HomeMy WebLinkAboutDocumentation_Regular_Tab 15_8/12/2025 Agenda Item #15.
Regular Council
STAFF MEMO x
Meeting: Regular Council - Aug 12 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
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Monthly Manager's Report
1. The Financial Reports presented above are unadjusted and unaudited. The Village considers
revenues available if collected within 60 days of the current fiscal period. This means that there
are additional revenues and expenditures that have not been recorded to date and that will be
recorded once year-end adjustments are completed. Additionally, during the year, revenues
and expenses are recorded on a modified accrual basis (similar to a cash basis). This will
result in significant differences between our beginning balances in the enterprise funds (water,
refuse and recycling and stormwater) and the adjusted ending balances as these funds report
on a full accrual basis.
2. Property Taxes — collected at $12.8 million, which represents 101% of the budgeted amount.
Historically, 91% of ad valorem tax distribution is receipted by the end of February.
3. Sales/use taxes (66%), which include local infrastructure surtax, insurance premium, utility,
communication service and local business tax, are one/two months behind collection/reported
period, with the exception of the Local Business Tax that are due October 1st and collected in
full. Insurance premium tax ($370 thousand) to be collected at the year-end as one distribution.
Sales/use taxes are on target for eight/nine months' collections.
4. Intergovernmental revenues (73%), which include municipal revenue sharing, half-cent sales
tax, and local gas tax are one month behind the collection/reported period and are on target for
nine months' collections.
5. Local discretionary infrastructure surtax(68%) - collected at $420 thousand, which
represents 68% of the budgeted amount and is on target for eight months' collections.
6. Revenues (Budgetary comparison) recorded in the General fund represent 93% of the
budgeted due to the distribution nature of Ad valorem taxes collected at 101%, representing
70% of overall General fund revenues at 7/31/2025.
7. Overall Expenditures (Budgetary comparison) in the General Fund represent 79% of the
budget. Not all the expenditure recorded for the services provided for the month of July 2025
and personnel expenditure recorded as paid not when accrued. It's on target for nine months'
expenditures recording.
8. Revenues (Prior year comparison) all funds increased bV $7.4 million(28%) mainly due to
Ad valorem taxes collected $1.2 million (11%) higher than same period of prior year, increased
land development (211%) and permit (126%) fees for ongoing projects. Also, interfund
Page 85 of 313
Agenda Item #15.
transfers recorded in full in the amount of around $2.1 million (100%). State revolving fund
construction loan for the water utility received in the amount of $1.9 million.
9. Expenditures (Prior year comparison) all funds increased by $4.2 million (19%) increase
due to vehicles purchase, roads, parks and water utility capital projects in FY 2025. Interfund
transfers recorded earlier in the year in full ($2.1 million).
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
• - •
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
Ju12025 v2
July 2025 Grant Budget Worksheet
July Monthly Report
Page 86 of 313
'0�It§ti##1 S. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 1/9
�G �M Period Ending 07/31/2025
DB: Teauesta
Fund 001 GENERAL FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 582,147.27
Investments 10,586,347.21
Accounts Receivable 1,093,632.54
Due from Other Funds 0.00
Accrued Income Receivable 2, 918.35
Inventories 57,267.09
Prepaids 144, 647.58
Other Assets - Current 0.00
