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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_6/12/2025 Agenda Item #5. Regular Council STAFF MEMO x Meeting: Regular Council - Jun 12 2025 Staff Contact: Jeremy Allen, Village Manager Department: Manager ffWfflWn i Consider Approval of Contracts Signed by the Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Insight Powered by TVEyes Contract, $1,380.00 /year, B. Rangeline Tapping Services, Inc., and Trevi LLC DBA WetTaps Proposals, $18,884.00, C. EW Consultants, Inc. Letter of Agreement, $15,250.00 M. Consider Approval of Contracts Signed by the Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Insight Powered by TVEyes Contract, $1,380.00 /year, B. Rangeline Tapping Services, Inc., and Trevi LLC DBA WetTaps Proposals, $18,884.00, C. EW Consultants, Inc. Letter of Agreement, $15,250.00 This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET • - • BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA FUNDING SOURCES: NA IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A COMMENTS/EXPLANATION ON SELECTIONNA TVEyes by Insight Contract Rangeline&WetTaps Insert Valves EW Consultants Tortoise Permit Page 215 of 426 Agenda Item #5. Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org Village Clerk's Office Memorandum TO: Jeremy Allen, Village Manager FROM: Lori McWilliams, MPA, MMC, Village Clerk DATE: 5/27/2025 SUBJECT: Insight Powered by TVEyes TVEyes is a television media monitoring and search platform primarily used by professionals in public relations, communications, government, and media industries. Here's a detailed breakdown: What TVEyes Does TVEyes allows users to track, search, and analyze broadcast media content, including: • Television and radio broadcasts (we only had TV prior and now have access to radio) • Transcripts from news programs • Mentions of keywords, organizations, individuals, or topics Key Features 1. Real-Time Broadcast Monitoring TVEyes captures content from thousands of broadcast sources in real time, often with keyword-based alerts. 2. Searchable Transcripts Users can search transcripts to find specific mentions across local, national, and international news channels. 3. Download and Share Clips It allows downloading or generating shareable links of the relevant segments for reports or internal use. The TVEyes platform is transitioning to a new upgraded platform called Insight Powered by TVEyes which will offer a more intuitive user experience, upgraded tools and innovations designed to elevate our media monitoring experience. This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 Page 216 of 426 Agenda Item #5. New Payment Schedule: • 2025—Upon Receipt of updated agreement- $1380 annually • April 30, 2026-$1380 annually • April 30, 2027 -$1380 annually Page 2 of 2 Page 217 of 426 Age hiffifrlFditW$ 2A ""-"'E-49D9-88F2-6811D5AE435D H T POWOWW by TVEy" TVEYES INSIGHT CONTRACT #20250428-110815491 Issued April 28, 2025 TVEyes Inc. 1150 Post Road Fairfield, CT 06824 United States Larry Gallo Igallo@tveyes.com Prepared for Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 United States Lori McWilliams Village Clerk/ PIO/Web Administrator Imcwilliams@tequesta.org 5617680443 PODCASTS, ONLINE VIDEO,AND BROADCAST,YOU'LL FIND IT ALL HERE. Insight is the next generation of our industry-leading Media Monitoring Suite. Across television, radio, podcasts, and online video, Insight delivers more sources,faster real-time results, more advanced search capabilities,and better reporting than any other tool. Products & Services Page 218 of 426 Ageftftl C2nAA0DC3-67DE 49D9-88F2-6811D5AE435D al Promotional c c RNational Coverage Broadcast TV&Radio 1 $4,140.00 for 3 years One-time subtotal$4,140.00 Total$4,140.00 Payment Schedule An Invoice will be sent to the person or persons designated below upon execution of this Agreement, and except as expressly set out in this Agreement,will be due and payable in full to TVEyes Net 30 days from date of execution. TVEyes reserves the right to terminate services if payment of the invoice amount is not received.A late payment fee of 1.5%per month will be applied to all past due balances. Name Due Amount Payment 1 Upon receipt$1,380.00 Payment 2 April 30, 2026 $1,380.00 Payment 3 April 30, 2027 $1,380.00 Comments --client payment per year @$1,380/year, payment schedule as indicated, can request revised payment/invoice dates. Each seat must be assigned to an individual user/email and is intended for individual use.Account sharing is not permitted. Payment Schedule An Invoice will be sent to the person or persons designated below upon execution of this Agreement, and except as expressly set out in this Agreement,will be due and payable in full to TVEyes Net 30 days from date of execution. TVEyes reserves the right to terminate services if payment of the invoice amount is not received.A late payment fee of 1.5%per month will be applied to all past due balances. Terms and Conditions 1. AGREEMENT TO PURCHASE.This Agreement is entered into as of the date executed by TVEyes, Inc. ("Company"or"we")and the institution or organization identified in the attached Schedule of Subscriptions and Fees included hereto("Client'or"you").We hereby agree to sell and you agree to purchase the number of TVEyes user access as identified on such Schedule(hereafter referred to as"the Access").The Client agrees to pay the fees specified therein,and the Company agrees to deliver the Access as outlined in this Agreement. Client may purchase additional subscriptions from time to time by executing a supplemental Statement(s)of Access or by email that will reference and be subject to the terms and conditions of this Agreement.Any additional platform content or features not specifically outlined in this Agreement and requested by Client, may require additional fees for Customer to utilize. Page 219 Of 426 A�er�G1SK7nft1i Jpp 2AAODC3-B7DE-49D9-88F2-6811D5AE435D i June 15,2025 and end on June 14,2028.TVEyes reserves t1G(t eGri'gq}to c ange the fees associated with this Agreement at the conclusion of each Term. 3. RENEWAL:The TVEyes Service provided under this agreement shall be provided for the term described herein. The Service will automatically renew for a term of the same length unless(i)You provide TVEyes with email notice no later than sixty(60)days prior to the end of the term of your intention not to renew the service,or(ii)TVEyes provides you with written notice no later than sixty(60)days prior to the end of term of its intention not to renew the agreement. TVEyes reserves the right during any renewal term to increase its fees for the Service provided herein. In addition, Company and client may add other TVEyes Services to this Agreement for additional costs upon the mutual agreement of both parties. 