HomeMy WebLinkAboutDocumentation_Regular_Tab 06_8/12/2025 Agenda Item #6.
Regular Council
STAFF MEMO x
Meeting: Regular Council - Aug 12 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
i
Consider Approval of Contracts Signed by the Village Manager Under $25,000 (Per Village
Ordinance we are presenting the following agreements, proposals, commitments and memorandum
of understanding to Council.) A. Florida Institute of Government Agreement for ADA Training,
$3,187.50, B. Trevi LLC DBA WetTaps Proposal for Installation of 6-inch Water Main Insertion Valve,
$7,250.00
SUMMARY:
Approval of Contracts Signed by the Village Manager Under $25,000 (Per Village
Ordinance we are presenting the following agreements, proposals, commitments and memorandum
of understanding to Council.) A. Florida Institute of Government Agreement for ADA Training,
$3,187.50, B. Trevi LLC DBA WetTaps Proposal for Installation of 6-inch Water Main Insertion Valve,
$7,250.00
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
Florida Institute of Government - ADA Training
WetTaps 6in Insertion Valve Agenda Packet
Page 23 of 313
Agenda Item #6.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
Village Clerk's Office Memorandum
TO: Jeremy Allen, Village Manager
FROM: Lori McWilliams, MPA, MMC, Village Clerk
DATE: 7/29/2025
SUBJECT: ADA Training — Florida Institute of Government
I have scheduled in-person ADA training for employees who produce public facing documents.
The training will take place on 9/9/25, 9/23/25 and 9/30/25 from 8:30 am — 12:30 pm in the
Council Chambers.
Session 1: Accessible Documents in Microsoft Office
Session 2: Creating Accessible Published PDFs in Adobe Acrobat Pro
Session 3: Accessible Scans, Forms and Advanced Features
It is important to remember, Section 508 of the Federal Rehabilitation Act requires online
documents be accessible to people using assistive technology (screen readers, magnifiers and
mouse alternatives.) These classes will help our team understand how to build accessible
documents from scratch, remediate existing documents in the public realm and remain in
compliance. This training provides the foundation for ADA remediation knowledge, but does not
remove the need for future software implementation.
TOTAL COST: $3187.50 (to be paid using the left-over election funds)
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 24 of 313
Agenda Item #6.
The John Scott Dailey Florida Institute of
d,�John Scott LYailey Government at FAU
777 Glades Road,Building 44,Room 206
FLORIDA Boca Raton,Florida 33431
INSTITUTE OF Phone: 561/297-3749
GOVERNMENT Email: ariasc(a-fau.edu
fiog.fau.edu
at Florida Arlantic Universir�� Website:
LETTER OF AGREEMENT
This Letter of Agreement confirms the training services to be provided by the John Scott
Dailey Florida Institute of Government (IOG) at Florida Atlantic University for the Village
of Tequesta.
DATE OF TIME WORKSHOP CONSULTANT FEE
WORKSHOP
9/9/25 8:30 am-12:30 pm ADA: 401 CDA Graphic $1062.50
9/23/25 8:30 am-12:30 pm ADA 402 CDA Graphic $1062.50
9/30/25 8:30 am-12:30 pm ADA 403 CDA Graphic $1062.50
Total $3187.50
SCOPE of TRAINING:
A. THE JOHN SCOTT DAILEY FLORIDA INSTITUTE OF GOVERNMENT AT FLORIDA
ATLANTIC UNIVERSITY SHALL:
1. CDA Graphic will provide 3 half days of ADA training for 15 attendees in each class.
2. The fee includes travel,design,and delivery of the workshops. A PDF of the handout
will be sent to the Village of Tequesta for duplication prior to the workshops.
3. Invoice the Village of Tequesta upon satisfactory completion of training services.
B. Village of Tequesta shall:
1. Provide adequate facility space including audio-visual equipment,necessary for delivery
of training on scheduled dates of training.