Other Fixed Assets 0.00
Total Assets 12,466,960.04
*** Liabilities ***
Accounts Payable (3,353.40)
Accrued liabilities 6,565.48
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 1,480.42
Deferred Revenue 1,018,714.82
Other Current Liabilities 0.00
Customer Deposits 0.00
Noncurrent liabilities 0.00
Total Liabilities 1,023,407.32
*** Fund Balance ***
F/B - Reserved for Inventories 0.00
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Ncnspendable 761,073.22
Fund Balance - Restricted 301,000.00
Fund Balance - Committed 500,000.00
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 7,240, 982.07
Total Fund Balance 8,803,055.29
Beginning Fund Balance 8,803,055.29
Net of Revenues VS Expenditures 2,640,497.43
Ending Fund Balance 11,443,552.72
Total Liabilities And Fund Balance 12,466,960.04
Page 87 of 313
'0�It§ti##1 S. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 2/9
�G �M Period Ending 07/31/2025
DB: Teauesta
Fund 101 BUILDING FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 74,110.26
Investments 1,085,238.14
Accounts Receivable 11.84
Inventories 175.98
Prepaids 3,115.89
Total Assets 1,162,652.11
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities (120.00)
Due to Other Governments 5,913.68
Total Liabilities 5,793.68
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 16,593.86
Fund Balance - Restricted 728, 931.42
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 0.00
Total Fund Balance 745,525.28
Beginning Fund Balance 745,525.28
Net of Revenues VS Expenditures 411,333.15
Ending Fund Balance 1,156,858.43
Total Liabilities And Fund Balance 1,162,652.11
Page 88 of 313
'0�It§ti##1 S. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 3/9
�G �M Period Ending 07/31/2025
DB: Teauesta
Fund 301 CAPITAL IMPROVEMENT FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 577,230.21
Investments 878,132.89
Accounts Receivable 20,667.66
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 1,476,030.76
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 401,490.00
Fund Balance - Committed 368,344.94
Fund Balance - Assigned 61, 690.26
Fund Balance - Unassigned 0.00
Total Fund Balance 831,525.20
Beginning Fund Balance 831,525.20
Net of Revenues VS Expenditures 644,505.56
Ending Fund Balance 1,476,030.76
Total Liabilities And Fund Balance 1,476,030.76
Page 89 of 313
'0�It§ti##1 S. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 4/9
�G �M Period Ending 07/31/2025
DB: Teauesta
Fund 303 CAPITAL PROJECTS FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 306, 613.84
Investments 500,170.56
Accounts Receivable 0.00
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 806,784.40
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Assigned 1,388,526.77
Fund Balance - Unassigned 0.00
Total Fund Balance 1,388,526.77
Beginning Fund Balance 1,388,526.77
Net of Revenues VS Expenditures (581,742.37)
Ending Fund Balance 806,784.40
Total Liabilities And Fund Balance 806,784.40
Page 90 of 313
'0�It§ti##1 S. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 5/9
�G �M Period Ending 07/31/2025
DB: Teauesta
Fund 401 WATER FUND
GL Number Description Balance
*** Assets ***
Current Assets 0.00
Cash and Cash Equivalents 1,821,410.27
Investments 12, 608,065.53
Accounts Receivable 742,735.96
Special Assess -Current 0.00
Special Assess - noncurrent 0.00
Due from Other Funds 0.00
Accrued Income Receivable 0.00
Inventories 410,806.82
Prepaids 38,824.62
Other Assets - Current 0.00
Land 83,335.00
Other Assets - Non Current 83,335.00
INFRASTRUCTURE 13,539,107.06
Buildings 178,621.41
Improvements Other Than Bldgs. 17,616.00
Machinery & Equipment 320,873.30
Construction in Progress 2,856,905.43
Intangible Assets 0.00
Other Fixed Assets 0.00
Deferred Outflows 580,862.07
FIXED ASSETS 0.00
Total Assets 33,199,163.47
