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Agreement_General_6/12/2025_Al Packer, Inc
VILLAGE OF TEQUESTA AGREEMENT FOR FLEET MAINTENANCE AND REPAIR SERVICES THIS AGREEMENT FOR fleet maintenance and repair is entered into and effective this i'a day of 2025 (the "Effective Date"), by and between the VILLAGE OF TEQUESTA, a Florida municipal corporation with offices located at 345 Tequesta Drive, Tequesta, Florida 33469, organized and existing in accordance with the laws of the State of Florida, hereinafter the "Village"; and Al Packer INC, a Maryland Corporation registered to do business within the State of Florida,with offices located at 1530 N. Military Trail, West Palm Beach, hereinafter the "Contractor" and collectively with the Village, the"Parties". WITNESSETH The Village and the Contractor, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by both Parties, hereby agree as follows: 1. SCOPE OF SERVICES: The Parties hereby agree to enter into this Agreement whereby the Contractor shall provide fleet maintenance and repair services pursuant to all applicable statutory, licensing, and Village code requirements, including those pertaining to the disposal and use of hazardous substances. The Parties agree to enter into this Agreement pursuant to the scope of services and technical specifications located in the VOT Fleet Maintenance and Repair Services RFF, which is hereby fully incorporated into this Agreement and attached hereto as Exhibit "A". Contractor shall assign a"key person"to perform work under this agreement and shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the Village. 2. COMPENSATION: This is an "as needed" agreement in consideration for the above Scope of Services,pricing shall be pursuant to the prices provided in the cost proposal form found in Exhibit"A".No additional compensation shall be paid for any other expenses incurred,unless first approved in writing by the Public Works Director or his designee. Contractor shall submit to the Village, no later than the I oth day of each month, its bill for services itemizing the.fees and Page 1 of 10 costs incurred during the previous month. The Village shall pay the Contractor all uncontested amounts set forth in the Contractor's bill within 30 days of receipt.. 3. TERM; TERMINATION; NOTICE: This Agreement shall be for a term of five (5) years conunencing on the Effective Date, with the option to extend the agreement for one (1) additional five (5) year period. Any renewals to this agreement must be memorialized in writing and signed by both parties. This Agreement may be terminated by either party upon thirty (30) days written notice to the other party. Notice shall be considered sufficient when sent by certified snail or hand-delivered to the Parties during regular business hours at the following addresses: Village Contractor Village of Tequesta Al Packer 345 Tequesta Drive Tim Olson, Operations Director Tequesta, FL 33469 1530 North Military Trail Attn: Public Works Director West Palm Beach, FL 33409 tolson@alpackerford.com 4. CHANGE ORDERS: Contractor is aware that price and time are of the essence in this agreement and that prompt and timely performance of all such obligations is strictly required. If conditions change that would require an increase in price, scope, or time for performance Contractor must notify the Village in writing detailing the conditions that have changed and requesting a change order to the contract within 30 days prior to the performance date "Change Order Deadline". Change orders submitted after the change order deadline will not be considered. Contractor shall not proceed with any change to its obligations under a change order request unless documented in a Change Order executed by both Parties. If Contractor requests a change order prior to the change order deadline Village at its discretion may accept the change order as is or with modifications, deny the change order, re-advertise and re-solicit providers for the required services or services or terminate this contract or the individual work order associated with the delay. At any time after execution of this Agreement but prior to Contractor's completion of the desired services the Village reserves the right at its discretion to change, modify, revise add, or remove any part of its order for the services as described by this Agreement and any Exhibits, if applicable. If any such change to the Village's order causes an increase or decrease in the cost of Page 2 of 10 the services or causes a change in the time required for delivery of the services, the Village shall make an equitable adjustment in the contract price, the delivery schedule, or both.Any change to the Village's order for the services and any subsequent equitable adjustment to the terms of this Agreement shall be effectuated through a written Amendment to this Agreement as executed by both Parties pursuant to Section 15. of this Agreement. 5. INSURANCE: A. Required Insurance. The Contractor, at the Contractor's own cost and expense, shall procure and maintain, for the duration of the contract,the following insurance policies: 1. Contractor shall maintain Workers'Compensation Insurance (Statutory Limits)and Employer's Liability Insurance (with limits of at least $1,000,000). The Contractor shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Worker's Compensation policies must be received by the Village at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the Village, its officers, agents, employees, and volunteers for losses arising from work performed by the Contractor for Village. 2. General Liability Coverage. The contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended.Any endorsement restricting standard ISO "insured contract"language will not be accepted. 3. Automobile Liability Coverage. The Contractor shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Contractor shall provide garage keepers legal liability insurance with a limit of no less than the value of all vehicles in custody. