
MCCi will deliver these sample scans to Client electronically for review. once Client agrees
that the sample scan quality is satisfactory,the MCCi team will proceed with the rest of the
project.
{ Client Deliverables:
Client will need to approve or deny image quality samples within two (2) business days of
electronic delivery. Delays in approval may cause significant delays in project timeline.
Assumptions:
Sample scans may not be needed if MCCi and Client have previously worked on similar
conversion projects together.
.......--.................... ................I.................... u,...�............................ ..................................................................w............................................................................,............................a.�...�.����.._.._�._....................... ...�.
Order- MLA version 2021.08 Page 3 of 9
Page 28 of 496
Agenda Item #5.
Deliverable.
At regular intervals(typically monthly),the MCCi team will electronically deliver the digitized
documents that were finished in the previous period.
Client Deliverables:
Client is responsible for filing of all documents in their document management system
i Client will have 60 days from the date of the last data delivery to review deliverables,
after this time period MCCi will not be held responsible for any quality issues
Assumptions:
Billing will occur upon completion of this milestone.
These documents will have gone through MCCi prepping, s-canning, and quality control
processes.
The delivery schedule will vary based on the size and scope of project.
Tasks:
Once the last finished product delivery has taken place,Client's documents will be returned
or destroyed in the fashion indicated in the Project Scope. Documents will continue to be
treated with care until they are in Client's possession or destroyed.
Documents will be returned to Client in the order they were received, but they will not be
placed back into their fife folders/envelopes or be re-prepped (unless specifically stated
otherwise in the Project Scope). Folders/envelopes may need to be cut for processing.
If Client has chosen to have MCCi destroy their documents (as opposed to being returned),
Client will receive written notification that the documents have been destroyed.
Client Deliverables:
Client should review all returned documents within 30 days of return, to ensure all
originals are back in their possession.
Order- MLA version 2021.08 Page 4 of 9
Page 29 of 496
Agenda Item #5.
PRICING
----------- ........... .........--_- ............
'}
MC
C
3717 Apalachee Parkway,Suite 201 Bill /Ship to: Lori McWilliams
Tallahassee, FL 32311 lmcwilliams@tequesta.or
850,701-0725 cc AP Contact: Imcwilliams@tequesta.org
850-564.7496 fax
Client Name:The Village of Tequesta Quote Date:April 8, 2025
Client Address: 345 Tequesta Drive,Tequesta, FL 33469
Quote Number: 35620
Order Type:Scanning
VON
MCCi SCANNING SERVICES ..............
R1 35mm Microfiche Per Image(<25,000)*$100 Minimum 70 $1.086 $1.0318 $100.00
Charge & Minimum 6 Images per Fiche
R1 16mm Microfilm Per Image(< 1 00r000)*$1 00 Minimum 52250 $0.042 $0.0400 $2,090.00
Charge
[. 35mm Microfilm Per Image(<25,000) *$100 Minimum 800 $0.134 $0.1277 $102.16
Charge
Indexing Fields Per Index(< 1,000) 40 $0.505 $0.4800 $19.20
Microfilm/Fiche Inbound Shipping 1 $414.000 $393.3000 $393.30
Microfilm/Fiche Secure Destruction 1 $30.000 $28.5000 $28.50
35mm Microfilm, Secure Destruction, Per 52 Rolls 1 $30.000 $28.5000 $28.50
Project Management for Scanning 1 $225.000 $213.75 $213.75
Scanning Services Subtotal $2975.41
GRAND TOTAL-SCANNING SERVICES
TOTAL SCANNING PROJECT COST
All Quotes Expire In 30 Day
s
This is NOT an invoice. Please use this confirmation to initiate your purchasing process.
Pro t must be received in its entirety within 90 days of contract execution or pricing is subiect to change
Volume Rates-The initial pricing is based on the estimated volume of documents anticipated to be processed.This
estimate is used to determine the preliminary rates. Final billing will be determined based on the actual volume of
documents received and processed, as seen in the rate table contained within this agreement. In cases where the
actual volume falls below or exceeds the expected range, pricing adjustments may apply. Should the final volume
surpass or fall below certain pre-defined thresholds,the agreed-upon rate may be revised to reflect the actual volume
processed,with any resulting price changes incorporated into the invoice.
