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HomeMy WebLinkAboutAgreement_General_7/10/2025_Kimley Horn _ WA Tequesta Park Kim ley>>> HOrn 6.30.25 VILLAGE OF TEQUESTA PROFESSIONAL SERVICES WORK AUTHORIZATION TEQUESTA PARK— DESIGN SERVICES This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth herein and is issued pursuant to The Professional Engineering Services Agreement, between the Village of Tequesta ("Client' or "Village") and Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant'), dated September 10, 2020 ("Agreement"). All terms and conditions of said Agreement are hereby incorporated and made part of this Work Authorization. PROJECT UNDERSTANDING The Village has requested that Kimley-Horn prepare refined site designs, 90% plans and provide limited permitting services for the Tequesta Park project located at 19851 SE County Line Rd, Jupiter, FL 33469. The property is owned by the State of Florida and is located in unincorporated Martin County. The park is developed under a July 26, 2005 lease between the State of Florida and Village, the terms of which allow for the development of this park. A plan prepared by NZ Consultants, dated May 12, 2022 is the latest concept approved by the Village for integrating new recreation elements into the existing park site: i {y f '♦ 4 ""-sue-' +AIM . x • i r , 'z!eAif�p„' 16J6 ' � �,1 l -�,, IrRtUNitiiWi'Y/ai �y, � i1 • � •i RRRR�R �� rl i rr - • '• 40 Ki ey>>> Horn Page 2 As depicted in this concept, the proposed program consists of the following: • Existing elements to be retained: ■ Parking lot and park entrance ■ Dog park ■ Girl Scout building ■ Tennis court and eight pickleball courts ■ Two Basketball courts ■ Volleyball courts ■ Well sites for the public water supply • Two Ballfields (300' and 200'): lighted with a partially skinned infield, fenced backstops, outfield fencing, foul poles, scoreboards, dugouts, and bleachers for spectators. • Concession Building: to serve the ballfields, —600 SF building is depicted • Maintenance Building: Size to be determined. • Large picnic pavilion: —4,000 SF pavilion with picnic tables, grills, etc • Shaded Playground: —5,000 SF playground with shade sails, incorporating a variety of play features, safety surfacing, signage, seating, and perimeter seating areas. • Multi-use field: a small multi-use field is identified, at approximately 320'x 180', assumed to be designed for informal play. • Splash Pad area: —1000 SF splash pad with shade features, picnic shelters, and required fencing, pump systems, and paved seating spaces surrounding. Exact size of splash pad will ultimately be determined through design development in Task 2. • Restroom Building: required to serve the splash pad, —600 SF building is depicted • Paved plaza: a paved plaza is proposed to connect various elements and provide pedestrian access from the parking lot to the ballfields. Approx 500' long X 30'wide. • Community Garden: depicted near the Girl Scout building • Various picnic shelters: small shelters distributed throughout the site, —200 SF each In a scoping meeting with the Village Manager and Parks and Recreation Director, it was discussed that the concept design will require further development, to be prepared as a part of this scope of services: • Potentially covering the pickleball courts with a shade structure • Determining parking needs and potential expansion of existing parking on site • Modifications to the site design to address constructability, safety, security, and functionality • Caretaker building has been removed and Maintenance building will be developed. At this meeting, the Village requested a scope of services from Kimley-Horn to provide design development services, prepare 90% complete plans, provide limited permitting services, and prepare opinions of probable construction cost for budgeting and phasing purposes. Final permitting, 100%plans production, bid phase services,and construction phase services will be contracted under a separate work authorization. PROJECT ASSUMPTIONS This scope of services assumes the following: • The Village will use the 90% plans for use in coordination with the State and for seeking funding for the project. Plans prepared under this agreement will not be suitable for construction and will require finalization along with completing permitting services for the designs to be ready for construction. • The Client desires a design development phase to better define the park design with proper scale for constructability, functionality, and to address other needs for the site. li r: 477 South Rosemary - Suite 215 West - i :• a Kim ep Horn Page 3 • Kimley-Horn will work with a pre-engineered building designer(or pre-fab building supplier) for the concession and restroom buildings, as