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of Florida, or which is approved in writing by Village, and Page 3 of 10 shall be endorsed a follows. Contractor also agrees to require all contractors and subcontractors to do likewise. 1. "The Village, it's elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Contractor, including materials,parts, or equipment furnished in connection with such work or operations." 2.This policy shall be considered primary insurance as respects the Village,its elected or appointed officers, officials, employees, agents; and volunteers. Any insurance maintained by the Village, including any self-insured retention the Village may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the Village, its elected or appointed officers, officials, employees, or agents. 5.Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days' written notice has been received by the Village. C. Notice Requirements. Contractor agrees to provide immediate notice to Village of any claim or loss against Contractor arising out of the work performed under this agreement.Village assumes no obligation or liability by such notice,but has the right(but not the duty)to monitor the handling of any such claim or claims if they are likely to involve Village. D. Deductibles.Any deductibles or self-insured retentions must be declared to and approved by the Village. At the Village's option, the Contractor shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. Certificates of Insurance. The Contractor shall provide certificates of insurance with original endorsements to the Village as evidence of the insurance coverage required herein. Certificates Page 4 of 10 of such insurance shall be filed with the Village on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the Village at all times during the term of this Agreement. F. Failure to Obtain. Failure on the part of the Contractor to procure or maintain required insurance shall constitute a material breach of contract under which the Village may terminate this Agreement. G. SIR Requirements. The commercial general and automobile liability policies required by this Agreement shall allow Village, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Contractor(as the named insured) should Contractor fail to pay the SIR or deductible requirements.The amount of the SIR or deductible shall be subject to the approval of the Village Attorney and the Finance Director.Contractor understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Contractor as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should Village pay the SIR or deductible on Contractor's behalf upon the Contractor's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy,Village may include such amounts as damages in any action against Contractor for breach of this Agreement in addition to any other damages incurred by Village. 6. USE OF OTI3ER CONTRACTORS: Contractor must obtain Villages prior written approval to use any Contractors while performing any portion of this Agreement that were not listed in the Proposer's Statement of Qualifications form. 7. INDEMNIFICATION: The Contractor shall at all times indemnify, defend and hold harmless the Village, its agents, servants, and employees, from and against any claim, demand, or cause of action of whatsoever kind or nature, arising out of error,omission,negligent act, conduct, or misconduct of the Contractor, its agents, servants, or employees in the performance of services under this Agreement. Nothing contained in this provision shall be construed or interpreted as consent by the Village to be sued, nor as a waiver of sovereign immunity beyond the waiver provided in Section 768.28, Florida Statutes. 8. PUBLIC ENTITIES CRIMES ACT: As provided in Sections 287.132-133, Florida Statutes; by entering into this Agreement or performing any work in fiu-therance hereof, the Contractor certifies that it, its affiliates, suppliers, subcontractors, and consultants who will Page 5 of 10 perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within thirty-six(36)months immediately preceding the date hereof. This notice is required by Section 287.133(3)(a), Florida Statutes. 9. DISCRIMINITORY VENDOR'S: In accordance with Section 287.134,Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide services or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perforin work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity. By entering into this agreement or performing any work in furtherance hereof,the Contractor certifies that it,,its affiliates,,suppliers,subcontractors,and consultants who will perform hereunder, have not been placed on the discriminatory vendor lists maintained by the State of Florida Department of Management Services list. 10. INDEPENDENT CONTRACTOR: It is specifically understood that the Contractor is ,in independent contractor and not an employee of the Village. Both the Village and the Contractor agree that this Agreement is not a contract for employment and that no relationship of employee- employer or principal-agent is or shall be created hereby, nor shall hereafter exist by reason of the performance of the services herein provided. 11. INSPECTOR GENERAL: Pursuant to Sections 2-421-2-432 of the Palm Beach County Code of Ordinances, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts, and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations.All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor; investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. 