HomeMy WebLinkAboutAgreement_Water Service_7/10/2025_Kimley Horn (2)STAFF MEMO
Date: June 26, 2025
To: Jeremy Allen, Village Manager
From: Marjorie G Craig, PE, Director, Utilities Department
Re: Consider Approval of Kimley-Horn and Associates (KHA) Work Authorization Increase for
As-Needed General Engineering Services for $10,000
The Village of Tequesta Utilities Department (UD) recommends approval of a work authorization (WA)
increase with Kimley-Horn and Associates (KHA) for as-needed general engineering services, including
meetings, research, and miscellaneous reviews of technical subjects for an additional $10,000.
The original (WA) was approved in February 2025 for $12,000. The increase of $10,000 is anticipated to
cover the remainder of the fiscal year, bringing the total work authorization to $22,000.
KHA has a master agreement with the Village through the Consultant’s Competitive Negotiations Act
(CCNA), FS287.055, approved on September 10, 2020. The UD has ongoing projects and activities that
need general engineering expertise throughout the year. As part of its CCNA continuing services
agreement, KHA has contracted with it to perform as-needed general engineering services. The CCNA
requires public agencies to select professional service firms based on qualifications.
Examples of as-needed engineering projects and services that KHA provided with the original $12,000
FY25 work authorization:
Engineering support for Holtz’ FDEP SRF Facilities Plan as: EOR for water main projects and for
the 2022 condition assessments (all water main replacement projects, maps, GIS work)
Site visit(s), structural assessment, remedies, and tech memo -Public Services Building (shared
by Public Works and Utilities) assessment per Doug Chambers request
Review of the impact of a communication company’s directional bore on our Bridge Road
project (and Martin County project)
US1 ATT conduit potential impact review on our water mains (planar and cross sectional)
Please see the attached scope of services for more details. The money won’t be spent if the need is not
there; this is an as-needed work authorization. The work authorization will be funded by the Water Fund
account for engineering services.
WATER FUND - Account 401-241-531.302-Water Admin Engineering Services
Budgeted amount: $100,000
Available amount: $ 27,226
Amount of this proposal: $ 10,000
___________________________________________________________________
Total Remaining: $ 17,226
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk’s Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
VILLAGE OF TEQUESTA
ENGINEERING SERVICES WORK AUTHORIZATION
GENERAL ENGINEERING SERVICES
ThisWork Authorizationauthorizes Kimley-Horn and Associates, Inc. to perform work set forth
herein and is issued pursuantto The Professional Engineering Services Agreement, between
the Village of Tequesta --
datedSeptember 10, 2020 All termsand conditionsof
said Agreement arehereby incorporated andmade part of thisWork Authorization.
PROJECT UNDERSTANDING
periodically requires support from Kimly-Horn toprovide general
engineering services on varying utilityand engineering reviews/needs. Forstaff to make use of
these services, it was determined to preparethisscope of services and an estimated fee
amount to establish an internal budget for requested services along with aPurchaseOrder tied
totheseservices. It isthe intent that these services could be requested in the current fiscal year
ofthe executed Authorization.
SCOPE
Someof the General Engineering Servicesthat the Village could request from Kimley-Horn are
outlined below. Note that other types of services outside of these scope itemsnoted below
couldalsobe requested.
1.Provide plan reviews of other Consultants work or plans from another agency performing
work within the Village.
2.Attend meetings as requested by the Village to provide consulting services/adviceon
projects that are outside of Kimley-
3.Provide calculations/memos on a specific special project request from Staff.
4.Provide training of Village hired engineering interns.
5.Provide other engineering supportasrequested by Village Staff.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope, as well as any changes in the
scope requested by the Village, will be considered additional services to this Work Authorization
and will be performed based on subsequent Work Authorizationsapproved prior to performance
of the additional services.
INFORMATION AND SERVICES PROVIDED BY THE VILLAGE
Kimley-Horn assumes that all information provided by the Villagecan be relied upon in the
performance of professional services. The following information shall be provided to Kimley-
Horn and/orthe following services will be performed by the Village.
Design plans/permit applications by others
Record drawings
SCHEDULE
For Scope Items 1 thru5,Kimley-Horn willcomplete the requested work/taskassigned as
mutually agreed upon by Kimley-Horn and the Village at the time of the assignment request,
exclusive of delays beyond the control of the Consultant.
COMPENSATION
Kimley-Horn will perform the services described in the Scope of Services Items 1 5aboveon
an hourly basis with a not to exceed amount of tenthousand dollars ($10,000.00) in accordance
with the hourly rates established in the Professional Engineering Services Agreement between
the Village and Kimley-Horn.Each Task requested will be invoiced separately that will describe
the services performed.
Accepted by:
Village of TequestaKimley-Horn and Associates, Inc.
Ejhjubmmz!tjhofe!cz!Kfsfnz!Bmmfo!
Kfsfnz!Bmmfo
Ebuf;!3136/17/14!27;37;38!.15(11(
Jeremy Allen, VillageManager Michael F. Schwartz,P.E.Sr.Vice President
05/05/2025
Date: Date:
PUBLIC RECORDS. In accordance with Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, CƌƚƩźķğ {ƷğƷǒƷĻƭ. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, wit
pursuant to Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, and other penalties under Sec. 119.10, CƌƚƩźķğ
{ƷğƷǒƷĻƭ. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
cust
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
lmcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
to comply with the requirements of Title II of the
by ensuring that the Con
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all \[ agreement /bid documents and specifications\], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/