4. OWNERSHIP AND COPYRIGHT. Company and its third-party providers shall retain ownership of all rights in and to the Access. Client may not copy, license, sell, resell,transfer, distribute or otherwise exploit any of the foregoing and will use its best efforts to stop any unauthorized use thereof. The data provided is from proprietary sources and may be utilized for Client's internal research and analysis purposes only.TVEyes adheres to third parry provider restrictions. 5. CONFIDENTIALITY.The parties agree that the terms of this Agreement shall remain confidential unless required under state or federal law, and shall not be divulged to any third party. Nothing in this paragraph shall be deemed to restrict Company's right to include Client's name in its promotional material(e.g., client lists), unless required under state or federal law 6. LIMITATION OF LIABILITY. Neither parry shall be liable to the other party for any loss of profit or other commercial injury, or any special incident, punitive or consequential damages under any cause of action arising out of or relating to this agreement, even if advised in advance of the possibility of such damages. 7.ASSIGNMENT.The Client may not assign the Access granted under this Agreement without the prior written consent of TVEyes. 8. RELATIONSHIP OF THE PARTIES. Nothing contained in this Agreement shall be deemed to create or constitute a partnership,joint venture, or relationship of principal and agent between the parties. 9. ENTIRE AGREEMENT. This Agreement,consisting of Schedule of Access and Fees and Terms and Conditions sets forth the entire agreement between the parties and supersedes any and all previous oral or written agreements or understandings between the parties.This Agreement may not be changed, modified or discharged, in whole or in part, except by a writing signed by both parties. 10. INTEGRATION.TVEyes may, at the request of the client, provide integration to a third-party platform. This will include only search results.This integration will be available only to customers who maintain a contractual relationship with TVEyes. Further,TVEyes is not responsible for the claims made by third-party service providers related to the utilization of TVEyes, its services or its capture network. 11. UNAUTHORIZED USE.TVEyes may occasionally audit Clients usage of Services.Any unauthorized use,including but not limited to sharing of log-ins,will be charged as an additional user at a pro-rated price of the contractual rate plus 25%per seat per year. TVEyes will discuss any unauthorized use with Client before invoicing for additional seats. Flexibility may be granted up to three I.P. addresses per log-in. Repeated unauthorized use may result in Services being suspended. 12. GOVERNING LAW: This Agreement will be governed in accordance with the laws of the state of Florida. Acceptance Signature Signat?ate51V1 aS Printed name ,&-e- �,l�. Page 220 of 426 AgePfd& tAY6kap,W&;2AAIDC3-B7DE-49D9-88F2-6811D5AE435D LlLfi � 7IyIIQIuIC CDocuSigned by: 505FEJ9 Countersignature Date 5/27/2025 Printed name Larry Gallo Page 221 of 426 Agenda Item #5. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Immilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 222 of 426 Agenda Item #5. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/." Page 223 of 426 Agenda Item #5. Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org z.b Date: May 15, 2025 To: Jeremy Allen, Village Manager Through: Marjorie G Craig, PE, Director, Utilities Department do From: David Tinoco, Water Distribution & Stormwater Superintendent Re: Consider Approval of Rangeline Tapping Services, Inc., and Trevi LLC DBA WetTaps Proposals to Install Two 8-inch Water Main Insertion Valves for$18,884 The Utilities Department (UD) recommends approving the proposals submitted by Rangeline Tapping Services, Inc. (Rangeline) and TREVI LLC, doing business as WetTaps (WetTaps), for the installation of two 8-inch water main insertion valves to abandon the outdated galvanized water service line to Remembrance Park. Rangeline's proposal is for $10,134 to install an insertion valve on an existing asbestos cement (AC) water pipe and WetTaps proposal is for$8,750 to install an insertion valve on a ductile iron water pipe. Please see the table below for more details. WetTaps does not perform work on AC pipe. The UD could not have Rangeline install both insertion valves because it would put purchases from Rangeline over the purchasing threshold, so we sought a proposal from another contractor, and WetTaps responded. The installation of the insertion valves is necessary as the existing valves at the specified locations are estimated to be over 40 years old and no longer functional. The installation will allow the UD to isolate the area of the water distribution system to safely abandon the galvanized service line and avoid water service disruptions to approximately 150 homes, as well as a nearby school and local businesses. Company Job Location Work Description Cost WetTaps Seabrook Rd & Willow Rd Install 8-inch insertion valve on $8,750 ductile iron water main Rangeline Seabrook Rd & Pinehill Trail E Install 8-inch insertion valve on $10,134 asbestos cement water main This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 Page 224 of 426 Agenda Item #5. Funds for the services provided will come from the Water Fund, Account #401-411-549.671 