well as a maintenance building. Floor plans, elevations, and budgeting will be prepared under this scope of services. Structural engineering and MEP engineering services for these buildings are assumed to be required for 100% plans and will not be provided as a part of this scope of services. • All open-air shelters(picnic shelters and coverings over pickleball courts) will be designed in coordination with a pre-engineered shelter design vendor and will be developed as component elements. Final structural design, including foundation design, are assumed to be required for 100% plans and will not be provided as a part of this scope of services. • The project improvements will require the Consultant to submit plans to Martin County through a Site Plan approval process. Variances or development waivers are not anticipated to be required. If variances or development waivers are needed to approve the project, a project amendment will be required. Client will pay all permit fees. • Public parks and recreation areas are allowed by County code and are identified as a permitted use. No rezoning services are required. • It is understood that if sufficient stormwater treatment and attenuation area is not provided in the current concept, modifications will be required to accommodate the necessary treatment and attenuation capacity. • It is anticipated that an onsite water and fire distribution system will be required and will need to be designed to meet the demands of the development. • If significant modifications are made to the design after the initial site plan application is made, an amendment will be required. • Bid phase services and the preparation of a specification manual are assumed to be required for 100%plans deliverables, and will not be provided as a part of this scope of services. • Construction phase services are not provided as a part of this scope of services • Maintenance of Traffic(MOT) and dewatering plans, if required, will be provided by the Contractor or others. • Security system design services are excluded from this agreement but can be provided by Kimley-Horn as a project amendment. It is anticipated that the Client will provide a sketch of desired security equipment layout and conduit plans will be prepared by Kimley-Horn for installation by the selected contractor. Security system equipment is assumed to be designed by the Client's security system vendor. • Splash pad, playground, and shade sail design services are limited to coordination with vendors for specification of the equipment, as well as preliminary drawings. Fully engineered splash pad, playground, and shade sail drawings and permit submittals related to the splash pad, playground, and shade sail(s)are assumed to be required for 100% plans and will not be provided as a part of this scope of services. • Off-site utility main extensions or off-site roadway improvements are not anticipated and services for the design of such are excluded from this agreement. Those services can be provided by the Consultant with a project amendment. Kimley-Horn will subcontract with Engenuity Group to provide site survey services and Tierra South Florida for geotechnical services. Kimley-Horn will self-perform civil engineering, environmental permitting services, permitting services, site electrical engineering, traffic engineering, professional environmental, and landscape architectural services. 477 South Rosemary - 215 West Palm Beach FL 33401 • •:.. Kim ey)))Horn Page 4 Scope of Services The following services are proposed: TASK 1 — SURVEY, GEOTECHNICAL, AND PROFESSIONAL ENVIRONMENTAL SERVICES 1.1 Professional Topographic Survey Services A subconsultant to Kimley-Horn, Engenuity Group, will update the boundary survey for Parcel A with a topographic survey for the area identified above, totaling 74.92 AC (62.4 AC upland area). Survey is anticipated to take 90-150 days to complete. Professional survey services will adhere to the Minimum Technical Standards as set forth by the Board of Surveyors and Mappers pursuant to Rule 5J-17 of the Florida Administrative Code. The topographic survey will depict the following: • Horizontal datum, based on the East Zone of the Florida State Plane Coordinate System. • Up to five(5)vertical control points for future construction. Vertical datum will be dependent on nearest vertical control to project. Both vertical datum points will be located on the North side of the canal. • Locate above ground improvements to the centerline of the adjacent Right-of-Ways. • Spot elevations at 200' intervals including intermediate highs and lows. • Rim, invert and pipe sizes of assessable storm and sanitary lines. • Title commitment services for all tracts. • Depict all easements and Right-of-Ways per title commitment provided by City. • Top of bank, bottom of bank, water's edge for all water bodies • Locate wetland flags provided by Kimley-Horn environmental professional. • Tree locations for trees within the improvement area footprint for trees 12" DBH and larger and all native palms with 10' of Clear Trunk. 