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Home My WebLink AboutDocumentation_Regular_Tab 02_7/10/2025 Agenda Item #2. MINUTES Workshop Meeting Village of Tequesta, FL Mayor Molly Young Vice-Mayor Rick Sartory Council Member Laurie Brandon Council Member Patrick Painter Council Member Jayson E. French June 2, 2025 6:00 PM Council Chambers CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Vice-Mayor Rick Sartory, Council Member Patrick Painter, and Council Member Laurie Brandon. Absent were: Council Member Jayson E. French. AGENDA ITEMS 1. Discussion on Non-Union Employees Job and Pay Review 2025 Mrs. Merlene Reid, Director of HR introduced Ms. Katie Busch, project manager for HR Compensation Consultants, LLC, who presented a powerpoint for Council on the recent salary study contracted by the Village. Her presentation included, job alignment, job maps, grade changes, title changes, total rewards, survey organizations, market summary, implementation costs, range penetration & equity adjustments, and final deliverables. Ms. Busch recommended a 5%, across the board general increase for non union, full time positions. Various other positions were recommended up to a 2% increase based upon equity adjustments. Council had questions regarding the number of employees in each grade and HR Director Merlene Reid commented she would research and report back. 2. Discussion on Mobility Plan Update Mr. Jay Hubsch, Community Development Director introduced Mr. JP Weesner, a Pa@egbof(369 Agenda Item #2. principal from research company, Kittleson and Associates. Mr. Weesner presented a powerpoint to Council on a mobility plan for the Village. He believed the plan could connect the community, enhance safety, improve traffic and develop multimodal improvements. Additionally, the mobility plan could provide guidance and opportunity for people to move throughout the community. There were 27 key projects around the Village, with 10 that would eventually move forward to a priority status. Council commented on survey results, golf carts, low speed vehicles, feasibility, bike lanes, innovative ideas, prior projects for reference, connectivity in and out of the Village, Tequesta Park, Jackson Park, and Old Dixie Highway intersection safety. Mrs. Marcia Nielson of 94 Beechwood Trail asked where she could find the survey as she had not seen it. She believed Jackson Park was a sensitive, natural area and not a park. Mr. Thomas Bradford of 44 Chestnut Trail opined about survey questions referencing traffic calming alternatives. He cautioned Council on the negatives of speed bumps and/or speed tables. 3. Discussion on Environmental Advisory Committee Vacancy and Meeting Schedule. Manager Allen reminded Council of a prior meeting where Council Member French suggested making changes to the Environmental Advisory Committee due to the degree of difficulty in filling vacancies on the board. Council Member French had suggested reducing the number of members to five, in addition to scheduling the meetings for evenings instead of afternoons, while reducing the frequency to every other month. Council discussed and decided to leave the Board and schedule as it currently stood. 4. Discussion on Tree Rebate Program Mr. Jay Hubsch, Community Development Director proposed starting a new "Tree Rebate Program" which would encourage residents to plant trees. The former "Adopt A Tree" program had been challenging, resulting in a limited number of residents being able to receive trees, under its' guidelines. The new Tree Rebate Program would be open to Village residents and Homeowners Associations (HOAs) and would offer rebates of up to 2 trees per residence, or 5 trees per HOA, owned by the applicant. There were some limitations, such as planting within 10 feet of sidewalks, and a cap of $10,000 would be proposed for the first year of the program. A list of different species and sizes of trees were available for applicants to choose from. Mrs. Marcia Nielson of 94 Beechnut Trail asked for the rebate details to be tightened up so that residents had a clear understanding of how they would be reimbursed. Pag@a'lcUbcff(369 Agenda Item #2. ADJOURNMENT The meeting was adjourned at 7:47 PM. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PagRa'bc$869 Agenda Item #2. Draft MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL JUNE 12, 2025 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Vice-Mayor Rick Sartory, Council Member Patrick Painter, and Council Member Jayson E. French. Absent were: Council Member Laurie Brandon. Council Member Painter attended via ZOOM. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Painter An invocation was offered followed by the Pledge of Allegiance. APPROVAL OF AGENDA MOTION: Council Member French made a motion to approve the agenda; seconded by Vice Mayor Sartory. Carried 4-0. PRESENTATION 1. Annual Overview Presentation by the Palm Beach County Commission on Ethics Ms. Gina Lavesque, Intake and Compliance Manager for the Palm Beach County Commission on Ethics offered a brief presentation on the background and mission of the Commission. 