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HomeMy WebLinkAboutMinutes_Regular_6/12/2025 MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL JUNE 12, 2025 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Vice-Mayor Rick Sartory, Council Member Patrick Painter, and Council Member Jayson E. French. Absent were: Council Member Laurie Brandon. Council Member Painter attended via ZOOM. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Painter An invocation was offered followed by the Pledge of Allegiance. APPROVAL OF AGENDA MOTION: Council Member French made a motion to approve the agenda; seconded by Vice Mayor Sartory. Carried 4-0. PRESENTATION 1. Annual Overview Presentation by the Palm Beach County Commission on Ethics Ms. Gina Lavesque, Intake and Compliance Manager for the Palm Beach County Commission on Ethics offered a brief presentation on the background and mission of the Commission. 2. Annual Public Safety Pension Board Update - Trustee Kris Cowles Public Safety Pension Board Trustee, Mr. Kris Cowles presented a powerpoint for Council and addressed current board members, historical plan data, fiscal year 2024 summary, asset allocations, investment returns, key actions, real estate discussion, actuarial valuation, and future contribution rates. 3. Accept the Annual Comprehensive Financial Report (ACFR) for the Year Ended September 30, 2024. Mr. Jeff Snyder, Village Finance Director introduced Mr. Wade Sansbury, CPA, of Mauldin & Jenkins. Mr. Sansbury presented a powerpoint for Council which included, information on Mauldin & Jenkins, an overview of audit opinions and an annual comprehensive financial report, required communication under Government Auditing Standards, and highlights of general financial information. CONSENT AGENDA MOTION: Council Member French made a motion to approve the consent agenda as presented; seconded by Vice Mayor Sartory. Carried 4-0. 4. MINUTES: May 8, 2025 Regular Council Meeting 5. Consider Approval of Contracts Signed by the Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Insight Powered by TVEyes Contract, $1,380.00 /year, B. Rangeline Tapping Services, Inc., and Trevi LLC DBA WetTaps Proposals, $18,884.00, C. EW Consultants, Inc. Letter of Agreement, $15,250.00 6. Consider Approval to Piggyback the Solid Waste Authority of Palm Beach County Agreement No. 22-202 for Disaster Debris Management and Support Services with Thompson Consulting Services, LLC 7. Consider Approval of Chen Moore and Associates (CMA) Work Authorization for Dover Ditch Living Shoreline Construction Engineering Inspection (CEI) Services for$38,000 8. Consider Approval of Eaton Corporation Proposals to Purchase a MCC Bucket and Dry Type Transformer for the Water Treatment Plant (WTP) for $16,076 under the Village's "Village Standard" Purchasing Provision 9. Consider Approval of Wright-Pierce, Inc., of Work Authorization for Utilities Miscellaneous Support Services, Including Project Management & SCADA System Support, Not to Exceed $25,000 10. Consider Approval of Palm Beach County Allocation of Funds to Reentry Program and Equipment for Law Enforcement Agencies END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Ms. Valerie Hampe of 344 Venus Avenue, complained about sudden cessation of swale mowing by public works without notification after 36 years of service. COMMUNICATIONS FROM COUNCIL Council Member French toured Grow Healthy medical marijuana facility, and described the professional appearance similar to an organic grocery store rather than a smoke/vape shop. Additionally, Vice Mayor Mayor Sartory reported meeting with Palm Beach County and revealed the medical marijuana facility was likely to be approved administratively as "right to use". The Harbor Shore Homeowners Association (HOA) expressed concerns about the proposed facility, requesting design information and customer details. STANDING REPORTS Village Attorney Village Attorney Keith Davis was not present and there were no comments from Attorney Brandenburg. Village Manager 11. Monthly Manager's Report Village Manager Jeremy Allen reported that the county-wide Transportation Master Plan Selection Hearing was scheduled for June 18th. Additionally, there was a Budget Workshop scheduled for June 16th, with the Village closed for Juneteenth on June 19th, and a Council Workshop scheduled for June 30th. Police Department 12. Police Department Standing Report Police Chief Gus Medina reported 1,250 contacts made during the Memorial Day weekend for waterway enforcement. The enforcement efforts focused on ensuring compliance with no wake zone regulations. Additionally, successful traffic enforcement was conducted in reduced speed zones, contributing to public safety during the busy holiday weekend. Fire Department 13. Fire Department Standing Report Fire Chief John McLaughlin reported that the department received the EMS Call of the Year award, highlighting exceptional emergency medical service performance. He also revealed that the department was awarded a $5,000 grant for CPR training and Stop the Bleed kits, enhancing community preparedness. Multiple training programs were completed, including multi-jurisdictional training with neighboring counties to improve emergency response capabilities. UTILITIES 14. Utilities Standing Report Village Utilities Director Marjorie Craig reported on the Filter Media Replacement Project awarded with a notice to proceed (issued June 9th) and the Membrane Replacement Pre Bid Meeting set for June 13th. REGULAR AGENDA OLD BUSINESS 15. Consider Approval of Amended Grant Agreement Between The Village of Tequesta and the State of Florida Department of Environmental Protection for Planning Services for Tequesta Park of$340,884. Manager Allen introduced the item and reminded Council of the grant agreement from March of this year. The Tequesta Park grant amount was corrected from the originally approved amount of $681,767 after an error was found in the original agreement. The Village match requirement was now $340,000 instead of the prior, expected amount. Additionally, the Kimley Horn contract had already been approved requiring an additional budget allocation of either $54,000 for 100% plans or $14,000 for 90% plans. Council was in favor of approving the amended DEP Contract for $340,000. MOTION: Vice-Mayor Sartory made a motion to approve the amended grant agreement between the Village of Tequesta and the State of Florida Department of Environmental Protection for Planning services for Tequesta Park for $340,884; Council Member French seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). NEW BUSINESS 16. Consider approval of an Agreement for Fleet Maintenance and Repair Services with Al Packer Ford, Apex Garage Inc., and St. Lucie Battery and Tire Mr. Doug Chambers, Director of Public Works reported to Council on the fleet maintenance proposed contracts. His research indicated that Apex Garage was a local vendor, providing convenience and support for fleet maintenance within the community. Additionally, the contracts were structured for a 5-year term with the option to extend for an additional 5 years, ensuring long-term service stability. Lastly, the selection of multiple vendors allowed for flexibility in repair capabilities and improved turnaround times for the Village's fleet of over 80 vehicles. MOTION: Council Member French made a motion to approve an agreement for fleet maintenance and repair services with Al Packer Ford, Apex Garage, Inc., and St. Lucie Battery and Tire; Vice-Mayor Sartory seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 17. Consider Approval of Tampa Truck Center Purchase of a 2024 AWD Electrician's Vehicle, a Mercedes Sprinter MXCC4A through the Florida Sheriff's Association Contract for a Cost of$84,746.98 Utility Director Marjorie Craig asked for consideration in approving an electrician's vehicle. The current vehicle was 22 years old and had reached its life expectancy. MOTION: Council Member French made a motion to approve the purchase of a 2024 AWD Electrician's Vehicle, through the Florida Sheriffs Association Contract for a Cost of$84,746.98 Vice-Mayor Sartory seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). ADJOURNMENT ANY OTHER MATTERS Council discussed the potential medical marijuana facility in the unincorporated area of the county bordering the Village and decided to Workshop the topic. The Tequesta Park agreement with Kimley Horn was discussed, with Council agreeing to proceed with the 90% plan which required an additional $14,000 of funding. Res ectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.