1.2 Professional Geotechnical Services Tierra South Florida (TSF), a Geotechnical Sub-consultant to Kimley-Horn will perform the following exploration services: Supporting Soils, Structures: • Three(3) Standard Penetration Test(SPT) borings to 30 feet. Access Roadways and Parking: • Four(4)Auger Borings(or SPT Borings)to 6 feet. • Two(2) Soil Samples and Lab Tests for Limerock Bearing Ratio(LBR) Tests Drainage: • Three(3) Borehole Permeability (BHP)Tests Field exploration work will be performed in the daytime and site access will be coordinated with the Village prior to mobilization. Prior to drilling at the project site, TSF will notify the local utility companies and request that underground utilities be marked. It is not expected that utility companies will mark privately owned utilities. This scope assumes that utility lines will be located in the field by others prior to 1 :: 477 South Rosemary - Suite 215 West - •i :•• •: : Kira ey>>> Horn Page 5 mobilization of the drill rig, if the Florida 811 Utility System does not clear the site. As an alternative, the Village may provide the"all clear" if sufficient knowledge of the site utilities is known. A geotechnical engineer will evaluate the results of all drilling and laboratory testing. A report will be issued that contains the exploration data, a discussion of the site and subsurface conditions, pavement subgrade recommendations, and foundation recommendations, along with construction considerations. TASK 1.3— PROFESSIONAL ENVIRONMENTAL SERVICES • Formal Florida Scrub-Jay Survey Based on previous site visits and knowledge of this project site, an updated scrub-jay survey will be required. Under this scope, Kimley-Horn will conduct a formal scrub-jay survey of the suitable habitat areas within the project site. Surveys will be conducted in general accordance with the US Fish and Wildlife Service's (USFWS) Scrub Jay Survey Guidelines, North Florida, August 2007, in scrub areas determined by Kimley-Horn to be potential scrub-jay habitat. The surveys must be completed sometime between March and October. Pedestrian transects and call stations will be mapped on field aerials prior to the survey. Two biologists will conduct the survey for 5 consecutive days unless weather conditions prohibit survey. If the weather prohibits survey on a given day, then the survey will be done as soon as possible so that there are no more than a few days gap between survey days. The survey will be conducted starting 1 hour after sunrise and will end by no later than 12:00 pm. Scrub-jay vocalizations will be played at each call station for one minute in each cardinal direction. A Florida Scrub-Jay Survey Report will be prepared summarizing the results of the scrub-jay surveys. The report will include a description of the habitat, survey methodologies and a discussion of the survey results.A habitat map showing the location of transects, call stations, locations of scrub-jays noted and data forms summarizing the field survey will be included in the report. • Preserve Area Management Plan(PAMP) Kimley-Horn will conduct one environmental site review to review existing conditions, obtain general locations of listed species, and conduct a general vegetative inventory. Per the Martin County Land Development Code(LDC), a Preserve Area Management Plan (PAMP) must be provided for development approval on sites which require upland preserve areas. Kimley-Horn will prepare a PAMP in accordance with the Martin County LDC. The information collected during the site visit will be utilized to prepare the PAMP. The preserve area within the parcel will be identified. Activities allowed within the preserve will be detailed along with restoration and maintenance activities to be completed within the preserve.Additionally, protective measures for any listed species identified onsite will be included in the PAMP. The following exhibits will be prepared: ■ A land cover map classifying the habitats on-site based on the Florida Land Use, Cover, and Forms Classification System (FLUCFCS) and showing approximate acreage of each land cover. The acreage of habitats shown will be approximate based on aerial interpretation. ■ 7.5 Minute Quadrangle Map ■ Soils map, ■ Location map, ■ Preserve Map; and, ■ Listed species map/maps, if applicable r - i477 SouthRosemary - 215 West Palm Beach33401 . :•! •:.. Kim ey>)) Horn Page Kimley-Horn will coordinate the PAMP with Martin County and will provide responses to two(2) RAls. Any