Miscellaneous Renewal & Replacement, since it is replacing non-operational valves. Water Fund—Distribution Division—Account#401-411-549.671 Budgeted amount: $75,000 Available amount: $29,276 Expenditure Request: $18,884 Amount remaining after request: $10,392 Page 2 of 2 Page 225 of 426 Agenda Item #5. Rangeline Quote Number RTS25-1900 Group Rangeline Is The Lifeline For Your Pipeline Rangeline Tapping Services QUOTATION FOR PRODUCTS / SERVICES Quote Number RTS25-1900 REV-1 Date April 23, 2025 Project Name Multiple Crossroads Project Location Tequesta,Florida Bid Date Company Name City of Tequesta Attention David Tinoco (561)768-0484 dtinoco@tequesta.org FOR INFORMATION AND TO PLACE AN ORDER 1. Reference this Quote Number RTS25-1900 2. Review, complete and submit the Rangeline Tapping Services attachments 3. Contact Maxx Moore (561)301-6577 maxx@rangeline.com Rangeline Tapping Services 7256 Westport PI Ste A West Palm Beach, FL 33413 Take-offs are provided as a courtesy only and we make no representation or warranty regarding their accuracy or completeness.You therefore remain responsible for verifying our calculations prior to manufacture and shipment.Any changes to the listed materials must be negotiated and will be charged based on our Standard Pricing. An Equal Opportunity Employer Rangeline Tapping Services 7256 Westport Place Ste A West Palm Beach, FL 33413 Page 226 of 426 Agenda Item #5. Rangeline Quote Number RTS25-1900 Group Rangeline Is The Lifeline For Your Pipeline Rangeline Tannina Services will provide the helow listed Valve Inserts and nerform the followina services Quantity Valve Insertion (150 PSI or less) Unit Price Total 1 8" Hydra Stop Insertion Valve on AC Water Main $10,134.00 $10,134.00 Prices are based on the following below: • All valve insertions are open left unless otherwise specified. • If the project is cancelled after NON-AIS(standard) materials are ordered, there will be a restocking fee. • Please allow (7 - 14 days) notice for scheduling after receipt of materials to ensure availability. Projects that require shorter lead times may incur additional charges. • If the type of pipe changes from what we have quoted above, prices and scheduling may vary. Contractor or Municipality is responsible for verifying the type of pipe and it's O.D. • Price does not include "Sales Tax" on supplied material(s), Rangeline Tapping Services will collect applicable sales tax based on the city and state tax rates in effect where the work is being performed. • Rangeline Tapping Services may require a pre-construction meeting or site visit prior to scheduling any services. • Normal daytime hours (7:OOAM- 7:00 PM) Monday through Friday. Technician(s)will have a $375.00 per hour after hours charge, portal-to-portal. Additional Expenses will be charged at our cost plus 20%. • Rangeline Tapping Services will allow (1) Mobilizations/De-Mobilizations to the jobsite. Additional trips will be $250.00 per trip. Mobilization charges are applied when the technician leaves the shop or jobsite to start or after completion of the project. • If Rangeline Tapping Services arrives at the jobsite to perform scheduled work that does not get performed, through no fault of Rangeline Tapping Services Group, an additional trip charge will be charged regardless of the number of Mobilizations allowed for the scheduled work. • Canceling a scheduled project after the technician(s) have left the shop will result in a Cancellation Fee, please refer to Terms and Conditions. This includes weather related cancellations. • Stand-by charges will be billed at $250.00 per hour/per technician during normal daytime hours and $375.00 per hour/ per technician during afterhours. • Stand-by charges for equipment on the truck from portal-to-portal at$850.00/per day. • Pricing includes a standard 15-minute pressure test of all tapping sleeves and line stop fittings. If the pressure test is required to be longer than 15 minutes, additional charges will be billed at$250.00 per hour. When customer installs material and it does not pass the standard 15-minute pressure test, all Rangeline Tapping Services labor will be billed at$250.00/hr. • Additional charges may be added for ID badges, security check-in or job postponements due to site events. • Above costs do not include office expense for extensive contract agreements. • Sub-Contract agreements (when required) must be received by Rangeline Tapping Services Group prior to starting work. Rangeline Tapping Services will not be responsible for meeting any requirements stated in a Sub- Contract agreement after the proposed work has begun. • Certificates of insurance with contractor as a certificate holder can be provided at no cost. Adding contractor as additional insured cannot be done unless we have a written contract with your company. Coverage required above the limits of our policy is not included. • If, after the date of this Quote/Purchase Order, any new or increased tariffs, duties, or other imposed costs on materials used in the work become effective, the Contract Price shall be equitably adjusted to reflect the actual, documented increase in cost to the Contractor. The Contractor shall promptly notify the [Owner/Buyer] of any such cost impact and provide reasonable supporting documentation. If the parties are unable to agree upon an adjusted price within [15] days of such notice, the Contractor shall be entitled to adjust the Contract Price accordingly and shall be entitled to an extension of time if such tariffs, duties, or imposed costs result in material shortages or delays. In the event of a prolonged delay or continued inability to agree upon an adjusted price, the Contractor may, upon written notice, suspend performance until the matter is resolved. Rangeline Tapping Services 7256 Westport Place Ste A West Palm Beach, FL 33413 Page 227 of 426 Agenda Item #5. Rangeline Quote Number RTS25-1900 Group Rangeline Is The Lifeline For Your Pipeline • Quotation is valid for 14 days. • No retainage allowed. Rangeline Tapping Services 7256 Westport Place Ste A West Palm Beach, FL 33413 Page 228 of 426 