HomeMy WebLinkAboutDocumentation_Regular_Tab 05_7/10/2025 Agenda Item #5.
Regular Council
STAFF MEMO x
Meeting: Regular Council - Jul 10 2025
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
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Consider Approval of Core and Main, LLP, Addendum Extension to Purchase Water Meter Fittings
and Water Line Accessories Piggybacking on Their Agreement with the City of Boynton Beach
The Utilities Department (UD) recommends approval of an addendum with Core and Main, LLP,
(Core and Main), to purchase water meter fittings and water line parts/accessories for use in the
water distribution and water treatment plant piping systems as needed for repairs or small projects.
The agreement will piggyback on an agreement Core and Main has with the City of Boynton Beach,
FL, which was completed through a competitive selection process with an invitation to bid (ITB)
WH22-047.
The addendum offers discounted pricing in accordance with the established rate schedule. The
original contract between the City of Boynton Beach and Core and Main was executed on October
17, 2022. It was subsequently renewed in both 2023 and 2024, with the latest renewal set to expire
on October 4, 2025. One additional one-year renewal option remains available.
LID maintains an inventory of parts and materials for the repair of water lines and components within
the water distribution and water treatment systems. Due to the volatility of prices and supplies, as well
as unknown emergent or emergency situations, it is not possible to accurately predict the amount that
will be spent with Core and Main. However, the annual spend is typically about $50,000 or less, and
we anticipate that that spend level will continue, all things considered.
The full Boynton Beach piggyback agreement can be viewed by contacting the Utilities Department at
561-768-0459.
Funds for the purchase of these and other parts from other vendors are typically allocated
annually as follows in the General Ledger (G/L) categories of the budget:
Budget Department 411 - Renewal & Replacement - Operating Expenditures/ Expense
401-411-552.601 — Meters, Valves, & Hydrants — FY25 budget = $210,000
Budget Department 243- Water Distribution Division
401-243-546.342 - Water System Maintenance — FY25 budget = $84,700
Budget Department 242 — Water Production Division
401-242-546.342 —Water System Maintenance — FY25 budget =$175,000
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
Page 60 of 369
Agenda Item #5.
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BUDGET AMOUNT $469,700 AMOUNT AVAILABLE EXPENDITURE AMOUNT: As
$249,674.44 needed: historically $50,000 or
less annually per vendor
FUNDING SOURCES: 401-411-552.601 & 401- IS THIS A PIGGYBACK:
243-546.342 & 401-242-546.342 0 Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
0 Yes ❑ N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Existing piggyback will be leveraged with in-place
contract pricing
1) Addendum-PB Aqt (Boynton) Core Main 2025-06-04
Page 61 of 369
Agenda Item #5.
PARTICIPATING ADDENDUM
FOR PURCHASE OF ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES
ITB No. WH22-047
This Participating Addendum for Purchase of Annual Supply of Brass Fittings and Accessories ITB No. WH22-047 (the
"Participating Addendum") is between the Village of Tequesta (hereinafter"Buyer") and Core & Main LP (hereinafter
"Supplier).
This Participating Addendum will add Buyer as a Participating Entity to purchase brass fittings and accessories from
Supplier pursuant to the terms of Annual Supply of Brass Fittings and Accessories ITB No. WH22-047, including its
exhibits and amendments, entered into between the City of Boynton Beach and Core & Main LP on October 17, 2022 (the
"Contract Agreement").
Primary Contact: The primary Buyer contact for this Participating Addendum is as follows:
Contact: Marjorie Craig
Government Entity: Village of Tequesta
Address: 345 Tequesta Dr
City, State, Zip: Tequesta, FL 33469-0273
Phone: (561) 768-0459
Fax:
Email: mcraig@tequesta.org
This Participating Addendum and the Contract Agreement (hereinafter collectively, the "Agreement") set forth the entire
agreement between the parties with respect to the subject matter hereof, and supersede all previous communications,
representations or agreements, whether oral or written, with respect to the subject matter hereof. The terms and
conditions of the Agreement shall prevail over any inconsistent terms of Buyer's purchase order or other documents.
Additional or different terms and conditions in any way altering or modifying the terms of the Agreement are expressly
objected to and shall not be binding upon Supplier. No modification or alteration of the terms of the Agreement shall
result by Supplier's shipment of materials following receipt of Buyer's purchase order, or other documents containing
additional, conflicting or inconsistent terms. There are no terms, conditions, understandings, or agreements other than
those stated in the Agreement, and all prior proposals and negotiations are merged herein. The Agreement is binding on
the parties, their successors, and permitted assigns.
It is understood and agreed that Buyer will place its own orders, be invoiced by the Supplier and make payments directly
to the Supplier in accordance with the terms of the Agreement. It is also mutually understood and agreed that the City of
Boynton Beach is not a party to any agreement entered into between Buyer and Supplier and the City of Boynton Beach
shall have no obligation with respect to any such agreement.
IN WITNESS WHEREOF, the parties have executed this Participating Addendum as of the date set forth below.
Buyer Village of Tequesta CORE & MAIN LP
By. Jeremy Allen Datesigned by Jeremy Allen
a2ligit1025 06.04 1552: 9-04'00'
By:
Name. Jeremy Allen Name: _ fo /C
Title: Village Manager Title:
Date: See digital signature for date
Date:
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