Order- MLA version 2021.08 Page 5 of 9
Page 30 of 496
Agenda Item #5.
W -qw_l ------
* Rot-to-Exceed w • Pricing
W/M////,Mill, w"Iff"'A
Per Image 500 $1.672 $0.464 $0.5846 $0.016
Per Image <2,000 $0.610 $0.272 $0.3424 $0.016
Per Image <5,000 $0.344 $0.156 $0.1970 $0.016
Per Image <10,000 $0.262 $0.151 $0.1905 $0.016
Per Image <25,000 $0.183 $0.123 $0.1544 $0.016
Per Image <100,000 $0.159 $0.104 $0.1311 $0.016
Per Image C 250,000 $0.142 $0.100 $0.1259 $0.016
Per Image <500,000 $0.113 $0.084 $0.1058 $0.016
Per Image <1,000,000 $0.113 $0.091 $0.1141 $0.016
Per Image >1,000,000 $0.095 $0.074 $0.0937 $0.016
-------------------------------
Per Image r 500 $3.631 $0.363 $0.998 $0.016
Per Image <1,000 $3.537 $0.382 $0.955 $0.016
Per Image <10,000 $3.082 $0,397 $0.895 $0.016
Per Image <25,000 $2.746 $0.392 $0.826 $0.016
Per Image <50,000 $2.452 $0.294 $0.784 $0.016
Per Ima e <100,000 $2.271 $0.206 $0.620 $0.016
Per Image >100,000 $2,001 $0.210 $0.528 $0.016
N P/M/r/Adoom
Regular Size $0.835 per image in addition to scanning rate for regular images
Large Format $1.672 per image in addition to scanning rate for large format images
MEW
101PINA/Z
Per Image($100 min) <25,000 $0.066 $0.134 $0.200 $1.086 $0.016
Per Image($100 min) <50,000 $0.049 $0.126 $0.184 $1.052 $0.016
Per Image($100 min) E 100,000 $0.042 $0.109 NIA $1.002 $0.016
Per Image($100 min) >100,000 $0.034 $0.101 1 $0.158 1 $0.919 1 $0.016
VNENN
Per Image <1,000 $0.334 $2.506 $0.586 $0.016
Per Image <2,500 $0.301 $2.088 $0.542 $0.016
Pe r I mage <51000 $0.268 $1.672 $0,500 $0.016
Per Ima e <7,500 $0.233 $1.588 $0.460 $0.016
Per Image <10,000 $0.200 $1.505 $0.418 $0.016
Per Image <25,000 $0.167 $1.420 $0.376 $0.016
Pe r I mage <50,000 $0.134 $1.337 $0.334 $0.016
Per Image >50,000 $0.118 $1.253 $0.301 $0.016
1,000 $0.505 Pick Up 1 Delivery Base Fee $500.00 Regular Format,per 1.2 CU Ft Box
Per 150 Boxes p $12.00
$D.442 C50($300 Minimum $25.920
E 10,000 Large Format,per 1.2 CU Ft Box
Charge Per Pickup) $12.00
- <25,000 $0.379 <100 $20.590 16mm Microfilm,per 90 rolls $30.00
- <50,000 $0.316 <150 $18.480 35mm Microfilm,per 52 rolls $30.00
C 100,000 $0.253 <200 $17.160 Microfiche,per 3,000 fiche $30.00
r >100,000 $0.189 1 <250 $16.500WO
*300 $14.230 DVDICDIFlash Drive,Per Set $63.158
*300 $14.300 Re-Pre Per Image Prep Rate x
p g 1.26
Rate x
Large Format Additional Prep 1 Prep Ra Ra
.26
$5.00 per
CDIDVDIFlash Drive $13.800 Storage Charges cubic foot per
month
Order - MLA version 2021.08 Page 6 of 9
Page 31 of 496
Agenda Item #5.
16mm Microfilm,per90 rolls $414.00
35mm Microfilm,per 52 rolls $414.00
Microfiche,per 3,000 fiche $414.00
BILLING SCHEDULE
Deliverables will be billed monthly for work completed during the previous month. Client is responsible for all images
processed by the MCCi project team.Any expected overages will be raised with Client before such overage is to occur
so that Client can appropriately make arrangements to accommodate for the overages.