*** Liabilities ***
Accounts Payable 1,216.81
Accrued liabilities (75.00)
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 303.98
Deferred Revenue 0.00
Current Portion of Debt 445, 914.63
Other Current Liabilities 0.00
Customer Deposits 38,375.00
Noncurrent liabilities 1,125,092.99
Other Long Term Liabilities 457,931.39
Def Inflows of Resources 201,151.00
Total Liabilities 2,269,910.80
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 13, 995,148.87
Net Assets, Restricted 0.00
Fund Balance - Restricted 420, 915.00
Fund Balance - Committed 500,000.00
Fund Balance - Unassigned 12, 655, 682.27
Total Fund Balance 27,571,746.14
Beginning Fund Balance 27,571,746.14
Net of Revenues VS Expenditures 3,357,506.53
Ending Fund Balance 30,929,252.67
Total Liabilities And Fund Balance 33,199,163.47
Page 91 of 313
'0�It§ti##1 S. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 6/9
�G �M Period Ending 07/31/2025
DB: Teauesta
Fund 402 REFUSE & RECYCLING
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 181,217.00
Investments 27,755.27
Accounts Receivable 0.00
Other Assets - Current 0.00
Total Assets 208,972.27
*** Liabilities ***
Accounts Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Unassigned 37,098.03
Total Fund Balance 37,098.03
Beginning Fund Balance 37,098.03
Net of Revenues VS Expenditures 171,874.24
Ending Fund Balance 208,972.27
Total Liabilities And Fund Balance 208,972.27
Page 92 of 313
'0�It§ti##1 S. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 7/9
�G �M Period Ending 07/31/2025
DB: Teauesta
Fund 403 STORMWATER UTILITY
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 296,776.41
Investments 211,349.95
Accounts Receivable 641.96
Due from Other Funds 0.00
Inventories 1,240.01
Prepaids 0.00
Other Assets - Current 0.00
Other Assets - Non Current 0.00
INFRASTRUCTURE 2,465,807.41
Buildings 0.00
Improvements Other Than Bldgs. 0.00
Machinery & Equipment 3,504.65
Construction in Progress 0.00
Deferred Outflows 44,364.00
Total Assets 3,023,684.39
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 0.00
Current Portion of Debt 0.00
Other Long Term Liabilities 39, 999.14
Def Inflows of Resources 12,280.00
Total Liabilities 52,279.14
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 2,031, 685.06
Fund Balance - Unassigned 460,057.87
Total Fund Balance 2,491,742.93
Beginning Fund Balance 2,491,742.93
Net of Revenues VS Expenditures 479,662.32
Ending Fund Balance 2,971,405.25
Total Liabilities And Fund Balance 3,023,684.39
Page 93 of 313
'0�It§ti##1 S. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 8/9
�G �M Period Ending 07/31/2025
DB: Teauesta
Fund 501 VEHICLE REPLACEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 261,763.75
Investments 925, 649.25
Machinery & Equipment 0.00
Total Assets 1,187,413.00
*** Liabilities ***
Accounts Payable 0.00
Total Liabilities 0.00
*** Fund Balance ***
N.A., Inv in Cap, net of debt 0.00
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 0.00
Total Fund Balance 0.00
Beginning Fund Balance 0.00
Net of Revenues VS Expenditures 1,187,413.00
Ending Fund Balance 1,187,413.00
Total Liabilities And Fund Balance 1,187,413.00
Page 94 of 313
'0�It§ti##1 S. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 9/9
�G �M Period Ending 07/31/2025
DB: Teauesta
Fund 605 SPECIAL LAW ENFORCEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 164,370.46
Investments 135,343.71
Accounts Receivable 0.00
Inventories 0.00
Prepaids 0.00
Total Assets 299,714.17
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 257,578.88
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 0.00
Total Fund Balance 257,578.88
Beginning Fund Balance 257,578.88
Net of Revenues VS Expenditures 42,135.29
Ending Fund Balance 299,714.17
Total Liabilities And Fund Balance 299,714.17
Page 95 of 313
Agenda Item #15.