additional RAIs will be considered additional services. This scope does not include any meetings with Martin County.Any required meetings with Martin County will be considered additional services. • State Environmental Resource Permit(ERP)Application Kimley-Horn will assist in the preparation of an individual application for an Environmental Resource Permit(ERP)to be submitted to South Florida Water Management District(SFWMD). Kimley-Horn will use the information obtained in Task 1, as well as previously prepared environmental documents (if available), to fill out sections A and C of the Individual ERP application. Kimley-Horn can complete Section E of the ERP application with the assistance of the project engineer. Prior to submitting the application, Kimley-Horn will attend one (1) pre-application meeting with SFWMD. Once the application is submitted, Kimley-Horn will attend up to one (1) meeting on- site with SFWMD to verify the existing site conditions and will respond to up to two (2) RAls from SFWMD with the assistance of the project engineer. Any additional RAls or meetings with SFWMD will be considered additional services. TASK 2 — DESIGN DEVELOPMENT Using the approved masterplan as a guide, Kimley-Horn will further develop designs for the following: • Potential parking and vehicular circulation modifications • Potential site modifications, such as relocating the dog park, eliminating the caretaker buildings, etc. • Playground with shade features • Group Pavilion • Splash Pad • Site furnishings • Lighting features • Pickleball area with covering/roof • Baseball/softball facility and multi-purpose field. For this task, the Consultant will provide the following services: ■ Project kick-off meeting with the Client ■ Preparation of conceptual plan view designs for the above-listed elements. Conceptual designs will be presented as line drawings, drawn to scale. Drawings presented to Client will be black and white or with colors, along with representative images in support of design elements. Up to three concepts will be prepared for the site. ■ Consultant will present concepts to Client for feedback and direction. It is anticipated that meetings with Village Manager's office and Council members will be required to determine conceptual design direction. Consultant will attend up to eight in-person meetings to present concepts. ■ Concept designs will be revised based on feedback received and a final concept design package will be prepared, with plan views and supporting renderings to support the designs. ■ Consultant will present the final concept design package to Village Manager's office, Client, and Village Council. Kimle Morn Page 7 Deliverables for this task: ■ Conceptual design drawings for Village presentation, as well as iterative PDFs for input between meetings. Rough draft renderings will be prepared for review during meeting. ■ Final concept package of plan view renderings and supporting renderings/images TASK 3 — MARTIN COUNTY SITE PLAN PACKAGE Kimley-Horn will refine the conceptual design and prepare the site plan application package for submittal to Martin County with preliminary engineering design, architectural elevations and floorplans, preliminary site lighting, and landscape design. This Preliminary design will be based upon the Client approved conceptual design per Task 2.Approval of the conceptual design is assumed to be within the limits agreed upon in the project schedule. Any modifications to the conceptual design after Task 3 have been initiated will require a project amendment. During this task, Kimley-Horn will perform the following: • Contact utility owners and request readily available information depicting the locations and configuration of existing utilities within the project area. • Make the site plan application to Martin County • Attend one joint workshop meeting with County staff to review the application. • Identify Martin County design-related ordinances. • Prepare plans per the Martin County's site plan review requirements, consisting of the following: Site Plan will consist of the proposed improvements and begin to develop data tables for City submittals. Preliminary Paving and Drainage Plans will show proposed improvements to the existing site drainage and will provide minimal grading for the parking area to show direction of flow. The plans will also provide grading for the proposed park amenities to include ADA requirements and will include drainage details. Preliminary Utility Plans to show general locations of water and sewer service for the proposed building and bathroom facilities and proposed site water fountains. Preliminary Signing and Marking Plans to show proposed site signage and striping for access to the parking lot. Typical details will be