SALES TAX
Sales tax will be invoiced where applicable and is not included in the fee quote above.
Order- MLA version 2021.08 Page 7 of 9
Page 32 of 496
Agenda Item #5.
SCANNING ASSUMPTIONS
................-.1.11............
The following assumptions serve as the basis for this SOW. Any service or activity not described in this SOW is not
included in the scope of services to be provided. variations to the following may impact this SOW's cost and/or
schedule and require a change order.
DELIVERABLE ACCEPTANCE CRITERIA
Both Parties acknowledge that the acceptance period noted herein is in conflict with the Master Agreement and
the terms defined within this agreement take precedence.
MCCi's delivery of a Deliverable to Client shall constitute that MCCi has conducted its own review and believes it
meets Client's requirements.
MCCi's acceptable error rate will be less than 0.5%for the overall project, unless otherwise stated in writing. MCCi
cannot be accountable for records not reflected in the original inventory report provided by Client. MCCi will
correct only those valid discrepancies above the acceptable error rate reported within the Acceptance Period
(defined below).
If Client, in its reasonable discretion, determines that any submitted Deliverable does not meet the agreed upon
expectations, Client shall have 30 days after MCCi delivers the Deliverable to Client (the "Acceptance Period")to
give written notice to MCCi specifying the deficiencies in reasonable detail.
MCCi shall use reasonable efforts to promptly resolve any such deficiencies.
Upon resolution of any such deficiencies, MCCi shall resubmit the Deliverable for review as set forth above.
Notwithstanding the foregoing, if Client fails to reject any Deliverable within 30 days,such Deliverable shall
be deemed accepted.
GENERAL
Charges apply on a per project basis and are dependent upon size and volume of documents. MCCi requires
having the entire project in bulk, rather than in small quantities. Breaking the project into smaller quantities will
affect the volume pricing, and additional charges per image may apply. A sample may be required prior to
confirming large volume job pricing.
Client agrees that the work described herein represents MCCi's current best estimate and is subject to possible
change due to circumstances beyond MCCi's direct control and/or new or additional information discovered
during the course of the project. Further, Client understands and acknowledges that MCG's ability to meet such
work schedule is dependent upon, among other things, the accuracy of the assumptions and representations
made by Client, the timeliness of Client business decisions, and the performance of Client and Client's vendor
personnel in meeting their obligations for this project and in accordance with this Order.
MCCi maintains partnerships for the purpose of offering additional capacity and flexibility in meeting Client
expectations. In the event partners are used for a project, the management and support of the project will be
handled directly by MCCi. Physical documents will never leave the United States, but our partners may utilize
offshore resources to handle document indexing, quality control,and other processes.
Through the course of this project, MCCi may choose to utilize the third-party service Basecamp
(bitp://www.basecamR.com) for project management and team collaboration. Documentation and
correspondence exchanged between MCCi and Client may be stored in Basecamp.
Client is responsible for creating and operating any workflows needed to import and/or organize data.
DOCUMENTS
rA Client understands that MCCi will process every image supplied to MCCi by Client as furnished. Client is
responsible for removing any documents before shipping to MCCi for processing.
Order- MLA version 2021.08 Page 8 of 9
Page 33 of 496
Agenda Item #5.
= Client will furnish yW[[i with all hardcopy/e(ectronic documents for its use in preparing the document imaging
project for conversion. Upon completion of scanning, MCCi will return the documents to the Client in the order
as received from Client but not placed back into their file folders/envelopes or re-prepped unless specifically
stated otherwise in the Project Scope.
= Client is required to package all materials per MCCi's instructions priorto shipment/delivery of materials to MCCi's
facility. If Client chooses to utilize M[Ci's pickup and delivery service(offered in select states), pricing is based on
picking up the entire project described in the scope of services in one shipment unless stated otherwise in the
scope of work.At the time of updating orif additional trips are required due to Client not having all the documents
ready for pick up' additional charges will be applied. If Client chooses to ship via a certified carrier, Client incurs
all shipping costs.
