HomeMy WebLinkAboutDocumentation_Regular_Tab 06_6/12/2025 Agenda Item #6.
Regular Council
STAFF MEMO x
Meeting: Regular Council - Jun 12 2025
Staff Contact: Doug Chambers, Director of Public Department: Public Works
Works
Consider Approval to Piggyback the Solid Waste Authority of Palm Beach County Agreement No. 22-
202 for Disaster Debris Management and Support Services with Thompson Consulting Services, LLC
SUMMARY":
& Description
The Solid Waste Authority (SWA) of Palm Beach County has established Agreement No. 22-202
through a competitive solicitation process for Disaster Debris Management and Support Services.
The extended term of the agreement is for 3 years until February 26, 2028.
This agreement ensures rapid, professional, and FEMA-compliant debris management following a
disaster or emergency.
The Village of Tequesta has the opportunity to piggyback this agreement.
Thompson Consulting Services, LLC is one of the pre-qualified vendors under the SWA agreement
and specializes in providing full-service debris monitoring and emergency management support.
Scope of Services Provided by Thompson Consulting Services, LLC
Under this agreement, Thompson Consulting Services, LLC would provide the Village with the
following services during a disaster recovery event:
• Pre-event planning and coordination
• Field debris monitoring and data collection
• Monitoring of debris removal and disposal operations
• Environmental and regulatory compliance documentation
• Electronic data management and FEMA reporting
• Site inspections and quality assurance
• Technical assistance and program management throughout the debris removal process
These services are essential to ensure compliance with Federal Emergency Management Agency
(FEMA) requirements for reimbursement and effective disaster response operations.
Financial Impact
The pricing structure in the SWA Agreement is unit-based and contingent upon the scale of disaster
debris and associated services rendered. There are no fixed costs until services are rendered during
an emergency. All rates are pre-negotiated and conform to FEMA cost eligibility requirements.
• Estimated Cost: Variable based on disaster severity; no upfront cost unless activated
• FEMA Reimbursement: The services provided are FEMA-eligible under the Public Assistance
Program. The Village is eligible for reimbursement of up to 75% to 100% of eligible costs,
depending on the disaster declaration and scope of services.
Please contact the Public Works Department at 561-768-0482 to request the complete bid
documents.
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Agenda Item #6.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑x Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑x Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTION Piggybacking the Solid Waste Authority Contract for
Disaster Debris Management and Support Services Agreement NO.22-202
POTENTIAL MOTION - • e
Staff recommends the Village Council authorize piggybacking the SWA Agreement No. 22-202 with
Thompson Consulting Services, LLC for Disaster Debris Management and Support Services.
Draft End User Agreement VO Teguesta Thompson Siqned
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Agenda Item #6.
t h o m p s o n
CONSULTING SERVICES
End User Professional Services Agreement
General Terms and Conditions
This End User Professional Services Agreement("Agreement")by and between Thompson Consulting Services,LLC(hereinafter referenced as
"Consultant")and the undersigned client(hereinafter referenced as"Client"or"End User");
Whereas,Consultant has entered into an agreement for Disaster Debris Management and Support Services(Agreement Number 22-202)effective
as of May 8,2022—May 7,2025 with the Solid Waste Authority of Palm Beach County(hereinafter referred to as"Authority Contract"and attached
as Exhibit A);
Whereas,the Authority Contract was extended through May 7,2028 through Amendment#1 to the agreement on February 261',2025,attached
as Exhibit B;
Whereas,the Authority Contract acknowledges that the End User may enter into an agreement with the Consultant through the Authority Contract;
Whereas,Client desires to be an End User under the Authority Contract;
Whereas,both parties hereby agree to be bound to the terms and conditions of the Authority Contract;
Now therefore,in consideration of the mutual covenants to be performed by the parties pursuant to this Agreement,each party hereby represents,
warrants,and agrees as follows:
1. TERM&APPLICABILITY
The term of this Agreement shall commence on the Effective Date and shall expire on the same date set forth in the Authority Contract.The term of
this Agreement shall be dependent upon any renewals of the Authority Contract.Any exercised renewal of the Authority Contract shall automatically
renew the term of this Agreement for the same period of the Authority Contract,unless Client or Consultant notifies the other party in writing prior to
the expiration of the then current term of its intent not to renew this Agreement.This Agreement shall apply to all work performed at the request of the
Client or for the benefit of the Client during the term hereof(the"Work")unless both parties agree in writing that the terms and conditions hereof shall
not apply.
2. SCOPE OF WORK
Consultant shall perform such Work as the Client may direct from time to time during the term hereof following the issuance of a Notice to Proceed
and in accordance with Exhibit A attached hereto.
3. FEE FOR SERVICES
The fee for the services under this Agreement will be based on the actual hours of services furnished multiplied by Consultant's Billing Rates as set
forth in the Authority Contract,including any amendments to Authority Contract.
4. INFORMATION PROVIDED BY OTHERS
Client shall provide to Consultant in a timely manner any information Consultant indicates is needed to perform the services hereunder.Consultant
may rely on the accuracy of information provided by Client and its representatives.
5. NOTICES
Any notice required or permitted by this Agreement to be given shall be deemed to have been duly given if in writing and delivered personally or five
(5)days after mailing by first-class,registered,or certified mail,return receipt requested,and postage prepaid.
6. MISCELLANEOUS
A.If any provision of this Agreement is invalid or unenforceable, the remainder of this Agreement shall continue in full force and effect and the
provision declared invalid or unenforceable shall continue as to other circumstances.
B.This Agreement may be executed in multiple counterparts, each of which shall be deemed to be an original instrument, but all of which taken
together shall constitute one instrument.
Page 1 of 2 Modified:May 1,2025
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Agenda Item #6.
t h o m p s o n
CONSULTING SERVICES
End User Professional Services Agreement
General Terms and Conditions
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives.
Effective Date:
THOMPSON CONSULTING SERVICES,LLC VILLAGE OF TEQUESTA,FL
By: By:
Name: Nate Counsell Name:
Title: Executive Vice President Title:
Date: 04/18/25 Date:
Address: 2601 Maitland Center Parkway Address:
Maitland,FL 32751-4110
Please return executed copy of these terms and conditions to the attention of:
Lydia Pena
LPena@thompsoncs.net—Email
(407)792-0018—Phone
Page 2 of 2 Modified:May 1,2025
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Agenda Item #6.
t h o m p s o n
CONSULTING SERVICES
End User Professional Services Agreement
General Terms and Conditions
EXHIBIT A
Modified.-May 1, 2025
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