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HomeMy WebLinkAboutAgreement_Water Service_6/12/2025_Wright-Pierce, Inc. WRIGHT-PIERCE ��� 601 South Lake Destiny Road, Suite 290 ��- Maitland, FL 32751 Engineering a Better Environment 407.906.1776 1 wright-pierce.com April 28, 2025 Ms. Marjorie Craig, PE Director, Utilities Department 345 Tequesta Dr. Tequesta, FL 33469 SUBJECT: Proposal for Utility Miscellaneous Support Services Village of Tequesta, FL Dear Marjorie, Wright-Pierce (WP) is pleased to provide this proposal to assist with limited miscellaneous support services. Background The Village of Tequesta (Village) owns, operates, and maintains the Public Water System (PWS) No.4501438, which provides potable water to the customers within the Village's water service area.The main source of supply is the Village's water treatment plant (WTP).The Village is undertaking multiple projects for routine maintenance and upkeep of the system.The Village occasionally requires engineering opinions and assistance to supplement the Village's staff. Based on our conversations,the intent is for Wright-Pierce (WP) to be able to provide engineering services for miscellaneous tasks, as the Village requires. We assume that if this proposal is acceptable, we will perform our services under a Professional Engineering Services Agreement to be issued by the Village or a Task Order with general conditions. Scope of Services TASK 1 - Project Management & SCADA System Support Services A. Project Management WP will perform project management activities for the project.The activities include contract administration, budget management, invoicing, monthly status reports, scheduling, and coordination with the Village. B. Miscellaneous Support Services Wright-Pierce will provide services for the Village on an "as-needed" basis for tasks that may arise. Anticipated tasks include: 4/28/2025 Ms. Marjorie Craig, PE Page 2of3 1. Review of electrical and I&C components of other projects. 2. Respond to technical questions from the Village on utility system components. 3. Provide opinions and estimates for proposed improvements the Village is performing under other contracts. C. Exclusions and Assumptions i. The scheduled response time for each task will vary and will be discussed when the task is assigned from the Village to WP. ii. WP does not take ownership nor responsibility for any designs or construction by others. Schedule The Project will begin immediately after WP receives a written Notice-to-Proceed (NTP) and an executed Professional Engineering Services Agreement from the Village or a Purchase Order with General Conditions. WP will coordinate the Project schedule with the Village for each task. For any additional services requested by the Village, an expected schedule and fee will be agreed upon with the Village. Compensation WP proposes to complete the Scope of Service described herein on Time and Materials basis for a not-to- exceed fee of$25,000. Table 1 summarizes WP's total not-to-exceed fee and breakdown of fees by task. Consultant will invoice monthly for time and expenses based upon the rates in Table 2. Table 1 Summary of Engineering Fee 1 0 i Task 1—Project Management, & Miscellaneous Support Services $ 25,000 Total Not-to-Exceed Fee $25,000 Table 2 Billing Rates and Expenses Labor •. Billing Instrumentation or Electrical Engineer I $180.00/hr Instrumentation or Electrical Engineer II $210.00/hr Senior Instrumentation or Electrical Engineer $250.00/hr Senior Project Manager $260.00/hr WRIGHT-PIERCE Engineering a Better Environment 4/28/2025 Ms. Marjorie Craig, PE Page 3of3 Lead Project Engineer $250.00/hr Principal Engineer $320.00/hr Engineer III $180.00/hr Engineer II $160.00/hr Engineer I $140.00/hr Administrative $110.00/hr Programmer $155.00/hr Mileage $0.70/mile (IRS rate) Room At cost Air Travel At cost Rental Vehicles At cost We appreciate being considered for this assignment and look forward to working with the Village on this project. Should you have any questions or comments regarding this proposal, please do not hesitate to contact us. Sincerely, WRIGHT-PIERCE, INC. Greg .Taylor, P Senior Project Manager gregory.taylor@wright-pierce.com APPROVED BY: VILLAGE OF TEQUESTA Jeremy Allen Digitally signed by Jeremy Allen Date:2025.05.02 0918:08-04'00' Jeremy Allen, Village Manager Date: see digital signature WRIGHT-PIERCE Engineering a Better Environment PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [agreement/bid documents and specifications] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement/bid documents and specifications], from Contractor, including files, images,graphics,text, audio,video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."