� M[[]will extract images contained on film/fiche and migrate them to Laserfiche or to another industry standard
format as requested by Client.The images will be captured based upon the reduction ratio and threshold between
the beginning and ending of new images on the original film. MC[i is not responsible for the accuracy of existing
image quality, such as black borders' skewed images, blurry images, non-legible images, continuous images, or
other errors that are not controllable by M[[(. Unless otherwise specified in the Project Scope, M[[i will index by
the roll/card number or unique identifier.
DOCUMENT & DATA STORAGE
� MCG's facilities contain secure rooms for hardcopy"work in progress" document storage. MCCi will arrange for
the return of hardcopy documents to Client after completion of scanning. If documents reside at M[[i facilities
for a period longer than 90 days after converted electronic data is delivered to [Dent, storage charges of$5.00
per cubic foot per month will apply.
= M[[iis not responsible for maintaining a copy of Client data,with the exception of clients who subscribe toM[[i's
Online Document Hosting Services. M[[i periodically reviews and deletes Client data from previous projects.The
timing of the periodic review and deletion of data is at M[Ci's discretion. If Client requires MC[i to delete copies
of its data prior to M[[i's standard process of deleting data, Client is responsible for submitting an official request
/n vvhdng and for obtaining confirmation of data de|etion-
LASERFKk^HU~
Laserfiche system clients with a pre'exisdngternp|ate$> are required to supply M[Ci with a Laserfiche Briefcase of
their current tennp|ate(s) prior to each scanning project.
LIMITED LIABILITY
If the Master Agreement /s silent on each Parties'limited liability, liability is limited to the amount of dollars received
bvMC[i directly associated with this Order.
Order- MLA version 2021.08 Page 9 of
Page 34 Of496
Agenda Item #5.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 ' www.tequesta.org
STAFF MEMO
Date: March 27, 2025
To: Jeremy Allen,Village Manager
From: Marjorie G Craig, PE, Director, Utilities Department
Re: Consider Approval of SA Recycling, LLC, Piggyback Agreement to Provide Scrap
Metal Recycling Services, As-needed to Recover an Estimated $1,500 in Revenue
in Exchange for Scrap Metal
The Village (Village) of Tequesta Utilities Department (UD) recommends piggybacking on the
Town of Davie Scrap Metal Recycling Services Agreement with SA Recycling, LLC, for the sale of
scrap metal including old, obsolete, and broken water meters, hydrants, valves and other
miscellaneous metal parts. This is a renewal of the agreement that the Village approved at the
November 2023 Village Council meeting.
The UD estimates that it will recover about $1,500 in revenue this fiscal year in exchange for the
scrap metal from SA Recycling, LLC. The revenue received will be deposited into the Water Fund,
account#401-950-364.100 Disposition/Sale of Assets.
Attachments:
(01) VOT renewal agreement between SA Recycling and the VOT, including signature pages
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 35 of 496
Agenda Item #5.
VILLAGE OF TEQUESTA Ist ADDENDUM TO TEE AGREEMENT FOR SCRAP
METAL RECYCLING SERVICES,WITH SA RECYCLING LLC
THIS FIRST ADDENDUM. made and entered into this 31 st clay of March , 2025.
effective immediately, by and between the Village of Tequesta, Florida,a municipal
corporation organized and existing in accordance with the laws of the State of Florida with
offices located at 345 Tequesta Drive,Tequesta. Florida 33469. hereinafter referred to as the
"Village". and SA Recycling LLC,a California corporation,with offices located at 2411 N.
Glassell Street,Grange,CA 92865,authorized to do business within the state of Florida,
hereinafter referred to as the "Contractor" (and collectively the "Parties"). both of whom agree
that the current Agreement for Scrap Metal Recycling Services,Pursuant to Invitation to Bid
#ITB-RM-21-98 (hereinafter the "Agreement"), made and entered into by the Village and the
Contractor on the 20th day of October 2023 is hereby amended in the following manner:
SECTION 1. The original agreement is hereby extended for the second renewal term and shall
now expire on January I st, 2027.
SECTION 2. All Articles and paragraphs of the Agreement which are not specifically mentioned
in this Amendment remain in full force and effect.
WHEREFORE,the parties have set their authorized signatures on the dates set forth next to
each.