2. Provide the IOG with a roster of participants after completion of the workshop.
3. Payment of invoices will be made upon receipt of an invoice and completion of the
workshop
Cancellation Policy
No charge for rescheduling due to a named tropical storm or hurricane.
No charge for rescheduling with at least a one-month notice,prior to the class date.
25%charge for rescheduling between one month and one week prior to the class date.
50%charge for rescheduling within one week of the class date
100%charge for cancellation after booking if there is no rescheduling.
Page 25 of 313
Agenda Item #6.
Agreed to on behalf of:
Please return the signed copy to the IOG
Signatures: ca'4 8"'�'4�� John Scott Dailey Florida Institute of Goverment at FAU
Name: Carol Arias,Director, The John
Scott Dailey Florida Institute of Village of Tequesta
Government at FAU
Date: ZA—
ererwy 4-6- 1Kawjw
Page 26 of 313
Agenda Item N.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
z.b
Date: July 28, 2025
To: Jeremy Allen, Village Manager
Through: Marjorie G Craig, PE, Director, Utilities Department
From: David Tinoco, Water Distribution & Stormwater Superintendent
Re: Consider Approval of Trevi LLC DBA WetTaps Proposals to Install 6-inch Water
Main Insertion Valve for$7,250
The Utilities Department (UD) recommends approval of a proposal by TREVI LLC, doing business
as WetTaps (WetTaps), for the installation of a 6-inch water main insertion valve for$7,250.
The insertion valve is being installed to replace an existing valve that is no longer operational.
Maintaining functional valves within the distribution system is essential to minimize the number
of customers affected during water main breaks.
Job Location Work Description Cost
In front of 18160 SE Ridgeview Dr Install 6-inch insertion valve on $7,250
PVC water main
Funds for the services provided will come from the Water Fund, Account #401-411-549.671
Miscellaneous Renewal & Replacement, since it is replacing a non-operational valve.
Water Fund—Distribution Division—Account#401-411-549.671
Budgeted amount: $75,000
Available amount: $10,392
Expenditure Request: $7,250
Amount remaining after request: $3,142
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 27 of 313
Agenda Item #6.
ESTIMATE
Wettaps allie.wettaps@gmail.com
3616 Asperwood Cir +1 (954)804-8784
TAPPING SERVICE I LINE STOPS I INSERTION VALVES
Pompano Beach, FL 33073
LICENSE #CUC1225864
(954) 818-7832
Bill to
David Tinoco
Village Of Tequesta
Estimate details
Estimate no.: 1185
Estimate date:07/18/2025
# Date Product or service Description Qty Rate Amount
1. 6"AVT EZ Insertion Valve including material and installation 1 $7,250.00 $7,250.00
2. AVT Line Stops/AVT Insertion AVT Line Stops/AVT Insertion Valves $0.00 $0.00
Valves 1.50% deposit is required prior to
ordering materials.
2. Customer is responsible for all
Permits, Excavation, Restoration and
an OSHA SAFE work space.OSHA
fines will be billed to you as part of the
work completed.
3.We will require 1 person from your
company to help with the installation if
needed.
4. Customer is responsible for pipe
make and OD mistakes.
5. Customer is responsible for securing
pipes prior to installation.
6.Wettaps,Inc.is not responsible for
any pipe or valve defect or anything
beyond our control.
7. Final payment is due upon Invoice.
Payments received after 30 days will
result in an additional 3% late fee per
month starting 30 days from the
invoice.
8.Valves must be removed within 3
business days or there will be a$
100.00 per day service charge.
Total $7,250.00
Digitally signed by Jeremy Allen
Accepted date Accepted by Jeremy A e n Date:2025.07.21 15:30:53-04'00'
See digital signature date
Jeremy Allen,Village Manager
Village ofTequesta Page 28 of 313
Agenda Item #6.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Immilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 29 of 313
Agenda Item N.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 30 of 313