provided, as required for City submittals. Tree Disposition plans showing trees to remain, protected and removed. Planting plans for proposed improvement areas will delineate plant material, plant quantities, plant schedules, specifications and project-specific planting details, including code required planting calculations. Irrigation plans showing schematic coverage and proposed source. Hardscape plans based on Client design input gathered during the Conceptual Design Task. Kimley-Horn will prepare limited detailing for exterior elements, specialty pavement treatments, and finishes. Preliminary Site Electrical Plans for proposed improvement areas will diagram the electrical service and lighting for the proposed parking lot and service to the proposed restroom building. Architectural plans to show floor plans and elevations of the proposed buildings. Detailed scope as outlined in Task 7. Kim oy>>> Horn Page 8 Attendance at one public hearing, if required by Martin County. All permitting fees (as applicable) will be the responsibility of the Client. TASK 3.1: TRAFFIC IMPACT STUDY Kimley-Horn will prepare a traffic impact study for the proposed plan of development.As part of this task, Kimley-Horn will perform the following services: Attendance at up to two meetings with either Palm Beach or Martin County. Trip generation calculations for the existing park and proposed park uses based on rates and equations published by the Institute of Transportation Engineers (ITE) Collect PM peak hour counts at up to two (2) intersections, if needed. Apply FDOT peak season adjustment factors to the raw count data. Apply historical growth rates in the area to adjust existing year counts to Future Background conditions without project traffic (Year 2029). Calculate the anticipated trip generation potential for the new proposed plan of development on a weekday PM peak hour basis. Distribute the project trips based on the local roadway characteristics and complementary land uses in the area. Calculate Future Total (Year 2029) traffic volumes by adding net new project traffic to Future Background traffic. Conduct an operational analysis at up to two (2) intersections for Existing, Future Background, and Future Total conditions using software based on the Highway Capacity Manual. Provide mitigation suggestions, if applicable, for roadways or intersections which are not projected to meet level of service (LOS) standards. The findings of this task will be summarized in a written traffic report. Relevant tables, figures and data summaries will be prepared and included in the report. Up to five hard copies and one digital copy of the report (PDF format) will be provided for Client use. Up to one round of reasonable comments will be included as part of this task. Should additional data collection or additional intersection analysis be required, this will be performed as additional services. TASK 4 - 90% PLANS AND DESIGN Consultant will prepare 90% Plans based on the approved site plan package prepared under Task 3. Plans prepared under this task shall be comprised of drawings that establish, in detail, the quality levels of the materials and systems required for the project. This task assumes a progress submittal at approximately 60%design and a submittal at 90%for Client's use. Drawings: Kimley-Horn shall submit to the City for review and comment drawings from applicable disciplines. These shall include civil, architectural, electrical, structural, and landscape architectural, assuming the following: ■ Cover Sheet ■ General Notes ■ Site Survey Kim o >>>Horn Page 9 ■ Demolition Plans ■ Stormwater Pollution Prevention Plans(SWPPP) ■ Site Plan for proposed improvement areas will delineate the site program elements as described in the Project Understanding. ■ Paving and Drainage Plans will show proposed improvements to the existing site drainage and will provide grading for the parking area. The plans will also provide grading for the proposed park amenities to include ADA requirements and will include drainage details. ■ Utility Plans to show water and sewer service for the building addition, proposed bathroom facilities, and any proposed site water fountains. Coordinate and define easements if required as part of the project. ■ Signing and Marking Plans to show proposed site signage and striping for the proposed access to the parking lot.The plans will also provide signing and marking details. ■ Hardscape plans, details, and specifications for all recreation program elements ■ Horizontal Control Plans in support of the site design/hardscape design. ■ Site Structural Plans ■ Site Structural Details ■ Splash Pad Plans as coordinated with vendor ■ Splash Pad details as provided by vendor ■ Planting Plans details, and specifications ■ Irrigation plans, details and specifications to describe connection to the existing irrigation system, pipe sizes, equipment schedules, ■ Site Electrical Plan for main service to site, sub-services to buildings and all amenities, as well as conduit design for future on-property fiber optic network and security systems. ■ Site Photometric Plan for pedestrian and vehicular lighting ■ Site Electrical Details ■ Site Electrical Diagrams ■ Site Electrical Panel Schedules ■ Pre-engineered Building Plans as provided by vendor ■ Pre-engineered Building Details as provided by vendor TASK 5 — LIMITED PERMITTING SERVICES Permit Coordination Kimley-Horn will attend pre-application meetings, prepare and submit applications, supporting documents and plans for review by the following agencies: ■ SFWMD ERP (stormwater) Permit. ■ SFWMD Consumptive Water Use for Irrigation. ■ FDEP NPDES Notice of Intent. No other agency approvals are anticipated or included in this scope of services other than those identified above. The consultant will hold pre-application meetings with all noted above and prepare designs in accordance with preliminary comments received. Only initial comments will be received and incorporated into designs; permit resubmittals will be made under a separate agreement. TASK 6 — CLIENT COORDINATION AND PROJECT MANAGEMENT The Consultant will provide the following Client coordination and project management services related to initiating, planning, executing, controlling, and administrative functions of the Project: • Up to ten meetings with Client during design Kim epMorn Page 90 • Contract management and sub-contract management • Accounting and monthly invoicing • Project schedule management • Deliverables and submittals coordination • Client service coordination ADDITIONAL SERVICES Any services not specifically provided for in the above scope will require a project amendment. Additional services we can provide include, but are not limited to, the following: • Preparation of 100% plans, bid documents, and completion of permitting for construction of the improvements. • Bid phase and construction phase services. • LEED related design and certification services • Structural engineering and/or MEP services • Custom architectural design for shelters and/or buildings. • Major redesign effort due to change in overall project scope, budget, or programming after completion of Task 3 • 100% Gopher tortoise survey and permitting/relocation • Florida bonneted bat roost and/or acoustic survey • Modifications to the existing FDEP Conservation Management Plan for Tequesta Park • Exotic vegetation surveys and treatment • Habitat Conservation Plan/Incidental Take Permit for Federal Listed Species such as Florida scrub-jay or eastern indigo snake • Off-site utility design • Off-site roadway improvement design services Information Supplied by the Client The following information, upon which the Kimley-Horn may rely, will be provided to Kimley-Horn and Associates, Inc. by the Client or its representatives: • Legal documentation including warranty deed, lease, legal description of parcel(s) • Access to the site Remainder of page intentionally blank. - . .. 477 South Rosemary Ave, Suite 215 West Palm Beach FL 33401 Kim ey>)) Horn Page 11 Fee and Expenses Kimley-Horn will perform the services in Tasks 1-6 for the total lump sum labor fee below, inclusive of expenses (see below). Individual task amounts are informational only. All permitting, application, and similar project fees will be paid directly by the Client. Task 1.1 Survey Services $ 22,320 Task 1.2 Geotechnical Services $ 14,500 Task 1.3 Professional Environmental Services $ 33,175 Task 2 Design Development $ 47,905 Task 3 Martin County Site Plan Package $ 178,200 Task 3.1 Traffic Impact Study $ 8,620 Task 4 90% Construction Documents $ 164,525 Task 5 Limited Permitting Services $ 5,770 Task 6 Project Management and CMAR Coordination $ 23,535 Closure In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the attached Standard Provisions,which are incorporated by reference. As used in the Standard Provisions, "Consultant" shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to Village of Tequesta. If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute both copies of this Agreement in the spaces provided below, retain one copy, and return the other to us. We will commence services only after we have received a fully-executed agreement. Fees and times stated in this Agreement are valid for sixty (60) days after the date of this letter. Accepted by.- Village of Tequesta Kimley-Horn and Associates, Inc. 1__7 6ck U4_;�r Molly Young, Village Mayor Christopher W. Heggen, P.E., Sr. Vice President Date: 7"1 dT Date: 6.30.25 A)�v Jonathan D. Haigh, PLA, ASLA Project Manager