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Home My WebLink AboutDocumentation_Regular_Tab 19_5/8/2025 Agenda Item #19. Regular Council STAFF MEMO Meeting: Regular Council - May 08 2025 Staff Contact: Wayne Cameron Department: Building IMEW Consider Approval of Request from the Jupiter Inlet Lighthouse and Museum to Utilize the Village's Banner Frames Located Along U.S. Highway 1 within the Village of Tequesta to Promote their Signature Event, Rendezvous at the Light SUMMARY2_ Consider approval of a request from the Jupiter Inlet Lighthouse & Museum to utilize the Village's banner frames located along U.S. Highway 1 within the Village of Tequesta to promote their signature event, Rendezvous at the Light. The museum proposes displaying a professionally printed banner from approximately October 23 through November 23, 2025. Rendezvous at the Light is a annual fundraising gala supporting the museum's educational programs and historic preservation efforts. The Village currently limits banner frame use to its own events and select Council-approved community events. The applicant acknowledges this policy and is requesting an exception. If approved, staff will work with the museum to ensure all materials meet Village standards and scheduling priorities. Attached please find Jupiter Inlet Lighthouse request along with their approval from U.S. Department of the Interior to host this event. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET • - • BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A FUNDING SOURCES: N/A IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A Page 188 of 496 Agenda Item #19. COMMENTS/EXPLANATION ON SELECTIONN/A Jupiter Inlet Lighthouse Banner Frame Use Memo Page 189 of 496 Agenda Item #19. V '111age of T 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 ' www.tequesta.org To: Jeremy Allen, Village Manager From: Wayne Cameron, Building Director Date: April 25th, 2025 Subject: Banner Frame Use—Jupiter Inlet Lighthouse & Museum Event Please consider approval of a request from the Jupiter Inlet Lighthouse & Museum to utilize the Village's banner frames located along U.S. Highway 1 within the Village of Tequesta to promote their signature event, Rendezvous at the Light, scheduled for November 22, 2025. The museum is requesting to display a professionally printed banner for a 30-day period beginning approximately October 23, 2025, through the day after the event. The banner will meet all Village specifications and be installed and removed in accordance with Village guidelines. Rendezvous at the Light is an annual fundraising gala held at the Jupiter Inlet Lighthouse. The event celebrates the historic landmark with an evening of local cuisine, live music, and a silent auction. Proceeds directly support the museum's educational programs and its broader mission of preserving and sharing local history and culture. The Village currently reserves banner frame use for its own events and select Council- approved community events, such as Believe With Me's Freedom 4 Miler, Run for the Pies, and the Tequesta Fire-Rescue Chili Cook-Off, scheduled for November 8, 2025. The applicant has expressed full understanding of the Village's existing banner frame priorities. If approved, Village staff will coordinate with the Lighthouse team to ensure all promotional materials meet current standards and align with established messaging and scheduling priorities. This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 Page 190 of 496 Agenda Item #19. �4 4 r` Village of Tequesta April 25, 2025 345 Tequesta Drive Tequesta, FL 33469 Dear Village Manager, On behalf of the Jupiter Inlet Lighthouse & Museum, I respectfully request approval to utilize the banner frames located along U.S. Highway 1 within the Village of Tequesta to promote our annual fundraising event, currently titled Rendezvous at the Light,taking place on Saturday, November 22, 2025. We are requesting to display our banner for a 30-day period prior to the event, beginning approximately October 23, 2025, and concluding the day after the event. The banner will be professionally printed, meet all Village specifications, and installed and removed in accordance with the Village's requirements. We understand that the event name is subject to change as planning continues and will ensure any final banner artwork is submitted for review prior to installation. Rendezvous at the Light is our signature fundraiser that brings together community members, donors, and partners for an elegant evening under the stars.The event features live music, catered cuisine, and silent auction on the historic grounds of the Jupiter Inlet Lighthouse. Proceeds from Rendezvous directly support the museum's mission to preserve our historic site and provide educational programming to residents and visitors of all ages. Should the Village's own events, such as the Tequesta Chili Cook-Off, require priority access to the banner frames, we are more than willing to adjust our display period to accommodate those needs. We would be honored to share this occasion with the local community and deeply appreciate the Village's consideration in helping us promote it. Please let me know if any forms, design proofs, or additional documentation are required to complete this request. Thank you for your support and continued partnership. Sincerely, Katrina Heller Executive Director Jupiter Inlet Lighthouse & Museum JUPITER INLET LIGHTHOUSELo ahatohee River Historical Society • 500 Captain Armour's Way,.Jupiter, FL 4�6 •� mus�un 6161-747-8380 - J pitarli ghthoue.or g The Jupiter Inlet Lighthouse&Museum is operated by the Loxaliatchee River Historical Society,a 501(c)3 nonprofit organization.A managing partner of the Jupiter Inlet Lighthouse Outstanding Natural Area. National Conservation Lands A COPY OF THE OFFICIAL REGISTRATION#CH3759 AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE 1-800-HELP-FLA(435-7 52)WITHIN THE STATE or VISITING FloridaConsurnerHelp.corn.REGISTRATION DOES NOT'IMPLY ENDORSEMENT,APPROVAL,OR RECOP-ia--'g'9I "H 96 Agenda Item #19. 4 U.S.DEPARTMEW OF ME INTERIOR 'I BUREAU Of LAND MANAOEINENT United States Department of the Interior {" Ci BUREAU OF LAND MANAGEMENT CH 3 Eastern States Southeastern States District Office 273 Market Street Flowood,Mississippi 39232 www.blm.gov/eastem-states IN REPLY To: 8372-SRUP (020) PD LLESJ02400-SRP-2024-599 DECISION Loxahatchee River Historical Society ; Bureau of Land Management DBA—Jupiter Inlet Lighthouse and Museum Jupiter Inlet Lighthouse ONA 500 Captain Armours Way Jupiter, FL 33469 EVENT APPROVAL—LRHS Events 2025 The Jupiter Inlet Lighthouse Outstanding Natural Area(ONA), Bureau of Land Management Southeastern States District office, has received and evaluated the request for a series of event as follows; "Holiday Extravaganza" on December 14, 2024 "Family Adventure Day" on February 1, 2025 "River to Reef Art Festival" on March 22 and 23, 2025 "Wild & Scenic Film Festival" on April 5, 2025 "Loxahatchee River History Day„ on May 10, 2025 "Rendezvous at the Light" on November 22, 2025 The Loxahatchee River Historical Society is authorized to conduct these events, at the Jupiter Inlet Lighthouse ONA as a commercial activity in accordance with their approved operating plan and the associated permit stipulations. The permit is subject to 3% of gross revenue permit fee and cost recovery for staff time needed to administer and monitor the permit when the accumulation of time for all activities conducted under the permit exceeds 50 hours per year, r" i 4 i t Robert Swithers District Manager Page 192 of 496