12. E-VERIFY ELIGIBILITY: The Contractor warrants and represents that it is in compliance with Section 448.095,Florida Statutes, as may be amended. No later than January 1, Page 6 of 10 2021, the Contractor shall: (1) register with and use the E-Verify System (E-Verify.gov) to electronically verify the employment eligibility of all newly hired workers, and (2) verify that all of the Contractor's subconsultants performing the duties and obligations of this Agreement are registered with and use the E-Verify System to electronically verify the employment eligibility of all newly hired workers. The Contractor shall obtain from each of its sub-consultants an affidavit stating that the sub-consultant does not employ,contract with,or subcontract with an Unauthorized Alien, as that term is defined in Section 448.095(l)(k),Florida Statutes,as may be amended. The Contractor shall maintain a copy of any such affidavit from a sub-consultant for, at a minimum, the duration of the subcontract and any extension thereof. This provision shall not supersede any provision of this Agreement which requires a longer retention period. The Village shall terminate this Agreement if it has a good faith belief that the Contractor has knowingly violated Section 448.09(1), Florida Statutes, as may be amended. If the Contractor has a good faith belief that the Contractor's subconsultant has knowingly violated Section 448.09(1),Florida Statutes,as may be amended, the Village shall notify the Contractor to terminate its contract with the sub-consultant and the Contractor shall immediately terminate its contract with the sub-consultant. In the event of such contract termination, the Contractor shall be liable for any additional costs incurred by the Village as a result of the termination. 13. SCRUTINIZED COMPANIES: For Contracts under $lM, the Contractor certifies that it is not on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes and that it is not engaged in a boycott of Israel. The Village may terminate this Agreement at the Village's option if the Contractor is found to have submitted a false certification as provided under Section 287.135(5), Florida Statutes, if the Contractor has been placed on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes, or if Contractor is engaged in a boycott of Israel. For Contracts over $1 M, the Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes. The Contractor further certifies that it is not engaged in a boycott of Israel, and that it does not have business operations in Cuba or Syria, as similarly provided in Section 287,135, Florida Statutes. The Village may terminate this Agreement at the Village's option if the Contractor is found to have submitted a false certification as provided under Section 287.135(5), Page 7 of 10 Florida Statutes or if the Contractor has been placed on one of the aforementioned lists created pursuant to Section 215.4725, Florida Statutes. Additionally, the Village may terminate this Agreement at the Village's option if the Contractor is engaged in a boycott of Israel or has been engaged in business operations in Cuba or Syria, as defined in Section 287.135,Florida Statutes. 14. ATTORNEY'S FEES: In the event, a dispute arises concerning this Agreement, the prevailing party shall be awarded attorney's fees, including fees on appeal. 15. FORCE MAJEURE: The Contractor shall not be considered in default by reason of any failure in performance under this Agreement if such failure arises out of causes reasonably beyond the control of the Contractor or its subcontractors and without their fault or negligence. Such causes include, but are not limited to: acts of God; acts of war; natural or public health emergencies; labor disputes; freight embargoes; and abnormally severe and unusual weather conditions. 16. CHOICE OF LAW; VENUE: This Agreement shall be governed and construed In accordance with the laws of the State of Florida, and venue shall be in Palen Beach County should any dispute arise with regard to this Agreement. 17. AMENDMENTS AND ASSIGNMENTS: This Agreement, all Exhibits attached hereto, and required insurance certificates constitute the entire Agreement between both Parties; no modi fications shall be made to this Agreement unless in writing, agreed to by both Parties, and attached hereto as an addendum to this Agreement.The Contractor shall not transfer or assign the provision of services called for in this Agreement without prior written consent of the Village. is. PUBLIC RECORDS: In accordance with Section 119.0701,Florida Statutes,the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request from the Village's custodian of public records, the Contractor must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A Contractor who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Section 119.0701, Florida Statutes, and other penalties under Section 119.10, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the provision of services contemplated herein Page 8 of 10 are not disclosed except as authorized bylaw for the duration of the Agreement term,and following completion of the Agreement if the Contractor does not transfer the records to the Village. Finally, upon completion of the Agreement, the Contractor shall transfer, at no cost to the Village, all public records in possession of the Contractor,or keep and maintain public records required by the Village. If the Contractor transfers all public records to the Village upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the Village, upon request from the Village's custodian of public records,in a format that is compatible with the Village's information technology systems. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO 'I MS CONTRACT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-06859 OR AT Imcwilliams(a),tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. 19. HEADINGS: The headings contained in this Agreement are provided for convenience only and shall not be considered in construing, interpreting, or enforcing this Agreement. 20. SEVERABILITY: The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability or any other provision of this Agreement and this Agreement shall be construed and enforced in all respects as if the invalid or unenforceable provision is not contained herein. 