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HomeMy WebLinkAboutDocumentation_Regular_Tab 04_9/12/2024 Agenda Item #4. Draft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MAYOR MOLLY YOUNG VICE-MAYOR LAURIE BRANDON COUNCIL MEMBER PATRICK PAINTER COUNCIL MEMBER RICK SARTORY COUNCIL MEMBER THOMAS G. BRADFORD JUNE 24, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:02 p.m. A roll call was taken by Clerk Administrative Specialist Diana Manali. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, and Council Member Laurie Brandon. Absent were: Council Member Jayson E. French AGENDA ITEMS 1. Review and Discuss the Fiscal Year(FY) 2024-25 Proposed Budget Village Manager, Jeremy Allen, provided Council with a detailed presentation. He informed Council the maximum tax rate needed to be set in July and that the rate could go down but, could not be increased. He noted items that were outstanding and would need to be solidified in the coming weeks. These included the ad valorem tax, health insurance rates, property and casualty insurance rates, Union contract negotiations, general employee salaries, and staff vacancies. Manager Allen highlighted aspects of the 2023-2024 budget including the El Portal project, sidewalk enhancements, road maintenances, Remembrance Park, phone system migration, tree canopies, dog park improvements, the purchase and delivery of a new pumper truck, cardiac training, and additional firefighter positions. The mileage rate was projected to stay the same which kept the Village in the middle of Palm Beach County's municipalities. He detailed each budgetary account and provided key highlights to Council. Pag@doeof 660 Agenda Item #4. Draft The next steps for the budget process included the Palm Beach County Property Appraiser to certify taxable values, Council to set the Stormwater and Solid Waste annual rates, and for Council to set the maximum Millage Rate. He advised Council to continue to consider the economy, job market, legislative mandates, and capital needs. He concluded by highlighting the comprehensive plan and strategic initiatives that were previously ranked by Council as priorities. He detailed how these priorities had been met throughout the previous budget year and would continue to be a focus for the next year. Council asked for clarification on Vans Clans, the Zoom Room, the vehicle replacement fund, electronic knox box replacements, fire rescue vehicles, and a fire rescue trailer. Council was very happy with the work done to achieve all budget goals and felt the FY 2024/2025 budget was very healthy. ADJOURNMENT The meeting was adjourned at 6:56 PM. MOTION: Council Member Painter made a motion to adjourn the meeting Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member French). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@E2jbc9 660 Agenda Item #4. Draft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MAYOR MOLLY YOUNG VICE-MAYOR LAURIE BRANDON COUNCIL MEMBER PATRICK PAINTER COUNCIL MEMBER RICK SARTORY COUNCIL MEMBER THOMAS G. BRADFORD JULY 1, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, Council Member Laurie Brandon, and Council Member Jayson E. French. AGENDA ITEMS 1. Overview and Discussion Regarding Property & Casualty and Benefits/Health Insurance Mrs. Merlene Reid, Village Human Resources Director, introduced Mr. Christian Bergstrom, Senior Benefits Consultant with the Gehring Group. Mr. Bergstrom offered an overview of the current benefits program for the Village. Traditionally, the Village's plan has had less than 100 employees and therefore its' claims are blended with others to determine premium rating. The Florida Municipal Insurance Trust (FMIT) is unique in that it only underwrites a government pool. Additionally, medical and pharmacy costs continue to increase at rates significantly higher than inflation. FMIT verbally indicated a 16% increase to medical insurance premiums ($316k overall). Ms. Rommi Mitchell, Senior Consultant and P&C Team Lead for the Gehring Group presented a powerpoint focused on a market update for property and casualty insurance for the Village. Her presentation included information on the FMIT as it related to the Village property policy. Commercial increases in 2024 were projected at 1-5% with Village payrolls increasing 3.7%. Other increases were general liability, auto liability and physical damage, workers compensation, and commercial property in catastrophic markets. There was an expectation of an overall package increase in the low teens. Pag@d4bof 660 Agenda Item #4. Draft 2. Discussion on Commercial Zoning Overlay's Mr. Jay Hubsch, Community Development Director presented a powerpoint on the Commercial Corridor Master Plan. Council had comments on the formula businesses, incentives, waivers, building height, civic space, live local act, and public benefits. Adding incentives, fine tuning formula business regulations and figuring out density was recommended for further discussion. Council agreed additional community input was needed and another Workshop was recommended. Ms. Kaitlin Guerin addressed Council and asked that the US 1 Corridor restrictions be re- examined as a mix of uses was needed. Formula definitions should be examined for the commercial corridor. Mr. Tom Frankel One Main Street commented on retail limitations, the conceptual plan, and density. Mrs. Marcia Nielson 94 Beechwood Trail commented about waivers and felt they were very arbitrary. She did not want to see tall building in the Village. Mr. Tom Bradford of 44 Chestnut Trail commented on the Comprehensive Plan and felt the Village was behind in updating all codes. Mr. Patrick Dolenzal thanked Council for gathering feedback from the community. He suggested the overlay districts be separated out for discussion as it was very confusing to hear all at once. He believed getting rid of national tenants would be a mistake. Mr. John Islip thanked Council for the extra time in considering decisions on the Overlay District. He asked that they be careful with incentives. Andrea Aiken commented on formula businesses and local businesses. Mayor Young outlined the tasks and direction for staff: • Another workshop would be forthcoming on incentives including density. • Formula regulations: offer consideration for all formula businesses and restaurants, in all the districts, even those that don't need to apply for a special exception. That language will be maintained in the overlay district. • Add the expedited 30 day special exception review, if going into an existing space and not tied to a site plan modification or approval in all the districts. • Add new drive through language. • Tequesta Drive overlay: leave as is, but prohibit retail. • Village Overlay: leave restaurants and allow formula businesses, but formula retail needs a special exception. • US Highway One: keep formula restaurants as special exception, business and Pag@dRjh(2 660 Agenda Item #4. Draft retail permitted. • Update definitions on formula retail, businesses, and restaurants. 3. Discussion on Tequesta Drive Grade Crossing Quiet Zone Mr. Doug Chambers, Public Works Director updated Council on the quiet zone at the Tequesta Drive grade crossing. He explained that in order to have a quiet zone, the Village would need to install an additional two gate arms, or move a driveway of a business close to the railroad crossing. The cost of moving the driveway would be approximately $82,450 and the owner of the property was in agreement of the driveway modification. The cost of adding an additional two gate arms was estimated to be over $500,000 with possible funding either this year or next year. Council asked if the owner of the business would be agreeable to contributing to the cost of the modification. The Village would reach out to them to inquire. Mr. Tom Bradford 44 Chestnut Trail requested Council implement a lease with this property. ADJOURNMENT The meeting was adjourned at 8:25 PM. MOTION: Council Member Painter made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@dMhc$660 Agenda Item #4. Draft MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL JULY 11, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, and Council Member Laurie Brandon. Absent were: Council Member Jayson E. French. INVOCATION AND PLEDGE OF ALLEGIANCE - Mayor Molly Younq An invocation was offered by Mayor Molly Young and followed by the pledge of allegiance. APPROVAL OF AGENDA PRESENTATION 1. Legislative Update by Senator Gayle Harrell Senator Harrell's legislative update was rescheduled for August 8, 2024. 