HomeMy WebLinkAboutDocumentation_Regular_Tab 05_9/12/2024 Agenda Item #5.
Regular Council
STAFF MEMO x
Meeting: Regular Council - Sep 12 2024
Staff Contact: Jeremy Allen, Village Manager Department: Manager
i
Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are
presenting the following agreements, proposals, commitments and memorandum of understanding to
Council.) A. City Clerk Associates, LLC, $4,000.00 B. Medical Director Fees Increase FY24/25 Fire
Rescue $17,970.72 C. Supervisor of Elections Early Voting Agreement $0.00 D. Jupiter Medical
Center Urgent Care 2024-2026 Renewal Agreement Addendum E. Engenuity Group, Inc. Agreement
Up to $75,000.00/year F. Holtz Engineering Worth Authorization $24,860.00 G. TCI ROOD, LLC
Agreement $2,266.00 H. Rangeline Tapping Services, Inc. $13,779.00 I. Mock, Roos & Associates
Work Authorization $ 5,000.00
Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are
presenting the following agreements, proposals, commitments and memorandum of understanding to
Council.)
A. City Clerk Associates, LLC $4,000.00
B. Medical Director Fees Increase FY24/25 Fire Rescue $17,970.72
C. Supervisor of Elections Early Voting Agreement $0.00
D. Jupiter Medical Center Urgent Care 2024-2026 Renewal Agreement Addendum
E. Engenuity Group, Inc. Agreement Up to $75,000.00/year
F. Holtz Engineering Worth Authorization $24,860.00
G. TCI ROOD, LLC Agreement $2,266.00
H. Rangeline Tapping Services, Inc. $13,779.00
I. Mock, Roos & Associates Work Authorization $ 5,000.00
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
Page 64 of 660
Agenda Item #5.
COMMENTS/EXPLANATION ON SELECTIONNA
ATTACHMENT ;
CO City Clerk Associates, LLC Consulting Service Agreement
TFR Fire Rescue Dr. Don Tanabe NT
CO SOE Early Voting Agreement
JMC Addendum 9.12.24
BD EGENUITY GROUP, INC NT
UD Holtz Combined Packet 2024-08-28 NT
UD TCIROOD Combined Packet 2024-08-27 NT
UD Rangeline Packet 2024-08-29
Mock Roos Combined Packet 2024-08-29
Page 65 of 660
Agenda Item #5.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
Village Clerk's Office Memorandum
TO: Jeremy Allen, Village Manager
FROM: Lori McWilliams, MPA, MMC, Village Clerk
DATE: 8/5/2024
SUBJECT: City Clerk Associates, LLC Consulting Service Agreement
Due to the unanticipated emergency absence a team member in the Clerk's Office, we are in
need of assistance in keeping up with the minutes. I have contracted with City Clerk Associates,
LLC, - not to exceed $4,000. The owner is a Master Municipal Clerk, former city clerk and Past
President of the Florida Association of City Clerks. I feel confident she will do an exceptional job.
Her resume is attached.
• Account number—001-120-534.300—other contractual services
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 66 of 660
Agenda Item #5.
CITY CLERK ASSOCIATES, LLC
CONSULTING SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this S day of alkP�4V44 by and
between the Village of Teguesta , a local government in the State of Florida, hereinafter referred
to as CLIENT,whose mailing address Is 345 Teguesta Driver Teguesta, FL 33469;and City Cleric
Associates, LLC, hereinafter referred to as CONSULTANT, whose mailing address is 448
Bellissirno Place, Hovey-in-the-Hills, FL 34737.
WITNESSETH
WHEREAS, the Client desires to retain the services of a CONSULTANT to perform various
functions within the City Clerk's Office as assigned and outlined below, which have been mutually
agreed upon sin a_nctd.,bas s�
WHEREAS,the Consultant desires to perform various functions within the Office of the City Cleric
as assigned and outlined below, which have been mutually agreed upon.
NOW, THEREFORE, in consideration of the mutual understandings and covenants set forth
herein, the CLIENT and CONSULTANT agree as follows:
1. SERVICES, The CONSULTANT shall perform various functions within the City Clerk's Office
as assigned and as mutually agreed and in accordance with the terms and contained in this
Agreement.
2. TERM: The terra of this Agreement shall begin on the 6 day of Au ust, 2024, and shall
terminate the 5 day of August, 2025 The agreement may be extended for an additional
successive one-year term if mutually agreed and in writing no later than July 1, 2025.
3. DUTIES: The CONSULTANT will undertake duties as assigned by the Ybge Clerk, which
include but are not limited to the following',
• Assist with transcription of minutes.
4. COMPENSATION: The CONSULTANT'S hourly rate is$ 85.00 , billed monthly per itemized
invoice. The invoice shall be submitted to the City Clerk for review and processing no later than
the 25t1 of each month. Compensation under this Agreement shall not exceed $__4000.00. per
week. CONSULTANT will include travel time in monthly billing, at one half the CONSULTANT'S
hourly rate and if one-way travel to CLIENT exceeds 30 minutes. CLIENT will not be responsible
for withholding any payroll, state or federal taxes, which shall be the sole responsibility of the
CONSULTANT.
5. WITHHOLDING INDEMNIFICATION: CONSULTANT shall have full responsibility for
applicable withholding taxes for all compensation paid under this agreement. CONSULTANT
agrees to indemnify, defend and hold the CLIENT harmless from any liability for, or assessment
of, any claims or penalties with respect to such withholding taxes.
6. TERMINATION: Notwithstanding any provisions of this Agreement to the contrary, either party
may terminate this Agreement prior to maturity. CONSULTANT may terminate with 14 days'
advance written notice submitted to the City Clerk. CLIENT may terminate the Agreement at any
time by written notice to CONSULTANT.
Page 1 of 3
Page 67 of 660
Agenda Item #5.
'7''. MNTRrdtCT EAI ELOYMENT: CONSULTANT acknowledges and agrees that the relationship
with the CLIENT will be solely of an independent contractor and not that of an employee,therefore
shall not be eligible for any CLIENT employee benefits or retirement.CONSULTANT shall not be
eligible for consideration of employment until one (1) full year after termination of Consulting
Services Agreement.
8.N Any notice required or permitted to be given under this Agreement shall be sufficient
if Rand delivered or sent by+certified snail,return receipt requested,to the CONSULTANT address,
In the case of CLIENT or its offices to, In the case of the City.
9. INDE11i1N Y: CONSULTANT shall defend, Indemnify and hold harmless the City-e d
Vi ace Teou+ssta the City) and all €f the City's officem, and employees frt m liabilities,
damages, losses and costs, including, but not limited to, reasonable attorney's fees, to extent
caused in whole or part by the negligence, recklessness, or intentionally wrongful conduct of the
professional and other person employed or utilized by the professional in the performance of the
contract. This clause shall survive the termination of this Agreement. 'Compliance with any
insurance requirements required elsewhere within this Agreement shall not relieve
CONSULTANT of its liability and obligation to defend, hold harmless and indemnify the City as
set forth in this article of the Agreement,
td. M II7rIIF=1Ct TiON OR ifY/_)MR: No modification or waiver of this Agreement shall be valid or
binding upon either party unless reduced to writing and signed by berth parties.
11. INSURANCE, CONSULTANT shall, at its sole cost and expense, procure and maintain
throughout the term of this contract, Comprehensive General Liability and Workers'
Compensation insurance, including Employer Liab iity insurance, vwith minimum policy limits of
$1,000,000.00 Combined Single Limits, or to the extent and in such amount as required and
authorized by Florida law, and will provide endorsed certificates of insurance generated and
executed by a licensed insurance broker, brokerage or similar licensed insurance professional
evidencing such coverage,and roaming the CLIENT as named as additionally insured, as well as
furnishing the CLIENT with a certified copy, or copies, of said insurance policies. Certificates of
insurance and certified copies of the insurance policies must accompany the signed contract.
Said insurance coverages procured by CONSULTANT as required herein shall be considered, ,
and CONSULTANT agrees that said insurance coverages it procures as required herein shall be
considered, as primary insurance over and above any ether Insurance, or self-insurance,
available to the CLIENT, and that any other Insurance, or self-insurance available to the CLIENT
shall be considered secondary to, or in excess of, the insurance coverage(s) procured by the
CONSULTANT as require hereiin. Nothing herein shall be construed to end the City's liability
beyond that provided in section 768.28, Florida Statutes.
In the event the insurance coverage expires prior to the terminartion of this Agreement, a renewal
certificate shall be Issued 30 days prior to said expiration date. The policy shall provide a 30-day
notification clause in the event of cancellation or modification to the policy. If direct notice of
cancellation or policy modification to the Additional Insured by the agent or insurer is not a specific
policy provision or violates any terms or conditions of the policy, the CONSULTANT must fax a
copy of the insurers cancellation notice to the City's purchasing department within 2 business
nays of receipt,
12, MNTEF2Pt 'I A1TiO1 AND CQNaT.-UCTION: This Ag ernent shall be construed under the
lays of the State of Florida. If any provision of this Agreement is determined by a court to be
Page 2 of 3
Page 68 of 660
Agenda item #5-
contrary to the provisions of any statute or law or to be unenforceable for any reason,then to the
extent necessary to render the remainder of this Agreement enforceable, such provision may be
modified or severed by such court so as to, as nearly as possible, carry out the intention of the
parties and the remainder of this Agreement shall remain fully valid and enforceable.
CITY CLERK ASSOCIATES, LLC VILLAGE OF TEQUESTA
11g,11y5igned by Jeremy'Allen
By: Jeremy AllenDaw:2024M.05 13AP02.,04'00'
By: 414'14-11i1
Name, Gwen Johns Name:
Title., Owner/Master Municipal Clerk Title:
Date:—July 212023 Date:
Page 3 of 3
Page 69 of 660
Agenda Item #5-
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work. described in the Proposal or Bid, Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes, A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorneys fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further,CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
[mcwi1liiams@tequesta.or1z OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article X11 of the Palm Beach County Charter,the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud,waste, mismanagement, misconduct, and abuses.
Page 70 of 660
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title li of the American with Disabilities Act of 1990("ADA")
by ensuring that the Contractor's I agreement/bid documents and specifications] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [agreement/bid documents and specifications], from Contractor,
including files,images,graphics,text, audio,video, and multimedia,shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 f Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAi"), available at
www.w3.org/TR/IN CAG/."
Page 71 of 660
Agenda Item #5.
Gwendolen Keough-Johns, BSA, MMC
352-551-9384
448 Bellissimo Place, Howey in the Hills, FL 34737
clerkassociates@gmail.com
Master Municipal Clerk
An innovative, service-oriented, multi-skilled, hands-on leader with a strong focus on customer service - both
internal and external. Knowledgeable in the principles and practices of modern public administration and records
management techniques. Able to analyze administrative issues and find sound workable, and flexible solutions.
Believes that integral elements to success are achieved through community and staff engagement, encouraging
creativity, information sharing, and originality.
Experience
Consultant Work for Various Cities in Florida November 2022—present
City Clerk Associates, LLC
City of Umatilla (pop.4,000) June 2021—October 2022
City Clerk
City of Mount Dora (pop. 14,000) June 2006—May 2021
City Clerk
City of Mascotte(pop. 5,600) March 2004-2006
Deputy Town Clerk/Emergency Management Incident Command System Planning Committee
David L. Sustarsic,Thoracic and General Surgeon 2001-2004
Office Manager/Coding and Billing
Town of Lady Lake 2000-2001
Building Permit Technician
Leesburg Regional Medical Center 1992-2000
Corporate Secretary/Medical Staff Secretary
Specific Skills
• Prepares agendas, notices, minutes and all legislative materials for legislative body
• Prepares annual budget and provides fiscal oversight and accountability for City Clerk Department
• Publishes legal notices as required by law and oversees code codification
• Serves as Municipal Supervisor of Elections; coordinates and runs municipal elections
• Coordinates and administers the City's records management program and has thorough knowledge of
records retention policies and procedures
• Experienced in Florida's Sunshine and public record laws
• Responsible for the custody and maintenance of official records including agreements, resolutions and
ordinances,financial disclosures and voting conflict forms
• Organizes large comprehensive projects and reports for Council and management
• Develops surveys and internal studies as directed by the Manager or Council to evaluate the effectiveness
of operations
Page 72 of 660
Agenda Item #5.
• Evaluates and implements automated electronic systems, including Questys (document center/imaging),
Civic Clerk (legislative management), CivicPlus (website), BS&A (financial management),Just FOIA (records
request management system), Barracuda (email archiving system)
• Establishes media relations; creates informational publications
• Collaborates with local legislators, civic and community organizations and business groups
• Tracks and participates in Legislative practices through service on Legislative Administration Policy
Committee which involves ongoing communication with local,State and Federal legislators on various issues
impacting Municipal Horne Rule.
• Plans, directs and evaluates staff activity and tasks
• Previously served as the General Employee and Public Safety Pension Boards Clerk
• Tracking and Trending of Statistical Information along with City Manager and Team of Directors, as
necessary
• Travel Arrangements for Legislative Officials
• Assist in the Processing and Tracking of Grants (CDBG, REDI, FDOT)
• Assist with Community Redevelopment Agency grant administration
• Work closely on Code Enforcement Orders
• Filing of Utility Liens/ Release of Utility Liens
• Recording of all documents using Simplifile
• Follows through with statutory notifications of Annexation and Land Use Changes (Small Scale
Comprehensive Plan Amendments)
• Cemetery Clean-up and Management
Education / Certification
• University of Phoenix 2009
Bachelors of Science in Business Administration
• Master Municipal Clerk Certification 2010
International Institute of Municipal Clerks(IIMC)
Professional Associations
• Florida Association of City Clerks(FACC)
Served as President(2017-2018), President-Elect(2016-2017), Vice-President(2015-2016)
• International Institute of Municipal Clerks(IIMC)
• Central Florida Clerks and Finance Officers(CFCFO)
Served as President for one year
• Florida League of Cities Policy Committees
Serves on the Municipal Administration Committee 2018-19 and 2019-20
Teaching
• Florida League of Cities(2017)
"Public Records and Sunshine Law"
Page 73 of 660
Agenda Item #5.
or46
TBQ�
RISC;
VILLAGE OF TEQUESTA
TEQUESTA FIRE-RESCUE
FILE NO. Admin. 24-27
DATE: August 15, 2024
TO: Jeremy Allen, Village Manager
FROM: Fire Chief James B. Trube �` ✓
SUBJECT: Increase for FY 24/25 Me ical Director Fees based on CPI May 2024
The Medical Director Agreement between the Village of Tequesta and Don Tanabe,
M.D. authorizes Dr. Don Tanabe to take on the duties and responsibilities of the Medical
Director for the Village of Tequesta Emergency Medical Service System.