Agenda Item #5. Rangeline Quote Number RTS25-1900 Group Rangeline Is The Lifeline For Your Pipeline CUSTOMER IS RESPONSIBLE FOR THE FOLLOWING: • Excavating, de-watering, shoring, and/or scaffolding of job area, all of which must comply with OSHA standards. • 12'extension ladder, light pole, and pump for de-watering. • Scheduling inspectors and obtaining permits as necessary. • Labor assistance of_1_man to be supervised by Rangeline Tapping Services Technician(s). • Lifting services if necessary. • Concrete support for the Valve Insert if required. • O.D. measurements prior to scheduling. Rangeline Tapping Services 7256 Westport Place Ste A West Palm Beach, FL 33413 Page 229 of 426 Agenda Item #5. Rangeline Quote Number RTS25-1900 Group Rangeline Is The Lifeline For Your Pipeline Rangeline Tapping Services - Terms and Conditions 1. Rangeline Tapping Services has issued this quotation based upon all information provided by the Customer. 2. All prices quoted are subject to current sales and use taxes.Any increase or enactment of new sales,use,excise or similar taxes shall be passed onto the account of Customer.The price does not include any amounts for changes in taxes,tariffs,or other similar charges that are enacted after the date of this Quotation.Subcontractor shall be entitled to an equitable adjustment in time and money for any costs that it incurs directly or indirectly that arise out of or relate to changes in taxes,tariffs,or similar charges due to such changes,including,without limitation, escalation,delay damages,cost to re-procure,cost to change suppliers,costs of manufactured equipment or goods,or other costs of any kind resulting from the changes. 3. The prices quoted above are based upon the quantities,sizes and operating conditions as listed above. Any changes in quantities,sizes or operating conditions of the system will void this quotation and a new quotation will be issued on the basis of changed information or operating conditions. Any projects that are booked and in progress that require changes in the quantities,sizes and/or operating conditions that differ with this quotation will be subject to pricing changes based upon new data related to the project. 4. In the case of unusual or non-typical pipe variations the Customer will be subject to additional costs. 5. The base price quoted is the minimum charge for the number of days allowed and is not subject to pro-ration for work completed early. Time onsite for calculating the base period and the additional days commences the day the technician or equipment are on the job site and ends when equipment leaves the jobsite or the customer's custody. Any additional days the equipment is on the jobsite will be paid by the customer at the per day charge quoted.For jobsite or travel days that fall on weekends or holidays,the price quoted will be increased accordingly to reflect our weekend or holiday pricing. 6. Rangeline Tapping Services shall not be held liable for any back charges without prior written consent of Rangeline Tapping Services. Rangeline Tapping Services does not guarantee that the placement of the Line Stop head(s)into the pipe system the first time will provide a"Workable" shutdown. In the event it is necessary for Rangeline Tapping Services to remove the Line Stop head and replace a seal and make any adjustments to the head/equipment such activity shall not be considered a delay of work at the job site.If the Line Stopper cannot be removed an additional Line Stop will be needed and be performed at the customers expense. 7. Rangeline Tapping Services makes every effort to ensure"OSHA"safe working conditions for its employees. Customer agrees and shall provide Rangeline Tapping Services employees with OSHA safe working conditions prior to entering the workplace. 8. The work site location must be accessible by a suitable roadway from a public highway.If the jobsite location or site conditions require barricades,traffic control or assistance,the Customer must furnish barricades and assistance. 9. Rangeline Tapping Services cannot take responsibility for actions other than its own employees. Rangeline Tapping Services will be liable and will hold Customer harmless from the compensatory but not consequential damages caused solely by defect in Rangeline Tapping Services's equipment or caused solely by the negligence of Rangeline Tapping Services employees in the operation of the equipment. All other losses, costs,expenses,liability,or damages arising from or connected with the performance of the work will not be the responsibility of Rangeline Tapping Services and customer will indemnify and hold Rangeline Tapping Services harmless there from. 10. Rangeline Tapping Services makes no warranty on any purchased products. Please refer to manufacturer for details on warranty. 11. Manufacturers of Valve Inserts do not guarantee a 100%shutdown. Rangeline Tapping Services cannot exceed the Manufacturers'guarantee of valve performance.We install all valve inserts as per manufacturers'specified procedures.NOTE:Valve Inserts are not designed to be pressure tested against. A 30%restocking fee will be assessed for all returned Valves and fittings. 12. In the case of unusual line stopping conditions,Rangeline Tapping Services may require an owner of the piping system or their representative to be present during the pressure testing of materials and insertion of the Line Stop into their system 13. Rangeline Tapping Services will provide Tapping,Line Stopping equipment and a technician to operate equipment. Customer is responsible for providing all other equipment,supervision and labor necessary to complete the work including inspection,testing,safety and control equipment, lifting and moving equipment,etc. 14. Customer shall pay for all costs and expenses incurred by Rangeline Tapping Services because of rescheduling or cancellation by the customer for any reason including but not limited to inclement weather. 