21. `VAIVER: No waiver by the Village of any provision of this Agreement shall be deemed to be a waiver of any other provisions hereof or of any subsequent breach by the Contractor of the same, or any other provision or the enforcement hereof. The Village's consent to or approval of any act requiring the Village's consent or approval of any act by the Contractor shall not be deemed to render unnecessary the obtaining of the Village's consent to or approval of any subsequent consent or approval of, whether or not similar to the act so Page 9 of 10 consented or approved. 22. ENTIRE AGREEMENT: This ten(10)page Agreement constitutes the entire agreement between the parties; no modification shall be made to this Agreement unless such modification is in writing, agreed to by both parties, and attached hereto as an addendum to this Agreement. 23. AUTHORITY TO OBLIGATE: Each person signing this agreement on behalf of either Party individually warrants that he or she has the full legal power to execute this agreement on behalf of the Party for whom he or she is signing and bind and obligate such party with respect to all provisions contained in this agreement. I N WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year First above written. WITNESSES AL PACKER, INC By (Print): S&IJ (Corporate Seal) VILLAGE OF TEQUESTA ATTEST: By: Molly Yon , Mayor F PV`p?�PPO T �t, 1 (Sea) : Lori McWilliams. MMC lNCpRP L :D_ Village Clerk on 4 Page 10 of 10 Exhibit A OFT- PALM BEACHES L I N C O L N PIE ase find enclosed the entire filled out bid package for Village ofTequesta Th ink you again for the opportunity and we look forward to hopefully servicing your vehicles in the near fu ure. Any questions or further information needed feel free to contact me at the email or numbers lis ed below. TiOlson Fi< ed Operations Director Al Packer Ford West Patin Beach Al Packer Lincoln West Palm Beach Al Packer Ford Royal Palm Beach 1530 North Military Trail West Palm Beach, FL 33409 561-689-6550 x1380 313-680-8040 cell tol;on@alpackerford.com 1530 North Military Trail•West Palm Beach,Florida 33409 Phone 561-689-6550 •Fax 561-689-1954 • 1-800-662-7683 •www.alpacker.com 29 V \\\ � ` } � CL - ƒ 2 ! |` _ !■ � (i , , (� / � � ■ ! ; cc .. E ! ƒ Im — . . . \} 2 § ( / \ 2722kmmir °} ° � ko ({� \ \ //. @ � ° Eaa ff1}41 - ��z Exhibit B Proposer's Statement of Qualifications Form Please provide the requested information in full. Proposers who do not provide the requested information or submit a full and complete Cost Proposal (Exhibit A) may have their proposal deemed unresponsive during the selection process.All information provided by the proposer will be subject to verification by the Village. 1. CONTRACTOR INFORMATION The primary contact shall be the person with the authority to enter into contracts with the Village. Name of Contractor: 4)Z— PA —✓Cn— 1 Z_1^&OG.0 Primary Contact and Title: O -�L1q—r 7 6�vS Legal Address of Contractor: /5-30 ND12�rr 77ZA?L AjT6 1—Pcr_n FC4-c� )_�_40 2 t gar{ 3 s Primary Contact Phone Number: Primary Contact Email Address 2. LIST OF SUBCONTRACTORS Provide a list of all subcontractors to perform work on this contract, including relevant licenses, permits, and certifications. Attach relevant information (experience, references) to allow the Village to evaluate the subcontractors as part of the evaluation criteria for this RFP. Subcontractor Name Work to Be Performed Licenses, Certifications, Permits Xj/,-9- IVI A 3. CONTRACTOR'S AND SUBCONTRACTOR'S QUALIFICATIONS Describe the experience your shop has in providing fleet maintenance services, including any relevant work for governmental agencies. Include a description of Contractor's and any subcontractor's core-competency and experience.with similar work.Attach a separate sheet, if necessary. lotif ff-�17 f/ �Cez72 4. LICENSES AND CERTIFICATIONS Provide a listing of any relevant certifications, permits, or licenses for Contractor's or subcontractor's personnel and equipment use. Include the license number and type and indicate whether the license is held by the Contractor or subcontractor, state of Florida motor vehicle repair MV1100 Palm Beach County auto repair LBTR 198228090 5. HEAVY EQUIPMENT Describe any experience and/or certifications your shop has for servicing heavy equipment, such as backhoes,dump trucks, or similar. n/a 6. LIST OF REFERENCES Please provide current references for 3 past or existing commercial clients doing similar work to that specified in this RFP. A. Client:Palm Beach Sheriffs office Contact Name/Title Jeff Hawthorne/Division Manager Phone Number/Email Address 561-688-3482 hawthorn e@PBSO.ORG B. Client:City Of West Palm Police Contact Name/Title Teena Thomas/Fleet Administrator Phone Number/Email Address 561-209-3918 tdthomas@wpb.org C. Client:City Of Palm Beach Gardens Contact Name/Title Alice Saroka/Fleet Administrator Phone Number/Email Address 561-804-7026 7. SHOP OPERATIONS { Number of employees:44 Number of years in business:_p Describe if and how your shop will provide secured parking for Village vehicles left overnight: We employ a privite security company that patrols our lot after hours, holidays&weekends How will you meet the required turnaround time for PMs and service repairs? We have 49 bays with 31 technicians to service our customers and accounts. Our fleet accounts take priority over retail work. Our service manager will service your account to ensure your timelines are met. Describe how your shop ensures that diagnostic assessments and repair recommendations are necessary. All of our technicians are certified in there specialty automotive repair field and are equipped with the latest diagnostic and repair equipment up to date. We are one of the few Ford dealerships with 7 master certified technicians with a shop combined.experience of over 400 years of experience. Do you use OEM or aftermarket parts for repairs?Q B. PROOF OF INSURANCE In a separate attachment, provide proof of commercial general and automobile liability insurance, as specified in Section 17 of the attached Professional Services Agreement. l Contractor's Signature: /' Date: Z Exhibit D CONFLICT OF INTEREST STATEMENT This Request for Proposal is subject to the conflict of interest provisions of the policies and Code of Ordinances of the VILLAGE OF TEQUESTA, the Palm Beach County Code of Ethics, and the Florida Statutes. The Bidder shall disclose to the VILLAGE OF TEQUESTA any possible conflicts of interests. The Bidder's duty to disclose is of a continuing nature and any conflict of interest shall be immediately brought to the attention of the VILLAGE OF TEQUESTA. CHECK ALL THAT APPLY.