VILLAGE OF TEQUESTA
Cash& Investments Unadjusted Unaudited
7/31/2025
Cash and cash
equivalents Investments Total
General Fund 9001 $ 582,147 $ 10,568,347 $ 11,150,494
Building Fund#101 74,110 1,085,238 1,159,348
Capital Improvement Fund 4301 577,230 878,133 1,455,363
Capital Projects Fund#303 306,614 500,171 806,784
Water Utility#401 1,821,410 12,608,066 14,429,476
Refuse &Recycling#402 181,217 27,755 208,972
Stormwater#403 296,776 211,350 508,126
Vehicle Replacement#501 261,764 925,649 1,187,413
Special Law Enforcement#605 164,370 135,344 299,714
Total Cash and Investments $ 4,265,639 $ 26,940,053 $ 31,205,692
*Interfund transfer pending
Page 96 of 313
VILLAGE OF TEQUESTA
Agenda REVENUE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 7/31/2024 7/31/2025 VARIANCE I %VARIANCE NOTES
REVENUES
Fund 001-GENERAL FUND
General Property Taxes 11,556,999 12,778,971 1,221,972 10.57%Ad Valorem taxes increase
Sales&Use Taxes 875,560 9D3,411 27,850 3.18%
Franchise fees-gross receipt 427,069 411,314 (15,755) -3.69%
Licenses&Permits 3,730 4,660 930 24.93% Rental and misc permits
Grants-Federal 21,460 2,069 (19,390) 100.00% Differs from year to year
Grants-State 24,144 32,265 8,120 33.63% Differs from year to year
Intergovernmental Revenue 842,378 812,157 (30,220) -3.59%
Chgs for Services-Gen Gov 176,298 549,063 372,765 211.44% Land development fees based on the projects
Indirect Costs 752,492 758,732 6,239 0.83%
Rents&Royalties 197,598 206,698 9,100 4.61%
Contributions&Donations 12,555 14,964 2,409 19.19% Bricks engravings
Miscellaneous Revenues 26,560 54,243 27,683 104.23% Differs from year to year,insurance reimbursements
Chgs for Services-Public Safety 966,010 1,239,406 273,396 28.30% EMS fees collection increase
Fines&Forfeitures 12,313 31,522 19,210 156.02%Code enforcement fines&fees collection increase
Impact Fees 12,005 2,977 (9,027) -75.20% Differs from year to year based on the projects
Charges for Services-Recreation 142,214 162,332 20,118 14.15%Tequesta Fest and rec program fees increase
Grants&Contributions-Local 19,267 5,081 (14,186) -73.63% Differs from year to year
Unrestricted Investment Earning 510,921 363,116 (147,805) -28.93% Unrealized loss,rate decrease,FY2025-1/month behind
Other Financing Sources 61,597 35,231 (26,366) -42.80% Disposition of assets,differs from year to year
Total General Fund 16,641,168 18,368,212 1,727,043 10.38%
Fund 101-BUILDING FUND
Licenses&Permits 576,920 1,302,028 725,108 125.69%Varies year to year based upon activity/projects
Charges for Services 1,783 3,763 1,979 110.98%Admin fees from other gov,based on permit collections
Miscellaneous Revenues 2 213 211 14073.33% Differs from year to year
Unrestricted Investment Earning 36,993 29,960 (7,034) -19.01% Interest rate decrease,FY2025 one month behind
Total Building Fund 615,698 1,335,963 720,265 116.98%
Fund 301-Capital Improvement Fund
Sales&Use Taxes 614,218 645,769 31,551 5.14%
Unrestricted Investment Earning 46,516 28,696 (17,820) -38.31% Interest rate decrease,FY2025 one month behind
Other Financing Sources 80,496 0 (80,496) -100.00% Financed purchase in FY 2024,tasers
Total Capital Improvement Fund 741,230 674,465 (66,765) -9.01%
Fund 303-Capital Projects Fund
Unrestricted Investment Earning 10,068 28,669 18,601 184.76% Investment balance increase