15. Customer or Owner is responsible to furnish electric power and lighting as required by us to perform our work. 16. In regards to concrete pipe only,the condition of the interior mortar lining may adversely affect the percentage of the amount recovered during tapping operation.Rangeline Tapping Services cannot be held responsible for any unforeseen,and or diminished conditions of such pipe. 17. All Tapping Sleeves&Line Stop materials fabricated for PCCP, RCCP&RCP pipes are non-returnable once fabricated. The customer is responsible for the accumulated costs of the materials,freight,and sales tax for all these items once ordered. These materials are custom Rangeline Tapping Services 7256 Westport Place Ste A West Palm Beach, FL 33413 Page 230 of 426 Agenda Item #5. Rangeline Quote Number RTS25-1900 Group Rangeline Is The Lifeline For Your Pipeline ordered and"NON-RETURNABLE". 18. The supply of bid and or performance bonds is excluded. Rangeline Tapping Services supply these bonds only when specifically stated on the quotation. 19. Any invoice unpaid for more than 30 days will be subject to the maximum finance charges allowed by applicable state law. Rangeline Tapping Services does not allow retainage on any invoices. 20. Clerical errors made in good faith are subject to correction within Rangeline Tapping Services sole discretion. 21. Notwithstanding these terms and conditions or any amendments thereto or terms and conditions of the customer who maybe deemed part of this agreement,Rangeline Tapping Services shall not be liable for any losses,costs,expenses, liability or damages arising from or connected with the performance of the work not covered by Rangeline Tapping Services's liability insurance in effect at the time of such loss,etc.,and Customer shall hold Rangeline Tapping Services harmless for any loss,etc.,in excess of coverage. Rangeline Tapping Services will provide Customer a certificate of its liability insurance upon request. 22. In the event it becomes necessary for Rangeline Tapping Services to retain legal counsel to enforce its rights the Customer agrees that it shall be responsible for payment of all reasonable attorney's fees,expenses and costs incurred by Rangeline Tapping Services. 23. Rangeline Tapping Services shall not be held liable for any pipe which splits,breaks,or leaks as a result of material installation,Wet Tapping pipe,Line Stopping pipe or completion of line stop fitting or valve insertion. Rangeline Tapping Services follows all material manufacturers' installation procedures and operates all equipment to manufacturer's standards and cannot be held responsible for pipe which fails during the Tapping and Line Stopping operation. 24. Rangeline Tapping Services will not be held liable for misinformation concerning flow rates,flow direction or water forces within the piping system which causes damage to the piping system.Owner,Engineer,and/or contractor is responsible for all proper information and any damage to Rangeline Tapping Services equipment will be charged to the customer accordingly. 25. Rangeline Tapping Services will take all means available to capture the pipe coupon. Pipe integrity,flow rates and other unknowns at the time of the Wet/Hot Tapping operation can be contributing factors. Therefore,Rangeline Tapping Services cannot be responsible for any lost or pieces of the coupons which do not come out after the tap is performed. 26. Rangeline Tapping Services does not guarantee a 100%leak free Completion Plug installation. The Completion Plug is a temporary seal to remove the isolation valve to install the permanent blind flange and sealing hardware. 27. Rangeline Tapping Services will not be responsible for reduced flow through temporary by-pass system due to solids or debris clogging by-pass operations. 28. Prices&Payment All payments for materials furnished hereunder shall be made upon the basis of material delivered as shown by our delivery ticket and our delivery records. Failure to notify us of discrepancies in quantities/schedules prior to manufacturing of items invoiced constitutes irrevocable acceptance of the quantities and delivery schedule for the materials covered by the invoice. If you fail to make payments when due on any order,or if at any time we have any doubt about your intention or ability to pay,we may decline to make any further shipments on this or any other order with you.Our rights and remedies in this regard are not exclusive and we retain all other rights and remedies at law.Sales or use tax are not included in the prices set forth on the face of the Quotation or Order Acknowledgement. Prices for undelivered goods may be increased by Seller in the event of any increase in the cost to Seller of supplies,labor or services,or any increase in Seller's cost resulting from governmental or administrative action or any other cause beyond Seller's control.Invoices shall be deemed correct unless contested in writing within seven(7)business days of invoice date. 29. Delivery Unless stated otherwise in a quotation by us,shipments are quoted F.O.B.jobsite.Rail shipments are based on minimum car load lots.Truck shipments are based on applicable state limit truck load lots. Delivery is tailgate,on board trucks unless otherwise specified.You agree to provide:(1) an unloading point accessible over roads acceptable to the carrier;(2)an area where unloading can be accomplished quickly and efficiently with standard unloading methods;(3)blocking and chocking if required for unloaded material;(4)indemnification of us and the carrier regarding liability for personal injury,including death and property damage resulting from unloading done under your direction;(5)flagmen and lights or warning devices if required by local agents,governmental laws,rules or regulations;(6)payment for unloading time in excess of one hour at the rate specified in the published tariff of the carrier making delivery; (7)adequate qualified labor and facilities to remove materials from truck.If any of the above are not provided,we reserve the right to stop deliveries until the condition is remedied.Deliveries shall be made in accordance with a delivery schedule,which may be revised by mutual agreement to adjust to job conditions or manufacturing requirements.We cannot guarantee precise delivery dates and we shall not be responsible for delays in deliveries,nor liable for any losses,expenses or damages,including liquidated damages or penalties of any kind, which you may incur.Acceptance of delivery by you constitutes confirmation of your acceptance of the delivery schedule against which the delivery was made.In the event delivery is required beyond curb lines,you will be responsible for any damage to curbs,sidewalks,driveways,or other property. 