2. Presentation by the Reef Institute - Executive Director Leneita Fix Mayor Young stated that the Reef Institute was the non-profit that received the proceeds from the Village of Tequesta's Bridge the Gap event. Leneita Fix, Executive Director, explained what the Reef Institute was and what they did. She showed a video about the Reef Institute, whose mission was coral conservation through education, research, and restoration. She spoke extensively about coral reefs and their role in the ocean and the environment. The Reef Institute was one of five organizations that received grant funding from Governor DeSantis for the expansion of coral propagation and restoration. Pag@41eof 666 Agenda Item #4. Draft There was a question-and-answer period. CONSENT AGENDA 3. Consider Approval of Miracle Recreation Equipment Company Quote for a 30" Tube Slide Replacement for$17,543.52 MOTION: Council Member Brandon made a motion to approve the Consent Agenda as presented; Council Member Sartory seconded the motion. Carried unanimously 4-0 (absent: Council Member French). END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Dave Smith, 375 Franklin Road, submitted a comment card, but was absent at the time of public comments. COMMUNICATIONS FROM COUNCIL Mayor Young said that on July 24, 2024, the Village of Tequesta and Jupiter Inlet Colony would be hosting a Palm Beach League of Cities meeting. The Board meeting would begin at 10:00 a.m., with lunch at 11:30 a.m., and the event would be held at the Country Club. STANDING REPORTS Village Attorney Attorney Davis explained that the U.S. Supreme Court allowed a new Florida Statute, effective October 1, 2024, which prohibits municipalities from permitting camping or sleeping on public property. The statute gives counties the option to designate public land for temporary outdoor sleeping, subject to local government approval. Certification by DCF is required to confirm insufficient shelter beds for the homeless. Designated sites must not devalue nearby properties or be adjacent to comprehensive planned residential areas. Attorney Davis cautioned that non- compliance could lead to civil lawsuits from residents, business owners, or the Florida Attorney General. He felt that this statute would create a lot of questions for local government. Mayor Young mentioned that Palm Beach County held a Mayor's symposium in June, where the county officials expressed interest in collaborating with municipalities to address homelessness. She anticipated another meeting and promised to keep the Village Council informed of any future developments. Village Manager 4. Village Manager Standing Report Jeremy Allen, Village Manager, stated that he had taken a tour of Remembrance Park, and it was nice to see that project moving forward. Mr. Allen reported that new school zones would be installed, one at Willow Road and one Pag@d4h(g 666 Agenda Item #4. Draft in front of Good Shepherd Episcopal School at Seabrook Road. He reported that on Monday, staff would begin making some watermain open cuts across Country Club Drive at Starboard Way, and Winward Avenue. That project was anticipated to be July 15-17; however, a permit issue with Palm Beach County could delay the project. Mr. Allen stated that representatives from Florida Power and Light would be making a presentation to the Village Council on July 29, 2024. Mr. Allen announced that Frank Ciatto, new Code Compliance Officer for the Village, started on Monday. Mr. Ciatto came to the Village from Palm Beach Gardens. Mr. Allen announced that on July 17, 2024, a ribbon cutting ceremony would be held at the Bureau of Land Management and Galena Property, celebrating the new pedestrian and bicycle trail entrance off U.S. 1. Council Members and the community were invited to attend. Police Department 5. Police Department's Monthly Standing Report Chief Gus Medina highlighted June events, including updates on Nautical Club registration and events, Explorers Post 357 recruiting, a Police Benevolent Association meeting in West Palm Beach, oral boards for an open position, civilian firearms safety courses, a ride-along with Detective DaCosta, and addressing parking issues on Beach Road and Country Club Road radar enforcement. Chief Medina also noted attendance at the 36th Annual Traffic Safety Recognition Awards, an Executive Governance Board Annual Meeting, a Chiefs meeting, and a meeting with Jeff Owens regarding accreditation. He also highlighted ongoing training efforts within the Police Department. Fire Department 6. Fire Department Report No report given. UTILITIES 7. Utilities Department Update David Tinoco, Stormwater Superintendent, reported that the rehabilitation of well #20 was completed as part of routine maintenance. He mentioned that the Village was still awaiting a tentative date for the removal of its concentrate line from the Jupiter Draw Pag@d�gbc$666 Agenda Item #4. Draft Bridge, but staff was prepared to proceed once approval was given, marking the final step in the bridge construction. The contractor for the Telemetry Radio System was set to install the main antenna at the water plant, the central control point for the system. Mr. Tinoco also reported that most of the water main work on the Country Club project was complete, with final tie-ins expected by late August. Mr. Tinoco noted that the meter at the Jupiter Island South Martin Regional Utility interconnect had been replaced and upgraded to radio read, potentially leading to a slight revenue increase next month. Mayor Young inquired about attendance at the vulnerability assessment meeting, and Mr. Allen confirmed that only one person attended. REGULAR AGENDA OLD BUSINESS 8. ORDINANCE NO. 05-24, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE VI. IN GENERAL. AT SECTION 78-4. DEFINITIONS. TO CREATE AN ENTIRELY NEW DEFINITION FOR THE TERM PRIVATE MUSEUM, AT ARTICLE VI. SCHEDULE OF DISTRICT REGULATIONS. AT SECTION 78-178. C-3 GENERAL COMMERCIAL DISTRICT., TO ADD PRIVATE MUSEUM AS A SPECIAL EXCEPTION USE WITH DISTANCE SEPARATION REQUIREMENTS, AND AT ARTICLE X. OFF-STREET AND ON- STREET PARKING AND LOADING REGULATIONS. AT SECTION 78-705. REQUIRED NUMBER OF PARKING SPACES. TO PROVIDE THE NUMBER OF PARKING SPACES REQUIRED FOR THESE ESTABLISHMENTS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE;AND FOR OTHER PURPOSES. Attorney Davis read the title into the record. This was the second reading. Mr. Hubsch was asked to state the latter changes that were made to the ordinance. He responded that a 100 foot separation had been created so there could not be a second museum within 500 feet of an existing one. He said the applicant had expressed interest in continuing this item to another meeting where all Council members were present. Mayor Young asked for public comment. Donaldson Hearing, Cotleur and Hearing and representing the applicant, requested deferral of this item to a date certain in August, so the applicant would have the benefit of Pag@eEybo#666 Agenda Item #4. Draft the full Village Council. Attorney Davis advised that the applicant had made a request to defer and in order to do so, the Council would need to make a motion and vote to table the item to a time certain. He said if no one had changed their position from the last second reading, the vote would be a tie. He advised rescheduling the ordinance to a time certain at the next Village Council meeting. Council Member Brandon thought the council should vote on this item. Vice Mayor Sartory was in favor of the project. He explained his position and that he thought this building had the potential to begin improvement of the area. Council Member Painter agreed with Vice Mayor Sartory. He thought this project could stimulate some positive growth and development on Cypress Drive. After the motion and tied vote Attorney Davis stated that at the pleasure of the Council, this item could be continued to August 8, 2024 with the benefit of the full Village Council. Council agreed. MOTION: Council Member Sartory made a motion to approve Ordinance 05-24; Council Member Painter seconded the motion. TIED 2-2 (opposed: Mayor Young and Council Member Brandon) (absent: Council Member French). 9. ORDINANCE NO. 06-24, SECOND READING: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, REPEALING CHAPTER 46. MOTOR VEHICLES AND TRAFFIC. ARTICLE 1. IN GENERAL. SECTION 46-4 ENTITLED "ELECTRIC BICYCLES ON SIDEWALKS PROHIBITED"; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 46. MOTOR VEHICLES AND TRAFFIC. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE;AND FOR OTHER PURPOSES. MOTION: Council Member Sartory made a motion to approve Ordinance No. 06-24 on second reading; Council Member Brandon seconded the motion. Carried unanimously 4- 0 (absent: Council Member French). 10. RESOLUTION 3-24, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ESTABLISHING A COUNCIL DISCRETIONARY FUND USAGE POLICY, ALLOCATION OF FUNDS, ELIGIBLE USES, INELIGIBLE USES, ACCOUNTABILITY, TRANSPARENCY, AMENDMENTS, COMPLIANCE REVIEW AND EVALUATION AND SETTING AN EFFECTIVE DATE. MOTION: Council Member Painter made a motion to approve Resolution 3-24; Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Pag@dlfiecff 666 Agenda Item #4. Draft Member French). NEW BUSINESS 11. RESOLUTION 13-24 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED BUILDING DEPARTMENT FEE SCHEDULE AS PROVIDED BY CHAPTER 14, ARTICLE VI OF THE VILLAGE CODE OF ORDINANCES; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING FOR PUBLICATION OF THIS SCHEDULE OF FEES AND CHARGES IN APPENDIX C. OF THE VILLAGE'S CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis stated that this Resolution would clarify current practices. He explained that when building permit fees were collected, funds could only be used to implement the Florida Building Code. He explained how this had been written in the fee schedule. Mayor Young called for public comments. There were none. MOTION: Council Member Painter made a motion to approve Resolution 13-24; Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member French). 