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HomeMy WebLinkAboutAgreement_Water Service_6/12/2025_Eaton Corporation Eaton Corporation F R Electrical Services Systems � 1800 S.Powerline Road,Suite A Powering Business Worldwide Deerfield Beach, 442 Cell: (M)856-325-0-0464 Email:AlejandroGonzalez@eaton.com 2/7/2025 TO: Juan Rivas Phone: 561-262-1044 e-mail: jrivas(a�tequesta.orq TEQUESTA WATER TREATMENT PLANT RE: Proposal Number: MIK5-250205-04-BLG Subject: Tequesta Water MCC Bucket Jobsite Location: 901 N Old Dixie Hwy, Tequesta, FL 33469 Thank you for considering Eaton's Electrical Engineering Services & Systems (E-ESS) for your electrical solutions requirements. This proposal outlines our proposed scope of work at your facility. Scope of Supply Item No. Qty Product Description 1 MCC Aftermarket MCC unit base price includes operating handle,bus stabs,door and all mounting hardware.(All units are plug-in unless noted on List of Materials.)Catalog Number:FZF1H06Z1,FreedomlF2100 Vintage.480V.,, Catalog No FZF1H06Z1 Qty List of Materials 1 FREEDOM 2100 70A Compact Feeder Breaker Unit 6" 1 Sub E125 Breaker Scope of Work Eaton will provide the necessary field service personnel, tools, materials, and approved test equipment to perform the following work as described below. • EESS will install the bucket listed above into customer designated location in MCC (from GO # SM10955424, IT.001-FVC). Pricing To provide the services as described in the scope of work above, Eaton would charge: Price: $7,042.00 Net Price for the above scope of work is based on performing site work on a weekday-day turn. If the work cannot be performed during regular working hours (6am-5pm) or must be performed on weekends or holidays, you must contact us to adjust the price accordingly. Clarifications and Exceptions 1. This proposal was prepared based upon Eaton's understanding of the documentation and discussions listed in Eaton Scope of Work. If a change to the system functionality, hardware and/or software is to 11 2024 Eaton Corporation This submittal contains material which is Proprietary and Confidential to Eaton Corporation It may only be used to evaluate and respond to this proposal. Unauthorized use and/or disclosure is strictly prohibited. Proposal Number: MIK5-250205-04-BLG Page 2 of 4 be used, or scope of work is presented to Eaton, then Eaton will respond by issuing an addendum to this proposal describing the impact on the schedule and cost of the system or work additions or subtractions. 2. All service entrance rated equipment requires a utility outage before performing any work. 3. If a job is cancelled, delayed, rescheduled, or postponed 5 days or less prior to scheduled service, Eaton reserves the right to assess a charge of 35% of the purchase order value or actual costs, plus a 15% handling charge (whichever is greater). 4. Delays and stand-by time beyond the control of Eaton, extras, and authorized additional work will be charged in accordance with the Eaton's Electrical Engineering Services & Systems Price List PL02700001E. 5. Eaton has not included any applicable sales tax in this proposal. 6. All testing will be performed per Eaton standard testing guidelines unless otherwise specified. 7. All device settings to be supplied by others and power system studies are not included. 8. This service is weather permitting if this is outdoor equipment. 9. No time/labor included for site specific training meetings/classes/videos. If required, additional charges will apply and will be billed separately from this proposal. Delivery Schedule: The scheduling of work will be mutually agreed upon between the customer and Eaton. Three weeks advance notice is required for scheduling. Equipment: Equipment shipment will be F.O.B. point of origin and is estimated (as of the date of this proposal) at 4 weeks after receipt of an order and all necessary technical information. Estimated shipment dates subject to change. Safety Clarifications 1. Eaton will not perform work activities in situations where the proper level of PPE is not practical. At no time will work be performed when the arc-flash exposure levels are above 40 cal/cm2. 2. To establish an electrically safe work condition, the customer is to provide an up-to-date site electrical one-line diagram(s) for lockout/tagout purposes showing all sources of power. 3. For electrical outages requiring utility isolation, the customer and utility shall coordinate lockout/tagout requirements with Eaton in a written plan of execution. 