Transfers in 0 1,052,159 1,052,159 100.00% FY24 pending recording,timing difference
Total Capital Projects Fund: 10,068 1,090,828 1,070,760 184.76%
Fund 401-Water Fund
Contributions&Donations 106,500 0 (106,500) -100.00% Differs from year to year
Miscellaneous Revenues 38,039 4,920 (33,120) -87.07% Differs from year to year,Tropic Vista asessment paid off
Grants-State 2,456 0 (2,456) -100.00% Differ from year to year
Unrestricted Investment Earning 426,404 323,076 (103,328) -24.23% Unrealized loss,rate decrease,FY2025-1/month behind
Other Financing Sources 156,455 1,922,152 1,765,697 1128.57% Loan proceeds received-State revolving fund loan
Charges for Services 6,787,550 7,359,952 572,402 8.43%
Total Water Fund: 7,517,404 9,610,099 2,092,695 27.84%
Fund 402-Refuse&Recycling
Unrestricted Investment Earning 10,980 9,195 (1,785) -16.26% Rate decrease,FY2025 one month behind
Charges for Services 590,139 715,317 125,178 21.21% Non Ad Valorem charges increase
Total Refuse&Recycling: 601,119 724,512 123,393 20.53%
Fund 403-Stormwater Utility
Miscellaneous Revenues 9,798 10,000 202 2.07% Differ from year to year
Grants-State 0 145,000 145,000 100.00% Differ from year to year
Unrestricted Investment Earning 11,902 10,227 (1,675) -14.07% Interest rate decrease,FY2025 one month behind
Other Financing Sources 0 5,950 5,950 100.00% Disposition of assets
Charges for Services 556,769 569,722 12,953 2.33% Non Ad Valorem charges increase
Total Stormwater Utility: 578,469 740,899 162,431 28.08%
Fund 501-Vehicle Replacement
Intragovernmental Revenue 0 415,038 415,038 100.00% New fund created FY 2025
Unrestricted Investment Earning 0 24,016 24,016 100.00% New fund created FY 2025
Other Financing Sources 0 9,000 9,000 100.00% New fund created FY 2025
Transfers in 0 1,049,790 1,049,790 100.00% New fund created FY 2025
Total Vehicle Replacement 0 1,497,845 1,497,845 100.00%
Fund 605-Special Law Enforcement
Miscellaneous Revenues 0 145 145 100.00% Differ from year to year
Forfeitures 43,432 148,071 104,639 240.93% Differ from year to year
Unrestricted Investment Earning 11,140 6,679 (4,461) -40.04% Interest rate decrease,FY2025 one month behind
Total Special Law Enforcement 54,571 154,895 100,324 183.84%
TOTAL REVENUES-ALL FUNDS 26,759,726 34,187,718 7,427,992 27.76%
NOTES are for differences grater than 10%and amounts over$1,000.
Page 97 of 313
VILLAGE TEQUESTA
Agenda Item #15. EXPENDITURE R PORTO-CA H BASIS,UNAUDITED
YTD BALANCE YTD BALANCE %
DESCRIPTION 7/31/2024 7/31/2025 VARIANCE VARIANCE NOTES
EXPENDITURES
Fund 001-GENERAL FUND
Council 60,010 80,487 20,477 34.12% Comp system maint&supply increase
Manager 315,640 312,235 (3,406) -1.08%
Human Resources 344,818 392,349 47,532 13.78% P/T salaries and other contractual svcs
Village Clerk 330,363 343,838 13,475 4.08%
Finance 644,006 687,743 43,736 6.79%
Legal 166,620 90,632 (75,988) -45.61% Differs from year to year based upon service needs
Comprehensive Planning 249,019 280,422 31,402 12.61% Regular salaries and insurance increase
General Government 249,966 570,943 320,978 128.41% Vehicle replacement svc charge implemented FY 25
IT 474,750 555,277 80,527 16.96% Comp system maint&supply increase
Police Department 2,954,537 3,438,727 484,191 16.39% Reg&O/T disaster pay,pension contrib,comp.absenses