Pursuant to the First Addendum to the Medical Director Agreement Section 2 D, The
Original Agreement Paragraph A II of Part III was amended to eliminate any automatic
downward adjustment to the medical director's compensation based CPI. This
paragraph was also amended to cap any automatic upward adjustment to the medical
director's compensation based on CPI to four percent (4%).
Attached is a copy of the First Addendum to the Medical Director Agreement and the
May 2024 Bureau of Labor Statistics Consumer Price Index, South Region.
The increase to the FY 24/25 Medical Director Fee is 3.2% based on the CPI;
increasing the monthly fee from $1,451.12 to $1,497.56 beginning October 2024.
Page 74 of 660
Agenda Item #5.
FIRST AD-DE!D U M TO
MEDICAL DIRECTOR AGREE]VIE t T
This First Addendum to Medical Director Agrcemerrt is made and entered into this i?
day of October 1-020. by and bt;twecn Cite Village of "11equesta. Florida. a niunicipal corporation.
hereinafter called the '_Village",and Dolt "Fanabc. M.D., a Florida licensed physician. hereinafter
caller? "Medical Director F-Yth of s—win understand as follows:
WHEREAS. ,fie Village and Medical Director nrevioush. execi"ted a Director
Agreement on October 6, 2003. effective October 6. 2003, to provide medical director sen'ices
tier the Village's fire rescue dcnamnent as tecluireti by Sec.401.265. Ilofiela.`iuJufes:and
WI-IERE,AS. the 200.3) Medical Director A- ement provides for autonnatic annual
renewals, and the parties have allowed such annual renc%vals to occur and desire to continue to
exercise annual renewals on a going forward basis whb the amendments contained in this first
Addendum to Medicai Director Agreement.
:\tDW. THEREFORE. in consideration of the mutual covenants herein contained. the
Villkge turd the Medical Director agree to continue operating under the 2003 Medical Director
Agreement as appended by this First Addendtiri to Medical Director Agreement.
SECTION 1. RATIFI:C:`t' IO.N' OF 200-3 MEDIC Air DIRT;CTOR ACRL.EM NT
The Medical Director Agreement dated October 6, 2003 is hereby ratified by the Villa�o
and the Medical Director. All rights, responsibilities. and terris of the 2003 Medical llirector
Agreement shall remain in bill Rime and effect except as expressly annended by this First
Addendum to Medical Director Agreement.
SECTtov 2. AMENDiIMENTS TO 2003 MEDICAL DIRF(";FOR AGREEMENT
A. Z1te third WHEREAS AS clause is amended to refer to "Chapter 64J-1 of the Florida
Administrative Code"and reference to former-Chapter 6=1E-2" is deleted.
S. Paragraph H or Part 11 is amended to rater to the -Department of Health' and
reference to tite toriner -Department of Health and Rehabilitation Services" is
deleted.
C. Paragraph b1 of P,i t I is amended to refer to all ruses of ibu"Department of ilealth-
wrid. reference to the 3'orm r "I)epartmetit of 1-fea;?I1 zu,t at chzi?irite-on Ser\']Ces'� 7>
deleted. This para`raph is also arnendcd to refer to duties enumerated in"Section 6-1.-
J1.004. Florida Aui ninis'zrative Code" and reference to duties enumerated in for vier
`'Section 64 2.004" is deleted.
I). Paragraph A ii of Part IIi is a;nended to clinifnate anv autoi.t.?& dov,--n�vard
adjustment to the Medical Director's compensation based on CPf. This paragraph is
also amended to cap any autornatic upkvard adjustment, to the Medical Director's
compensation based on CPI to four percent(4%).
E. Part X is amended to provide that venue stir any dispute resolution shall be a court of
eompetent.jurisdicllon its Palm-Beach County, Florida.
l
Page 75 of 660
Agenda Item #5.
I'. An entirely new Part XII is added as Follows:
X1I. INSPECTOR GENF.,RAL
Pursuant to Article X11 of the Palm Beach County Charter, the Office of the Inspector
(.ieneral has jurisdiction to investigate municipal matters, review and audit municipal
contracts and other transactions,and make reports and recommendations to municipal
governing bodies based on such audits, reviews, or investigations. All parties doing
business with the Village shall fully cooperate with the inspector general in the
exercise of the inspector general's functions, authority, and power. The inspector
general has the power to take sworn statements, require the production of records,and
to audit, monitor, investigate and inspect the activities of the Village, as well as
contractors amid lobbyists of the Village in order to detect, deter, prevent. mid
eradicate fraud,waste,mismanagement,misconduct,and abuses.
IN WITNESS WHEREOF, the Village ofTequesta has caused this First addendum to
Medical Director Agreement to be signed and executed on its behalf by the Mayor of Tequesta
and duly attested by its Village Clerk,and Don Tanabe, M.D. has signed and executed this First
Addendum to Medical Director Agreement in the presence of a witness, the day and year first
above written.
Villar:1?0g,
ue da Don TaWTanc!�Y
it Br t att,Mayor
ATTEST: WITNESS:
Lori kIeWilliams,MMC
Village Clerk ,000l'"OF
j ,
QU
• S cAL �=
INCORPORATED.`
�' OF FLOe\O`
2
Page 76 of 660
�,,„ _021 2022 2023 2024
Agenda'Ua 11 t/.{/�/,'�,rtontn 20212month 1-month 2' 12-month 12-month 1-month 12-month 1-month 12-month
Mar h -0.1 1.1 0.8 2.9 1.4 9.1 0.4 5.3 0.4 3.8.
April -0.8 -0.2 0.7 4.4 0.5 8.8 0.7 5.5 0.2 3.3
-- - --
May 0.2 0.4 0.8 5.6 1.2 9.2 0.2 4.4' 0.1,, 3.2
June 0.6 0.3 0.9, 5.8 1.5 -- 9.8 - 0.3 3.3'
July 0.6 --- 0.6 - 0.5i 5.8 0.1 9.4 0.2 3.4'
I _ _
August 0.4 1.1 0.3; 5.6 -0.2 8.9 -0.6 4.1I
September 0.2 1.3 0.3' 5.8 0.2 8.7 0.2 4.2'
October 0.1 1.3 1.0 6.6 0.4 8.1i -0.1 3.71
,November -0.1 1.2 0.4 7.2 0.1 7.7 -0.2 3.4,
December 0.2 1.4 0.3 7.4 -0.3 7.0' -0.1 3.711
The Consumer Price Index for June 2024 is scheduled to be released on Thursday,July 11,2024,at 8:30 a.m.(ET).
Technical Note
The Consumer Price Index for the South region is published monthly.The Consumer Price Index(CPI)is a measure of the average change in prices over time in a fixed market
basket of goods and services.The Bureau of Labor Statistics publishes CPIs for two population groups:(1)a CPI for All Urban Consumers(CPI-U)which covers approximately
93 percent of the total U.S.population and(2)a CPI for Urban Wage Earners and Clerical Workers(CPI-W)which covers approximately 29 percent of the total U.S.population.
The CPI-U includes,in addition to wage earners and clerical workers,groups such as professional,managerial,and technical workers,the self-employed,short-term workers,
the unemployed,and retirees and others not in the labor force.
The CPI is based on prices of food,clothing,shelter,fuels,transportation fares,charges for doctors'and dentists'services,drugs,and the other goods and services that people
buy for day-to-day living.Each month,prices are collected in 75 urban areas across the country from about 6,000 housing units and approximately 22,000 retail establishments
--department stores,supermarkets,hospitals,filling stations,and other types of stores and service establishments.All taxes directly associated with the purchase and use of
items are included in the index.
The index measures price changes from a designated reference date;for most of the CPI-U the reference base is 1982-84 equals 100.An increase of 7 percent from the
reference base,for example,is shown as 107.000. Alternatively,that relationship can also be expressed as the price of a base period market basket of goods and services rising
from$100 to$107.For further details see the CPI home page on the internet at www•bls,g v i and the CPI section of the BLS Handbook of Methods available on the internet
at www,bis•gov] u h m pi/.
In calculating the index,price changes for the various items in each location are averaged together with weights that represent their importance in the spending of the
appropriate population group.Local data are then combined to obtain a U.S.city average.Because the sample size of a local area is smaller,the local area index is subject to
substantially more sampling and Other measurement error than the national index.In addition,local indexes are not adjusted for seasonal influences.As a result,local area
indexes show greater volatility than the national index,although their long-term trends are quite similar.NOTE:Area indexes do not measure differences in the level of
prices between cities;they only measure the average change in prices for each area since the base period.
The South region is comprised of Alabama,Arkansas,Delaware,District of Columbia,Florida,Georgia,Kentucky,Louisiana,Maryland,Mississippi,North Carolina,Oklahoma,
South Carolina,Tennessee,Texas,Virginia,and West Virginia.
Information in this release will be made available to individuals with sensory impairments upon request.Voice phone:(202)691-5200;Telecommunications Relay Service:7-1-1.
Table 1.Consumer Price Index for All Urban Consumers(CPI-U):Indexes and percent changes for selected periods
South(1982-84=100 unless otherwise noted)
Indexes Percent change from-�
Item and Group Mar. Apr. May May Mar. Apr.
2024 I 2024 I 2024 2023 2024 2024
Expenditure category
All Items 304.490 305.104 305.296 3.2 0.3' 0.1
All items(December 1977=100) 493.926' 494.922' 495.232
Food and beverages 320.761 320.988 321.365 2.0 0.21 0.1
Food '---- 324.498 324.728� 325.154, --2.0 - 0.2 -- 0.1
Food at home 303.610 303.540 303.623 1.0 0.0 0.0
Cereal and bakery products 363.914 364.077 365.463 0.6 0.4 0.4
Meats,poultry,fish,and eggs 317.579 316.605 318.189 2.5 0.2 0.5
Dairy and related products 266.715: 267.318 266.788 -1.5 0.0 -0.2
Fruits and vegetables 336.449 333.496 334.335 1.8 -0.6 0.3
__.. .. . ----- --___._.._ .......... . .._.._.. ._...........__......._.._._ _ ...._.. . ._..._ ------------_---------................
Nonalcoholic beverages and beverage materials 216.555 218.133 216.014 0.0 -0.2 -1.0
Footnotes - ------- - ----------------
(1)Indexes on a December 1982=100 base.
(2)Indexes on a December 1997=100 base.
(3)Special index based on a substantially smaller sample.
(4)Indexes on a December 1993=100 base.
(5)Indexes on a December 1977=100 base.
I Data not available. ----- --- ---- -- - -------_ -------
Regions defined as the four Census regions.South includes Alabama,Arkansas,Delaware,District of Columbia,Florida,Georgia,Kentucky,Louisiana,Maryland,
Mississippi,North Carolina,Oklahoma,South Carolina,Tennessee,Texas,Virginia,and West Virginia.
Note:Data are not seasonally adjusted.
Page 77 of 660
Agenc-lignmeMBMaU OF LABOR STATISTICS
Bureau of Labor Statistics>Geographic Information >Southeast> News Release
Southeast Information Office Search Southeast RegioiSoutheast Home Southeast Geography Southeast Subjects- Southeast Archives Contact Southeast
Consumer Price Index, South Region -May 2024
News Release Information
Area prices up 0.1 percent in May and 3.2 percent over the past year 24-1152-ATL
The Consumer Price Index for All Urban Consumers(CPI-U)for the South rose 0.1 percent in May,the U.S.Bureau of Labor Wednesday,June 12,2024
Statistics reported today.The monthly increase in the all items index was largely attributed to an increase in the shelter index.
(Data in this report are not seasonally adjusted.Accordingly,month-to-month changes may reflect the impact of seasonal Contacts
influences.) Technical information:
(404)893.4222
The all items CPI-U for the South increased 3.2 percent for the 12 months ending in May,after increasing 3.3 percent for 12- BLslnfoAOant. bls.goy
month period ending in April.(See chart 1 and table A.)The all items less food and energy index advanced 3.3 percent over the w mbls.g2Wregions,southeast
past 12 months.The energy index and the food index also increased over the past year,up 3.7 percent and 2.0 percent, Media contact:
respectively.(See table 1.) (404)693-4220
Chart 1.Over-the-year percent change in CPI-U,South region,May 2021-May 2024 Related Links
-All items PI Cha I Southeast CPI Card
Percent change ----Al temsless food and energy
11.0
10.0 -
9.0 -
9.0
TO -
60
50
4.0 --
3.0
2.0
to
00
May Aug Nov Feb May Aug Nov Feb May Aug Nov Feb May
2021 2022 2023 2024
Source U.S.Bureau of Labor Statistics
View Chart Data
Food
The food index rose 0.1 percent in May.The index for food away from home continued to increase,up 0.3 percent from April.The index for food at home was unchanged in
May.Three of the six major grocery store food group indexes increased in May,most notably,the index for meats,poultry,fish,and eggs(+0.5 percent).The remaining three
declined over the month,including the index for nonalcoholic beverages and beverage materials(-1.0 percent).
The food index rose 2.0 percent for the 12 months ending in May,led by a 3.8 percent increase in the food away from home index.The food at home index also increased over
the past year,up 1.0 percent.Within the food at home index,four of the six major grocery store food group indexes increased over the past 12 months,including meats,
poultry,fish,and eggs(+2.5 percent)and fruits and vegetables(+1.8 percent).In comparison,the index for dairy and related products declined 1.5 percent over the past year,
while the index for nonalcoholic beverages and beverage materials was unchanged.
Energy
The energy index declined 0.5 percent in May,reflecting declines in the electricity(-0.7 percent)and gasoline(-0.4 percent)indexes.In contrast,the natural gas index rose 0.4
percent in May.
The energy index rose 3.7 percent for the 12 months ending in May,led by increases in the gasoline(+2.5 percent)and electricity(+4.1 percent)indexes.The index for natural
gas also increased over the last 12 months,up 1.0 percent.
All items less food and energy
The index for all items less food and energy rose 0.1 percent in May.The shelter index rose 0.2 percent over the month,reflecting increases in the indexes for owners'
equivalent rent and rent of primary residence(+0.3 percent each).The index for medical care also increased in May(+0.4 percent),reflecting increases in the medical care
commodities and medical care services indexes.Among the indexes to decline in May include household furnishings and operations(-0.5 percent)and apparel(-0.8 percent).
