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HomeMy WebLinkAboutAgreement_Water Service_6/12/2025_Chen Moore & Associates VILLAGE OF TEQUESTA CONSULTING SERVICES WORK AUTHORIZATION DATE: 5/9/2025 VILLAGE RFQ. NO.: WORK AUTHORIZATION NO. 4 FOR CONSULTING SERVICES PROJECT No. G/L CODE: CHEN-MOORE PROJECT NO.: 492.003 PROJECT TITLE: Dover Ditch Living Shoreline Construction Services This Work Authorization, when executed, shall be incorporated in and shall become an integral part of the Agreement for Professional Services dated September 10, 2021, between the Village of Tequesta ("VILLAGE") and Chen-Moore &Associates ("CONSULTANT"), hereafter referred to as the Agreement. I. PROJECT DESCRIPTION The CONSULTANT shall provide professional engineering assistance for the oversight of construction improvements associated with the Dover Ditch Living Shoreline,located on W Riverside Drive at the western edge of River Terrace Drive. The proposed improvements are to reconfigure the existing ditch and provide living shoreline aspects, including dredging of the ditch, a realignment of the ditch, strengthening of the ditch's banks, and plantings of native species. The scope of services shall be comprised of the following tasks: TASK 1 —Project Management and Construction Meetings TASK 2—Submittal Review TASK 3 —Field Inspections TASK 4—Close-out Support II. SCOPE OF SERVICES The following is a description of the services to be provided under this Task Order. WORK AUTHORIZATION NO. 4 1 of 4 TASK 1 —Project Management CMA will facilitate a construction kick-off meeting with the Owner and Contractor to review the project and discuss any questions regarding the Contract Documents. Subsequent to the kickoff meeting, CMA will be available to coordinate any concerns between the Contractor, Village, or residents. CMA will also facilitate additional progress meetings as needed during construction. TASK 2—Submittal Review CMA will review all submittals from the Contractor during construction. For the purposes of determining the level of effort required, it is assumed the number of submittals will be limited to the following: • Requests for Additional Information (RAI)—Up to five (5) • Shop Drawings—Up to fifteen(15) • Change Order Requests—Up to two (2) • Pay Applications—Up to four(4) Each submittal will be reviewed and marked up by CMA and returned to the Contractor and Village staff as needed. TASK 3-Field Inspections During construction,CMA will provide a limited inspection services in cooperation with Village Staff to ensure the work is being completed in conformance with the contract documents. It is assumed that construction will be broken into the following three phases: 1. Mobilization: Equipment Mobilization, Material Deliveries, and Site prep 2. Heavy Civil: Dredging and reconfiguring of the ditch, placement of rip-rap 3. Restoration: Vegetation planting, Sod, Cleanup, Etc For the purposes of this proposal, it is assumed that the first phase will be 2 weeks with limited site inspections. For the second phase it is assumed that the work will progress for 8 weeks and CMA will provide up to 8 hours of support to the Village Staff s on-site inspections each week. For the third phase it is assumed that the work will progress for 4 weeks and require on-site inspections with CMA and Village staff. TASK 4—Close-out Support As part of this task,CMA will provide a substantial and final completion walkthrough with a punchlist for the Contractor and Village to review and follow. As part of this task,CMA will also review record drawings as submitted by the Contractor and submit all necessary paperwork for close-out of related permits. WORK AUTHORIZATION NO. 4 2 of 4 III. SCHEDULE The Project will begin immediately after CONSULTANT receives a written Notice-to-Proceed(NTP) and an executed AGREEMENT. CONSULTANT will coordinate the Project schedule with the VILLAGE but assumes the work will be completed within 180 calendar days of receiving the written NTP. IV. COMPENSATION AND PAYMENT CONSULTANT proposes to complete the Scope of Service described herein on an hourly basis for a not-to-exceed fee of $38,000. Table 1 summarizes CONSULTANT's total not-to-exceed fee and breakdown of fees by task. TABLE 1 SUMMARY OF ENGINEERING FEE Task Fee Task 1 —Project Management and Construction Meetings $5,200.00 Task 2—Submittal Review $11,850.00 Task 3—Field Inspection $15,850.00 ask 4—Close-Out Services $5,100.00 Total Not-to-Exceed Fee $38,000.00 IV. EXCLUSIONS The services outlined below are not included as part of the scope of work, although additional service agreements can be executed to assist the Village with these services if necessary: 1). Full-time on-site inspection services 2). Field survey for As-builts or Record Drawings 3). Field testing of soils, concrete, or asphalt pavement 4). Resident notifications or direct coordination with the public. WORK AUTHORIZATION NO. 4 3 of 4 V. AGREEMENT REFERENCE The work authorized under this Work Authorization shall be performed under the terms and conditions described within the Professional Services Agreement dated September 10, 2021,by and between the Village of Tequesta("VILLAGE")and Chen-Moore&Associates("CONSULTANT"). Compensation shall not exceed the hourly rates currently in effect under this Agreement. CHEN-MOORE & ASSOCIATES VILLAGE OF TEQUESTA Digitally signed by Jeremy Jeremy Allen Date:2025.05.09 By: By: Allen 13:27:32-04'00' Jeremy Allen, Village Manager Print Name: Brent Whitfield Title: Director of Water Resources Date: See digital signature above WORK AUTHORIZATION NO. 4 4 of 4 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [agreement/bid documents and specifications] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."