12. ORDINANCE 07-24, FIRST READING AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE VI. SCHEDULE OF DISTRICT REGULATIONS. BY CREATING A NEW DIVISION 3. ENTITLED "AFFORDABLE HOUSING AND LIVE LOCAL ACT." TO PROVIDE AND IMPLEMENT ADMINISTRATIVE PROCEDURES AND REQUIREMENTS FOR DEVELOPMENT OF AFFORDABLE HOUSING PROJECTS PURSUANT TO THE FLORIDA LIVE LOCAL ACT; PROVIDING FOR ENFORCEMENT, AND PROVIDING FOR PENALTIES FOR VIOLATIONS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Mr. Hubsch presented the Ordinance, explaining details of the new Live Local Act, passed by the Legislature in 2024 and signed by the Governor on May 16, 2024. He recommended making the affordable housing period an annual reporting process and clarifying that fines for violations should be on a per-unit basis and as strict as possible. Mayor Young inquired if the law pre-empted the conceptual plan requirement, to which Pag@decff 666 Agenda Item #4. Draft Attorney Davis responded. Mr. Hubsch emphasized that the goal was to streamline the process for affordable housing projects. Attorney Davis noted he would look further into the issue and report back to the Village Council. Mayor Young also asked about staff's ability to comment on aesthetic considerations, and Mr. Hubsch confirmed that staff did comment on aesthetics when reviewing site plans. Mayor Young requested a recap of the penalties and fines. Attorney Davis explained that violations would be processed through the magistrate. Mayor Young confirmed that all council members were in agreement with the recommendations for the annual reporting process and fines, with no objections raised. Mayor Young asked if, with a Live Local Building, the bill stated that with density and height, would be excluded if the property had been granted an incentive for development. She asked if a variance would always carry and apply to live local. Attorney Davis said he did not think so, the height being used for comparison for local development did not include a property that got a height variance or incentive for some other reason. He thought it would be limited to the maximum height set forth in the code. Mr. Hubsch did not believe that Live Local addressed parking. Attorney Davis said if someone was granted a variance, the Village would still bring to bear the Code Requirements. Mayor Young asked for confirmation that other variances would not overlap. MOTION: Council Member Painter made a motion to approve with recommendations from the LPA pertaining to annual reporting and fees and penalties; Council Member Sartory seconded the motion. Carried unanimously 4-0 (absent: Council Member French). 13. Approve Setting the Proposed Maximum Ad Valorem Millage Rate for the Village of Tequesta for Fiscal Year 2024-25 at a rate of 6.4595 per $1,000 of Assessed Value and setting the Budget Public Hearings as Follows: September 5, 2024 - 5:30 p.m. - Approve Proposed Budget, and September 12, 2024 - 5;30 p.m.- Adopt Final Budget. MOTION: Council Member Painter made a motion to consider setting the maximum Millage of 6.4595 and set the dates for the Budget Hearings on September 5, 2024 at 5:30 p.m. and September 12, 2024 at 5:30 p.m.; Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member French). 14. Annual Performance Review of Village Manager Jeremy Allen Council Member Painter praised Mr. Allen for being responsive, ensuring the Village Council had the necessary information to make decisions, and fostering a positive workplace culture. He described Mr. Allen as a progressive manager and considered the Pag@;EQjbo7F 666 Agenda Item #4. Draft Village fortunate to have him as their leader. Council Member Brandon commended Mr. Allen for balancing ideas well and noted the Village's growth since his arrival. She expressed optimism for the coming year, despite the challenges of his first year, and encouraged ongoing communication with other local jurisdictions. Vice Mayor Sartory appreciated Mr. Allen's proactive approach and the high qualifications of Village employees, attributing this to Mr. Allen's leadership. He regarded Mr. Allen as a tremendous asset to the Village. Mayor Young agreed with the positive feedback, highlighting Mr. Allen's continuous growth in leadership, fiscal responsibility, creativity, and public relations. She noted the level of respect he has earned within the Village, county, and state. Mayor Young proposed a 4% salary increase and a $15,000 bonus for Mr. Allen, which was met with no objections. MOTION: Council Member Painter made a motion to give Mr. Allen a 4% annual salary increase, and a $15,000 bonus. The salary increase begins October 1st, and bonus would be provided immediately; Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member French). ANY OTHER MATTERS ADJOURNMENT The meeting was adjourned at 7:24 p.m. MOTION: Council Member Painter made a motion to adjourn the meeting Council Member Sartory seconded the motion. Carried unanimously 4-0 (absent: Council Member French). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@d*c$666 Agenda Item #4. MINUTES Workshop Meeting Village of Tequesta, FL Mayor Molly Young Vice-Mayor Rick Sartory Council Member Laurie Brandon Council Member Patrick Painter Council Member Jayson E. French July 29, 2024 6:00 PM Council Chambers CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice-Mayor Rick Sartory, Council Member Patrick Painter, Council Member Laurie Brandon. Absent were: Council Member Jayson French. AGENDA ITEMS 1. Florida Power and Light Company Storm Secure Underground Program for the Village of Tequesta Doug Chambers, Director of Public Works, introduced the item. Mr. Carlos Nunez, Production Lead with Florida Power and Light (FPL), introduced Curt Percy, Customer Outreach Specialist with Florida Power and Light. Mr. Percy stated that FPL had identified areas within the Village of Tequesta with power quality issues and frequent outages. FPL was recommending the undergrounding of 4.73 miles of overhead power lines, benefitting 622 residents. The project was expected to take two to three years. He explained that the hardening initiative had begun with transmission lines, which had been reinforced and now connected FPL with other utilities and power plants. He also discussed how undergrounding would improve service and how the area was selected based on data that had been collected and analyzed. Mr. Percy discussed how customer outreach would be conducted throughout the duration of the project, involving various communication methods such as letters, HOA and council meetings, door knockers, phone calls, and updates to municipalities and Pag@d�ghof 669 Agenda Item #4. residents. Customer service representatives would engage with residents to share information and gather feedback. Some residents would need to grant a 10x10 easement for a junction box on their property. FPL would obtain owner consent for the junction box placement, along with an easement form. Mr. Percy also presented before and after photos of the overhead wires and junction boxes. The primary cable would be run in the public Right of Way, and poles would remain due to existing joint communication lines. Mr. Percy discussed how residents may identify a customer outreach specialist (FPL yellow vest, hat, ID, and iPad). The construction process would be completed in three phases, spanning between 4-6 months. Restoration would be the final step and once overhead lines were installed, inaccessible rear outdoor lights would be removed, but property would be restored to its pre-existing condition. Customer information was available as follows: • Storm Secure Underground Pilot Program: www.FPL.com/SSUP • StormSecureUndergroundProgram@FPL.com • Customer fact sheets mailed to property owners Ilan Kaufer, External Affairs Manager, discussed the selection process and remaining telecommunication lines that would remain in place. Village Council asked that the following issues be addressed: • whether there would be possible outages during construction • the idea that post cable burial performance would be 50% better • how FPL intended to handle homeowners who did not want a transformer on their property • if there were white spots on the map that were fed by different feeders, or if that indicated the area was already on the best form of service • asked for assurance that all residents receive the same information • asked FPL to host a community meeting to provide information to residents • asked what the anticipated construction time would be; 2-3 years and additional undergrounding would be based on data • provide information about landscaping around the junction boxes; to which FPL responded they could, but landscaping around the front of the box would not be allowed • how many miles were projected; to which FPL stated the intent was to exceed 30,000 miles (this would be one project in the east region); number of miles in Tequesta was presently unknown • how many poles would remain; FPL indicated they would not know until after the plan design was finalized • flood elevation requirements for transformers; that customer perspectives be taken into account and a higher pad be offered if necessary • provide residents with a contact list for FPL key personnel • wanted to know when door-to-door communications would begin; FPL indicated immediately Pag@a*cff 669 Agenda Item #4. Brigid A Forman, 361 Seabrook Road, asked if the poles would remain in her backyard. Mayor Young stated poles would go away unless other communication infrastructure items were on them. Ms. Forman said she had plans to put a new roof on her home, and she wanted to know when the project would begin. Mayor Young asked the FPL representatives to meet with her to answer her questions. 