The index for all items less food and energy advanced 3.3 percent for the 12 months ending in May,after increasing 3.6 percent for the 12-month period ending in April.The
index for shelter(+5.2 percent)was the largest contributor as owners'equivalent rent and rent of primary residence also increased over the past 12 months(+5.5 percent
each).In contrast,the index for new and used motor vehicles declined 4.2 percent over the past year,primarily due to a 9.9-percent decline in the used cars and trucks index.
Geographic divisions
Additional price indexes are now available for the three divisions of the South.In May,the all items index rose 0.2 percent in the East South Central division and 0.1 percent in
the South Atlantic division.In comparison,the all times index was unchanged in the West South Central division.
Over the year,the all items index increased 3.7 percent in the East South Central division,and 3.1 percent in both the South Atlantic and West South Central divisions.
Table A.South region CPI-U 1-month and 12-month percent changes,all items index,not seasonally adjusted
2020 2021 - 2022 2023 2024
Month 1-month 12-month 1-month 12-month 1-month 12-month 1-month 12-month 1-month 12-month
January 0.3 2.3 0.5 1.6 0.9 7.8 0.8 6.9 0.6 3.4
February 0.2 1.9 0.5 2.0 1.1 8.4 0.6 6.4 0.9 3.7
Page 78 of 660
Indexes Percent change from-
Agenda Item #5. Item and Group Mar. Apr. May May Mar. Apr.
2024 2024 2024 2023 2024 2024
Other food at home 272.818 273,442 273.221 0.6 0.1 -0.1
Food away from home 359.756 360.513. 361.542 3.8 0.5 0.3
Alcoholic beverages 268.652 268.836 268.555 2.2 0.0 0.1
Housing ! 310.868 310.689 310.870 4.3 0.0 0.1
Shelter 363.186 364.032 364.718 5.2 0.4 0.2
Rent of primary residence 388.327 389.000 390.113 5.5 0.5 0.3
Owners'equiv.rent of residencesW 364.627 365.904 366.940 5.5 0.6 0.3
Owners'equiv.rent of primary residenced) 364.608 365.896 366.937 5.5 0.6 0.3
Fuels and utilities 299.955 297.549 296.299 4.0 -1.2 -0.4
Household energy 244.436 241.649 240.429 3.7 -1.6 -0.5
Energy services 244.278 241.555 240.313 3.7 -1.6 -0.5
Electricity 240.298 238.698 237.140 4.1 -1.3 -0.7
Utility(piped)gas service 250.598 240.550 241.535 1.0 -3.6 0.4
Household furnishings and operations 148.788I 146.345 145.590 -2.0 -2.1 -0.5
r-
Apparel ! 144.767.. 144.797 143.694 3.3 -0.7 -0.8
Transportation 274.736 277.571 277.603 2.8 1.0 0.0
Private transportation 277.229 279.832 279.641 3.0 0.9 -0.1
New and used motor vehicles(D j 127.089; 126.471 126.534. 4.2 -0.4 0.0.
New vehicles 185.738 185.648 185.147 -1.2 -0.3 -0.3
New cars and trucks(Mcm
NewcarsU 183.304 182.930 182.438 -1.8 -0.5 -0.3'
Used cars and trucks I 180.573; 179.696. 180.556 -9.9 0.0 0.5'
---- ----- - -- ----- - _1. -._.................. ----------------------
--
Motor fuel 287.353 297.650 296.414 2.4 3.2 -0.4
Gasoline all es 285.884' 296.536 295.451 2.5 3.3 -0.4
Unleaded regularU 279.136 289.829 288.649 2.5 3.4 0.4
Unleaded midgradeU(!) 321.641: 332.395 331.885: 3.0 3.2 -0.2
Unleaded premiumU ( 314.292 324.073 323.658 3.2 3.0 -0.1
Medical care I 529.761 529.696 532.001 2.6 0.4 0.4
Medical care commodities 380.200 380.072 385.056. 1.3 1.3 1.3
Medical care services 579.675 579.632 581.010- 2.8 0.2 0.2
Professional services 397.797 398.379 399.909 1.8 0.5 0.4
Recreation(M f 138.500 138.922 138.951 2.3 0.3 0.0
Education and communication(l) 141.224 141.473 141.684 0.9 0.3 0.1
Tuition,other school fees,and child care(A) I 1,507.531 1,508.592 1,518.016 4.5 0.7 0.6
Other goods and services 529.387 532.474 531.574 4.1 0.4 -0.2
Commodity and service group
All Items 304.490 305.104 305.296 3.2 0.3 01I
Commodities j 222.661; 223.353 223.310 0.2 0.3 0.0
Commodities less food and beverages 178.889 179.711 179.525 -0.7 0.4 -0.1
Nondurables less food and beverages 235.542 238.540 238.239 2.2 1.1 -0.1
Nondurables less food,beverages,and apparel 290.470 295.237 295,407 1.9 1.7 0.1
Durables 127.380 126.817 126.719 -4.0 -0.5 -0.1
Services 387.201 387.738 388-164 5.2 0.2 0.1
Rent of shelter(l) 374.095' 375.003 375.684 5.2 0.4 0.2
Transportation services 499.325 503.363 504.518 1L5 1.0 0.2
Other services 397.925 399.788 400.152 3.5 0.6 0.1
Special aggregate indexes
Footnotes
(1)Indexes on a December 1982=100 base.
(2)Indexes on a December 1997=100 base.
(3)Special index based on a substantially smaller sample.
(4)Indexes on a December 1993=100 base.
(5)Indexes on a December 1977=100 base.
-Data not available.
Regions defined as the four Census regions.South includes Alabama,Arkansas,Delaware,District of Columbia,Florida,Georgia,Kentucky,Louisiana,Maryland,
Mississippi,North Carolina,Oklahoma,South Carolina,Tennessee,Texas,Virginia,and West Virginia.
Note:Data are not seasonally adjusted.
Page 79 of 660
_ - ----i
Indexes Percent change from-
Agenda Item #5. Item and Group ar. 2 4 2May 2M0 3 2Mar. 2 r.
All items less medical care 291.883 292.526 292.616 3.2 0.3 0.0
All items less food I 301.157 301.824 301.982 3.4 0.3 0.1
All items less shelter 282.628 283.148 283.124 2.2 0.2 0.0
Commodities less food 181.616 182.426' 182.237 -0.7 0.3 -0.1
Nondurables 275.807 277.526 277.540 2.1 0.6 0.0
Nondurables less food 237.035 239.868 239.569 2.1 1.1 -0.1
Nondurables less food and apparel 286.999 291.341 291,471 1.9 1.6 0.0
Services less rent of sheltergl 415.283 415.306 415.379 5.1 0.0 0.0
Services less medical care services 368.914 369.487 369.840 5.4 0.3 0.1
'Energy 269.962, 263.563 262.361 3.7 0.9 -0.5
All items less energy 310.652 310.979 311.307 3.1 0.2 0.1
All items less food and energy 308.810 309.154 309.466 3.3 0.2 0.1
Commodities less food and energy commodities 168.835 168.503 168.444 -1.7 -0.2 0.0
Energy commodities 292.375 302.440 301.200 2.4 3.0 -0.4
L Services less energy services 402.253 403.096 403.680 5.2 0.4 0.1
Footnotes
(1)Indexes on a December 1982=100 base.
(2)Indexes on a December 1997=100 base.
(3)Special index based on a substantially smaller sample.
(4)Indexes on a December 1993=100 base.
(5)Indexes on a December 1977=100 base. -
-Data not available.
Regions defined as the four Census regions.South includes Alabama,Arkansas,Delaware,District of Columbia,Florida,Georgia,Kentucky,Louisiana,Maryland,
Mississippi,North Carolina,Oklahoma,South Carolina,Tennessee,Texas,Virginia,and West Virginia.
Note:Data are not seasonally adjusted.
Last Modified Date:Wednesday,June 12,2024
U.S.BUREAU OF LABOR STATISTICS Southeast Information Office Suite 7f50 61 Forsyth St.,S.W. Atlanta,GA 30303
Telephone:1-404-893-4222_www.bls.gov regions southeast Contact Southeast Region
Page 80 of 660
Agenda Item #5.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
Village Clerk's Office Memorandum
TO: Jeremy Allen, Village Manager
FROM: Lori McWilliams, MPA, MMC, Village Clerk
DATE: 8/14/2024
SUBJECT: Supervisor of Elections Early Voting Agreement
The Village of Tequesta will host Early Voting for the November 2024 General Election in the
Council Chambers. Early voting will be held from Monday, October 21, 2024 through Sunday,
November 3, 2024. Early voting hours will be 7:00 am —7:00 pm.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 81 of 660
Agenda Item #5.
pR OFF C
'M Wendy Sartory Link
y' ° Palm Beach County Supervisor of Elections
-._.:-�w:_ -.
000Nt1'��o��p 0 240 South Military Trail,West Palm Beach,FL 33415 0561.656.6200 0561,656.6287
CONTRACT FOR EARLY VOTING
This Contract is made as of the 4 day of t% 20 ak , by and between the Palm
Beach County Supervisor of Elections, a Political Subdivision of the State of Florida, by and
through the Palm Beach County Board of County Commissioners, hereinafter referred to as
SUPERVISOR, and TEQUESTA 345 TEQUESTA DR, TEQUESTA, FL 33469
("FACILITY")to do usiness\i1n the State of Florida.
EV CODE:TQCC ► LL43rcl E O
In consideration of the mutual promises contained herein, SUPERVISOR and FACILITY agree as
follows:
ARTICLE 1-SERVICES
FACILITY'S responsibility under this Contract is to provide Early Voting site services for the 2024
General Election, including the following scheduled Early Voting period:
A. General Election (GEN) Early Voting period from Monday, October 21st, 2024, to Sunday,
November V, 2024,from 7:00 A.M.to 7:00 P.M daily.
(Election Day voting will occur November 5t", 2024, for the GEN.)
Early Voting hours of operation are planned from 7:00 A.M. until 7:00 P.M. daily during the Early
Voting period for the General Election. The poll workers will need access to the Early Voting site
two hours prior to opening on the first day(October 215t, 2024, at 5:00 A.M.), and then up to one
hour earlier or later each day, or from 6:00 A.M. until 8:00 P.M.
SUPERVISOR'S representatives/liaisons during the performance of this Contract shall be:
Rachel West, (561)656-6237/(772)631-6309 or Rachel@votepaImbeach.gov,
FACILITY'S representative/liaison during the performance of this Contract shall be:
Name/Title: Lori McWilliams, Village Clerk
561-768-0443 office/
Phone Number: 561-367-5006 work cell
Mailing Address (if different):
Page 1 of 6
EV Site:TQCC
Page 82 of 660
Agenda Item #5.
pR OF
S Wendy Sartory Link
i Palm Beach County Supervisor of Elections
VZTE v ^_j. _� ®.._fin._.Q ._.__...o__P._ P B
almBeach
9l�eF4C UN�v F�oac O 240 South Military Trail,West Palm Beach,FL 33415 19561,656.6200 ®561.656.6287
Name and telephone number of emergency contact person before and after regular business
hours:
Name/Title:
Lori McWiliams, Village Clerk
Email Address: Imcwilliams@tequesta.org
561-768-0443 - office/
Work Phone Number: 561-367-5006-work cell
Cell Phone Number(for emergency purposes): 561-367-5006 -work cell
Name and telephone number of contact person at Polling Place during the Early Voting period
(*and on Election Day):
Name/Title: Same as above
Email Address: same as above
same as above
Work Phone Number:
Cell Phone Number for emergency same as above
( g y purposes):
Two alternate contacts:
Mary Ann Grieser/Deputy Clerk
Name/Title:
Email Address: mgrieser@tequesta.org
561-768-0445
Work Phone Number:
Cell Phone Number(for emergency purposes): 561-351-5386
Page 2 of 6
EV Site:TQCC
Page 83 of 660
Agenda Item #5.
pR OF
S �`��: Wendy Sartory Link
Palm_ Beach County Supervisor of Elections
913eF4�NN�V �OaC
000 �
0240 South Military Trail,West Palm Beach,FL 33415 0561.656.6200 0561.656.6287
Name/Title: Jeremy Allen, Village Manager
Email Address: fallen@tequesta.org
Work Phone Number: 561-768-0463
Cell Phone Number for emergency 561-972-3069
( g y purposes):
ARTICLE 2—SCHEDULE
FACILITY shall agree to allow voters, poll workers, poll watchers, other designated campaign
representatives,and representatives of the SUPERVISOR to enter and exit premises without delay
or screening of any kind during the Early Voting period (*and on Election Day), until completion
of voting. This shall include but is not limited to:
A. None of the above shall be required to present identification upon entry, including at any gate.
B. None of the above shall be required to undergo health screening upon entry.
FACILITY shall agree to accept delivery of equipment and supplies at a time and date to be
determined by FACILITY and SUPERVISOR prior to Early Voting. FACILITY and SUPERVISOR will
also determine a date a time for SUPERVISOR to remove equipment and supplies.
Please provide the days and hours of operation at the location when access to the premises will
be available for delivery and pickup of voting equipment. An election official will contact you to
plan:
Location hours of operation in October/November:
M-F 8:30 am - 5:00 pm
*The SUPERVISOR will deliver the Early Voting Equipment and supply cabinet(s) in the morning
and set up the Early Voting site the same day on Friday, October 18, 2024, before the beginning
of the Early Voting period starts on Monday, October 21, 2024.
Page 3 of 6
EV Site:TQCC
Page 84 of 660
Agenda Item #5.
oa of
J'S g�(� Wendy Sartory Link
c
y /"4►T �°z� Palm Beach County_Supervisor of Elections
9e.ef4CHCOUN'�v' 02405outh Military Trail,West Palm Beach,FL33415 0561,656.6200 0561.656.6287
FACILITY shall agree to provide a secure location to store Elections Equipment upon delivery to
Early Voting site and until removal.
Please indicate where election equipment will be stored and how it will be secured:
Behind secured locked door in hall of Village Hall
Current assessed polling room: COUNCIL CHAMBERS
FACILITY/COUNTY shall agree to use the currently assessed polling room for all scheduled
elections. If the polling room will NOT be available for an election, notice must be given to the
SUPERVISOR for approval. Any new polling rooms not currently assessed will require an in-person
site visit to confirm ADA accessibility.
FACILITY shall agree to allow SUPERVISOR or SUPERVISOR's designee(s)to inspect and set up the
designated Early Voting site prior to Early Voting (*and prior to Election Day).
FACILITY shall agree (initial one):
To open the Early Voting site no later than 5:00 A.M. on the first day of Early Voting and
then no later than 6:00 A.M. on each subsequent day of Early Voting for the General Election
OR;
To provide SUPERVISOR or its assignee (Site Supervisor) with a key to the Early Voting
site/Polling Room.