Code Compliance 37,528 76,714 39,187 104.42% Full-time position filled in FY 25
Fire Control 4,365,173 4,201,951 (163,222) -3.74% Vehicles purchased FY2024$736K
Public Works 1,291,794 1,316,589 24,795 1.92%
Leisure Services 1,067,122 1,088,016 20,894 1.96%
Debt Service 549,267 489,842 (59,425) -10.82% Debt service paid off
Interfund Transfers 0 1,801,949 1,801,949 100.00% Transfers to Vehicel replacement fund recorded
Total General Fund 13,100,612 15,727,714 2,627,102 20.05%
Fund 101-BUILDING FUND
Building Department 878,191 849,630 (28,561) -3.25%
Interfund Transfers 0 75,000 75,000 100.00% Transfer to Vehicle Replacement Fund
Total Building Fund 878,191 924,630 46,439 5.29%
Fund 301-Capital Improvement Fund
General 6,975 787 (6,188) -88.72% Capital projects varies year to year
Public Works 677,181 0 (677,181) -100.00% Capital projects varies year to year
Parks 169,762 0 (169,762) -100.00% Capital projects varies year to year
Tequesta Bridge 5,400 29,173 23,773 440.23% Capital projects varies year to year
Miscellaneous projects 309,322 0 (309,322) -100.00% Capital projects varies year to year
Total Capital Improvement Fund: 1,168,640 29,959 (1,138,681) -97.44%
Fund 303-Capital Projects Fund
Public Works 2,296 943,237 940,941 40974.60% Capital projects varies year to year
Parks 155,260 719,333 564,074 363.31% Capital projects varies year to year
Total Capital Projects Fund: 157,556 1,662,570 1,505,014 955.23%
Fund 401-Water Fund
Water-Administration 1,373,871 1,558,983 185,112 13.47% Reg.salaries,P/T positions,management fees,ins
Water- Production 1,735,976 1,821,547 85,571 4.93%
Water-Distribution 652,543 737,647 85,104 13.04% Reg.salaries,water system maint
Water-Customer Service 259,574 296,247 36,672 14.13% Bad debt/write off accounts,health ins.
Renewal&Replacement 545,833 520,935 (24,899) -4.56% Differs from year to year based upon projects
Capital Improvements 547,634 704,267 156,633 28.60% Differs from year to year based upon projects
Debt Service 387,661 387,967 306 0.08%
Interfund Transfers 0 225,000 225,000 100.00% Transfers to Vehicel replacement fund recorded
Total Water Fund: 5,503,092 6,252,593 749,501 13.62%
Fund 402-Refuse&Recycling
Refuse and Recycling 463,968 552,638 88,670 19.11% WM fees increase for automated trash pickup
Total Refuse&Recycling: 463,968 552,638 88,670 19.11%
Fund 403-Stormwater Utility
Storm Water Utilities 313,972 198,459 (115,513) -36.79% Timing in recording drainage maint&engineering exp
Renewal&Replacement 0 62,778 62,778 100.00% Differs from year to year based upon projects
Total Stormwater Utility: 313,972 261,237 (52,735) -16.80%
Fund 501-Vehicle Replacement
General Government 0 310,432 310,432 100.00% Vehicle's purchases
Total Vehicle Replacement 0 310,432 310,432 100.00%
Fund 605-Special Law Enforcement
Police 92,224 112,760 20,536 22.27% P/T police officer,marine unit operations&furniture
Total Special Law Enforcement: 92,224 112,760 20,536 22.27%
TOTAL EXPENDITURES-ALL FUNDS 21,678,255 25,834,533 4,156,278 19.17%
NOTES are for differences grater than 10%and amounts over$1,000. Page 98 of 313
THE VILLAGE OF TEQUESTA
REVENUE REPORT-CASH BASIS,UNAUDITED
FY 2025 FY 2025 83.33%
ORIGINAL AMENDED TARGET �YTDBALANCE� DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 7/31/2025 VARIANCE VARIANCE USED NOTES