2. Environmental Advisory Committee Activities 202312024 Report Environmental Advisory Committee (EAC) Member Tom Bradford provided an update to Council. The EAC started in summer of 2019 and had made numerous recommendations to staff and the Village Council. During FY 2023-2024, the most important items EAC completed were: a)completed comprehensive plan elements review and submitted full report to council; and b) made assignments to EAC to work toward reducing greenhouse gases; and c) member assignments on the development of a communication plan; and d) created a pamphlet to ensure regular information for the public on environmental issues on multiple VOT communication platforms Mr. Bradford said the committee members continue to learn about different environmental issues and potential regional problems. He cited the long term health of the Loxahatchee River as an example. The EAC requested that Mr. Bradford speak about the Vulnerability Assessment work that had revealed that some of the infrastructure owned by the Loxahatchee River Environmental Control District, were at potential risk due to rising sea levels. There were questions about whether the District was aware of the state's Vulnerability Assessment Program and the part of the Vulnerability Assessment Project that ultimately would provide a 50/50 cost share using state funds. Council members asked about the flood plain in regard to the Loxahatchee District equipment elevation, status of greenhouse gases. EAC suggested not going the route of LEED certification due to cost versus benefits. Mr. Hubsch had noted that a staff presentation would be made to the EAC in the near future. He also stated that there would be a workshop in the future. Mayor Young inquired about changing the meeting time to later in the day and if it would allow for more applicants. She asked Mr. Hubsch to have the EAC discuss their meeting times. 3. Discussion on Commercial Zoning Overlay's Mr. Jay Hubsch, Community Development Director, had discussed the land development regulations and highlighted the items not currently in the Code; reviewed development incentives (limited and precise if chosen, and a clear and transparent process). He also discussed appropriate development incentives for Town Center and Main Street. Pag@atIlec$669 Agenda Item #4. Master Plan and Incentives Mr. Hubsch reviewed the Master Plan. He spoke about development incentives and the Town Center. He had also highlighted the four potential areas for "Civic Open Space," that were identified in the Master Plan. He noted that "Civic Open Space" was one of the priorities of the Master Plan. Three of the four potential locations were on public property and the fourth property was at 1 Main Street and was not public property. He shared depictions from all six of the of the citizen master plan design input layouts from the charettes. All six of the plan designs showed a significant amount of interest in civic open space at 1 Main Street. Mr. Hubsch noted that the Mixed Use and C-2 Zoning Code currently required 30% of a development be set aside for open space. This is generally satisfied through landscape buffers, building foundation plantings and parking islands. The Master Plan recommended "open space requirements be more clearly defined as usable civic open space in the form of parks, greens and public squares." In a development like 1 Main Street, 5% Civic Open Space would only be approximately .16 acres or 7,000 square feet. Mr. Hubsch noted that at the Mayor's request, he looked at the comprehensive plan to see what was related, and Policy 1.16.5 states "The Village shall consider providing incentives to developers to preserve trees and natural resources and to encourage additional tree plantings in green areas." In summary, Mr. Hubsch stated that the key recommendations section of the Master Plan lists "Consider Appropriate Development Incentives for Town Center and Main Street". Mr. Hubsch noted that at a previous workshop, he indicated that if a developer chose to provided 15% civic open space in lieu of the required 5%, they would be eligible to apply for a waiver. Mr. Hubsch presented two options for possible height waiver language. Waivers from site or landscape requirements may be requested from certain overlay zone regulations. All waivers must be granted by the Village Council in conjunction with a site plan review application. Waivers could not be used to: • Increase the maximum building height. Except that a development over 2 acres that creates 15% civic open space; may be eligible to apply for a waiver for a partial fifth story, which cannot exceed 50% of the building footprint. Mr. Hubsch said that the Village Council could consider restricting this only to uses that are open to the public like restaurants and lounges. Mayor Young wondered if the Council would like to consider the provision of housing that is affordable to residents, which is in the comprehensive plan, as part of the consideration for waiver opportunities. She added that the referenced language was cited from the housing element of the comprehensive plan. Pag@a*a#669 Agenda Item #4. Council Member Brandon referred to the beginning of Mr. Hubsch's presentation where he mentioned some items that were not in the code. She asked why those items were mentioned. Mr. Hubsch responded those items were in the Master Plan under key recommendations specific to the Land Development Regulations. Building Height Mr. Hubsch explained how building heights were measured in the different zones and what the height allowances were in North County. He mentioned that height allowances were used in conjunction with incentives to developers. He cited some examples from the Town of Jupiter, Jupiter Inlet District, Abacoa (within the Town of Jupiter), and North Palm Beach, Mixed-Use Code, and more. He noted that some locations have pretty extreme height allowances. Mr. Hubsch then discussed four options for measuring height: Measure height in stories as recommended in the Master Plan, control height/building mass by maximum floor area ratio (currently how height is restricted in the comprehensive plan), allow architectural features above the maximum building height to be granted during the site plan approval process. This can be done as a waiver or simply as part of the site plan approval, and allow an additional story or partial story to be approved by waiver during site plan process. He noted that Council could consider restricting this only to uses that are open to the public like restaurants and lounges. If council didn't like the look they could choose not to approve. Examples were provided for each option. Density The Village, as of August 2024, allowed residential density of 18 dwelling units per acre in Mixed-Use and C-2 Zoning Districts. There was a maximum floor area ratio of 4.2 for non-residential uses and mixed-use buildings in the Mixed-Use land use district. With the Village's current height restrictions, it would not be possible to construct a building with a 4.2 floor area ratio. Mr. Hubsch provided a wide range of density for example, in slides and in areas throughout the County. He reviewed the density bonuses in North County. Any increases to the number of dwelling units allowed per acre would require updates to the Comprehensive Plan, however, the definition of a dwelling unit could be changed. Mixed Use Parking The Village Code allows for shared parking within mixed-use developments, and the discussion offered several ways to reduce parking. He noted that shared use parking agreements were common. Council raised the following thoughts: Council Member Painter: • question raised whether measuring by actual height was development incentive; response was that it would be a benefit or a development allowance, not necessarily an incentive. Pag@atbcff 669 Agenda Item #4. • density was shown as unit per acre and square foot per acre, are there requirements tied to both of those metrics; response was that requirements were only required to units. Square footage was provided for comparison purposes. • some extra building height might incentivize a nicer looking building - creating more options for builders as long as council continues to have discretion. Council Member Brandon: • should consider not including extra height as a right but use it as an incentive or waiver per property project with the allowance of public feedback. • where parking would fit in on projects that included higher density buildings. • supported council discretion. Vice Mayor Sartory: • Master plan as a vision and waivers as a tool, the developer would have to give up something to receive a waiver; this would help the Village obtain and achieve its vision. • supported rooftops of more than 50%, but thought it should be closer to 65%. Mayor Young: • did not feel residents would support additional density, she thought this was only being discussed because of 1 Main Street. • 1 Main Street was the one property where civic open space was highly desired - public feedback was focused on 1 Main Street and not the whole district. • if moving forward with incentives, define them to avoid subjectivity, and align to the comprehensive plan. Still too open and subjective. • weary about density - long term pressure on infrastructure and public safety. • why change height in the code instead of leaving it as an incentive. • architectural features should be reviewed on a case by case basis. Council Member Brandon mentioned that the rooflines on houses in the west zoning did not all have