Please indicate contact information and instructions for key:
N/A
Page 4 of 6
EV Site:TQCC
Page 85 of 660
Agenda Item #5.
'SpR OF
�r"''A, Wendy Sartory Link
ya, 0 Palm Beach County Supervisor of Elections
9l��F4�ycouN���oaC 0 240 South Military Trail,West Palm Beach,FL 33415 19561,656.6200 ®561.656.6287
FACILITY shall agree to provide:
—Chairs for election workers (number of chairs provided 20-30 )
—Tables for election workers (number of tables provided 4-5 ).
—Use of restroom facilities. Yes
—Air conditioning. Yes
ARTICLE 3—REMEDIES
This Contract shall be governed by the laws of the State of Florida. Any legal action necessary to
enforce the contract will be held in a court of competent jurisdiction located in Palm Beach
County, Florida. No remedy herein conferred upon any party is intended to be exclusive of any
other remedy, and each and every such remedy shall be cumulative and shall be in addition to
every other remedy given hereunder or now or hereafter existing at law or in equity, by statute
or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder
shall preclude any other or further exercise thereof.
ARTICLE 4- EXCUSABLE DELAYS
FACILITY shall not be considered in default by reason of any failure in performance if such failure
arises out of causes reasonably beyond the control of FACILITY or its subcontractors and without
their fault or negligence.Such causes include, but are not limited to, acts of God, force majeure,
natural or public health emergencies which have been classified by Emergency Order by the
Governor of Florida or the President of the United States as a State of Emergency, allowing for
the specific breach of this contract (i.e. an order specifically disallowing use of this or this kind of
facility by the public), and abnormally severe and unusual weather conditions which render the
Early Voting site unusable.
Upon FACILITY'S request,SUPERVISOR shall consider the facts and extent of any failure to perform
the work and, if FACILITY'S failure to perform was without its fault or negligence, the Contract
Schedule or any other affected provision of this Contract shall be revised accordingly, subject to
SUPERVISOR'S rights to change or terminate this contract at any time.
ARTICLE 5- ENTIRETY OF CONTRACTUAL AGREEMENT
SUPERVISOR and FACILITY agree that this contract sets forth the entire agreement between the
parties, and that there are no promises or understandings other than those stated herein. None
of the provisions, terms and conditions contained in this contract may be added to, modified,
superseded or otherwise altered, except by written instrument executed by the parties.
Page 5 of 6
EV Site:TQCC
Page 86 of 660
Agenda Item #5.
It of �r'
Wendy Sartory Link
Palm Beach County Supervisor of Elections
V10f MME �� f !I ® in o • -•
4eHc,.,.,�.,y�` Q 240 South Military Trail,West Patin Beach,FL 33415 0561.656.6200 Q561.656,6287
ARTICLE 6-PUBLIC RECORDS
Notwithstanding anything contained herein, as provided under Section 119.0701, F.S., if the
FACILITY: (i) provides a service; and (ii) acts on behalf of the SUPERVISOR as provided under
Section 119.011(2) F.S., the FACILITY shall comply with the requirements of Section 119.0701,
Florida Statutes,as it may be amended from time to time.All agreements between FACILITY and
SUPERVISOR are subject to the requirements provided under Section 119.0701, F.S.
IN WITNESS WHEREOF we, the undersigned, do hereby state that we have the authority to bind
and obligate as promised herein, SUPERVISOR and FACILITY for purposes of executing this
agreement on the dates set forth below.
Wendy Sartory Link,Palm Sea Cvun Supervisor of Elections(Signature) Date
` _, R I ALI
FACILITY Representative(Signature) Date
Page 6 of 6
EV Site:TQCC
Page 87 of 660
Agenda Item #5.
Village of `Tequesta
345 Tequesta Drive V, 561-768-0700
Tequesta, FL 33469 ti, www.tequesta.org
MEMORANDUM
DATE: August 14, 2024
TO: Jeremy Allen, Village Manager
FROM: Merlene Reid, Director HR & Risk Management
SUBJECT: Jupiter Medical Center Urgent Care 2024-2026 Renewal Agreement
Addendum
The Village requires an Occupational HealthCare agreement with a capable, skilled and
efficient facility to provide occupational health services. These services include candidate
screenings, physicals, random drug testing, and assistance managing the Village's
workers compensation (WC) injuries, from initial treatment through return to work status.
Of the 22 documented services, two items saw increases (Drug Testing and General
Physical), with JMC explaining that this was necessary due to a market analysis and
adjustments related to inflation and lab increases.
Located 6.4 miles from Village Hall, JMC Urgent Care is the closest occupational health
facility offering the most comprehensive set of services and resources. Regular opening
hours are Mondays to Saturdays, 8:00am- 8:00p.m and Sundays, 9am-5 p.m., with after-
hours or emergency services provided by Jupiter Medical Hospital. Continuity of service
with JMC is also important in respect of our employees' readily available medical histories
and long-term employee treatment, especially as it relates to WC handling.
HR is requesting that the current agreement with Jupiter Medical Center (JMC) Urgent
Care be renewed for 2 years for the period October 1, 2024 to September 30, 2026.
The updated Agreement for Services is attached as Exhibit A.
Attachment: Exhibit A - Agreement for Services: - Oct 1, 2024- Sep 30, 2026
This document may be reproduced upon request in an alternative format by contacting the Village Clerk's
Office at 561-768-0440 or by completing our accessibility form: https://bit.IV/3mnfeU4
Page 88 of 660
Docusign Envelope ID: D99B1CF0-9DF4-48F8-8CE7-97F042EEEA92
Agenda Item #5.
ANNUAL RENEWAL ADDENDUM
RENEWAL YEAR OCTOBER 1, 2024 through September 30, 2026
This Annual Renewal Addendum ("Addendum") relates to that certain Agreement for
Health Services (the "Agreement") dated August 8 2 2024_by and between
Jupiter Medical Center Physicians Group, Inc. ("Provider") and_Village of
Te uesta ("Company"). This Addendum must be signed by Company and
returned to Provider on or before September 30th, 2024.
In consideration of the mutual promises and covenants herein contained, and for other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the parties hereto herby agree as follows:
1. The Agreement shall be renewed for the October I through September 30 Renewal
Year set forth in the title of this document.
2. The Services and Fees Schedule on Exhibit A of the Agreement shall:
a. REMAIN THE SAME AS THE PRIOR YEAR; or
X_b. Be deleted in their entirety and replaced with the new Services and Fees
set forth on Exhibit A attached herewith and incorporated into the Agreement by
this reference.
3. Except as otherwise set forth in this Annual Renewal Addendum, the Agreement shall
remain in full force and effect in accordance with its terms.
IN WITNESS WHEREOF, in signing below, and intending to be legally bound thereby, the
parties hereto hereby agree to the foregoing, which shall take effect as of the first day of the
Renewal Year set forth in the title of this document.
Provider: Company:
village of Tequesta
JUPITER MEDICAL CENTER
PHYSICIANS GROUP, INC_
Signed by: DocuSigned by:
By: �e—UU, 1� , M By: 9 a"
Rogerio i en a u, SR VP iffyF Y°r6questa
Chief Physician Exec.
Date:
8/29/2024 Date: 8/29/2024
Initial DS
JMC INITIAL COMPANY INITIALS
Page 89 of 660
Agenda Item #5. ES JUPITER MEDICAL CENTER
Urgent Care
EXHIBIT A
Service Medical Service CPT Code Fee
General Physical Complete Physical Examination OH PENP $80.00
Drug Testing—DOT/Non-DOT Drug Test Collection Only 99001 $25.00
Alcohol Testing—Breath Assay of breath Alcohol 82075 $60.00
Pulmonary Function Test Breathing Capacity Test 94010 $60.00
Audiometry Test Pure Tone Audiometry,Air 92552 $55.00
Vision Screening—Titmus Visual Field Exam 92081 $55.00
EKG Electrocardiogram Complete 93000 $55.00
View Chest X-Ray Chest X-Ray 2 View 71010 $75.00
TB Screening—PPD TB Intradermal Test 86580 $40.00
Urinalysis Urinalysis, Auto, w/o scope 81003 $25.00
Heavy Metal Urine Screen Heavy Metal Screen 83015 $198.00
Complete Blood Count—CBC Complete CBC w/Auto Diff WBC 85025 $28.00
Comprehensive Chemistry Panel-CMP Comprehensive Metabolic Panel 80053 $28.00
Lipid Panel Lipid Panel 80061 $23.00
Hepatitis B Surface Ab Quantitative Hep B Surface Antibody 86706 $28.00
HIV 1/2 Rapid HIV-1/HIV-2, Single Assay 86703 $31.00
RPR—Syphilis Blood Serology, Qualitative 86592 $13.00
Cholinesterase—RBC/HGB Ratio Assay, RBC Cholinesterase 82482 $42.00
Arsenic Fractionation Arsenic Fractionation ARCFR $190.00
Hepatitis B Vaccine—Series of 3 Hep B Vaccine Adult IM 90746 $90.00ea.
Venipuncture Venipuncture 36415 $15.00
Form Completion Form Fee $25.00
JMC initials Company Initials Page 90 of 660
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Immilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 91 of 660
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 92 of 660
Agenda Item #5.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
To: Jeremy Allen, Village Manager
From: Wayne Cameron, Building Director
Date: August 27 2024
Subject: Agreement with Engenuity Group, Inc
The following agenda item is an agreement with Engenuity Group Inc to provide
professional plan reviews ensuring compliance with the Village of Stormwater Management
Practices Manual requirements for any development projects requiring permitting from the
Building Department.
The expenses associated with these types of services are already appropriated in the
budget under Other Contractual services (GL 101-180-534.300).
The permit applicant for those types of development projects will cover the cost of this
review as part of the permitting process, making it a pass-through expense.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 93 of 660
Agenda Item #5.
VILLAGE OF TEQUESTA
BUILDING DEPARTMENT PLANS REVIEW for
MINOR STORMWATER DRAINAGE RELATED COMPLIANCE
CONSULTANT AGREEMENT
THIS CONSULTANT AGREEMENT FOR BUILDING DEPARTMENT PLANS
REVIEW FOR MINOR STORMWATER DRAINAGE RELATED COMPLIANCE is
entered into and effective this 27 day of July, 2024 (the "Effective Date"), by and between the
VILLAGE OF TEQUESTA, a Florida municipal corporation with offices located at 345
Tequesta Drive, Tequesta, Florida 33469, organized and existing in accordance with the laws of
the State of Florida, hereinafter the "Village"; and ENGENUITY GROUP, INC., a Florida
corporation with offices located at 1280 Old Congress Ave Ste 101, West Palm Beach, FL 33409,
hereinafter the "Consultant"and collectively with the Village, the "Parties".
WITNESSETH
The Village and the Consultant, in consideration of the mutual covenants contained herein
and for other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by both Parties, hereby agree as follows:
1. SCOPE OF SERVICES:
a. The Village and the Consultant both hereby agree that the Consultant will provide
professional plans review services for construction drawings related to single
family or duplex residential properties in the Village for compliance with all Village
stormwater drainage related requirements. Services shall be provided on an as
needed basis as determined by the Village Building Official.
b. The Village Building Official shall assign tasks to the Consultant, and the
Consultant and Village Building Official shall mutually agree on scope of work, level
of personnel to be assigned, and "not to exceed" amounts of compensation for
each task.
C. The Consultant will perform all services for the Village in accordance with all
applicable federal, state and local laws, rules and regulations.
d. IT IS EXPRESSLY AGREED AND UNDERSTOOD BY THE PARTIES THAT THE
CONSULTANT SHALL NOT PROVIDE "PROFESSIONAL SERVICES" AS
THOSE SERVICES ARE DEFINED BY SEC. 287.055, FLORIDA STATUTES'
' Services within the scope of the practice of architecture, professional engineering, landscape architecture,
or registered surveying and mapping, as defined by the laws of the state, or those performed by any
Page 1 of 6
Page 94 of 660
Agenda Item #5.
TO THE VILLAGE UNDER THIS AGREEMENT FOR ANY PROJECT WHEN
BASIC CONSTRUCTION COST THEREOF IS ESTIMATED BY THE VILLAGE
TO EXCEED THREE HUNDRED TWENTY FIVE THOUSAND DOLLARS
($325,000.00) OR WHEN THE PLANNING OR STUDY ACTIVITY THEREFOR
WILL EXCEED THIRTY FIVE THOUSAND DOLLARS ($35,000.00). IN THE
EVENT THAT THESE DOLLAR LIMITS ARE CHANGED IN STATE LAW AT
SEC. 287.017, FLORIDA STATUTES, THIS AGREEMENT SHALL
AUTOMATICALLY BE AMENDED TO REFLECT SUCH STATUTORY CHANGE.
2. INDEPENDENT CONTRACTOR: The Consultant will perform all required
services on an independent contractor basis and shall be solely responsible for its employees'
payroll taxes to include, but not be limited to Federal Income Withholding Tax, workers'
compensation, FICA, and Federal and State Unemployment taxes. The Consultant is responsible
for proper certification and licensure of all officers and employees and for the provision of benefits,
insurance, etc. for its officers and employees.
3. COMPENSATION: The fee for services provided pursuant to this Agreement
shall be in accordance with the Consultant's hourly rates for services set forth on the fee schedule
attached hereto as Exhibit A. Compensation provided to the Consultant shall not exceed Seventy
Five Thousand Dollars ($75,000.00) on an annual basis.
4. PAYMENT: The Consultant shall submit a monthly billing invoice to the Village
identifying and itemizing in detail the task(s) completed by the Consultant and/or its employees,
and the amount due and payable to the Consultant.The Village shall pay the Consultant pursuant
to the invoice normally within thirty(30)days of receipt.
5. PROVISION OF OFFICE SPACE: The Village agrees to provide the Consultant
with the necessary computer access, office space, and filing cabinets.
6. INSURANCE: The Consultant shall carry general and professional liability
insurance in amounts satisfactory to the Village.
7. TERM: This Agreement shall be for a term of one year, and shall automatically
renew for successive one year terms under the same conditions as set forth herein, until such
time as either Party terminates this Agreement.
8. TERMINATION: Either party may terminate this Agreement upon thirty(30)days
written notice.
architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with
his or her professional employment or practice.
Page 2 of 6
Page 95 of 660
Agenda Item #5.
9. NOTICE: Notice as required in this Agreement shall be sufficient when sent by
certified mail to the following addresses, or by hand delivered to the attention of the parties:
Village Consultant
Village of Tequesta Engenuity Group, Inc.