Fund 001-GENERAL FUND
General Property Taxes 12,603,668 12,603,668 10,503,057 12,778,971 2,275,915 21.67% 101.39 Historically,91%receipted by the end of Feb
State revs one month behind,record-cash basis,ins prem
Sales&Use Taxes 1,498,293 1,498,293 1,248,578 903,411 (345,167) -27.64% 60.30 tax received as one distrib at EYE($307K)
Franchise fees-gross receipt 614,820 614,820 512,350 411,314 (101,036) -19.72% 66.90 one month behind,below budgeted
Licenses&Permits 9,000 9,000 7,500 4,660 (2,840) -37.87% 51.78 Special events,vacanonai rental permits
Indirect Costs 910,478 910,478 758,732 758,732 0 0.00% 83.33
Grants Federal 2,500 2,500 2,083 2,069 (14) -0.68% 82.77 Differ from year to year,timing of collection
Grants-State 61,728 91,728 76,440 32,265 (44,175) -57.79% 35.17 Differ from year to year,timing of collection
Intergovernmental Revenue 1,105,205 1,105,205 921,004 812,157 (108,847) -11.82% 73.48 Revs one month behind
Grants and Contributions-Local 10,000 10,000 8,333 5,081 (3,252) -39.02% 50.81 Differfrom year to year,timing ofcollecdon
Chgs for Services-Gen Gov 345,956 345,956 288,297 549,063 260,766 90.45% 158.71 Land dev fees
Chgs for Services-Public Safety 1,270,976 1,420,976 1,184,147 1,239,406 55,259 4.67% 87.22 EMS fees collection increase
Charges for Services-Recr. 113,515 113,515 94,596 162,332 67,736 71.61% 143.00 Teq rest fees,rec programs,other rec fees increase
Fines&Forfeitures 13,585 13,585 11,321 31,522 20,202 178.45% 232.04 Code enf flnes&fees collections increase
Unrestricted Investment Earning 280,500 402,243 335,203 363,116 27,913 8.33% 90.27 one month behind,above budgeted
Rents&Royalties 148,482 148,482 123,735 206,698 82,963 67.05% 139.21 cell tower leases rev recorded in full
Impact Fees 4,500 4,500 3,750 2,977 (773) -20.61% 66.16 Differfrom yrtoyrdepending on projects/permits
Contributions&Donations 2,000 2,000 1,667 14,964 13,297 797.85% 748.21 Differ from year to year,bricks engravings
Miscellaneous Revenues 5,000 15,000 12,500 54,243 41,743 333.94% 361.62 Differfrom year to year,ins claims,legal settlements
Other Financing Sources 10,000 10,000 8,333 35,231 26,898 322.77% 352.31 Assets disposition,differs from year to year
Appropriate Fund Balance 500,000 500,000 0
Total General Fund 19510,206 19,821,949 16,101,624 18,368,212 2,266,588 14.08% 92.67
Fund 101-BUILDING FUND
Licenses&Permits 608,708 608,708 507,257 1,302,028 794,771 156.68% 213.90 varies year to year based upon activity/projects
Chgs for Serv-Gen Gov 0 0 0 3,763 3,763 100.00% 100.00 Admm fees from other gov
Unrestricted Investment Earning 25,003 25,003 20,836 29,960 9,124 43.79% 119.82 Rev recording one month behind,above budgeted
Miscellaneous Revenues 0 0 0 213 213 100.00% 0.00
Appropriate Fund Balance 618,094 618,094 0 0
Total Building Fund 1,251,805 1,251,805 528,093 1,335,963 807,870 152.98% 106.72
Fund 301-Capital Improvement Fund
Sales&Use Taxes 850,467 850,467 708,723 645,769 (62,954) -8.88% 75.93 state revs two month behind
Grants-State 340,884 340,884 0 0 0 100.00% 0.00 Differ from year to year,timing of collection
Unrestricted Investment Earn 25,000 25,OOD 20,833 28,696 7,863 37.74% 114.78 investment balance Increase,above budgeted
Total Capital Improvement Fund: 1,216,351 1,216,351 729,556 674,465 (55,091) -7.55% 55.45