plain straight rooflines, some had variations and she thought maybe similar language could be used to manage the architectural elements. Pag@al*cff 669 Agenda Item #4. Council Member Painter wondered how it would work if the Village wanted to apply certain rules to one or two parcels. Mr. Hubsch said that under the code, the Council may grant architectural features during the site plan approval process. He suggested that language could be added to the code to allow for Council approval of additional height for architectural features. Vice Mayor Sartory asked Mr. Hubsch to explain spot zoning. He thought it would be more appropriate to look at any changes as applicable to more than just one or two parcels. He said waivers or incentives may be added to an overlay in any zoning district. He advised the Village Council to look at the big picture and what they want the subject area to look like in the future. Mr. Hubsch reviewed how other jurisdictions handled their incentive/waiver opportunities. Citizen Comments: • Ryan Frankel, Partner with Phil Perko and Tom Frankle on the Paradise Park Project referred to the Unity of Title Declaration (Sec. 78-7) of the Tequesta Code. He said something that would be beneficial to their site with regard to parking agreements with an adjacent building, would be the allowance of Unity of Control. He said Unity of Control would allow two separate owners to combine their parcels as one for shared parking purposes. • Marcia Nielson, 94 Beechwood Trail, noted that the charrette had happened before the bond issue, and in the minds of the residents, the Village owned Paradise Park (even though that was not the case). She also discussed the post office was there and in this year, will have a significant deficit. She noted that the post office was a satellite office of the Jupiter Post Office. She said the Village library was also the smallest one in the system, and may be subject to change if there is a consolidation. Ms. Nielson urged the Village not to look at just one parcel, as she felt there were a parcels that could be at risk in the future. • Tom Bradford, 44 Chestnut Trail, had attended the charette and he stated it was very clear at his table that they didn't want extra height or density. You have to have a tool box (code) to build a vibrant community. He suggested the entire block be considered, and not spot zoning. Mr. Bradford stressed the importance of a quality project. • Pat Watkins, 167 River Drive, complimented Mr. Hubsch on providing a great presentation. She agreed with Mr. Bradford and stated the importance of working with the developers. She cautioned making the regulations so stringent that all you have are cell block buildings; she said the Village wants quality, welcoming projects. She cautioned about being too stringent. • Phil Perko, echoed Ms. Watkins and Mr. Bradford's sentiment and noted it was difficult. He felt that Mr. Hubsch's presentation was the best to date. Mr. Perko felt the Tequesta area could be a nice downtown and optionality would be key. He said that the current code is outdated. He asked the Village Council to ask themselves what they want the community experience to be. He suggested Pag@affeo7l'669 Agenda Item #4. consideration be given to what the Village will be like in fifty years. Mayor Young suggested that if the council wanted to add incentives, those would need to be identified, descriptive and not subjective. Attorney Davis said there may be places where increased height or density would make sense. He said the data needs to be gathered to determine where increased density and/or height might make sense. Mr. Hubsch suggested that all property south of Tequesta Drive may be considered, because on the north side there are two-story buildings. Vice-Mayor Sartory suggested East of Old Dixie also. Attorney Davis advised that it was important for the Village to reasonably define why the lines were being drawn at certain points. The consensus of the Council was that they agreed to the block of property located south of Tequesta Drive and East of Old Dixie. Attorney Davis advised if the goal was to get additional civic open space, then a waiver to allow more height, density or parking would be directly related to the goal that the council was trying to attain. The council discussed the incentives, as follows: • Vice Mayor Sartory was in favor of all incentives discussed with the exception of the roof top being used by the applicant for additional height. He thought 50 was reasonable but would like to see more. He was in favor of using height and density for waivers. • Council Member Brandon thought applicants should be allowed to apply for height or density, but not both. • Council Member Painter thought that with additional height, buildings may be more aesthetically pleasing. He thought height and density would be appropriate for waivers at council discretion. He thought options would be needed to offer the most potential for civic open space. He also felt that residents would prefer to keep their options open rather than giving incentives as a right. He thought the council should address unity of control in the future. • Mayor Young thought the language needed to be changed, to include creation of a minimum of 15% of civic open space, and language for additional trees to meet the comprehensive plan objective. Mr. Hubsch asked how the council felt about height by story versus height by feet. The consensus of the council was to use height by feet. 4. PFAS Regulatory Update and Compliance with the New EPA PFAS Rule Ms. Marjorie Craig, reviewed poly-fluoroalkyl substances (PFAS). She described these substances that are everywhere; in rugs, ground water, airports, households, etc. PFAS were slippery, resistant to heat, water and oil, and difficult to break the chemical bonds. Pag@a' dff 669 Agenda Item #4. She reviewed the PFAS cycle and sources: fire fighting foam, wastewater plant discharge, septic tanks, rain, etc. Ms. Craig explained how PFAS cycles through the environment, and the industry was not well regulated. She discussed the new rule set by the US EPA, are 4 parts per trillion (or 1 penny in 1 trillion dollars). Testing is expensive and challenging. The team tested Tequesta drinking water and found no exceedance of current EPA standards in place. Attorney Davis provided an update on the PFAS litigation - phase 2 claimant (July 1 2026 to continue testing water to determine contamination). ADJOURNMENT The meeting was adjourned at 9:02 p.m. MOTION: Council Member Painter made a motion to adjourn the meeting at 9:00 pm. Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@atbcfi 669 Agenda Item #4. MINUTES Workshop Meeting Village of Tequesta, FL Mayor Molly Young Vice-Mayor Rick Sartory Council Member Laurie Brandon Council Member Patrick Painter Council Member Jayson E. French July 22, 2024 6:00 PM Council Chambers CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:16 p.m. A roll call was taken by Meg Wyble. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, and Council Member Jayson E. French. Council Member Painter was present via Zoom. Absent were: Council Member Laurie Brandon. AGENDA ITEMS 1. Discussion on Fiscal Year(Fly 2024-25 Proposed Budget Village Manager Jeremy Allen provided a slide show on the proposed Fiscal Year 2024- 25 Budget. He announced key dates for the budget review and future meetings, and also provided a millage rate history. There was no planned millage rate increase for 2024-25 and the proposed rate was 6.4595 mills. Manager Allen reviewed the changes from the first budget workshop and shared that the proposed 2024-25 fiscal year total budget represented an approximate $6,013,640 million dollar increase over the prior year due to capital expenditures and infrastructure improvements. In addition, Manager Allen offered data on the general fund, proposed expenditures and revenues, building fund, other governmental funds, the 5 year capital improvement program, capital improvement 301 and 303 funds, enterprise funds, water utility 401 funds, refuse and recycling 402 funds, stormwater 403 funds, budget decision points, considerations, and estimates on increases to average home owners in Tequesta. Pag@a*of 660 Agenda Item #4. Council Member French was pleased with the way the budget had been presented. Mayor Young noted that at the last workshop, a $1.5 million overage was anticipated, but upon receipt of information from the property appraiser, the overage was $1.7 million. Overall, Council was in favor of the budget. Vice Mayor Sartory was concerned about the funding for the Tequesta Park project. He asked about the cost for the design of the park. Mr. Allen responded that there was a list of items that would be funded by the FRDAP Grant. Vice Mayor Sartory was concerned about having a plan, without having adequate funding to follow-through to completion. Mayor Young felt that the cost was high. She wondered if the Village could go out and solicit multiple proposals for the project. She said that while lobbying for the funds to design the park, it was made very clear that additional funding would be requested for the actual construction. She said that with the park being State owned, the Village did not want to bear the entire cost of the project. There was additional discussion about the cost and funding of the park. The estimated cost was high, but it was noted that when the project goes out for Request for Proposal (RFP), the cost