345 Tequesta Drive 1280 Old Congress Ave Ste 101
Tequesta, FL 33469-0273 West Palm Beach, FL 33409
Attn: Village Manager Attn: Lisa Tropepe, P.E., Vice President
10. PUBLIC ENTITIES CRIMES ACT: As provided in Sections 287.132-133,Florida
Statutes, by entering into this Temporary Agreement or performing any work in furtherance hereof,
the Consultant certifies that it, its affiliates, suppliers, and subcontractors who will perform
hereunder, have not been placed on the convicted vendor list maintained by the State of Florida
Department of Management Services within thirty-six(36)months immediately preceding the date
hereof. This notice is required by Section 287.133(3)(a), Florida Statutes.
11. CHOICE OF LAW; VENUE: This Agreement shall be governed and construed in
accordance with the laws of the State of Florida, and venue shall be in Palm Beach County should
any dispute arise with regard to this Agreement.
12. INSPECTOR GENERAL: Pursuant to Article XII of the Palm Beach County
Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters,
review and audit municipal contracts and other transactions, and make reports and
recommendations to municipal governing bodies based on such audits, reviews, or investigations.
All parties doing business with the Village shall fully cooperate with the inspector general in the
exercise of the inspector general's functions, authority, and power. The inspector general has the
power to take sworn statements, require the production of records, and to audit, monitor,
investigate and inspect the activities of the Village, as well as contractors and Consultants of the
Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement,
misconduct, and abuses.
13. PUBLIC RECORDS: In accordance with Section 119.0701, Florida Statutes, the
Consultant must keep and maintain this Temporary Agreement and any other records associated
therewith and that are associated with the performance of the work described herein. Upon
request from the Village's custodian of public records, the Consultant must provide the Village
with copies of requested records, or allow such records to be inspected or copied, within a
Page 3 of 6
Page 96 of 660
Agenda Item #5.
reasonable time in accordance with access and cost requirements of Chapter 119, Florida
Statutes. Should the Consultant fail to provide the public records to the Village, or fail to make
them available for inspection or copying within a reasonable time, the Consultant may be subject
to attorney's fees and costs pursuant to Section 119.0701, Florida Statutes, and other penalties
under Section 119.10, Florida Statutes. Further, the Consultant shall ensure that any exempt or
confidential records associated with this Temporary Agreement or associated with the
performance of the work described herein are not disclosed except as authorized by law for the
duration of the Temporary Agreement term, and following completion of the Temporary
Agreement if the Consultant does not transfer the records to the Village. Finally, upon completion
of the Temporary Agreement, the Consultant shall transfer, at no cost to the Village, all public
records in possession of the Consultant, or keep and maintain public records required by the
Village. If the Consultant transfers all public records to the Village upon completion of the
Temporary Agreement, the Consultant shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements. If the Consultant keeps
and maintains public records upon completion of the Temporary Agreement, the Consultant shall
meet all applicable requirements for retaining public records. Records that are stored
electronically must be provided to the Village, upon request from the Village's custodian of public
records, in a format that is compatible with the Village's information technology systems.
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS TEMPORARY AGREEMENT, PLEASE CONTACT THE VILLAGE
CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685,
OR AT Imcwilliams(ab-teguesta.org, OR AT 345 TEQUESTA DRIVE,
TEQUESTA, FLORIDA 33469.
14. E-VERIFY ELIGIBILITY: Consultant warrants and represents that it is in
compliance with Section 448.095, Florida Statutes, as may be amended. Consultant shall: (1)
register with and use the E-Verify System (E-Verify.gov) to electronically verify the employment
eligibility of all newly hired workers; and (2) verify that all of the Consultant's sub-consultants
performing the duties and obligations of this Temporary Agreement are registered with and use
the E-Verify System to electronically verify the employment eligibility of all newly hired workers.
Consultant shall obtain from each of its sub-consultants an affidavit stating that the sub-consultant
Page 4 of 6
Page 97 of 660
Agenda Item #5.
does not employ, contract with, or subcontract with an Unauthorized Alien, as that term is defined
in Section 448.095(1)(k), Florida Statutes, as may be amended. Consultant shall maintain a copy
of any such affidavit from a sub-consultant for, at a minimum, the duration of the subcontract and
any extension thereof. This provision shall not supersede any provision of this Temporary
Agreement which requires a longer retention period. The Village shall terminate this Temporary
Agreement in accordance with Section 8. above if it has a good faith belief that Consultant has
knowingly violated Section 448.09(1), Florida Statutes, as may be amended. If Consultant has a
good faith belief that Consultant's sub-consultant has knowingly violated Section 448.09(1),
Florida Statutes, as may be amended, the Village shall notify Consultant to terminate its contract
with the sub-consultant and Consultant shall immediately terminate its contract with the sub-
consultant. In the event of such contract termination, Consultant shall be liable for any additional
costs incurred by the Village as a result of the termination.
15. SCRUTINIZED COMPANIES: For Contracts under$1 M, Consultant certifies that
it is not on the Scrutinized Companies that Boycott Israel List created pursuant to Section
215.4725, Florida Statutes, and that it is not engaged in a boycott of Israel. The Village may
terminate this Temporary Agreement at the Village's option in accordance with Section 8. above
if the Consultant is found to have submitted a false certification as provided under Section
287.135(5), Florida Statutes, if Consultant has been placed on the Scrutinized Companies that
Boycott Israel List created pursuant to Section 215.4725, Florida Statutes, or if Consultant is
engaged in a boycott of Israel. For Contracts over$1M, Consultant certifies that it is not on the
Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in
the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List
created pursuant to Section 215.4725, Florida Statutes. Consultant further certifies that it is not
engaged in a boycott of Israel, and that it does not have business operations in Cuba or Syria, as
similarly provided in Section 287.135, Florida Statutes. The Village may terminate this Temporary
Agreement at the Village's option in accordance with Section 8. above if the Consultant is found
to have submitted a false certification as provided under Section 287.135(5), Florida Statutes, or
if Consultant has been placed on one of the aforementioned lists created pursuant to Section
215.4725, Florida Statutes. Additionally, the Village may terminate this Temporary Agreement at
the Village's option in accordance with Section 8. above if the Consultant is engaged in a boycott
of Israel or has been engaged in business operations in Cuba or Syria, as defined in Section
287.135, Florida Statutes.
16. ENTIRE AGREEMENT: This six (6) page Temporary Agreement constitutes the
entire understanding and agreement between the parties; no modification shall be made to this
Page 5 of 6
Page 98 of 660
Agenda Item #5.
Temporary Agreement unless such modification is in writing, agreed to by both parties and
attached hereto as an addendum to this Temporary Agreement. This Temporary Agreement
supersedes and replaces all previous agreements between the Consultant and the Village. Both
the Consultant and the Village hereby agree that all such previous agreements shall be deemed
terminated upon the effective date of this Temporary Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
date and year first above written.
WITNESSES: ENGENUITY GROUP, INC.
By: Lisa Tropepe, P.E., Vice President
(Corporate Seal)
n....:
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VILLAGE OF TEQUESTA
ligity Jeremy Allen
Jeremy Allen Datea2l02 08.signe271 1:10:38-04'00'
ATTEST: By:Jeremy Allen,Village Manager
...
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Lori McWilliams, MMC
Village Clerk N
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INCORPORATED
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Page 6 of 6
Page 99 of 660
Agenda Item #5.
EXHIBIT "A"
POSITION Hourly Rate
EXPERT WITNESS $400.00
SR. PROJECT MANAGER $250.00
PROJECT MANAGER $230.00
SR. ENGINEER $200.00
PROJECT ENGINEER $150.00
SR.PROJECT LAND SURVEYOR $215.00
PROJECT LAND SURVEYOR $170.00
SR. PROJECT. FIELD REP. $160.00
FIELD REPRESENTATIVE $140.00
SR.AUTOCAD/GIS $150.00
TECH/DESIGNER
AUTOCAD/GIS
TECH/DESIGNER $125.00
SENIOR TECHNICIAN
TECHNICIAN
3 PERSON SURVEY CREW $225.00
2 PERSON SURVEY CREW $180.00
GPS CREW $200.00
SR. ADMIN. ASSISTANT $95.00
ADMIN. ASSISTANT I $80.00 II
CLERICAL $70.00
COURIER $70.00
33
Page 100 of 660
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 101 of 660
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [agreement/bid documents and specifications] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics,text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 102 of 660
Agenda Item #5.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
Date: August 20, 2024
To: Jeremy Allen,Village Manager
From: Marjorie G Craig, PE, Director, Utilities Department
Re: Consider Approval of Holtz Engineering Work Authorization for State Revolving Fund
(SRF) Loan Assistance for the Water Treatment Plant (WTP) Upgrades in the Amount of
$24,860
The Utilities Department (UD or Utilities) recommends approval of a work authorization to Holtz
Engineering (Holtz) for State Revolving Fund (SRF) Loan assistance for the water treatment plant (WTP)
upgrades and for Water Main Project#2 Beach Road Phase II (WM#2 Project) at a cost of$24,860.
The UD has engineering plans and specifications for the water treatment plant's hydraulic efficiency,
process/safety, and SCADA improvements project (WTP Project) and for WM#2 Project.The Village
intends to fund the Projects through a 20-year, low-interest SRF loan.
This scope of services provides professional engineering assistance to prepare and submit documentation
to the FDEP Drinking Water SRF program to procure loan funding for the Projects.This includes updating
the Facilities Plan to include modifications not included in the original plan as the Projects evolved through
the design process, and preparing a "Request for Inclusion" package for FDEP.
The "Request for Inclusion" package is submittal to the Florida Department of Environmental Protection
(FDEP) for acceptance at one of their regular quarterly meetings. During those meetings, they determine
which projects will be funded based on the RFI package and the amount of funding they have available.
The projects must be approved before the project can be bid.
The FDEP also reviews the bid documents for conformance with the SRF criteria, and performs other
oversite as a part of the SRF loan process.The Request for Inclusion and other requirements are examples
of tasks in which Holtz will assist the Village as a part of this work authorization.
Funding for the work authorization will come from the Water Fund, Renewal and Replacement budget
division, Account 401-411-663.632, Architectural and Engineering Services. Holtz has been successfully
providing SRF assistance for Village since 2020 and helped put the current SRF loan in place.
Water Fund Account 401-411-663.632
Budgeted amount: $150,000.00 Available amount: $102,495.06
Expenditure amount: $24,860.00 Funding source:Water enterprise fund
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 103 of 660
Agenda Item #5.
VILLAGE OF TEQUESTA
CONSULTING SERVICES WORK AUTHORIZATION
DATE : 5-20-24 VILLAGE RFQ. NO. : UTIL 06-20
WORK AUTHORIZATION NO.14 FOR CONSULTING SERVICES
PROJECT No. G/L CODE:
HOLTZ CONSULTING PROJECT NO.:
PROJECT TITLE: State Revolving Fund(SRF) Assistance for Water Treatment Plant Upgrades
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2020 between the Village of
Tequesta ("VILLAGE"), and Holtz Consulting ("CONSULTANT") hereafter referred to as the
Agreement.
I. PROJECT DESCRIPTION
The VILLAGE owns and operates a potable water utility system to serve customers within the
VILLAGE's service areas. The VILLAGE intends to fund the upcoming Water Treatment Plant
Process Efficiency and Control Improvements project and Beach Road Phase II Water Main
Replacement project using State Revolving Fund(SRF) loan funding.
This scope of services provides for professional engineering assistance to prepare and submit
documentation to the State of Florida Drinking Water SRF program to procure loan funding for the
water treatment plant project and revise the Water Facilities Plan to incorporate the requested
information from the FDEP for the proposed water main improvements as well as include the
additional water treatment plant upgrades not previously included in the current Water Facilities Plan.
SCOPE OF SERVICES
The following is a description of the services to be provided under this Work Authorization.
TASK 1 —PROJECT KICK-OFF MEETING
CONSULTANT shall meet with the VILLAGE to discuss the proposed SRF-funded project,
the project schedule, and provide a written list of data needs necessary to prepare submittals to
the State of Florida.
WORK AUTHORIZATION NO. 14 1 of 4
Page 104 of 660
Agenda Item #5.
TASK 2—PREPARE AND SUBMIT REQUEST FOR INCLUSION PACKAGE
CONSULTANT shall prepare and submit a Request for Inclusion(RFI)package and supporting
documentation to the FDEP. A "Request for Inclusion on the Priority List for Drinking Water
Facilities" (DEP Form 62-252.900(l)) and supporting documentation will be submitted to the
Drinking Water SRF program.
TASK 3 —REVISE AND SUBMIT WATER FACILITIES PLAN
CONSULTANT shall revise the existing Water Facilities Plan to incorporate the Request for
Additional Information provided by FDEP SRF staff on May 9, 2024, which includes the
requirement to conduct a new public meeting, submit a new business plan, and have the Village
Council adopt the revised facilities plan. In addition to completing the items required in the
May 9, 2024 correspondence, the CONSULTANT will incorporate the additional components
and costs of the Water Treatment Plant Process Efficiency and Control Improvements project
not currently listed in the Water Facilities Plan.
TASK 4 — LOAN APPLICATION AND AGREEMENT PACKAGE
ASSISTANCE
CONSULTANT shall assist the VILLAGE with the preparation, submission, and coordination
of the loan application and loan agreement package for the SRF Drinking Water Facilities Loan
Application(DEP Form 62-552.900(2).
TASK 5 — ASSISTANCE WITH SRF-COMPLIANCE COMPONENTS OF
CONSTRUCTION CONTRACT DOCUMENTS
CONSULTANT shall assist with SRF bid and construction contract documents for the project
noted above. This may include supplementary conditions and Davis-Bacon wage requirements
to be included in the contract documents, and assistance to the VILLAGE in submitting bid
documents to the DEP such as addenda, debarment certification, copy of advertisement, bid
tabulation and recommendation of award, and certification from Appendix A, FDEP
Supplementary Conditions, and Davis Bacon wage rates.
II. DELIVERABLES
Task 1 - Deliverables:
1. Minutes distributed to all attendees of the kick-off meeting.
2. Written list of data needs to complete the SRF documentation.
WORK AUTHORIZATION NO. 14 2 of 4
Page 105 of 660
Agenda Item #5.
Task 2 - Deliverables
1. PDF copy of the completed SRF Request for Inclusion (RFI) package and supporting
documentation submitted to the FDEP.