- To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal due to any other clients, contracts, or property interests. ❑ To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in the policies and Code of Ordinances of the Village of Tequesta, as amended from time to time. FTo the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in the Palm Beach County Code of Ethics, as amended from time to time. FTo the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in Chapter 112, Part III, Florida Statutes, as amended from time to time. IF ANY OF THE ABOVE STATEMENTS WERE NOT CHECKED, the undersigned business, by attachment to this form, shall submit information which may be a potential conflict of interest due to any of the above listed reasons or otherwise. The undersigned understands and agrees that the failure to check the appropriate blocks above or to attach the documentation of any possible conflicts of interest may result in disqualification of your proposal or in the immediate cancellation of your agreement, if one is entered into. C0MPAI�")PR INDIVIDUAL NAME C L` AUTHORIICED SIGNATURE NAME (PRINT OR TYPE) fist- 3:>/66,--To,- TITLE, IF A COMPANY i i i I Exhibit E DRUG-FREE WORKPLACE CERTIFICATE I I, the undersigned, in accordance with Florida Statute 287.087, hereby certifythat AL 01-ci!wL C_. (Print or Type Name of Firm) • I Publishes a written statement notifying that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace named above, and specifying actions that will be taken against violations of such prohibition. • Informs employees about the dangers of drug abuse in the workplace; the firm's policy of maintaining a drug-free working environment and available drug counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed upon employees for drug- use violations. • i Gives each employee engaged in providing commodities or contractual services that are under bid or proposal a copy of the statement specified above. I • Notifies the employees that as a condition of working on the commodities or contractual services under bid or proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of Chapter 1893 or any controlled substance law of the State of Florida or the United States for a violation occurring in the workplace, no later than 5 days after such conviction, and requires employees to sign copies of such written statement to acknowledge their receipt. • Imposes a sanction on or requires satisfactory participation in a drug-abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who I is so convicted. • Makes a good faith effort to continue to maintain a drug-free workplace through the implementation of the drug-free workplace program. "As a person authorized to sign this statement, I certify that the business, firm, or corporation named above complies fully with the requirements set forth h n." Auth r' ed ignature STATE OF FLORIDA ' l J PALM BEACH COUNTY l 7 Z7 Date Signed Sworn and subscribed before me by mans of physical presence or online notarization on this A P r=t day of 7.20 2-5 by who is personally known to me or has produced as identification and who did/did not take an oath, in the state and county first mentio �d above. Notary Public (affix seal) My Commission Expires: s`•''Y'' Fc: SHARRON G.CHASTEEN =•: *' MY COMMISSION#HH 401194 EXPIRES:June 26,2027 %f OF flQ� I i Exhibit F Village Clerk's Office ADA Compliancy Statement The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications]are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement/bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AN'), published by the World Wide Web Consortium ('WK"), Web Accessibility Initiative ("WAI"), available at the Web Content Accessibility Guidelines page. Required Confirmation: I, '_//71 0-/-561A/ have read the above compliancy statement and confirm the agreement, bid documents and specifications, including files, images, graphics, text, audio, video, and multimedia, contained within this bid packet are accessible to individuals with disabilities and conforms to the Level AA Success Criteria and Conform e Requirements of the Web Content Accessibility Guidelines 2.0. Repr s tative Signature Date: V" �� Exhibit G E-Verify Affidavit Bid/Proposal Number: Project Description: L�L�r /�f�f�c/'T��✓ t/� � 5����C�S In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of: l. All persons employed by the Contractor to perform employment duties within Florida during the term of the contract; and 2. All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E-Verify System during the term of the contract is a condition of the contract with the Village of Tequesta. The contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and provide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a printed copy of the completed E-Verify Company Profile page, obtained from https://www.e-verify.gov. Contractor also agrees to obtain from each of its subcontractors/subconsultants an affidavit stating that the subcontractor/subconsultant does not employ, contract with, or subcontract with an Unauthorized Alien, as that term is defined in Section 448.095(1)(k), F.S. Contractor further agrees to maintain a copy of any such affidavit from a subcontractor/subconsultant for, at a minimum, the duration of the subcontract and any extension thereof. By affixing your signature below, you hereby affirm that you will comply with all E-Verify requirements. L_ /:9Aar�� L �Z-09s 96 g S Company e Federal Employer Identification No. Z �r Signa re^ Date Print Name Title STAT E OF FLORIDA PALM BEACH COUNTY Sworn and subscribed before me by means of physical presence or online notarization on this day of ,11'rZIt— - 20ZS' by GWAYZ LoA) �li(FFsi�E•cJ who is personally known to me or has produced as identification and who did/did not take an oath, in the state and county first mentioned above. 