would become more clear. For planning purposes, the funding in the budget was what staff felt needed to be included at this time. Council Member Painter had positive comments about the budget, and he was pleased with the vehicle replacement fund. Mayor Young asked some questions about the vehicle replacement fund, but with the additional explanation, was in favor. She asked if now that the fund had been established, if a policy needed to be developed to put in place for vehicle replacements. Mayor Young followed up on questions she had about the water fund. She wondered if the $660,000 for relocation of concentrate disposal that was shown on 2025, should be removed because she thought that was happening this year. Ms. Craig said it was expected to happen during the current year. However, it was placed in the 2025 budget just in case it did not happen this year, since the Village was waiting for Florida Department of Transportation (FDOT). She noted this was the Jupiter Bascule Bridge project. She said the Village was ready to move forward. Mayor Young asked if the Village had a high level of confidence as it related to scheduling and funding, with permits, for projects included in the the 2025 Capital Project list. Ms. Craig responded affirmatively. ADJOURNMENT The meeting was adjourned at 7:07 p.m. MOTION: Council Member Sartory made a motion to adjourn the meeting Council Member French seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). Pag@a1Acff 660 Agenda Item #4. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@ar*- c$660 Agenda Item #4. Draft MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL AUGUST 8, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, Council Member Laurie Brandon, and Council Member Jayson E. French. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Laurie Brandon An invocation was offered followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member French made a motion to approve the agenda as presented, Council Member Painter seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Legislative Update by Senator Gayle Harrell Florida State Senator Gayle Harrell, representing District 31, highlighted the 2024 Florida State Legislative session and the $17 billion state budget. Senator Harrell was pleased to inform Council of the legislature's focus on healthcare in Florida. Senator Harrell talked about the tax holidays and the effort to return some of the taxpayer dollars paid. She was happy to report that Tequesta Regional Park had been included in the budget the current year. Senator Harrell discussed the progress made in education fpr the State of Florida. She said a lot of money has been put into education, increasing teacher salaries to $1.2 billion and increasing Florida Education Finance Program (FEFP) funding by almost seven percent. She congratulated Palm Beach County for their A rated schools. She also noted that resources had been allocated for higher education. Senator Harrell discussed the resources allocated for the environment. She noted that the future economy of the State of Florida would depend largely on the environment. For those who were impacted by the Lake Okeechobee releases and the devastating effects of blue green algae, this year the state allocated $207 million for continuing the Pa@e ffd'bfi660 Agenda Item #4. Draft comprehensive Everglades Restoration project. There was also an allocation of $50 million for beach restoration. Senator Harrell stated that the state understood the importance of Florida Forever being active and continuing to bring those natural resources and land acquisitions as part of the natural ability to keep the environment safe. Senator Harrell stated that 96% of gaming dollars had also been allocated to environmental issues. Senator Harrell discussed the healthcare legislation and the Live Healthy program as well as ways to improve the healthcare workforce, since there has been a shortage of healthcare providers with the influx new Florida residents. She talked about the potential problematic mental health and substances and how those issues are being addressed. Senator Harrell discussed future teaching hospitals, a new model that would help make positive changes in the way healthcare is being delivered to patients. A new Healthcare Innovation Council has been formed to travel the state and listen to new projects and new ideas on how to change the way healthcare is delivered. That council would then deliver their findings to the Department of Health for disbursing low-interest funding for such improvements. • The Mayor and Village Council Members thanked Senator Harrell for her support. • Vice Mayor Sartory thanked Senator Harrell and Representative Snyder for the work they had done on the Dover Ditch project, and their work on behavioral health. • Mayor Young thanked Senator Harrell and Representative Snyder for their presentations and for the work they continue to do in support of Tequesta and the district. 2. Legislative Update by Representative John Snyder Representative John Snyder talked about the Tequesta Regional Park and was pleased to have the opportunity to make an investment and build on that investment. He spoke about the budget and his efforts to bring as much of the available funding as possible back to the community. He stated that some funding had been obtained to continue the operation of Busch Wildlife. The El Center for Autism was also the recipient of funding for teaching students how to swim. Loggerhead Marine Life was a focus for their Sea Turtle Beach renourishment efforts. He spoke about Public Safety and thanked all law enforcement and first responders for their dedicated work. He said in some areas, retail theft had become normalized and, in some essences, legalized. He asserted that Florida would not allow that to happen and one of the signature public safety bills was to ensure that retail establishments and law enforcement would know that the state was supporting them. This type of theft impacts everyone. Representative Snyder discussed the rising cost of property insurance. He said there were encouraging signs in the marketplace with new insurance carriers coming into Florida, and based on some of the previously approved reforms, some carriers had filed rate decreases with the state. 3. Annual Overview Presentation by the Palm Beach County Commission on Ethics Pa@a*2)fi6SB Agenda Item #4. Draft This presentation was not given. 4. Presentation by Village Manager Intern Nicholas Gambale Jeremy Allen, Village Manager, introduced student intern, Nicholas Gambale, and talked about how Nicholas ended up in the Village as an Administration Intern. Mr. Allen said Nicholas had been a great addition to the team, and was very positive and fun to be around. Nicholas looks forward to his future aspiration to be in municipal management. Nicholas delivered a presentation pertaining to work he had been doing for his Master's Degree Program. His presentation was based on the use of Artificial Intelligence (AI) by Village employees, with a focus on the department directors. Nicholas spoke positively about the culture of Tequesta. He met with each of the Department Directors to discuss whether or not Al was used in their departments. He shared his findings with the Village Council using the following points for discussion: • The importance of Al in municipal government. • The types of Al, its uses and names of various software products. • Ways to engage with residents through automating routine and formulaic governmental services and streamlining resident interactions. • VOTbot on the village website - he helped Village Clerk McWilliams train/program the VOTbot The Village Council Members thanked Nicholas and wished him well in his future endeavors. They appreciated the overview of Al and understanding the ways it could be used to enhance services. Mayor Young mentioned that the county was working on draft guidelines for the use of artificial intelligence. CONSENT AGENDA MOTION: Council Member Painter made a motion to approve the Consent Agenda as presented; Council Member French seconded the motion. Carried unanimously 5-0. 