Task 3 - Deliverables
I. PDF signed and sealed copy of the revised Facilities Plan.
2. Presentation slides and minutes from the Public Meeting.
3. Draft language to the Village for use in advertising the public meeting.
4. Draft language to the Village for the adopting resolution of the revised Facilities Plan.
Task 4 - Deliverables:
I. PDF copy of all loan application and loan agreement items provided to the VILLAGE in
assistance of submission to the FDEP. The VILLAGE will be required to submit the loan
application and loan agreement to the FDEP.
Task 5 - Deliverables:
1. PDF copy of all required SRF bid and construction contract documents required.
III. SCHEDULE
Upon receipt of Notice-To-Proceed the CONSULTANT will complete the services identified in this
Work Authorization within the schedule outlined in Table 1.
Table 1
Schedule
Cumulative
Time to Complete (Calendar Time to
Days) Complete
A ti it (Calendar Days)
Project Kick-of Meeting 7 days from NTP 7 days
Request for Inclusion & Revised Water 18 days from NTP June 28, 2024
Facilities Plan
30 days after approval from FDEP Dependent upon
Loan Application Submittal FDEP
IV. COMPENSATION AND PAYMENT
The CONSULTANT will perform the tasks as outlined in the scope of services for Lump Sum Fee
of$24,860 in accordance with our approved billing rates with an estimate of costs by task provided
WORK AUTHORIZATION NO. 14 3 of 4
Page 106 of 660
Agenda Item #5.
in Table 2 and further detailed in Attachment A. Monthly progress payments will be authorized
based on percent complete as determined by CONSULTANT and approved by VILLAGE.
Table 2
Budget Summary
Description Total
1. Project Kick-off Meeting $740.00
2. Prepare and Submit Request for Inclusion Package $3,800.00
3. Revisions to Facilities Plan $14,880.00
4. Loan Application and Agreement Packages Assistance $3,100.00
5. Assistance with SRF Compliance Components of Construction$2,340.00
Contract Documents
TOTAL $24,860.00
V. ASSUMPTIONS
Services and/or materials to be provided by the VILLAGE and other related key assumptions include:
1. Assistance with providing required data as part of the Request for Inclusion, Facilities Plan,
and loan application including, but not limited to cost estimates, engineering plans and
contract documents,financial,historical,and census data,and any required rate studies,capital
financing plan, and financial information required to be provided per the request of SRF staff.
2. The Village is responsible for completing the Business Plan and providing to the
CONSULTANT. This will be incorporated as an Appendix in the Facilities Plan.
3. Assistance with preparation of required exhibits and maps.
4. Prompt review of all deliverables.
5. Participation of key personnel at progress meetings
VI. AGREEMENT REFERENCE
The work authorized under this Work Authorization shall be performed under the terns and
conditions described within the Professional Services Agreement dated September 10, 2020,by and
between the Village of Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
HOLTZ `""NSULTING VILLAGE OF TEQUESTA
Digitally signed by Jeremy Allen
Jeremy
A I I e n Date:2024.08.28 14:52:21
By; By: -04'00'
Jeremy Allen, Village Manager
Print Name: Christine Miranda, PE
Title:Vice President Date:
WORK AUTHORIZATION NO. 14 4 of 4
Page 107 of 660
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Immilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 108 of 660
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 109 of 660
Agenda Item #5.
Attachment A: Village of Tequesta SRF Funding Assistance for WTP Upgrades&Facilities Plan Revisions
C
R 4] L+ r
ctiL a a v U
Rate $1901 80 1 $120 1 5105 $110 $95 $70
Task Item Hours Fees
I.Project Kick-Off Project Kick-offs4eeting 2 2
Meeting 5740.00 $74Q_00
2. Prepare and Submit
Request for Inclusion Prepare and Submit RFI Package to the FDEP 8 2 16 $3,800.00
Package $3,800.00
3.Revisions to Revisions to Facilities Plan Including Public Meeting 20 30 40 8 S 14,880.00
Facilities Plan $14 880 00
4.Loan Application and
Agreement Package Assist Client with Loan Application and Agreement Packages 8 8 2 $3,100-00
Assistance
$3,100.00
5. Assistance with SRF
Compliance Assistance with Construction Contract Docuements 4 8 2 $2,340.00
Components of
Construction Contract $2,340.00
Subconsultant
42 50 56 0 8 0 4 50.00
14CE Total $24,860.00
524,860.00
Page 110 of 660
Agenda Item #5.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
r�
Date: August 27, 2024
To: Jeremy Allen,Village Manager
Through: Marjorie G Craig, PE, Director, Utilities Department
From: David Tinoco, Water Distribution &Stormwater Superintendent
Re: Consider Approval of Agreement with TO ROOD to Provide Quarterly Weed Treatment
at Dover Ditch at a cost of$566.50 ($2,266 annually)with Additional Related Services
Available as Needed—Budgeted Request
The Village of Tequesta (Village) Utilities Department (UD) recommends approval of the agreement with
TO ROOD for quarterly weed treatment at Dover Ditch.The services include all labor, equipment, and
weed treatment solutions.As can be seen in the agreement, quarterly treatments cost $566.50 for an
annual cost of$2,266. UD is responsible for 60%of the costs for the contract, so our actual cost will be
$339.90 quarterly and $1,359.60 annually.TORood has provided excellent service to the Village and
Town through their quarterly weed service and does not use Roundup for weed control.
Through an interlocal agreement, stormwater runoff, drainage, and maintenance of Dover Ditch are
shared with the Town of Jupiter(TOJ).The TOJ is responsible for 40%of maintenance expenses at Dover
Ditch, and the Village is responsible for 60%. Other related services are available in the agreement as
needed.
Funding for weed control at Dover Ditch is budgeted and available in the Stormwater Fund, account
403-250-546.308—Drainage Maintenance:
Account 403-250-546.308
Budgeted amount: $67,020.00
Encumbered: $35,979.40
This request: $2,266.00
Amount remaining after request: $28,601.78
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 111 of 660
Agenda Item #5.
TC1 ROOD
PLANT HEALTH CARE SERVICE AGREEMENT
by ROOD ENVIR!)NAJE ML
Date: 6f 12/2024
Presented To: Dover Ditch
136 Bridge Rd
Tequesta FL 33469
Phone##:
Email M.
Contract Valid from 711/2024 to 6 3012025
SERVICES INCLUDED IN THIS CONTRACT:
Per Price
Quarterly Weed Treatment(plus applicable sales tax) 5566.50
Pays 11
7900 SF 6ndge Road I Hobe Sauna . FL 33455 1 T 172-546 4535 1 F 772-546-459B
TC IR000-COO
Page 112 of 660
Agenda Item #5.
AS W
T ROOD
cl
Juba # 30041
SERVICE DESCRIPTIONS:
Otiaricrly Weed Treatment !us applicihie sales to x
PFIC T&M (Plus aVplicahle sale-, tax)
PlIC-Chernl RI f)nl%' (PIRS a rplicahle sales tax)
Insecticide Agplic:Uion "T&li plus tax)
Funuicid pplication 'r&Ni (plus tax)
Page I Z
7900 SE Bridge Road I Hobe SGUnd FL id455 ';T T7e-546A535 I F 772.546.459A
TGIROOD.CGM
Page 113 of 660
Agenda Item #5.
AA or
TC1 ROOD
job 4 30041
ADDIT[ONAL SERVICES AVAILABLE FROMTCIROOD
Additionai Services (will be billed on a Time& Material basis per rags listed below):
Irrigation Repairs(labor)S70.00 hr�- Parts(plus applicable Sates Tax)*
Plant Heath Care(labor)S70.00/hr—Chemicats(plus applicable Sales Tax)
* If you are nut a current 1rr1 -404.7T1 mainlaTlanec rusturner,thy°initial inspcetivn to the:irrgati€n� s}�tcrn still
inelUde a S13O.0o ervj,;o call. ,%hich includes the t"irr;t hour oflaKir.and our standard hourly rate of S85.0 pe.r
1nan-hour tlrwre.Olcr. This inspection and possible repair,will he conducted on a Time and Materials ham'.
The following services can be perfortnod and billed on a Time& Material psis:
+ Landscape enhancements
• Pruning of trees or privacy hedger~(over R reel in height)or espalier of trees or vines
Irrigation renovations
r Irrigation Repairs
+ Installation of mulch or sail in planting beds or other areas
• Citrus program which includes spraying for fungus,insects,and a foliar spray far nutritional value.
(note there is no control for citrus canker or citrus greening)
Deep Root Fccd Palm which includes a liquid drench of fertilizer applied tv the soil around the rout
mass ofatI specialty palms
• Tetracycline Injections which include:injection% for coconuts to help prevention of lethal yello+tying
Hibisct3s Care which includes a growth inhibitor sprayed every two(2) months to t>nrai:ntain Dwarf
Hibiscus
+ Post-storm cleanup
+ Ficus- White fly and Spiraling White fly treatments
* Quarterly bud drenches for all "Canary Island Doc Palms"to aid in the prevention of'palm weevils
+ Lawn and Plant disease treatment
+ Supprmion of sedge grasses in turf area
EXCLUSIONS
The following are not included in any program: roses,orchids, annuals,vegetables, fruit bearing
trees, sabal palms, large established trees(S"trunk diameter), nematode's,palmetto Weevils, boring
insects. termites or other woad destroying insects, take all patch,perennials,eastern lubber
grasshoppers,army worms, PtI and nutrient corrections,grassy weed control including but not
11in?led to crabgrass, carpet grass and bermuda grass control,:soil borne diseases and moles.
Page 13
7900 SE 8ndge Roars I Hobe 5ounri FL , T 54a I•-pZ I F 772-546-4598
Page 114 of 660
Agenda Item #5.
: TC1 S
r
Illr F OD
� RRO job 30041
Wftk
MAINTENANCE CONTRACT CONDIT[ONS
A.) Advanced notice shall be given for any extra work when conditions permit.
K) All work is to be performed in a professional manner,according to industry practices. Services shall
he rendered as specified with the exception raf legal holidays,strikes, accideas, inciement wcatttcr,natural
disaster:t, terrorist attack, pandemic,or any other delays beyond the control of Rood Environmental.
C.) Rove]Environmental shall provide all labor(dressed in company uniform), with supervision,
equipment and materials necessary for the performance of this agrei^anent.
D.) Rood Environmentalagrees to maintain a general public liability insurance policy as required bylaw
and Worker's Compensation insurance. A copy of our current Certificate of Insurance is available upon
request.
L) Rood&YOrvlrrrrenral is a drug free workplace,and agrees to continue this Program.
F.) Any repairs or extra work necessary,due to hurricanes, floods,lightning or other acts of nature, shall
not be covered under this agreement.
G.) This agreement may are cancelled by either party upon thirty (30)days written notice-
H.) it is mutually agreed upon by both RoadEnviranone rral and the Client that this Maintenance Contract
will be in effect for a twelve-month period(1-year). Notification of rate changes,if applicable, may be
rent for renewal period.
1.) Client acknowledges that Contractor has made a significant investment in the recruitment, hiring.and
training ofT'Ci MOD staff. Therefore;,the client and/or it's agents agrees not to solicit,recruit, hire or
otherwise engage the services of any TC[ROOD employee without the prior written consent of
TOROOD,
J.) We do accept major credit cards for your convenience. You may also elect to have your invoices
ernailed to you as an added convenience. Youre-mail address:
NOTE: TURood reserves the righi to cerise services kvirliour notice if the C wtonrer areouni heconicTs rhirn,(30)
dgki past zfrre. .,tll accounts umpo d%vithi,a forty-ffve(45S zkvYv of billipig dijye ettrrld be.srtbjeci to an added
monthl v 1.5 service charge until the account is paid in f dl-
Pop
7900 SE Bridge Road I Hobe Sound FL 3A55 I T 772-45-45351 F 772-545-4598
Page 115 of 660
Agenda Item #5.
1f
r � TCIROOD Job # 30041
By By
Customer Service ner o thori zed Agent
Date 6/12/2024 Date
Digitally signed by Jeremy
Jeremy Allen Allen
Date:2024.08.26 11:23:07
By - 04198'
Jeremy Allen,Village Manager
Date
Papa 5
7900 SE Bridge Road I Ho"e Souna FI. 334551 T 7;2-546.4535 1 F 772-W •`
TCIROOD COM
Page 116 of 660
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Immilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 117 of 660
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 118 of 660
Agenda Item #5.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
r�
Date: August 28, 2024
To: Jeremy Allen, Village Manager
Through: Marjorie G Craig, PE, Director, Utilities Department
From: David Tinoco, Water Distribution & Stormwater Superintendent
Re: Consider Approval of Rangeline Tapping Services, Inc., Proposal to Install a 10-
inch Water Main Insertion Valve for $13,779
The Utiliites Department (UD) recommends approval of the proposal from Rangeline
Tapping Services, Inc. to install a 10-inch water main insertion valve on Tequesta Drive,
between Country Club Drive and Bayview Road. This valve will avoid putting about 130
people out of water service while connecting to the new water main on Country Club Drive.
The installation is necessary to replace an existing non-operational water main valve and to
allow the connection of the new water main along Country Club Drive South to the existing
system at the four remaining connection points: Windward Avenue, Bimini Road, Starboard
Way and Country Club Circle.
The insertion valve installation will also prevent service interruption and inconvenience to
approximately 130 residential homes and a daycare/school in the area, as it can be
completed without shutting off any sections of the water main.
Funds for the services provided will come from the Water Fund, Water Distribution Division,
Account #401-243-546.342 Water System Maintenance since it is replacing a non-operational
valve.
Water Fund—Distribution Division—Account#401-243-546.342
Budgeted amount: $66,600
Available amount: $37,473.63
Expenditure Request: $13,799
Amount remaining after request: $23,674.63
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 119 of 660
Agenda Item #5.
Rangeline Quote Number RTS24-1221
Group
Rangeline Is The Lifeline For Your Pipeline
Rangeline Group QUOTATION FOR PRODUCTS / SERVICES
Quote Number RTS24-1221 REV-0
Date August 20, 2024
Project Name Tequesta Drive WM Valve Replacement
Project Location Tequesta,Florida
Bid Date
Company Name City of Tequesta
Attention David Tinoco
(561)262-4335
dtinoco@tequesta.org
FOR INFORMATION AND TO PLACE AN ORDER
1. Reference this Quote Number RTS24-1221
2. Review, complete and submit the Rangeline Group attachments
3. Contact Maxx Moore
561-906-3628
maxx@rangeline.com
Rangeline Tapping Services
7256 Westport PI
Ste A
West Palm Beach, FL 33413
Take-offs are provided as a courtesy only and we make no representation or warranty regarding their accuracy or completeness.You therefore
remain responsible for verifying our calculations prior to manufacture and shipment.Any changes to the listed materials must be negotiated and will
be charged based on our Standard Pricing.
