HomeMy WebLinkAboutDocumentation_Regular_Tab 07_9/12/2024 Agenda Item #7.
Regular Council
STAFF MEMO x
Meeting: Regular Council - Sep 12 2024
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
Consider Approval of Public Utility Management & Planning Services Inc. (PUMPS), Agreement to
Provide Field Assistance for Support of Compliance with the EPA's Lead and Copper Rule Revision
(LCRR) at an Hourly Cost Not to Exceed $28,000
SUMMAR :
Village of Tequesta (Village) Utilities Department (UD) recommends approval of an agreement
with Public Utility Management & Planning Services, Inc., (PUMPS), for an hourly contract not to
exceed $28,000. This agreement will provide field assistance for water service line identification and
data collection for input into a statistical and predictive model developed for the Village by Florida
Technical Consultants (FTC) on the Village's GIS system. The model supports compliance of the
Village with the Environmental Protection Agency's (EPA) Lead and Copper Rule Revision's (LCRR)
requirements. PUMPS will also coordinate on ensuring the data is loaded into the GIS-based model.
The EPA published Lead and Copper Rule Revisions (LCRR) on December 16, 2021. The LCRR
revised the 1991 Lead and Copper Rule, a part of the National Primary Drinking Water Regulations.
The LCRR requires water purveyors to inventory all water service lines (both Village and customer
side) within their service area by October 16, 2024. The information collected must also be made
available to the public. PUMPS has developed a geographic information system (GIS) based model,
maintained by FTC, to house the field data to comply with the requirements of the revised Lead and
Copper Rule. The Florida Department of Environmental Protection (FDEP), who has been delegated
a rule compliance role, has published rule guidance, which the UD is following.
While UD staff has been diligently identifying service lines and using the GIS application to upload the
information and photos, about 600 service lines still need data collected to meet the model
requirements. With the deadline looming, UD proactively requested PUMPS's help to complete the
work. UD staff will work in parallel and in coordination with PUMPS to complete the remaining field
data collection of the service line pipe material.
This agreement was procured through the Consultant's Competitive Negotiations Act (CCNA),
FS287.055 and the contract threshold under FS287.017. The funds will be taken from the Water
Fund, Water Administration, account number401-241-531.302 Architecture & Engineering.
FUNDING SOURCE: Water Fund —Account#401-241-531.302
Budgeted amount: $ 100,000
Available amount: $ 36,889.61
Expenditure request amount: $ 28,000
Remaining after request: $ 8,889.61
Page 159 of 660
Agenda Item #7.
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BUDGET • - •
BUDGET AMOUNT $100,000 AMOUNT AVAILABLE EXPENDITURE AMOUNT:
$36,889.61 $28,000
FUNDING SOURCES: Water Fund, Water IS THIS A PIGGYBACK:
Administration - Account 401-241-531.302 ❑ Yes 0 N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes 0 N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNTN/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTIONApproval of Agreement
24.0823.PUMPS WA-LCRR Service Line ID Support v2 Executed
Page 160 of 660
Agenda Item #7.
Public Utility Managcment
&'j,
Ianning Services Inc .
P.O. Box 221890 Hollywood, FL 33022-1890
SCOPE OF SERVICES
Lead and Copper Rule Revision (LCRR) Service Line Material Identification Field
Assistance to Support Compliance Requirements
This is a Work Authorization, dated August 23, 2024, issued by the Village of Tequesta, Florida,
(Village) to Public Utility Management and Planning, Inc. (Consultant) for requested support services
and is based on time and material,but will not exceed$28,000.
This work authorization will augment Village field staff collecting water service line material identification
and documentation. The field data collected is entered into the GIS system, and a statistical/ predictive
model supporting compliance with the EPA's LCRR requirements is due October 16, 2024.
The Village still has 600 service lines that must be identified before the model, results, and submittal to
EPA can be completed. The Village field staff will continue to perform service line identifications but will
be assisted by PUMPS to ensure timely collection of the required data for compliance.
PUMPS developed a GIS-based statistical and predictive model to identify materials for service lines in the
Village under a previous work authorization to meet the EPA LCRR requirements.The data collected under
this WA will be used for the modeling,along with data collected by the Village's field team. For reference,
there are an estimated 5000 total service lines in the Village's water service area.
Task 1: Field Data Collection
Perform up to 400 field inspections using a team of 2—estimate 256 hours @ $110/hr
Village field staff will be performing inspections in parallel
Goal is to have both teams complete the 600 remaining inspections before September 20,2024
Collect and enter required data into GIS Platform
DELIVERABLES:
PUMPS will provide:
• Progress Reports outlining monthly activities and progress
• Geodatabase and Data updates loaded onto platform
• Dashboards map program progress and quantities
Assumptions
• The Village will provide access to GIS Platform
• The Village will provide staff for addressing questions
Page 161 of 660
Agenda Item #7.
PUMPS will subcontract any GIS work to Florida Technical Consultants.
Assumptions
• The Village will provide access to facilities, all relevant data,record drawings, CAD plans
• The Village will provide access to GIS platform
• The Village will provide staff for addressing questions
Total Work Authorization(WA) Cost
The WA will be billed based on time and materials but the maximum value of this WA is $28,000.
IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the
day and year first above written:
CONSULTANT:
Public Utility Management and Planning Services, Inc., (PUMPS)
a Florida corpor
(Si ure)
rederick Bloetscher, President
VILLAGE:
VILLAGE OF TEQUESTA,
FLORIDA a Florida Municipal Corporation
Jeremy A l l e n Digitally signed 231219 0 04'00'
(Signature)
Jeremy Allen, Village Manager
Page 162 of 660