30. Warranty and Limitations Rangeline Tapping Services 7256 Westport Place Ste A West Palm Beach, FL 33413 Page 231 of 426 Agenda Item #5. Rangeline Quote Number RTS25-1900 Group Rangeline Is The Lifeline For Your Pipeline Our products are warranted to be manufactured in accordance with the specifications identified on the face of our Quotation or Order Acknowledgement and to be free of defects in workmanship or materials for a period of one(1)year after date of delivery.Any action for breach of contract arising from this Agreement must be commenced within one(1)year after the cause of action has arisen.Our responsibility under this warranty is limited to the repair or to the furnishing by us,above ground of a replacement of defective or non-conforming products,or to the allowance of a credit for such products,all at our option.WE ACCEPT NO RESPONSIBILITY FOR DESIGN OF THE PROJECT OR INSTALLATION OF THE MATERIALS DELIVERED.ANY DEFECTS IN PROJECT DESIGN OR INSTALLATION OF MATERIALS VOIDS ANY AND ALL WARRANTIES, EXPRESSED OR IMPLIED,EXCEPT WARRANTY OF TITLE.ITEMS MANUFACTURED FOR A PARTICULAR PROJECT ARE NOT SUBJECT TO RETURN FOR CREDIT.WE SHALL NOT BE LIABLE FOR CONSEQUENTIAL,INDIRECT,OR INCIDENTAL DAMAGES,INCLUDING WITHOUT LIMITATION,ANY LIQUIDATED DAMAGES OR PENALTIES OF ANY KIND WHICH YOU MAY INCUR. OUR LIABILITY,IF ANY,SHALL IN NO EVENT EXCEED THE PURCHASE PRICE FOR THE MATERIALS IN QUESTION.THE WARRANTY PROVIDED HEREIN IS EXCLUSIVE AND IN LIEU OF ALL EXPRESSED AND IMPLIED WARRANTIES.THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE ABOVE.WE DISCLAIM ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.OUR SOLE RESPONSIBILITY IS AS STATED AND YOU ACKNOWLEDGE THAT YOU ARE PURCHASING OUR PRODUCTS SOLELY ON THE BASIS OF OUR WARRANTY AS SET FORTH HEREIN. 31. Damage In Transit Shipments must be inspected by you before unloading to ascertain any damage enroute.Charges for inspections or tests are your expense. Shipping damage claims will not be accepted after goods are unloaded.Claims for shortages or damages must be made by notation on the face of the freight bill or on the face of our delivery ticket at the time of unloading.The carrier,when accepting materials at our plant,is responsible for damages in transit and all claims for damages in transit shall be made promptly to the carrier by you.Our responsibility terminates when the carrier accepts our products for transportation. 32. Indemnity You expressly agree to indemnify,defend,and hold us harmless from and against all loss,expense,including attorney fees and damages arising from bodily injury to any person,including death resulting therefrom(whether to your employees or others)and damage to property caused by any of the Products after delivery to you or to your customer except to the extent caused by our gross negligence or willful misconduct. 33. Force Majeure We are not responsible or liable for any delays or nonperformance in the event of fire,flood,explosion,the elements,or other catastrophe,acts of God,war,riot,civil disturbance,strike,lockout,refusal of employees to work,labor disputes,shortage or inability to obtain raw materials including energy requirements,failure of carriers to deliver either machinery,equipment or material,in the event any legislative,executive,or judicial act of any political or Rangeline Tapping Services will not be responsible for reduced flow through temporary by-pass system due to solids or debris clogging by- pass operations. 34. Cancellation Charges In the event any order accepted by us in writing is cancelled by you,you shall be liable for and shall pay to us all charges incurred in connection with such order,including but not limited to the cost of all purchased materials,expenses incurred for the engineering,fabrication,production,and assembly of such materials and anticipated profits. 35. Intellectual Property No license,authorization or permission of any kind is hereby transferred or granted to Customer to utilize,reproduce,duplicate,or disseminate any intellectual property or proprietary information belonging to Rangeline Tapping Services in any form,or under any conditions other than those specifically required to complete the current transaction between Customer and Rangeline Tapping Services.Customer specifically agrees that Customer will not attempt to duplicate,modify or reverse-engineer any products or components supplied to Customer by Rangeline Tapping Services. Customer specifically agrees that Customer will not disclose to any third-parties the protocols,procedures or methodologies utilized by Rangeline Tapping Services in the performance of Rangeline Tapping Services's work for the Customer. Customer shall not take any measurements,dimensions,and/or calibrations of Rangeline Tapping Services equipment at any time or publish any information,drawings or photographs concerning the Equipment except with the written consent of Rangeline Tapping Services and subject to such reasonable conditions as the Customer may prescribe.Customer shall procure that each of its affiliates,including but not limited to,designated agents,Owner and/or Sub-suppliers shall comply with the obligations hereunder. 