4� Notary Public (affix seal) My Commission Expires: SHARRON G.CHASTEEN MY COMMISSION#HH 401194 ?-` EXPIRES:June 26,2027 •,OF F�„• i i i Exhibit H OFFEROR'S ACKNOWLEDGMENT SUBMIT YOUR PROPOSAL TO DEMANDSTAR AT WWW.DEMANDSTAR.COM RFP# PW-2-4-25-DC-1 Fleet Maintenance and Repair Services I Proposal must be received BY April 23, 2025, 3:00 PM Deadline 0fferor's Name: /q G PAO X—&-rz- -+- (Please specify if a corporation, partnership, other entity or individual) Fed. I D#: ' `Z7 0 9 5"96 9 9 Address: /5-30 1J60rxI 1n1I-171fir-z1 772AIL Al65;i Pry �Z, 334109 t x 13s-6 Telephone No.: Fax Number: 5-6 f -('D$} 1 Email Address: '7p4-SO,,j AL Contact representative: %117V OL Sr�.tJ The undersigned authorized representative of the offeror agrees to all terms and conditions stated in the RFP, and proposes and agrees that if this proposal is accepted by the Village, the offeror will negotiate with the Village in order to enter into a contract to, provide all goods and/or services as stated in this proposal and in accordance with the terms aA conditions of the RFP. I Z Auth iz Representative's Signature Date 7-`1/Y! L,7�SOS T/XC7? 6Pcx,q'77�v-s Name: Position: I I I i I i Exhibit I ACKNOWLEDGEMENT OF ADDENDA Fleet Maintenance and Repair Services INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: List below the dates of issue for each addendum received in connection with this Solicitation: Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated ^ Addendum #4, Dated Ad Idendum #5, Dated PART" II: NO ADENDUM WAS RECEIVED IN CONNECTION WITH THIS SOLICITATION Fir Name Signatur Name and Title (Print or Type) ly- z zs Date i i Exhibit J Notification of Public Records Law Pertaining to Public Contracts and Requests for Contractor Records Pursuant to Chapter 119, Florida Statutes Pursuant to Chapter 119, Florida Statutes, Contractor shall comply with the public records law by keeping and maintaining public records required by the Village of Tequesta in order to perform the service. Upon request from the Village of Tequesta's custodian of public records, Contractor shall provide the Village of Tequesta with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the Village of Tequesta. Contractor upon completion of the contract shall transfer, at no cost, to the Village of Tequesta all public records in possession of the Contractor or keep and maintain public records required by the Village of Tequesta in order to perform the service. If the Contractor transfers all public records to the Village of Tequesta upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract,the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Village of Tequesta, upon request from the Village of Tequesta's custodian of public records, in a format that is compatible with the information technology systems of the Village of Tequesta. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT 561-768-04401 Imck.:viiiia --,Pleguesta.org, OR BY MAIL AT VILLAGE OF TEQUESTA, 345 TEQUESTA DRIVE, TEQUESTA, FL 33469. Acknowledged by: AZ 0 4-����. Firm Nam Signatu Name and Title (Print or Type) 6�- ? -2- Date Exhibit K PUBLIC ENTITY CRIME AFFIDAVIT SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to V ILIAkf OF [print name of the public entity] By -7-11V [print individual's name and title] For r91— [print name of entity submitting sworn statement] whose business address is 1530 N092?f 7-/,-/4/z- Dyt5 i DAclt-j 15c4e- 1 7::2-017J.P 4 4 33 L/©9 and (if applicable) its Federal Employer Identification Number(FEIN)is . SZ—09 Y-�16 9fi (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. 'I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding or guilt or a conviction of a public entity crime, with or without an adjudication of guilt,in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 4. 1 understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime:or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term"affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate.The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person.A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives,partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [indicate which statement applies.] _Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity,has been charged with and convicted of a public entity crime subsequent to July 1, 1989. ❑ The entity subuitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. _aThe entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in public interest to place the entity submitting this sworn statement on the convicted vendor list. [attach a copy of the final order] I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED, I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. [si ature] e-1--7- Z::r- [date] STATE OF FLORIDA PALM BEACH COUNTY Sworn and subscribed before me by means of physical presence or online notarization on this day of 4Pnl c— '7 20Z5' by:5t4j4A16--J cKi4�iT -� , who is personally known to me or has produced as identification and who did/did not take an oath, in the state and county first mentioned above. Notary Public (affix seal) My Commission Expires: �.•••`•'�;=: SHARRON G.CHAS7EEN r; •` MY COMMISSION#HH 401194 .P� EXPIRES:June 26,2027 •',.EOP P�0•' Exhibit L Checklist Please check each item and make sure that all required information is included in your proposal submission. Failure to submit this information may result in your submission being rejected as b ing a non-responsive and responsible Proposer. 