VILLAGE OF TEQUESTA
Jerem Allen Digitally signed by Jeremy Allen
BY: Y Date:2025.03.31 14:22:28-04'00'
Printed Name: Jeremy Allen
Title: Village Manager
Date: ..
SA RECYCL O LLC
: �7
BY: J?r-60-
006
Print d N e.
Title.
Date:
Page 36 of 496
Town of Davie
Contract Renewal
This contract renewal by and between the Contractor and the Town of Davie defined below
shall be effective as of the date this Contract Renewal is fully executed. To the extent the
contract requires the Town to issue a Notice of Contract Renewal for purposes of exercising
the renewal option, this written document shall serve as such Notice of Contract Renewal.
Town Department: Budget & Finance Solicitation Type: Formal Solicitation
0 10 ni $ viravireli
Town Contract #: ITB-RM-2 I-98
Lead Agency Name: Lead Agency Solicitation #:
Town of Davie ITB-RM-2 I-98
Lead Agency Solicitation Title Name: Scrap Metal Recycling - Coop REVENUE
Lead Agency Contract Start Date: I/02/2022 Town Reso s #: R-2021-331
Current Contract Term End Date: I/0 I/2025 Annual Contract Amount:
47011 to]iM 0 0
Company Name:SA Recycling LLC
1610 Powerline Rd
Address: POMPANO BEACH, FL 33069
Company Contact Person: Steve Weinberg
Phone #: 954-972-1111 Email:sweinberg@sarecycling.com
Description of Services/ Reason For Renewal: Scrap metal recycling, disposal, and e-scrap
recycling services on an as-needed basis for various departments and projects.
This contract is open for use to all Southeast Florida Governmental Purchasing Cooperative
Group agencies.
Does Renewal Include a Price Increase? If so, provide details (attach pricing and justification):
No price increase.
WHEREAS, the Contract is in effect through the Current Contract Term as defined above;
and
NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the parties do hereby agree as follows:
1 .) CONTRACT RENEWAL/EXTENSION: The parties hereby agree that the contract
will be renewed/extended for an additional period of time as follows:
Beginning Date of New 1102/2025 End Date of New 1 /01 /2027
Contract Term: Contract Term:
The parties agree the contract will expire at midnight on the date defined as the "End Date of
the New Contract Term" unless the parties agree to renew/extend the contract for an
additional period of time.
2.) SUCCESSORS AND ASSIGNS: This Contract Renewal shall be binding upon and
inure to the benefit of the successors and permitted assigns of the parties hereto.
3.) ENTIRE AGREEMENT: Except as expressly modified by this Contract Renewal, the
contract shall be and remain in full force and effect in accordance with its terms and shall
constitute the legal, valid, binding and enforceable obligations to the parties. This Contract
Renewal and the contract (including any written amendments thereto), collectively, are the
complete agreement of the parties and supersede any pri or agreements or representations,
whether oral or written, with respect thereto.
IN WITNESS WHEREOF, the parties have caused this Contract Renewal to be duly executed
by their authorized representatives.
(Continued on the next page)
2
■
Aut-ho.'rization
Contractor
Na a and Title of Person Sip-iq&
Aut' or'lzed r ate
E _
�. Town of Davr De-pa meat Director or si nee
Name and Title of Person Si�ni 0 •
Auto or�zed Signature Date
Digitally signed by William
William Ackerman, Director William Ackerman Ackerman
Date:2025.01.21 08:05:16-05'00' 1/21/25
Town of DarnDav*
le., PrOCUremen t Manager er or Designee
Name and Title of Person -
___ fate
Jenna Albers Procurement Coordin fo r Jenna Albers on behalf Digitally signed by Jenna Albers on
behalf of Brian O'Connor 11/23/25
of Brian O'Connor Date:2025.01.23 07:16:59-05'00'
Town of Dave Town Admirnistrator or
Name and Title of Person Signin,
•
tred S i ��tu re Date
Richard j, Digitally sign
emack
Richard J. Lemack, Town Administrator DRichard
te:dJ. .01.28
Date:2025.01.2s 1/2 8/2 5
Lemack 13:40:20-05'00'
3 Page 39 of 496
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 40 of 496
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 41 of 496