36. Miscellaneous a. Once we have accepted any order from you,in writing,all changes in the order must be in writing,showing the change and the order number. All costs for changes in the order will be at your expense,subject to the terms and conditions herein. b. Our failure to insist upon strict performance of any provision of this Agreement shall not constitute a waiver of that or any other provision or of any of our rights under this Agreement,nor shall it constitute a waiver by us of any subsequent default by you in the performance of this Rangeline Tapping Services 7256 Westport Place Ste A West Palm Beach, FL 33413 Page 232 of 426 Agenda Item #5. Ranggge F 0 Quote Number RTS25-1900 Group Rangeline Is The Lifeline For Your Pipeline Agreement. C. Our field representative may,from time to time,be present on a job site where products you have purchased from us are being installed and he or she will be glad to work with you and be of assistance to you.The field representative,of course,has no authority to modify this Agreement or bind us however;and since the installation is your responsibility under your supervision or that of your customer or his contractor,we shall not be responsible for any instructions or technical advice in connection with the design,installation or use of the materials sold hereunder. d. You agree to pay any and all costs,expenses,and attorney fees which we may incur or become liable for by reason of our enforcing or attempting to enforce the terms of this Agreement,including lien claims and foreclosure of liens filed. I e. Should any part or provision of this Agreement be declared invalid,unenforceable,illegal,or in conflict with any law,the validity and enforceability of the remaining or provisions shall not be affected. f. The prices listed are unit prices for the quantities listed.We reserve the right to change unit prices in the event of quantity changes. g. Neither this Agreement nor any of the rights or responsibilities arising hereunder may be assigned by you without our express written consent to the assignment. h. The services of a Layout Technician are included in our pricing for the initial submittal and one revision.Charges may be incurred if further revisions are required unless caused by our error. i. If we are required to store finished product thirty(30)days beyond a jointly agreed to delivery date,a stora a charge of one and one-half(1.5%) percent per month will be assessed on the purchase price of the product stored. i j. All quotes are Rangeline Tapping Services Standard Quotes only and are without any inclusion of Prevailing Wage Rates that may be applicable in the region where the work is to be done.As such,if Prevailing Wage Rates for the region in which the work will be done are not disclosed prior to the calculation or execution of the Rangeline Tapping Services Standard Quote and added via the terms of the subcontract or thereafter, pricing will then be adjusted accordingly to take the Prevailing Wage Rates into account. Digitally signed by Jeremy Allen Jeremy a e n Date:2025.05.02 06:02:16-04'00' S/1/2 0 2 5 City ofTequesta Date Rangelin pping Date Jeremy Allen, Village Manager Village of Tequesta Se rvi Signature Authorized Signature Customer acknowledges and accepts all information regarding supplied quotation. Rangeline Tapping Services 7256 Westport Place Ste A West Palm Beach, FL 33413 Page 233 of 426 Pinahill r � � New Insertion Valve Location 8 Inch Asbestos Cement Pipe �r4 • A P Ian' 'i�� 4 ! A i { _ • v , y- Google `� Agenda Item #5. ESTIMATE Wettaps allie.wettaps@gmail.com IS 3616 Asperwood Cir +1 (954)804-8784 TAPPING SERVICE I LINE STOPS I INSERTION VALVES Pompano Beach, FL 33073 LICENSE #CUC1225864 (954) 818-7832 Bill to David Tinoco Village Of Tequesta Estimate details Estimate no.: 1160 Estimate date:04/23/2025 # Date Product or service Description Qty Rate Amount 1. 8"AVT EZ Insertion Valve including material and installation 1 $8,750.00 $8,750.00 2. AVT Line Stops/AVT Insertion AVT Line Stops/AVT Insertion Valves $0.00 $0.00 Valves 1.50% deposit is required prior to ordering materials. 2. Customer is responsible for all Permits, Excavation, Restoration and an OSHA SAFE work space.OSHA fines will be billed to you as part of the work completed. 3.We will require 1 person from your company to help with the installation if needed. 4. Customer is responsible for pipe make and OD mistakes. 5. Customer is responsible for securing pipes prior to installation. 6.Wettaps,Inc.is not responsible for any pipe or valve defect or anything beyond our control. 7. Final payment is due upon Invoice. Payments received after 30 days will result in an additional 3% late fee per month starting 30 days from the invoice. 8.Valves must be removed within 3 business days or there will be a$ 100.00 per day service charge. Total $8,750.00 p Digitally signed by �r� Accepted date Accepted by �erem /lllen Jeremy Allen Jeremy All?. g 923 pfr426 See digital signature date Y Date:2025.04.29 12:42:15 Village of Tequesta -04'00' ©LR Y \ ' O w O w • WiHo Rd Willow Rd New - . tl / valve location - - .- 't ' : ' r� 0 L� Google Agenda Item #5. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Immilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 237 of 426 Agenda Item #5. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/." Page 238 of 426 Agenda Item #5. Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org z.b Date: May 18, 2025 To: Jeremy Allen, Village Manager Through: Marjorie G Craig, PE, Director, Utilities Department de From: Allyson Felsburg, Deputy Director, Utilities Department Re: Consider Approval of EW Consultants, Inc. to Perform Gopher Tortoise Survey and Relocation for$15,250 The Utilities Department (UD) recommends approval of the proposal submitted by EW Consultants, Inc. (EWC) for work to be conducted at surficial well site #19 (SA19). The work will be a required Gopher tortoise survey, Gopher tortoise permitting, and possible relocation of tortoises away from SA19. EWC's proposal is for $15,250 to complete permitting and relocation of up to two Gopher tortoises. The UD has a planned capital improvement project to replace SA19, located within Tequesta Park. Due to the occurrence of gopher tortoises within the park, a gopher tortoise survey was conducted by EW Consultants to identify possible burrows inhabited by gopher tortoises. Two burrows were identified as possibly being inhabited. Full excavation of the burrows is required and if there is a gopher tortoise