An Equal Opportunity Employer
Rangeline Tapping Services
7256 Westport Place Ste A West Palm Beach, FL 33413
Page 120 of 660
Agenda Item #5.
Rangeline Quote Number RTS24-1221
Group
Rangeline Is The Lifeline For Your Pipeline
Rangeline will provide the below listed Valve Inserts and perform the following services
(Pipe Thickness will determine if the valve requires a gate build-up or not):
Quantity Valve Insertion (80 PSI or less) Unit Price Total
1 10" DIP/PVC Hydra Stop Insertion Valve $13,779.00 $13,779.00
Prices are based on the following below:
• All valve insertions are open left unless otherwise specified.
• If the project is cancelled after NON-AIS(standard) materials are ordered, there will be a restocking fee.
• Please allow (7 - 14 days) notice for scheduling after receipt of materials to ensure availability. Projects that
require shorter lead times may incur additional charges.
• If the type of pipe changes from what we have quoted above, prices and scheduling may vary. Contractor or
Municipality is responsible for verifying the type of pipe and it's O.D.
• Price does not include "Sales Tax" on supplied material(s), Rangeline will collect applicable sales tax based on
the city and state tax rates in effect where the work is being performed.
• Rangeline may require a pre-construction meeting or site visit prior to scheduling any services.
• Normal daytime hours (7:OOAM- 7:00 PM) Monday through Friday. Technician(s)will have a $375.00 per hour
after hours charge, portal-to-portal. Additional Expenses will be charged at our cost plus 20%.
• Rangeline will allow(1) Mobilizations/De-Mobilizations to the jobsite. Additional trips will be $250.00 per trip.
Mobilization charges are applied when the technician leaves the shop or jobsite to start or after completion of the
project.
• If Rangeline arrives at the jobsite to perform scheduled work that does not get performed, through no fault of
Rangeline Group, an additional trip charge will be charged regardless of the number of Mobilizations allowed for
the scheduled work.
• Canceling a scheduled project after the technician(s) have left the shop will result in a Cancellation Fee, please
refer to Terms and Conditions. This includes weather related cancellations.
• Stand-by charges will be billed at $250.00 per hour/per technician during normal daytime hours and $375.00 per
hour/ per technician during afterhours.
• Stand-by charges for equipment on the truck from portal-to-portal at$650.00/per day.
• Pricing includes a standard 15-minute pressure test of all tapping sleeves and line stop fittings. If the pressure test
is required to be longer than 15 minutes, additional charges will be billed at$250.00 per hour. When customer
installs material and it does not pass the standard 15-minute pressure test, all Rangeline labor will be billed at
$250.00/hr.
• Additional charges may be added for ID badges, security check-in or job postponements due to site events.
• Above costs do not include office expense for extensive contract agreements.
• Sub-Contract agreements (when required) must be received by Rangeline Group prior to starting work. Rangeline
will not be responsible for meeting any requirements stated in a Sub-Contract agreement after the proposed work
has begun.
• Certificates of insurance with contractor as a certificate holder can be provided at no cost. Adding contractor as
Rangeline Tapping Services
7256 Westport Place Ste A West Palm Beach, FL 33413
Page 121 of 660
Agenda Item #5.
Rangeline Quote Number RTS24-1221
Group
Rangeline Is The Lifeline For Your Pipeline
additional insured cannot be done unless we have a written contract with your company. Coverage required
above the limits of our policy is not included.
• Quotation is valid for 30 days.
• No retainage allowed.
Rangeline Tapping Services
7256 Westport Place Ste A West Palm Beach, FL 33413
Page 122 of 660
Agenda Item #5.
Rangeline Quote Number RTS24-1221
Group
Rangeline Is The Lifeline For Your Pipeline
CUSTOMER IS RESPONSIBLE FOR THE FOLLOWING:
• Excavating, de-watering, shoring, and/or scaffolding of job area, all of which must comply with OSHA standards.
• 12'extension ladder, light pole, and pump for de-watering.
• Scheduling inspectors and obtaining permits as necessary.
• Labor assistance of_1_man to be supervised by Rangeline Technician(s).
• Lifting services if necessary.
• Concrete support for the Valve Insert if required.
• O.D. measurements prior to scheduling.
Rangeline Tapping Services
7256 Westport Place Ste A West Palm Beach, FL 33413
Page 123 of 660
Agenda Item #5.
Rangeline Quote Number RTS24-1221
Group
Rangeline Is The Lifeline For Your Pipeline
Rangeline Tapping Services - Terms and Conditions
1. Rangeline has issued this quotation based upon all information provided by the Customer.
2. All prices quoted are subject to current sales and use taxes.Any increase or enactment of new sales,use,excise or similar taxes shall be
passed onto the account of Customer.The price does not include any amounts for changes in taxes,tariffs,or other similar charges that are
enacted after the date of this Quotation.Subcontractor shall be entitled to an equitable adjustment in time and money for any costs that it incurs
directly or indirectly that arise out of or relate to changes in taxes,tariffs,or similar charges due to such changes,including,without limitation,
escalation,delay damages,cost to re-procure,cost to change suppliers,costs of manufactured equipment or goods,or other costs of any kind
resulting from the changes.
3. The prices quoted above are based upon the quantities,sizes and operating conditions as listed above. Any changes in quantities,sizes or
operating conditions of the system will void this quotation and a new quotation will be issued on the basis of changed information or operating
conditions. Any projects that are booked and in progress that require changes in the quantities,sizes and/or operating conditions that differ with
this quotation will be subject to pricing changes based upon new data related to the project.
4. In the case of unusual or non-typical pipe variations the Customer will be subject to additional costs.
5. The base price quoted is the minimum charge for the number of days allowed and is not subject to pro-ration for work completed early. Time
onsite for calculating the base period and the additional days commences the day the technician or equipment are on the job site and ends when
equipment leaves the jobsite or the customer's custody. Any additional days the equipment is on the jobsite will be paid by the customer at the
per day charge quoted.For jobsite or travel days that fall on weekends or holidays,the price quoted will be increased accordingly to reflect our
weekend or holiday pricing.
6. Rangeline shall not be held liable for any back charges without prior written consent of Rangeline. Rangeline does not guarantee that the
placement of the Line Stop head(s)into the pipe system the first time will provide a"Workable"shutdown. In the event it is necessary for
Rangeline to remove the Line Stop head and replace a seal and make any adjustments to the head/equipment such activity shall not be
considered a delay of work at the job site.If the Line Stopper cannot be removed an additional Line Stop will be needed and be performed at the
customers expense.
7. Rangeline makes every effort to ensure"OSHA"safe working conditions for its employees. Customer agrees and shall provide Rangeline
employees with OSHA safe working conditions prior to entering the workplace.
8. The work site location must be accessible by a suitable roadway from a public highway.If the jobsite location or site conditions require
barricades,traffic control or assistance,the Customer must furnish barricades and assistance.
9. Rangeline cannot take responsibility for actions other than its own employees. Rangeline will be liable and will hold Customer harmless from the
compensatory but not consequential damages caused solely by defect in Rangeline's equipment or caused solely by the negligence of Rangeline
employees in the operation of the equipment. All other losses,costs,expenses,liability,or damages arising from or connected with the
performance of the work will not be the responsibility of Rangeline and customer will indemnify and hold Rangeline harmless there from.
10. Rangeline makes no warranty on any purchased products. Please refer to manufacturer for details on warranty.
11. Manufacturers of Valve Inserts do not guarantee a 100%shutdown. Rangeline cannot exceed the Manufacturers'guarantee of valve
performance.We install all valve inserts as per manufacturers'specified procedures.NOTE:Valve Inserts are not designed to be pressure tested
against. A 30%restocking fee will be assessed for all returned Valves and fittings.
12. In the case of unusual line stopping conditions,Rangeline may require an owner of the piping system or their representative to be present during
the pressure testing of materials and insertion of the Line Stop into their system
13. Rangeline will provide Tapping, Line Stopping equipment and a technician to operate equipment.Customer is responsible for providing all other
equipment,supervision and labor necessary to complete the work including inspection,testing,safety and control equipment,lifting and moving
equipment,etc.
14. Customer shall pay for all costs and expenses incurred by Rangeline because of rescheduling or cancellation by the customer for any reason
including but not limited to inclement weather.
15. Customer or Owner is responsible to furnish electric power and lighting as required by us to perform our work.
16. In regards to concrete pipe only,the condition of the interior mortar lining may adversely affect the percentage of the amount recovered during
tapping operation.Rangeline cannot be held responsible for any unforeseen,and or diminished conditions of such pipe.
17. All Tapping Sleeves&Line Stop materials fabricated for PCCP, RCCP&RCP pipes are non-returnable once fabricated. The customer is
responsible for the accumulated costs of the materials,freight,and sales tax for all these items once ordered. These materials are custom
Rangeline Tapping Services
7256 Westport Place Ste A West Palm Beach, FL 33413
Page 124 of 660
Agenda Item #5.
Rangeline Quote Number RTS24-1221
Group
Rangeline Is The Lifeline For Your Pipeline
ordered and"NON-RETURNABLE".
18. The supply of bid and or performance bonds is excluded. Rangeline supply these bonds only when specifically stated on the quotation.
19. Any invoice unpaid for more than 30 days will be subject to the maximum finance charges allowed by applicable state law. Rangeline does not
allow retainage on any invoices.
20. Clerical errors made in good faith are subject to correction within Rangeline sole discretion.
21. Notwithstanding these terms and conditions or any amendments thereto or terms and conditions of the customer who maybe deemed part of
this agreement,Rangeline shall not be liable for any losses,costs,expenses,liability or damages arising from or connected with the performance
of the work not covered by Rangeline's liability insurance in effect at the time of such loss,etc.,and Customer shall hold Rangeline harmless for
any loss,etc.,in excess of coverage. Rangeline will provide Customer a certificate of its liability insurance upon request.
22. In the event it becomes necessary for Rangeline to retain legal counsel to enforce its rights the Customer agrees that it shall be responsible for
payment of all reasonable attorney's fees,expenses and costs incurred by Rangeline.
23. Rangeline shall not be held liable for any pipe which splits, breaks,or leaks as a result of material installation,Wet Tapping pipe, Line Stopping
pipe or completion of line stop fitting or valve insertion. Rangeline follows all material manufacturers'installation procedures and operates all
equipment to manufacturer's standards and cannot be held responsible for pipe which fails during the Tapping and Line Stopping operation.
24. Rangeline will not be held liable for misinformation concerning flow rates,flow direction or water forces within the piping system which causes
damage to the piping system.Owner, Engineer,and/or contractor is responsible for all proper information and any damage to Rangeline
equipment will be charged to the customer accordingly.
25. Rangeline will take all means available to capture the pipe coupon. Pipe integrity,flow rates and other unknowns at the time of the Wet/Hot
Tapping operation can be contributing factors. Therefore,Rangeline cannot be responsible for any lost or pieces of the coupons which do not
come out after the tap is performed.
26. Rangeline does not guarantee a 100%leak free Completion Plug installation. The Completion Plug is a temporary seal to remove the isolation
valve to install the permanent blind flange and sealing hardware.
27. Rangeline will not be responsible for reduced flow through temporary by-pass system due to solids or debris clogging by-pass operations.
28. Prices&Payment
All payments for materials furnished hereunder shall be made upon the basis of material delivered as shown by our delivery ticket and our delivery
records. Failure to notify us of discrepancies in quantities/schedules prior to manufacturing of items invoiced constitutes irrevocable acceptance of the
quantities and delivery schedule for the materials covered by the invoice. If you fail to make payments when due on any order,or if at any time we
have any doubt about your intention or ability to pay,we may decline to make any further shipments on this or any other order with you.Our rights and
remedies in this regard are not exclusive and we retain all other rights and remedies at law.Sales or use tax are not included in the prices set forth on
the face of the Quotation or Order Acknowledgement. Prices for undelivered goods may be increased by Seller in the event of any increase in the cost
to Seller of supplies,labor or services,or any increase in Seller's cost resulting from governmental or administrative action or any other cause beyond
Seller's control. Invoices shall be deemed correct unless contested in writing within seven(7)business days of invoice date.
29. Delivery
Unless stated otherwise in a quotation by us,shipments are quoted F.O.B.jobsite.Rail shipments are based on minimum car load lots.Truck
shipments are based on applicable state limit truck load lots. Delivery is tailgate,on board trucks unless otherwise specified.You agree to provide:(1)
an unloading point accessible over roads acceptable to the carrier;(2)an area where unloading can be accomplished quickly and efficiently with
standard unloading methods;(3)blocking and chocking if required for unloaded material;(4)indemnification of us and the carrier regarding liability for
personal injury,including death and property damage resulting from unloading done under your direction;(5)flagmen and lights or warning devices if
required by local agents,governmental laws,rules or regulations;(6)payment for unloading time in excess of one hour at the rate specified in the
published tariff of the carrier making delivery;(7)adequate qualified labor and facilities to remove materials from truck. If any of the above are not
provided,we reserve the right to stop deliveries until the condition is remedied.Deliveries shall be made in accordance with a delivery schedule,which
may be revised by mutual agreement to adjust to job conditions or manufacturing requirements.We cannot guarantee precise delivery dates and we
shall not be responsible for delays in deliveries,nor liable for any losses,expenses or damages,including liquidated damages or penalties of any kind,
which you may incur.Acceptance of delivery by you constitutes confirmation of your acceptance of the delivery schedule against which the delivery
was made.In the event delivery is required beyond curb lines,you will be responsible for any damage to curbs,sidewalks,driveways,or other
property.
30. Warranty and Limitations
Our products are warranted to be manufactured in accordance with the specifications identified on the face of our Quotation or Order
Acknowledgement and to be free of defects in workmanship or materials for a period of one(1)year after date of delivery.Any action for breach of
contract arising from this Agreement must be commenced within one(1)year after the cause of action has arisen.Our responsibility under this
warranty is limited to the repair or to the furnishing by us,above ground of a replacement of defective or non-conforming products,or to the allowance
Rangeline Tapping Services
7256 Westport Place Ste A West Palm Beach, FL 33413
Page 125 of 660
Agenda Item #5.