4. Customer shall be responsible to perform all switching. Any requirement of Eaton for perform switching will require customer signature and a minimum of two Eaton personnel. Additional charges will apply. 5. The customer supplied Arc-Flash study along with their labeled equipment to meet NFPA 70E requirements will be used to determine the Personal Protective Equipment (PPE) required to perform the work required for this proposal. When a current study and labeling is not available,the time required to determine the proper PPE will be an adder at the current rate per hour, unless included within the Eaton scope of work. Customer Responsibilities 1. Providing free access to equipment within their facility. 2. Ensuring that all equipment is available upon arrival of Eaton personnel, including removal from service to permit continuous progression of work. Delay time in making equipment available will be treated as an extra. 2024 Eaton Corporation This submittal contains material which is Proprietary and Confidential to Eaton Corporation It may only be used to evaluate and respond to this proposal. Unauthorized use and/or disclosure is strictly prohibited. Proposal Number: MIK5-250205-04-BLG Page 3 of 4 3. Identifying site contact for this project. 4. Coordinating all outages and perform all switching to de-energize and isolate equipment to be serviced. 5. Ensuring that all circuits to be de-energized have been clearly identified and that all plant personnel and downstream operations are aware of the required outage date, time and duration. This includes maintaining power to vital or necessary plant equipment and processes during the performance of this scope of work. 6. Providing a copy of the past maintenance records to Eaton personnel. 7. Providing manufacturers maintenance manuals upon arrival of Field Engineer(s). 8. Supplying a complete set of electrical plans, including the plant single-line diagram, specifications, and any pertinent change orders to Eaton before commencement of work. 9. Supply a suitable and stable source of power for operation of test and motorized equipment at each test site when normal power is removed or authorize Eaton to obtain a source of auxiliary power, Eaton shall specify requirements. Any non-standard generators rentals will result in a price adder to this proposal. 10. Providing a place to receive and unload replacement equipment, test equipment or other supplies. 11. Providing special tools supplied by equipment manufacturers. Safety Training of Eaton Field Personnel: 1. All Eaton field personnel received training to meet or exceed NFPA 70E requirements, and appropriate personal protective equipment(PPE)have been issued. 2. The customer is responsible to ensure that any supporting plant personnel have also be fully trained in electrical safety and provided with the appropriate personnel protective equipment. Stand-by Time 1. Stand-by time is defined as Eaton time spent on-site waiting for personnel or access to equipment necessary to perform the required steps for the service work outlined within this proposal. 2. Under the terms of this proposal, stand-by time is not included within the Scope of Work. 3. Stand-by or delays that are outside the immediate control of Eaton will be charged separately at published services rates plus any applicable expenses. Proprietary and Confidential Information This submittal contains Eaton proprietary and confidential information, which may only be used by the addressee to evaluate and respond to this submittal. By accepting this submittal from Eaton,the addressee agrees to not use this submittal, or any information contained herein, in any manner adverse to Eaton's interests; to keep in confidence the submittal and all information contained; and to not disclose to any third party or publish this submittal,any portion thereof,or any information contained herein without Eaton's prior written consent. Terms and Conditions Any order arising out of this offer will be governed by the conditions contained in Eaton Selling Policy 25- 000 dated September 1,2021. This offer is valid for 30 days from date of issue unless otherwise extended, modified, or withdrawn, in writing, by Eaton Corporation. Payments are due and payable net within thirty (30)days from the date of each invoice. A 3% surcharge will be added to all credit card transactions except where prohibited. To accept this proposal, please: ©2024 Eaton Corporation This submittal contains material which is Proprietary and Confidential to Eaton Corporation It may only be used to evaluate and respond to this proposal. Unauthorized use and/or disclosure is strictly