2. Annual Public Safety Pension Board Update - Trustee Kris Cowles Public Safety Pension Board Trustee, Mr. Kris Cowles presented a powerpoint for Council and addressed current board members, historical plan data, fiscal year 2024 summary, asset allocations, investment returns, key actions, real estate discussion, actuarial valuation, and future contribution rates. Pag@ of d69 Agenda Item #2. Draft 3. Accept the Annual Comprehensive Financial Report (ACFR) for the Year Ended September 30, 2024. Mr. Jeff Snyder, Village Finance Director introduced Mr. Wade Sansbury, CPA, of Mauldin & Jenkins. Mr. Sansbury presented a powerpoint for Council which included, information on Mauldin & Jenkins, an overview of audit opinions and an annual comprehensive financial report, required communication under Government Auditing Standards, and highlights of general financial information. CONSENT AGENDA MOTION: Council Member French made a motion to approve the consent agenda as presented; seconded by Vice Mayor Sartory. Carried 4-0. 4. MINUTES: May 8, 2025 Regular Council Meeting 5. Consider Approval of Contracts Signed by the Manager Under$25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Insight Powered by TVEyes Contract, $1,380.00 /year, B. Rangeline Tapping Services, Inc., and Trevi LLC DBA WetTaps Proposals, $18,884.00, C. EW Consultants, Inc. Letter of Agreement, $15,250.00 6. Consider Approval to Piggyback the Solid Waste Authority of Palm Beach County Agreement No. 22-202 for Disaster Debris Management and Support Services with Thompson Consulting Services, LLC 7. Consider Approval of Chen Moore and Associates (CMA) Work Authorization for Dover Ditch Living Shoreline Construction Engineering Inspection (CEI) Services for$38,000 8. Consider Approval of Eaton Corporation Proposals to Purchase a MCC Bucket and Dry Type Transformer for the Water Treatment Plant (WTP) for $16,076 under the Village's "Village Standard"Purchasing Provision 9. Consider Approval of Wright-Pierce, Inc., of Work Authorization for Utilities Miscellaneous Support Services, Including Project Management & SCADA System Support, Not to Exceed$25,000 10. Consider Approval of Palm Beach County Allocation of Funds to Reentry Program and Equipment for Law Enforcement Agencies END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Ms. Valerie Hampe of 344 Venus Avenue, complained about sudden cessation of swale mowing by public works without notification after 36 years of service. COMMUNICATIONS FROM COUNCIL Council Member French toured Grow Healthy medical marijuana facility, and described the professional appearance similar to an organic grocery store rather than a smoke/vape shop. Additionally, Vice Mayor Mayor Sartory reported meeting with Palm Beach County and revealed Pag@ (2 d69 Agenda Item #2. Draft the medical marijuana facility was likely to be approved administratively as "right to use". The Harbor Shore Homeowners Association (HOA) expressed concerns about the proposed facility, requesting design information and customer details. STANDING REPORTS Village Attorney Village Attorney Keith Davis was not present and there were no comments from Attorney Brandenburg. Village Manager 11. Monthly Manager's Report Village Manager Jeremy Allen reported that the county-wide Transportation Master Plan Selection Hearing was scheduled for June 18th. Additionally, there was a Budget Workshop scheduled for June 16th, with the Village closed for Juneteenth on June 19th, and a Council Workshop scheduled for June 30th. Police Department 12. Police Department Standing Report Police Chief Gus Medina reported 1,250 contacts made during the Memorial Day weekend for waterway enforcement. The enforcement efforts focused on ensuring compliance with no wake zone regulations. Additionally, successful traffic enforcement was conducted in reduced speed zones, contributing to public safety during the busy holiday weekend. Fire Department 13. Fire Department Standing Report Fire Chief John McLaughlin reported that the department received the EMS Call of the Year award, highlighting exceptional emergency medical service performance. He also revealed that the department was awarded a $5,000 grant for CPR training and Stop the Bleed kits, enhancing community preparedness. Multiple training programs were completed, including multi-jurisdictional training with neighboring counties to improve emergency response capabilities. UTILITIES 14. Utilities Standing Report Village Utilities Director Marjorie Craig reported on the Filter Media Replacement Project awarded with a notice to proceed (issued June 9th) and the Membrane Replacement Pre Bid Meeting set for June 13th. Pag@ c$869 Agenda Item #2. Draft REGULAR AGENDA OLD BUSINESS 15. Consider Approval of Amended Grant Agreement Between The Village of Tequesta and the State of Florida Department of Environmental Protection for Planning Services for Tequesta Park of$340,884. Manager Allen introduced the item and reminded Council of the grant agreement from March of this year. The Tequesta Park grant amount was corrected from the originally approved amount of $681,767 after an error was found in the original agreement. The Village match requirement was now $340,000 instead of the prior, expected amount. Additionally, the Kimley Horn contract had already been approved requiring an additional budget allocation of either $54,000 for 100% plans or $14,000 for 90% plans. Council was in favor of approving the amended DEP Contract for $340,000. MOTION: Vice-Mayor Sartory made a motion to approve the amended grant agreement between the Village of Tequesta and the State of Florida Department of Environmental Protection for Planning services for Tequesta Park for $340,884; Council Member French seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). NEW BUSINESS 16. Consider approval of an Agreement for Fleet Maintenance and Repair Services with Al Packer Ford, Apex Garage Inc., and St. Lucie