5. MINUTES: June 3, 2024 Workshop; June 13, 2024 Regular Council Meeting 6. Consider Approval of Memorandum of Understanding for Post-Disaster POD Agreement with St. Jude Catholic Church END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Ms. Page Lewis, 15371 69th Drive N, introduced herself and stated that she was running for a Paf@ec�33)b666 Agenda Item #4. Draft school board seat. She discussed her platform for running and provided her email contact information electpagelewis@gmail.com. Jan Fenwick, 71 Azalea Circle, discussed short-term rental properties in her neighborhood. Mayor Young responded that there was legislation regarding short-term rentals, and while it limits what local governments could do, she offered that staff could look into the area of Azalea Circle. Harold Taylor, 13 Chapel Court, made a request for staff to explore creating a quiet zone at the Brightline crossing located at Tequesta Drive. He stated that several residents had voiced their concerns about the train noise. COMMUNICATIONS FROM COUNCIL Mayor thanked staff for hosting the recent Palm Beach County League of Cities Luncheon. APPOINTMENTS 7. Consider Appointment to Fill Environmental Advisory Committee Vacancy (term expires 511412026) Village Clerk McWilliams stated there was a vacancy due to the resignation of Member Jessica Namath. Wade Chance had applied and was present to introduce himself, talk about his interest in serving his community, and answer questions. Mr. Chance, a Tequesta resident, shared his interest in serving on the Environmental Advisory Committee. He acknowledged that he knew the committee held these meetings during the daytime. Mayor Young wondered if there were plans to discuss the meeting dates/times. Mr. Allen said they would be discussing the timing of their meetings at their upcoming meeting. MOTION: Council Member Sartory made a motion to appoint Wade Chance to the Environmental Advisory Committee; Council Member Painter seconded the motion. Carried unanimously 5-0. STANDING REPORTS Village Attorney Attorney Davis stated he and his staff recently attended FMAA Annual Seminar end of July. He talked about some of the topics that were presented and stated it was a good seminar. Village Manager 8. Village Manager Standing Report Pal@ecFg4 bfi660 Agenda Item #4. Draft Mr. Allen provided an update on work being done on Country Club Drive to replace utility pipe. He noted there would be some inconveniences in the area of El Portal and Tequesta Drive with road closures and rerouting at the entrance of the Country Club. Village staff had been working with the contractors to mitigate and minimize interruptions. Public Notices would be distributed, as well as signage to let everyone know of the changes necessary while the water line work was conducted. Mayor Young asked if the village staff had communicated with the school district regarding the road closures. Mr. Allen responded that staff had communicated with the schools. Mr. Allen extended congratulations to Village Clerk McWilliams and her staff for the teacher/school drive. Clerk McWilliams spoke about the 3rd Annual Teacher Supply Drive, which was a reverse supply drive where the teachers benefitted. There were 23 teachers from Pre-K through High School and one college teacher who supported preschool teachers. Clerk McWilliams said the business community was generous, with 19 donors giving approximately $6k in gift cards, cash, and checks. The supply drive benefitted Tequesta resident teachers and teachers who teach in a Tequesta School. The teachers have been very grateful and they were asked to express their appreciation to the business sponsors. Mr. Allen announced the upcoming Environmental Advisory Committee meeting to be held on Wednesday, August 14, 2024, the Planning and Zoning Commission Meeting to be held on August 15, 2024, and the Village Council Budget Meeting to be held on August 26, 2024. Mr. Allen stated that Fire Chief Trube had announced his retirement, although he would be with the Village for another six months. Mr. Allen thanked Chief Trube for his 31 years of service to the Village. Police Department 9. Police Department's Monthly Standing Report Assistant Police Chief James McGrew highlighted the monthly services and tasks that the department took part in during July. These included the Nautical Club Weekly Events/Meetings, Explorer Meeting, Summer Camp (Pruitt & Ramirez), Ride Along with Cpl. Waychowsky, Addressing Parking Issues on Beach Road, Florida League of Cities Assistance and Tequesta Bridge Enforcement. Asst. Chief McGrew mentioned that Sgt. Korkowski had been attending the Nautical Club Weekly Events, and he expressed his appreciation. Asst. Chief McGrew noted that he had attended a meeting with the property owners association (POA) regarding parking, the North County Police Chiefs meeting, and a meeting with Urban SDK Traffic Company. Pa@ec#i,%fi660 Agenda Item #4. Draft Asst. Chief McGrew also reported on training that had taken place within the department. Vice Mayor Sartory acknowledged the success of the Nautical Club and thanked the Police Department for their hard work and dedication. He stated a lot of positive comments are being received from parents of the children who are participating in the program. Fire Department 10. Fire Department Report Fire Chief Trube highlighted the department's participation in the July 4th Freedom Run, the July 12th Surface Water Rescue Drill, July 15-19th hosted the Dive Rescue (REDS) class, and from July 22 - 24th, participated in the Palm Beach State College Engine Company Operations class. He also highlighted meetings attended, upcoming operations, training and special events, and emergency management operations. UTILITIES 11. Utilities Department Update Utilities Director Marjorie Craig thanked the Village Council for approving the SCADA improvements. She recapped the road closures and noted that staff had worked with the affected parties. She mentioned the interconnect was now open with Martin County and they were taking approximately 300,000 gallons per day. Director Craig introduced the Public Works Intern, Diego Andres Mojica Boada, and stated that he was working on his Master's Degree and had already been an amazing addition to the department. Council Member French thanked Utilities Director Craig for everything she does for the Village. He had looked at some comparisons and it was his opinion that the Village was doing a phenomenal job. REGULAR AGENDA OLD BUSINESS 12. ORDINANCE NO. 05-24, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE VI. IN GENERAL. AT SECTION 78-4. DEFINITIONS. TO CREATE AN ENTIRELY NEW DEFINITION FOR THE TERM PRIVATE MUSEUM, AT ARTICLE VI. SCHEDULE OF DISTRICT REGULATIONS. AT SECTION 78-178. C-3 GENERAL COMMERCIAL DISTRICT., TO ADD PRIVATE MUSEUM AS A SPECIAL EXCEPTION USE WITH DISTANCE Pa@ec�Cnfi660 Agenda Item #4. Draft SEPARATION REQUIREMENTS, AND AT ARTICLE X. OFF-STREET AND ON- STREET PARKING AND LOADING REGULATIONS. AT SECTION 78-705. REQUIRED NUMBER OF PARKING SPACES. TO PROVIDE THE NUMBER OF PARKING SPACES REQUIRED FOR THESE ESTABLISHMENTS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Village Attorney Keith Davis read the title into the record. Mayor Young opened the hearing for public comments; there were none. Attorney Davis stated that the last time this item was before the Village Council, there were only four members present and no action was taken. The hearing was opened for Council comments; there being none the hearing was closed. MOTION: Council Member Sartory made a motion to approve Ordinance No 05-24; Council Member French seconded the motion. Carried 3-2 (opposed: Mayor Young and Council Member Brandon). 13. ORDINANCE 07-24, SECOND READING AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE VI. SCHEDULE OF DISTRICT REGULATIONS. BY CREATING A NEW DIVISION 3. ENTITLED "AFFORDABLE HOUSING AND LIVE LOCAL ACT." TO PROVIDE AND IMPLEMENT ADMINISTRATIVE PROCEDURES AND REQUIREMENTS FOR DEVELOPMENT OF AFFORDABLE HOUSING PROJECTS PURSUANT TO THE FLORIDA LIVE LOCAL ACT, PROVIDING FOR ENFORCEMENT, AND PROVIDING FOR PENALTIES FOR VIOLATIONS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into the record. He stated that the ordinance had been modified pursuant to Village Council direction. The revisions were pertaining to enforcement and clarifying that a conceptual presentation would not be required. Mayor Young opened the hearing for public comments. Ann Minor, 478 Dover Road, asked how many public housing buildings there were in the Village. Agenda Item #4. Draft Jay Hubsch, Planning Director, responded that the State of Florida had adopted legislation that stated when developers built affordable housing, the project had to be approved by the municipality, if certain criteria had been met. The purpose of Ordinance No. 07-24, was simply to ensure that the Village Code was consistent with the Florida State Statutes, and that enforcement procedures were clearly outlined. The public hearing was closed for public comments and opened for Council comments; there being none, the hearing was closed. MOTION: Council Member Painter made a motion to approve Ordinance 07-24; Council Member French seconded the motion. Carried unanimously 5-0. NEW BUSINESS 14. RESOLUTION NO. 15-24, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE REFUSE, RECYCLING AND YARD WASTE COLLECTION RATES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2025 AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Consider Approval of Franchise Agreement with INM (Formerly Waste Management) Continuation for 6-years. Mr. Allen provided an overview of the franchise agreement with WM, referencing a recent presentation to Council by WM. He stated that negotiations had taken place and the Village would be switching over to automated waste collection. The contract agreed upon by both parties would result in a $41.52 annual ($3.46/month) increase bringing the total cost per residential dwelling to $233.40 for Fiscal Year 2024-25, and to establish terms of the agreement to include an annual increase based on the United States CPI for Water, Sewer, and Trash Collection (WST). Jeff Saban from WM said a lot of time and effort had gone into developing this plan for the Village residents. Mr. Allen said all information would be sent out to residents and there would not be any drop in services. However, some residents may experience a slight change in the days for pickup. Council Member Painter supported the automated system. Council Member Brandon thanked WM for working with the Village and for keeping the two days per week pick-up schedule. Council Member French thanked Mr. Saban for working with the Village. He supported the change. Pa@ec 3Ebfi660 Agenda Item #4. Draft Vice Mayor Sartory supported