present, it will be relocated, as required by Florida Fish and Wildlife Conservation Commission (FWC). Per FWC requirements, a permit, accompanied by a survey performed by a certified wildlife surveyor, is required to be submitted for possible inhabited burrows. After the permit is approved the burrows will be excavated and any gopher tortoises will be relocated at a rate of $5,500 per tortoise uncovered. Funds for the services provided will come from the Water Fund, Production Division Account #401-242-534.300 Other Contractual Services. Water Fund—Production Division—Account#401-242-534.300 Budgeted amount: $26,500 Available amount: $19,745 Expenditure Request: $15,250 Amount remaining after request: $4,495 This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 Page 239 of 426 Agenda Item #5. EW Consultants, Inc. Natural Resource Management, Wetland, and Environmental Permitting Services CONSULTANTS, INC. April 11, 2025 Allyson Felsburg, MBA Deputy Director, Utilities Department Village of Tequesta 345 Tequesta Drive Tequesta, Florida 33469 RE: Well 19 Site Gopher Tortoise Permitting and Relocation; Environmental Consulting Services Dear Allyson: Pursuant to your request regarding the above referenced project, EW Consultants, Inc. is pleased to provide this letter agreement for professional environmental consulting services. PROJECT UNDERSTANDING From the information you provided, we understand that you would like our assistance in securing a FFWCC permit for relocation of tortoises and excavation of up to two gopher tortoise burrows from the referenced well site and surrounding area(0.2 +/- acres). Based on this project understanding, we are providing the following scope of services, schedule, and fees for your consideration. SCOPE OF SERVICES Task 1 —Gopher Tortoise Relocation Permit- Under this task, we will prepare and submit an application for a 10 or fewer burrows relocation permit through our licensed gopher tortoise agent. We will process the application and provide any needed additional information for issuance of the permit. 1000 SE Monterey Commons Boulevard, Suite 208 • Stuart, FL 34996 772-287-8771 • Fax 772-287-2988 www.ewconsultants.com Page 240 of 426 Agenda Item #5. EW Consultants, Inc. Natural Resource Management, Wetland, and Environmental Permitting Services Task 2—Gopher Tortoise Relocation - We will provide one of our in house licensed gopher tortoise agents as well as the equipment and field staff necessary to complete the gopher tortoise burrow capture in accordance with the relocation permit once it is issued. We will conduct backhoe excavation of up to two potentially occupied burrows in accordance with permit requirements. We will process and deliver any captured gopher tortoises to the off site receiver bank and secure the necessary documentation from the receiver bank to complete the required after action report submittal to FFWCC. The permit will authorize capture and relocation of up to two gopher tortoises. Task 3—Third Party Fees - Based on the observed burrow count(2 POB) and our experience, we will secure a permit for relocation of up to two gopher tortoises projected to be captured for relocation. The number of two tortoises was requested in order to reduce the need to modify the permit during the capture process, as reservations are limited and modification of the permit can be time consuming. Two captured tortoises is the basis of the following third parry fee calculation, however, only actual costs will be invoiced based on actual capture and relocation. FFWCC "Mitigation Fee"— Approximately $250.00, actual amount, including credit card service fees will be invoiced. Receiver Bank Fees— The receiver bank reservation required for permitting is anticipated to be through"711 Ranch Unit 1"receiver bank. They charge $5,500.00 per tortoise and we coordinate delivery and/or pick up with them. Applying up to two tortoises, the total for the receiver bank payment may be up to $11,000.00. The receiver bank will provide the"reservation letter"that is required to secure the permit. We will invoice upon completion of the relocation based on the actual total number of tortoises captured. Total Receiver Bank Fees—Up to $11,000.00 1000 SE Monterey Commons Boulevard, Suite 208 • Stuart, FL 34996 772-287-8771 • Fax 772-287-2988 www.ewconsultants.com Page 241 of 426 Agenda Item #5. EW Consultants, Inc. Natural Resource Management, Wetland, and Environmental Permitting Services SCHEDULE We will provide our services in an orderly and expeditious manner to meet the mutually agreed project schedule. FEES AND BILLING We will provide the services described in Tasks 1 and 2 above for a lump sum fee of $4,000.00. The lump sum amount includes all direct expenses related to the tasks at cost with no mark up. Invoices for FFWCC mitigation fees and receiver bank fees will be actual cost with no mark up. Copies of payment records/invoices from FFWCC and the receiver bank will be provided as back up. Billing is monthly based on percentage complete for lump sum tasks. All invoices are due and payable within 30 days of receipt by the Client. If you would like us to proceed with these services,please sign this agreement in the space provided below and return it to us. This will be considered notice to proceed. We look forward to the opportunity to assist you on this project, and if you have any questions,please feel free to call me. Sincerely, EW Consultants, Inc. Digitally signed by Edward R. Edward R.Weinberg Weinberg Date::08,6-04'0'11 12:08:16-04'00' Edward R. Weinberg, President AUTHORIZATION: Digitally signed by Jeremy Allen Jeremy Allen Date:2025,05.02 10:17:25-04'00' Signed: Title: Jeremy Allen,Village Manager Date: see digital signature 1000 SE Monterey Commons Boulevard, Suite 208 • Stuart, FL 34996 772-287-8771 • Fax 772-287-2988 www.ewco n s u l to n is.co m Page 242 of 426 Agenda Item #5. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Immilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 243 of 426 Agenda Item #5. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/." Page 244 of 426