Battery and Tire Mr. Doug Chambers, Director of Public Works reported to Council on the fleet maintenance proposed contracts. His research indicated that Apex Garage was a local vendor, providing convenience and support for fleet maintenance within the community. Additionally, the contracts were structured for a 5-year term with the option to extend for an additional 5 years, ensuring long-term service stability. Lastly, the selection of multiple vendors allowed for flexibility in repair capabilities and improved turnaround times for the Village's fleet of over 80 vehicles. MOTION: Council Member French made a motion to approve an agreement for fleet maintenance and repair services with Al Packer Ford, Apex Garage, Inc., and St. Lucie Battery and Tire; Vice-Mayor Sartory seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 17. Consider Approval of Tampa Truck Center Purchase of a 2024 AWD Electrician's Vehicle, a Mercedes Sprinter MXCC4A through the Florida Sheriff's Association Contract for a Cost of$84,746.98 Utility Director Marjorie Craig asked for consideration in approving an electrician's vehicle. The current vehicle was 22 years old and had reached its life expectancy. MOTION: Council Member French made a motion to approve the purchase of a 2024 AWD Electrician's Vehicle, through the Florida Sheriffs Association Contract for a Cost of$84,746.98 Vice-Mayor Sartory seconded the motion. Carried unanimously 4-0 Pag@aIcFeaf 869 Agenda Item #2. Draft (absent: Council Member Brandon). ADJOURNMENT ANY OTHER MATTERS Council discussed the potential medical marijuana facility in the unincorporated area of the county bordering the Village and decided to Workshop the topic. The Tequesta Park agreement with Kimley Horn was discussed, with Council agreeing to proceed with the 90% plan which required an additional $14,000 of funding. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@aecI 869 Agenda Item #2. Draft MINUTES Workshop Meeting Village of Tequesta, FL Mayor Molly Young Vice-Mayor Rick Sartory Council Member Laurie Brandon Council Member Patrick Painter Council Member Jayson E. French June 16, 2025 6:00 PM Council Chambers CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Clerk McWilliams. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, Council Member Laurie Brandon, and Council Member Jayson E. French. AGENDA ITEMS 1. Review and Discuss the Fiscal Year(Fl) 2025-26 Proposed Budget Manager Allen highlighted the proposed maximum ad valorem tax rate of 6.4595 and noted there would not be a tax increase recommended. He explained the Village ranks middle among the 39 Palm Beach County municipalities, with nine having their own police/fire departments. He reviewed the following: • Property tax revenue projected to rise by 7.91%; average $600,000 home would see an annual increase of$109 or $9/month for village services. Infrastructure surtax sunsetting in December expected to create a $496,000 budget gap, typically generates $650,000 in revenue. • $1.3 million proposed from reserves for next phase of Remembrance Park, ribbon cutting for Phase One set for July. • Police officer salaries proposed 13% increase to impact budget by $280,000; firefighter raises of $145,000 also factored in; and continued police patrol vehicle replacements, switching to purchase model instead of lease for better resale value. • Staffing adjustment includes adding one police officer to maintain full coverage, current ratio at 3.35 officers per thousand residents. • Water utility projects, including $5.9 million Beach Road Phase Two, are underway Pag@ of 862 Agenda Item #2. Draft with $2 million set aside for capital improvements. • Fire Rescue vehicle replacement for 15-year-old fire department vehicle with 18- 24 month lead time; replacement essential to ensure the fire department maintains operational efficiency and safety standards. Council was generally supportive of maintaining the current millage rate in order to ensure stability (Mayor wanted to look at a lower rate); there was a consensus to evaluate the usage and maintenance costs of Phase One of Remembrance Park before committing to funding for Phase Two. The Mayor suggested providing a budget with a lower millage rate to see what the impact would be and Council voiced concerns with the impact a reduced millage rate would have on future funding for village services and projects amidst economic uncertainties. Manager Allen noted the budget aligns with 14 strategic priorities, including a state appropriation of$340,000 for park planning initiatives. He pointed out: • Flat millage rate projections at 3.5-4% property tax increases due to lack of major development projects in pipeline. • Unassigned fund balance of $7.2 million with target of three months operating expenses ($4.7 million). • Personnel costs trending upward while capital outlay and operating expenses remain relatively flat. Council requested water utility comparison updated rate comparison with other municipalities, bring back refuse and recycling recovery charge options from November workshop, provide cost estimate for residents to redo swales independently, provide detailed information on three swale reclamation projects including scope and resident impact, clarify capital project rollover amounts versus new budget allocations between meetings; and the Mayor asked staff to create a five-year projection showing impact of potential millage rate reduction/rollback rate. ADJOURNMENT Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@ cff 862