Rangeline Quote Number RTS24-1221
Group
Rangeline Is The Lifeline For Your Pipeline
of a credit for such products,all at our option.WE ACCEPT NO RESPONSIBILITY FOR DESIGN OF THE PROJECT OR INSTALLATION OF THE
MATERIALS DELIVERED.ANY DEFECTS IN PROJECT DESIGN OR INSTALLATION OF MATERIALS VOIDS ANY AND ALL WARRANTIES,
EXPRESSED OR IMPLIED,EXCEPT WARRANTY OF TITLE. ITEMS MANUFACTURED FOR A PARTICULAR PROJECT ARE NOT SUBJECT TO
RETURN FOR CREDIT.WE SHALL NOT BE LIABLE FOR CONSEQUENTIAL, INDIRECT,OR INCIDENTAL DAMAGES,INCLUDING WITHOUT
LIMITATION,ANY LIQUIDATED DAMAGES OR PENALTIES OF ANY KIND WHICH YOU MAY INCUR.OUR LIABILITY,IF ANY,SHALL IN NO
EVENT EXCEED THE PURCHASE PRICE FOR THE MATERIALS IN QUESTION.THE WARRANTY PROVIDED HEREIN IS EXCLUSIVE AND IN
LIEU OF ALL EXPRESSED AND IMPLIED WARRANTIES.THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE ABOVE.WE DISCLAIM
ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.OUR SOLE RESPONSIBILITY IS AS STATED
AND YOU ACKNOWLEDGE THAT YOU ARE PURCHASING OUR PRODUCTS SOLELY ON THE BASIS OF OUR WARRANTY AS SET FORTH
HEREIN.
31. Damage In Transit
Shipments must be inspected by you before unloading to ascertain any damage enroute.Charges for inspections or tests are your expense.
Shipping damage claims will not be accepted after goods are unloaded.Claims for shortages or damages must be made by notation on the face of
the freight bill or on the face of our delivery ticket at the time of unloading.The carrier,when accepting materials at our plant,is responsible for
damages in transit and all claims for damages in transit shall be made promptly to the carrier by you.Our responsibility terminates when the carrier
accepts our products for transportation.
32. Indemnity
You expressly agree to indemnify,defend,and hold us harmless from and against all loss,expense,including attorney fees and damages arising from
bodily injury to any person,including death resulting therefrom(whether to your employees or others)and damage to property caused by any of the
Products after delivery to you or to your customer except to the extent caused by our gross negligence or willful misconduct.
33. Force Majeure
We are not responsible or liable for any delays or nonperformance in the event of fire,flood,explosion,the elements,or other catastrophe,acts
of God,war,riot,civil disturbance,strike,lockout,refusal of employees to work,labor disputes,shortage or inability to obtain raw materials including
energy requirements,failure of carriers to deliver either machinery,equipment or material,in the event any legislative,executive,or judicial act of any
political or Rangeline will not be responsible for reduced flow through temporary by-pass system due to solids or debris clogging by-pass operations.
34. Cancellation Charges
In the event any order accepted by us in writing is cancelled by you,you shall be liable for and shall pay to us all charges incurred in connection with
such order, including but not limited to the cost of all purchased materials,expenses incurred for the engineering,fabrication,production,and
assembly of such materials and anticipated profits.
35. Intellectual Property
No license,authorization or permission of any kind is hereby transferred or granted to Customer to utilize,reproduce,duplicate,or disseminate any
intellectual property or proprietary information belonging to Rangeline in any form,or under any conditions other than those specifically required to
complete the current transaction between Customer and Rangeline.Customer specifically agrees that Customer will not attempt to duplicate,modify or
reverse-engineer any products or components supplied to Customer by Rangeline.Customer specifically agrees that Customer will not disclose to any
third-parties the protocols,procedures or methodologies utilized by Rangeline in the performance of Rangeline's work for the Customer.
Customer shall not take any measurements,dimensions,and/or calibrations of Rangeline equipment at any time or publish any information,drawings
or photographs concerning the Equipment except with the written consent of Rangeline and subject to such reasonable conditions as the Customer
may prescribe.Customer shall procure that each of its affiliates,including but not limited to,designated agents,Owner and/or Sub-suppliers shall
comply with the obligations hereunder.
36. Miscellaneous
a. Once we have accepted any order from you,in writing,all changes in the order must be in writing,showing the change and the order number.
All costs for changes in the order will be at your expense,subject to the terms and conditions herein.
b. Our failure to insist upon strict performance of any provision of this Agreement shall not constitute a waiver of that or any other provision or of
any of our rights under this Agreement,nor shall it constitute a waiver by us of any subsequent default by you in the performance of this
Agreement.
C. Our field representative may,from time to time,be present on a job site where products you have purchased from us are being installed and he
or she will be glad to work with you and be of assistance to you.The field representative,of course,has no authority to modify this Agreement or
bind us however;and since the installation is your responsibility under your supervision or that of your customer or his contractor,we shall not be
responsible for any instructions or technical advice in connection with the design, installation or use of the materials sold hereunder.
Rangeline Tapping Services
7256 Westport Place Ste A West Palm Beach, FL 33413
Page 126 of 660
Agenda Item #5.
Rangeline Quote Number RTS24-1221
Group
Rangeline Is The Lifeline For Your Pipeline
d. You agree to pay any and all costs,expenses,and attorney fees which we may incur or become liable for by reason of our enforcing or
attempting to enforce the terms of this Agreement,including lien claims and foreclosure of liens filed.
e. Should any part or provision of this Agreement be declared invalid,unenforceable,illegal,or in conflict with any law,the validity and
enforceability of the remaining or provisions shall not be affected.
f. The prices listed are unit prices for the quantities listed.We reserve the right to change unit prices in the event of quantity changes.
g. Neither this Agreement nor any of the rights or responsibilities arising hereunder may be assigned by you without our express written consent to
the assignment.
h. The services of a Layout Technician are included in our pricing for the initial submittal and one revision.Charges may be incurred if further
revisions are required unless caused by our error.
i. If we are required to store finished product thirty(30)days beyond a jointly agreed to delivery date,a storage charge of one and one-half(1.5%)
percent per month will be assessed on the purchase price of the product stored.
j. All quotes are Rangeline Standard Quotes only and are without any inclusion of Prevailing Wage Rates that may be applicable in the region
where the work is to be done.As such,if Prevailing Wage Rates for the region in which the work will be done are not disclosed prior to the
calculation or execution of the Rangeline Standard Quote and added via the terms of the subcontract or thereafter,pricing will then be adjusted
accordingly to take the Prevailing Wage Rates into account.
Approvals
VILLAGE OF TEQUESTA: RANGELINE:
Digitally signed by Jeremy Allen
Jeremy Allen Date:2024.08.26 10:14:17-04'00' /Vf-�t�
Jeremy Allen,Village Manager Date omas Benedetto, CFO Date 8/22/2024
Authorized Signature Rangeline Signature
Customer acknowledges and accepts all information regarding supplied quotation.
Rangeline Tapping Services
7256 Westport Place Ste A West Palm Beach, FL 33413
Page 127 of 660
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Immilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 128 of 660
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 129 of 660
a Item 5.
ang0 ine
Group Hydra-Stop InstaValve Info Sheet
Company Name Village of Tequesta
Legal Job Name Tequesta Drive WM Valve Replacement
Onsite Contact/Phone David Tinoco(561)262-4335 or dtinoco(cNeouesta.org
Date 8/26/2024
Customer is responsible for confirming and completing the information in the 'Pipe Specs'table below.
Information must be provided for each Hydra-Stop Insta Valve insertion location
Pipe Specs: (*If PVC please provide DR/SDR in order to confirm ID)
Valve Opening CoverDepth
Orientation .. .
Asbestos L ❑X R❑ 12.15 34 inches 10 Inch AC Pie 65 N/A
Cement L ❑ R❑
L ❑ RC
L ❑ RE
L ❑ R❑
• These materials are custom made for the job and cannot be returned. Once the order is placed,your company will be responsible for
payment.
• Please confirm the Pipe Type information in the table above;then sign below and return to the Rangeline Office as soon as possible, so
that the order may be placed. Work cannot be scheduled until we receive this completed questionnaire.
• Rangeline will use the above information to prepare our equipment and technicians for this specific project.
• Rangeline will not be held responsible for any damage to the main or our equipment or loss of time incurred due to any
misinformation provided by the contractor or inspecting authority.
• Rangeline requires that the Insert Valve either be encased in concrete or a concrete support footer be formed and poured on a stable
base/foundation once the installation is completed and prior to back-filling.This is the responsibility of the Contractor and Rangeline
feels that this additional safety measure is not only prudent but required.Rangeline will NOT accept any responsibility if this added
measure is not taken.
I have confirmed the all of the above information and by signing below,I acknowledge a full understanding of the need for a Concrete
Support Encasement or Footer. Please order the fitting(s)so that the job may be scheduled
David Tinoco
Signature Printed Name
Village of Tequesta 8/26/2024
Company Date
Rangeline Group
Phone: (800)346-5971
www.rangeiine.com
Agenda Item #5.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
r�
Date: August 26, 2024
To: Jeremy Allen,Village Manager
Through: Marjorie G Craig, PE, Director, Utilities Department
Re: Consider Approval of Work Authorization to Mock Roos for$5,000 to Conduct
Tequesta's NPDES Year 7 Annual Assessment for the PBC MS4 County-wide Permit 2023
(FY24 Funds)
The Utilities Department (UD) recommends approval of a work authorization to Mock Roos&
Associates, Inc.,for$5,000 to conduct Tequesta's Year 7 "Annual Assessment"for the Palm Beach
County(PBC) municipal separate storm sewer system (MS4) National Pollutant Discharge Elimination
System (NPDES) permit using 2023's data.
The municipalities and Palm Beach County hold an MS4 permit for storm sewer collection systems
located within the county.The permit has a list of compliance conditions under which it is issued, often
specific for each year the permit is held. These requirements must be completed and submitted to PBC
for compilation and ultimate submittal to the Florida Department of Environmental Protection (FDEP)
for permit compliance. This work authorization is to conduct a required "Annual Assessment" of the
Village of Tequesta's stormwater system by evaluating the results of sample points near Tequesta taken
by the Loxahatchee River Environmental District.
The annual assessment is an analysis using a suite of analytes specific to determining the trend of
nutrient loading in the nearby receiving waters.The receiving waters are the Loxahatchee River and the
Indian River Lagoon.That evaluation is added to the Village's other Year 7 information and provided to
PBC. PBC compiles the compliance information for all stormwater service providers in the county and
submits it to FDEP.
FUNDING SOURCE: Stormwater Fund—Account#403-250-531.302—Engineering Services
Budgeted amount: $ 30,000
Available amount: $ 15,000
Expenditure request amount: $ 5,000
Remaining after request: $ 10,000
Attachment: Scope of Services
This document may be reproduced upon request in an alternative format by contacting the Village 131 of 660
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.IV/3mnfeU4 ge
Agenda Item #5.
' VILLAGE OF TEQUESTA
CONSULTING SEMCES WORK A1.IT11[)ltl'1.ATION
DATE: December 20, 2023 VILLAGE RTQ, NO--
WORK AUTHORIZATION NO. FOR CONSULTING SERVICES
PROJECT No. O/L CODE:
CONSULTANT PROJECT NO.: C3048.0p
PROJECT TTTLE. MS4 Permit Annual Prograin Assessment Report(Cycle 4, Year 7)
This Work Authorimtlon, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2D20, betweert the VILLAGE
of Te€uesta ("VILLAGE."), and Mock, Roos & Associates, Inc, ("CONSULTANT") hercaftcr
referred to as the Agreement.
1. PROJJECT DESCRIPTION
The V 11,1,A10F, has requested that Mock-Roos prepare the +Cycle 41Year 7 Annual
Assessmcnt Rcport as required by Tequesta's Municipal Separate Storm Sewer System
(MS4)Permit. The Assessment report includes review of hoth water L11t114y monitoring
data and pollutant loading reduction estimates, in order to assets the effectivencss ofthe
MS4 programs carried out by Tequ+esta.
Il. SCOPE OF SERVICES
The following is a description of the anticipated services to be provided under this Work
Authorization.
TASK t — Prepare a draft of the Year 7 Report which will include,
a� Introduction and Cloals
K Wl Iter Quality Mon taring Pragram—Descriptbri,Monitoring Sites (12), Results and Trends
c. Pollutant.Loading Estimates—Description, Loading Results
d. MS4 PrQgrain Effectiveness Conclusions
e. Tables and Figures
TASK 2 —Submit Draft report to Tequesta for review and comment
TASK 3—Finalize the report and post to the Palm Beach County NPDES M.S4 Group
WORK AUTHOR17AT1QN NO, 1 ol'_i
Page 132 of 660
Agenda Item #5.
website (for subsequent download by Florida Department of Environmental
Protection)
1. Post the Final Report on the Palm Beach County NPDES MS4 website.
I11. DELIVERABLES
Task 2—Draft Assessment Report
Task 3 —Final Assessment Report
IV. SCHEDULE
Upon receipt of Notice-To-Proceed the CONSULTANT will complete the services
identified in this Work Authorization within the schedule outlined in Table 1.
Table 1
Schedule
Cumulative
Time to Time to
Complete Complete
(Calendar (Calendar
Acty Days) Days)
Task 1 —Prepare Year 7 Report 53 53
Task 2—Submit Draft for Review 7 60
Task 3 —Post Final Report 14 74
V. COMPENSATION AND PAYMENT
The CONSULTANT will perform the tasks as outlined in the scope of services for an hourly
Not-To-Exceed Fee of$5,000.00 as outlined in Table 2.
Table 2
Budget Summary
Description Total
Tasks 1,2,&3—Prepare/Revise/Post Year 7 Report $5,000.00
TOTAL $5,000.00
VI. ASSUMPTIONS
1. Any services not included in the Scope of Services will be considered Additional Services.
2. Additional Services can be provided upon CONSULTANT receiving signed authorization
from the VILLAGE.
WORK AUTHORIZATION NO. 2 of 3
Page 133 of 660
Agenda Item #5.
VI1. bk(,UUMENT REFERENCE
The work authorized under this Work Authorization sliall be }performed under the terms
and conditions described within the Professional Services Agreement dated September 10,
2020, by and between the VILLAGE of Tequesta. ("VILLAGE") and Mock, Roos &
Associates ("CONSULTANT"). Compensation shall not exceed the hourly rates currently
in ciTcct under this Agreement.
MOC KI } {)()LS &. ASSOCIATES, INC. VILLAGE OF TEQUESTA
f Jeremy
Digitally signed by Jeremy Allen
Jere l y Allen Date:2024.08.29 10:21:08-04'00'
Jeremy Allen, Village Manager
Print Nanic: Thornas A. Biggs, P.E.
Tl(le: Executive Vice President Date: 12/20/2023
WORK AUTHORTZATIGN NO. 3 of.,)
Page 134 of 660
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Immilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 135 of 660
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 136 of 660