the automated system. He noted that trash collection has to be done and the Village could do it most efficiently and effectively. Mayor Young supported the changes. She asked about commercial rates. Mr. Saban introduced his team, and responded that commercial rates were included in the franchise agreement. He said the specific increase was only $.34 per cubic yard. He also noted that the rates were market competitive, but those rates also were important to drive revenue, and also, in the Village, commercial businesses were containerized and could opt to flex on their services depending upon the season. Mayor Young asked when the automation would begin. Mr. Saban provided the dates for when social media and paper notices would be pushed out to residents. Mr. Saban said that WM would be issuing standard 54-gallon garbage carts to every resident. Residents were encouraged to use their other containers for yard waste. Residents may also purchase an additional cart for $100, which would include home delivery and no increase in the cost of collection. Council Member Brandon asked if pick-up scheduling could be simplified. She had heard some complaints and frustrations from residents regarding Monday pickups. Mr. Saban said that with the new schedule, Wednesdays would be designated for bulk pickup village-wide. Public Comment: Jan Fenwick, 71 Azalea Circle, spoke about concerns with the rate increase. She also asked about bulk pick-up. Stephanie Moto, 272 Village Blvd #7201, was confused about the collections for condominiums; she felt that living in a condominium should be different than living in a single-family home. Mr. Allen explained the rate increase. Mr. Saban added that multi-family residential buildings had containerized trash and still required an equivalent service. Ann Miner, 478 Diver Road, asked why the rate amounts were the same regardless of property size. Vanessa Falanga, 272 Village Blvd, Apt 7104, opposed an additional annual assessment. Patrick Wilkinson, 419 N Cypress Drive, asked if the rate increase was necessary. Mr. Saban responded. Donald Moores, 47 Chestnut Trail, asked if his non ad valorem tax bill would be replaced. Finance Director Snyder said yes, and he explained that even though the tax bill would be replaced, the total would increase for the next year. Pa@e!fi9�bfi660 Agenda Item #4. Draft Jeff Sabin explained why the Village was switching to automated service, and he also talked about the reasons leading up to the rate increase. Mayor Young asked about eliminating the $0.25 cost recovery. Mr. Allen explained what that fee was needed for in terms of offsetting other expenses associated with the service. Council Member French stated his support for the increase and for keeping the cost recovery fee intact, and explained his reasoning. Mr. Painter deferred to staff and felt that if this was necessary, he supported the increase. Council Member Brandon talked about her experience with WM, and she believed the increase was necessary. She also knew that staff members were empathetic to residents with financial limitations. Vice Mayor Sartory thought the recovery cost should remain. He supported the increase. MOTION: Council Member Brandon made a motion to approve the Franchise Agreement Contract and Resolution No. 15-24 setting the FY 2024-25 waste collection rates at $19.45; Council Member French seconded the motion. Carried unanimously 5-0. 15. Consider Approval of Health, Dental and Life Insurance and EAP 2024125 Renewals Merlene Reid, Director HR & Risk Management, provided a background summary and stated that the Benefits Committee had recommended changes to the plan for FY 2024- 25: health insurance would be renewed with FMIT/UHC, dental would be moved to Solstice, Basic Life/AD&D would be moved to The Hartford, and the Employee Assistance Program would remain with new directions. She mentioned that employees would experience a slight decrease in the cost of their vision plans. Council Member French asked about the life insurance coverage that was paid by the Village to the employee. He was interested in the total overall cost. Director Reid said the total cost was $29,624.41 annually. MOTION: Council Member French made a motion to accept the proposed FY 2024/25 plan, with health insurance renewed with FMIT/UHC, Dental to be moved to Solstice, Basic Life/AD&D be moved to The Hartford, and the Employee Assistance Program remaining with New Directions; Council Member Brandon seconded the motion. Carried unanimously 5-0. 16. Consider Approval of Amendment No. 1 Contract Renewal to Aquifer Maintenance Performance Systems, Inc., (AMPS) Piggyback Agreement on the City of Palm Bay Contract and 1st Renewal for Well Repair, Maintenance, and Rehabilitation Services PRggE60(bb6G0 Agenda Item #4. Draft Utilities Director Craig presented the one-year contract renewal to continue with well repair, maintenance, and rehabilitation services. MOTION: Council Member Painter made a motion to approve the contract renewal and piggyback agreement; Council Member Brandon seconded the motion. Carried unanimously 5-0. 17. RESOLUTION NO. 06-24, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE STORMWATER UTILITY FEES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2025, AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Utilities Director Craig presented the Resolution for a rate increase. She stated the rate increase would be 5%, an additional $.36 per month for the average resident. She stated that when there were opportunities to apply for grants, her staff would make application to help offset expenses. Mr. Allen said some ARPA funds had been used to cover some of the costs associated with the stormwater fund. He said the plan for rate increases had been planned since 2021. He stated this rate increase had been planned and the rate structure would be reviewed within this fund, beginning next year. Council Member Painter appreciated the explanation and understood the importance of the Village having its own water department. Mayor Young said the fund was very lean and the projects would have a huge impact on residents when they could be funded. She stated it was definitely a critical fund. Attorney Davis clarified that the rate increase had been presented and workshopped in the past. However, he advised that it had not been approved. Jan Fenwick, 71 Azalea Circle, expressed concern about the increase in rates. She said some areas with storm drains were still flooding. Director Craig explained the stormwater system along with the stormwater drainage plan for the Village. She said there were typically swales in front of the houses. Maintaining systems that Retain and treat the water. A 'Save the Swales' program will be implemented at some point in the future to support the pipe lining plan. Stephanie Moto, 272 Village Blvd, #7201, was concerned about the additional fee increase and asked for clarification. Director Craig stated she would be willing to meet with Ms. Moto to explain. Patrick Wilkinson - relinquished his time and his written opposition to the increase. MOTION: Council Member French made a motion to approve Resolution No. 06-24, adopting the stormwater utility fees for FY ending September 30, 2025, and authorizing PR9g(61-bfi660 Agenda Item #4. Draft the Village Manager to proceed in accordance with the Village's adopted procedures; Council Member Brandon seconded the motion. Carried unanimously 5-0. 18. RESOLUTION NO. 16-24, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE MAYOR OF TEQUESTA TO ENTER INTO A GRANT AGREEMENT WITH THE STATE OF FLORIDA FOR THE PROVISION OF STATE FUNDS FOR TEQUESTA PARK IMPROVEMENTS; PROVIDING AN EFFECTIVE DATE;AND FOR OTHER PURPOSES Mr. Allen presented the resolution supporting the appropriation. Marcia Nielson,94 Beechwood Trail, asked for an explanation of the item. Mr. Allen explained the Resolution was to authorize staff to enter into an agreement for appropriation funds for $340,000. Adoption of this resolution would approve moving forward with the process. MOTION: Council Member Sartory made a motion to approve Resolultion No. 16-24, authorizing the Mayor to enter into a grant agreement with the State of Florida for the provision of state funds for the Tequesta Park improvements; Council Member French seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council Member French shared that he often made a point to listen to the summary of committee meetings that he is unable to attend. His goal has been to gain a better understanding of the Environmental Advisory Committee. He expressed concern that the EAC was receiving good direction from the Council. He thought the monthly committee meetings might be too frequent and suggested reducing the number and frequency of meetings. Attorney Davis said when the EAC was created, a resolution was approved that granted high level parameters on what the committee was supposed to be doing. Council Member Brandon said if the committee was discussed, she felt like the Chair should be involved in that discussion. Council Member Painter agreed. Mr. Allen said that at the next meeting, a discussion would be prompted about the frequency of their meetings. ADJOURNMENT The meeting was adjourned at 8:36 p.m. MOTION: Council Member Brandon made a motion to adjourn the meeting; Council Member French seconded the motion. Carried unanimously 5-0. PlRQgE622)fi660 Agenda Item #4. Draft Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PRQgE633 )6S0