1 Proposal Submittal—ONE(1) Executed Original-clearly marked original No 2 Sign and submit the following forms listed Exhibit A: Cost Proposal Form e No Exhibit B: Proposers Statement of Qualifications Form lKeA4No ® Exhibit C: Professional Services Agreement (Signed) I No E Exhibit D: Conflict of Interest Disclosure Form We No Exhibit E: Drug-Free Workplace Certificate Form e No Exhibit F: Village Clerks ADA Compliance Form No Exhibit G: E-Verify Affidavit Form e I No Exhibit H: Offeror's Acknowledgement Form e Exhibit I: Acknowledgement of Addenda Form e No C Exhibit J: Notification of Public Records Form KeiNo Exhibit K: Notice of Public Entity Crimes Law Form e No Exhibit L Checklist e No . Did Bidder submit proposal with cover letter transmittal e No 4. Did Bidder provide all qualifications and references Ye11 No 5.Did Bidder provide all current licenses e5 No A.Did Bidder review and submit acknowledgement ol'addendums issued e No Request fo7 Taxpayer Give Form to the Form Identification Number and Certification roquestor, Do not ep e t of thee Treasury (Rev,Oct:)bar send to the IRS. Darturr Intemat R venue Service ►Go to wlvw.lrs.gov/FormS1/9 for instructions end the latest information. 1 Name(es shown on your Income tax return).Name Is requlied on this line;do not leave this line bank. L PACKER INC Business name/disregarded entity name,0 different from above L PACKER FORD t7 2 Check appropriate box for federal tax classification of the person whose name is entered online 1.Check only one of the 4 Exemptions(codes apply only to a, certain entitles,not individuals;see afollowing seven boxes. Instructions on page 3); t Ind;viduaVscle proprietor or ❑ C Corporation ❑✓ S Corporation ❑ Partnership ❑Trust/estate a single member LLC Exempt payee code(it any) Unnited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)► `p Note:Check the appropriate box In the line above for the tax classifcation of the single-member owner. Do not check Exemption from FATCA reporting LLC If the LLC is clesslfled as a single-member LLC tile(is disregarded from the owner unless the owner of the LLC Is code(If any) .1 another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that Is disregard ad from the owner should check the appropriate box for the tax classification of its owner. m Other(sea Instructions)► y a Address(number,street,and apt.or suite no.)See Instructions. Requeater's name and address(optional) 1 30 N MILITARY TRAIL City,state,and ZIP code EST PALM BEACH FL 33409 7 List account numbers)here(optional Taxpayer Identification Number(TIN) 7backup r TIN in the approprlate box.The TIN provided must match the name:given on Ilns f to avoid III-so-flcfiiall security number llen, ole For ieto rl or ds,this is generally your social security number ISSN).However,fare I—L_l_J -lien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other is your employer identification number(EIN),If you do not have a number,see How to got o or e account is In more than one name,see the instructions for line 1.Also see What Name and , Employer identltfcatlon number Number To Give the Requester for guidelines on whose number to enter. M5Z - 0 9 5 9 6 0l8 Certification Under p haloes of pedury,I certify that: t.The n mber shown on this form is my correct taxpayer Identification number(or I am waiting for a number to be Issued to me);anal 2.1 am n 3t subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Servi (IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no Ion ger subject to backup withholding;and 3,1 am a U.S.citizen or other U.S.person(defined below);and 1 4.The F TCA code(s)entered on this form(it any)Indicating that I am exempt from FATCA reporting is correct. Certifies.ion Instructions.You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage Interest paid, acquIsItIc n or abandonment of secured props. ,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other the i interest and dividends,you not reqPjred to sign the certification,but you must provide your correct TIN.See the Instructions for Part 11,later, Sign Signature of C 4 Here J U.S.person► Data Gen ral Instructio S •Form 1099-ON(dividends,.Including those from stocks or mutual funds) Section ferences are to the Internal Revenue Code unless otherwise •Form 1099-MISC(various types of Income,prizes,awards,or gross noted. proceeds) Future d avelopments,For the latest information about developments .Form 1099-9(stock or mutual fund sales and cartaln other related to Form W-9 and Its instructions,such as legislation enacted transactions by brokers) after Gee were published,go to www,irs.gov/FormW9. -Form 1099-S(proceeds from real estate transactions) Purpc se of Form -Form 1099-K(merchant card and third party network transactions) An indivf uat or entity(Form W-9 requester)who is required to file an -Form 1098('home mortgage Interest),1098-E(student loan interest), informati in return with the IRS must obtain your correct taxpayer 1098-T(tuition) identifies ion number(i IN)which may be your social security number -Form 1099-0(canceled debt) (SS",In lividual taxpayer Identification number(ITIM,adoption .Form 1099-A(acquisition or abandonment of secured property) taxpayer dentlfication number(ATIN),or employer Identification number (EIN),to i sport on an Information return the amount paid to you,or other Use Form W-9 only If you are a U.S.person Qnduding a resident amount r portable on an information return,Examples of Information alien),to provide your correct TIN. returns It elude,but are not limited to,the following. If you do not return Form W-9 to the requester with a T1N,you might •Form 1 99-iNT(interest earned or paid) be subject to backup withholding.See What is backuo withholding, later. Cat.No.10231X Form w-9(Rev.10-2018) A N N E M. G AN N O N P.O.Box 3353,West Palm Beach,FL 33402-3353 "LOCATED AT'e 0 CONSTITUTIONAL TAX COLLECTOR www.pbotax.com Tel:(561)355-2264 1530 IN MILITARY TRAIL Seraing PalM Beach County WEST PALM BEACH,FL 33406-0000 Serving you. - TYPE OF BUSINESS I OWNER I CERTIFICATION RECEIPT#IDATE PAID I AMT PAID BILL# ALTO REPAIR I PACKER AL I Mv1100 624.677411 0910512024 1 $99.00 B40127353 This document is valid only when receipted by the Tax Collector's Office. STATE OF FLORIDA PALM BEACH COUNTY AL PACKER