prohibited. Proposal Number: MIK5-250205-04-BLG Page 4 of 4 1. Reference: MIK5-250205-04-BLG 2. Issue a purchase order to EATON CORPORATION 3. Email purchase order to AlejandroGonzalez@eaton.com Digitally signed by Jeremy Allen Acceptance of proposal signature: Jeremy A I I en Date:2025.03.26 15:53:40-04'00' Jeremy Allen, Village Manager A hardcopy of the purchase order must be received by Eaton prior to service being scheduled. Should there be any further questions or needs, please contact at any time. It is a privilege to have this opportunity to be of service. Eaton's Electrical Services & Systems looks forward to working with you on this project. Sincerely, �FiejAvldro Cloviz A& (iMIKS) Alejandro Gonzalez (MIK5) AlejandroGonzalez@eaton.com (M) 856-325-0464 Service Sales Engineer Eaton Corporation Electrical Services and Systems 2024 Eaton Corporation This submittal contains material which is Proprietary and Confidential to Eaton Corporation It may only be used to evaluate and respond to this proposal. Unauthorized use and/or disclosure is strictly prohibited. Corporation F i Services Systems � 1800 1800 S.Powerline R Road,Suite A Deerfield Beach,FL Powering Business Worldwide Cell: (M)856-325 0464 42 Email:AlejandroGonzalez@eaton.com 2/6/2025 TO: Juan Rivas Phone: 561-262-1044 e-mail: irivas(a-)_teguesta.orq TEQUESTA WATER TREATMENT PLANT RE: Proposal Number: MIK5-250205-03-BLG Subject: Tequesta Water Transformer Jobsite Location: 901 N Old Dixie Hwy, Tequesta, FL 33469 Thank you for considering Eaton's Electrical Engineering Services & Systems (E-ESS) for your electrical solutions requirements. Scope of Supply • Quantity (1) Dry-Type Transformer o V48M28T4516CU o 45kVA o 3-Phase o Vented 0 480-208Y/120 o Temp Rise: 150C Pricing • Price: $9,034.00 Distributor/Net Availability: In-Stock Clarifications and Exceptions 1. No labor or installation is included in this proposal. 2. Eaton has not included any applicable sales tax in this proposal. Proprietary and Confidential Information This submittal contains Eaton proprietary and confidential information, which may only be used by the addressee to evaluate and respond to this submittal. By accepting this submittal from Eaton, the addressee agrees to not use this submittal, or any information contained herein, in any manner adverse to Eaton's interests; to keep in confidence the submittal and all information contained; and to not disclose to any third party or publish this submittal, any portion thereof, or any information contained herein without Eaton's prior written consent. Terms and Conditions Any order arising out of this offer will be governed by the conditions contained in Eaton Selling Policy 25- 000 dated September 1, 2021. This offer is valid for 30 days from date of issue unless otherwise extended, modified, or withdrawn, in writing, by Eaton Corporation. Payments are due and payable net within thirty c;2024 Eaton Corporation This submittal contains material which is Proprietary and Confidential to Eaton Corporation It may only be used to evaluate and respond to this proposal. Unauthorized use and/or disclosure is strictly prohibited. Proposal Number: MIK5-250205-03-BLG Page 2 of 2 (30)days from the date of each invoice. A 3% surcharge will be added to all credit card transactions except where prohibited. To accept this proposal, please: 1. Reference: MIK5-250205-03-BLG 2. Issue a purchase order to EATON CORPORATION 3. Email purchase order to AlejandroGonzalez@eaton.com Digitally signed by Jeremy Allen Acceptance of proposal signature: Jeremy Allen Date:2025.03.26 15:54:09-04'00' Jeremy Allen, Village Mananger A hardcopy of the purchase order must be received by Eaton prior to service being scheduled. Should there be any further questions or needs, please contact at any time. It is a privilege to have this opportunity to be of service. Eaton's Electrical Services & Systems looks forward to working with you on this project. Sincerely, -Alejavidro Clovwlez (MIKS) Alejandro Gonzalez(MIK5) AlejandroGonzalez@eaton.com (M) 856-325-0464 Service Sales Engineer Eaton Corporation Electrical Services and Systems ©2024 Eaton Corporation This submittal contains material which is Proprietary and Confidential to Eaton Corporation It may only be used to evaluate and respond to this proposal.Unauthorized use and/or disclosure is strictly prohibited. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [agreement/bid documents and specifications] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images,graphics, text, audio,video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."