FORD INC 2024!2025 LOCAL BUSINESS TAX RECEIPT AL PACKER FORD INC LBTR Number: 198228090 1530 N MILITARY TRAIL EXPIRES: 09/30/2025 WEST PALM BEACH FL 33409-4710 This receipt MUST be conspicuously displayed at the place of business and in such a manner as to be open to the view of the public. J LICENSE CERTIFICATE STATE OF FLORIDA DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES i DIVISION OF MOTORIST SERVICES L PACKER INC 530 N MILITARY TRL VEST PALM BEACH, FL 33409-4710 LICENSE NUMIIER License VF/1001984/1 PRIMARY LOT FOR A DEALER IN FRANCHISED V MOTOR VEHICLES V CRVE DATE EXPIRATION DATE O I I D 12 03/2024 12/31/2025 D F THIS CERTIFIES, THAT F p AL PACKER INC A L AL PACKER FORD L T AL PACKER FORD LINCOLN T E AL PACKER LINCOLN E R R E E D D I AT 1530 N MILITARY TRL WEST PALM BEACH, FL 33409 IS HEREBY LICENSED UNDER THE PROVISIONS OF SECTION 320.27, FLORIDA STATUTES TO CONDUCT AND CARRY ON BUSINESS AS A DEALER IN FRANCHISED MOTOR VEHICLES AT THE ABOVE DESCRIBED LOCATION GIVEN UNDER MY HAND AND SEAL THE ABOVE DATE WRITTEN. BUREAU CHIEF DIRECTOR •��D W . i RSW 84103 (REV. 2/11)S STATE OF FLORIDA CAR le, NMB E AAACHES L I N C O L N REFERENCES Palm Beach Sheriffs Department 3350 Gun Club Rd, West Palm Beach Florida 33401 Conta t Jeffery Hawthorne 561-688-3482 hawthorne@Pbso.or� Servic ng all automotive repair needs since 10-1-2013-current Florid Power and Light 2455 Port West Blvd, West Palm Beach Florida 33417 Conta t Nick Drula 561-881-3415 nick.drula@fpl.com Servic ng all automotive repair needs since 2-1-2014-current Palm Beach Fire Rescue 2601 Vista Parkway, West Palm Beach Florida 33411 Conta t Steve Reines 561-875-5794 sreines@pbcsov.orR Servic ng all automotive needs since 11-1-2013-current QUALIFICATIONS We have been in business servicing Palm Beach County for over 60 years. We currently service over 24000 vehicles a year with over 45%of that mix being Fleet accounts. We have a state of the art air conditioned facility with all the current year diagnostic and Equipment. With z 5 certified technicians we strive on quick turnaround, quality repairs and service second To nor e. Tim O son 1530 North Military Trail•West Palm Beach, Florida 33409 Phone 561-689-6550 • Fax 561-689-1954 • 1-800-662-7683 •www.alpacker.com ADDENDUM NO. 1 Village of Tequesta RFP# PW-2-14-25-DC-1 Request for Proposals for Fleet Maintenance Services Date: March 20, 2025 Issued By: Village of Tequesta Public Works Department This Addendum forms a part of the Request for Proposals (RFP) for Fleet Maintenance Services and modifies the original RFP documents as noted below. All other provisions of the RFP remain unchanged. 1. Questions and Answers: Question 1: Could you please provide a vehicle make and model list of the vehicles in your fleet? Response: The Village is not providing an exhaustive list of all vehicles in its Fleet. However, the Village maintains an estimated fleet of approximately 75 vehicles, which includes a diverse range of vehicle types. These include sedans, light-duty trucks, medium- to heavy-duty trucks, fire trucks, utility vehicles, and police vehicles. Each category serves a specific function within the Village's operations, supporting public safety, emergency response, public works, and other municipal services. For a detailed breakdown of the types of vehicles within the Fleet, please refer to Exhibit A in the Request for Proposal (RFP) document. Exhibit A outlines the classifications of vehicles that may be included in this contract, ensuring prospective bidders have a general understanding of the scope and variety of the Fleet. 2. Acknowledgment of Addendum: Proposers must acknowledge receipt of this Addendum by signing the Acknowledgement of Addenda document included in the RFP. End of Addendum No. 1 Doug Chambers Director Department of Public Works Dchambers@tequesta.org N � (U V E U IL C !n Q1 Qj 5 E N 41 0 O N ) o � 3 C N N O Y N_ m u > Q a0i O a v LL d ; V OD N aj @ N C 0 O aL+ N 1 N p Q 7 E n Q C i 23 to C d v N v Q� Q N v � y N N ai W c ; O O LL Y � C Y G/ sue+ O N d G1 O 'O � v G O Q " N O N .Cao 3 -p N O O E O O ^ 6 0 N O N I N p 0 Q 2 - O y C Z N R = O j N O O E Y c E L 00 n O d a N 7 cu Z 5 a d ey — N N Q w 'O 7 y C y N N 'o v . O T _d E p a F- N O = O w � O i1 3 ` -O E c D O Y Cl- m O b0 N O N O v Q L E 3 N Q O p c v c c N c u o E Z al d y O cu u c m uj c9 LL d fY9 L �C c 3 G) Q C O Cl. 0 Q > cc: s ^ F- M O c i U a e�i a Q uw o a o 0 Doug Chambers From: Doug Chambers Sent: Monday, May 05, 2025 11:15 AM To: tolson@alpackerford.com Cc: Lori McWilliams; Leanne Libbey; John Lundgren; Jeffery Snyder Subject: RFP#PW-2-14-25-DC-1-OFleet Maintenance & Repair Services Agreement Good morning Tim, Al Packer Ford: Thank you for your participation in the recent bidding process. We appreciate the time and effort you devoted to submitting your proposal. I am pleased to inform you that the Selection Committee has unanimously agreed to recommend awarding contracts to three qualified bidders, including your company. You have been selected as one of the recommended vendors. We believe that partnering with three automotive service providers will provide the necessary flexibility and capacity to effectively maintain our fleet of over 80 vehicles. To move forward, the Village Attorney is currently drafting the formal agreement, which will be sent to you for review and signature. Upon execution of the agreement, our staff will present the recommendation for contract award to the Village Council for final approval at the upcoming meeting in June. We look forward to the opportunity to work with you in supporting the Village of Tequesta's fleet operations. Sincerely, Doug Doug Chambers Director Department of Public Works Phone:561.768.0483 C:561.945.1389 Email:dchambers@teauesta.org Village of Tequesta 136 Bridge Road Tequesta, Florida 33469 www.teauesta.org To receive general,emergency and Friday newsletter updates from the Village of Tequesta, subscribe to our alert system: https://www.teciuesto.org/1178/Emergency-Alerts 1