Fund 303-Capital Projects Fund
Grants-State 162,500 162,500 135,417 0 (135,417) -100.00% 0.00 Differfrom year to year,timing ofcollection
Unrestricted Investment Earning 9,000 9,000 7,500 28,669 21,169 282.25% 318.54 investment balance increase,above budgeted
Transfers In 1,280,210 1,280,210 1,066,842 1,052,159 (14,683) -1.38% 82.19 Transfers recorded in full
Appropriate Fund Balance 249,790 249,790 0
Total Capital Projects Fund: 1,701,500 1,701,500 1,209,758 1,080,828 (128,930) -10.66% 0.00
Fund 401-Water Fund
Charges for Services 9,380,856 9,380,856 7,817,380 7,359,952 (457,428) -5.85% 78.46 Rev recording one month behind
Unrestricted Investment Earn 250,000 250,000 208,333 323,076 114,743 55.08% 129.23 one month behind,above budgeted
Miscellaneous Revenues 37,272 37,272 31,060 4,920 (26,140) -84.16% 13.20 Differ from year to year,Tropic vista paid off
Other Financing Sources(icl.loan) 10,020,000 10,805,000 9,004,167 1,922,152 (7,082,015) -78.65% 17.79 Loan proceeds,partial loan receipt
Appropriate Fund Balance 2,075,949 2,075,949 0 0
Total Water Fund: 21,764,077 22,549,077 17,060,940 9,610,099 (7,450,841) -43.67% 42.62
Fund 402-Refuse&Recycling
Charges for Services 718,573 718,573 598,811 715,317 116,506 19,46% 99.55 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 7,500 7,500 6,250 9,195 2,945 47.12% 122.60 Rev recording one month behind,above budgeted
Appropriate Fund Balance 16,920 16,920 0 0
Total Refuse&Recycling: 742,993 742,993 605,061 724,512 119,451 19.74% 97.51
Fund 403-Stormwater Utility
G rants State 194,500 194,500 162,083 145,000 (17,083) -10.54% 74.55 Differ from year to year,timing of collection
Grants&Contributions-Local 63,000 63,000 52,500 0 (52,500) -100.00% 0.00 Timing In revenue recording
Charges for Services 570,600 570,600 475,500 569,722 94,222 19.82% 99.85 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 8,500 8,500 7,083 10,227 3,144 44.39% 120.32 Rev recording one month behind,above budgeted
Other Financing Sources 0 0 0 5,950 5,950 100.00% 100.00 Disposition of assets
Miscellaneous Revenues 0 0 0 10,000 10,000 100.00% 100.00 Differ from year to year
Total Stormwater Utility: 836,600 836,600 697,167 740,899 43,733 6.27% 88.56
Fund 501-Vehicle Replacement
Intragovernmental Revenue 498,046 498,046 415,038 415,038 0 0.00% 83.33
Unrestricted Investment Earn 0 0 0 24,016 24,016 100.00% 100.00 Rev recording one month behind,new fund wasn't burg
Other Financing Sources 0 0 0 9,000 9,000 100.00% 100.00 Differ from year to year
Transfers In 1,049,790 1,049,790 874,825 1,049,790 174,965 20.00% 100.00 FY2025 transfers recorded infwi
Total Vehicle Replacement 1,547,836 1,547,836 1,289,863 1,497,845 207,981 16.12% 96.77
Fund 605-Special Law Enforcement
Forfeitures 126,009 126,009 105,008 148,071 43,063 41.01% 117.51 Differfrom year to year,timing of collection
Unrestricted Investment Earn 5,000 5,000 4,167 6,679 2,512 60.30% 133.58 Rev recording one month behind,above budgeted
Miscellaneous Revenues 0 0 0 145 145 100.00% 100.00 Differ from year to year
Appropriate Fund Balance 0 15,000 0
Total Special Law Enforcement 131,009 146,009 109,174 154,895 45,721 41.889/ 0.00
TOTAL REVENUES-ALL FUNDS 48,702,377 49,814,120 38,331,236 34,187,718 (4,143,518) -10.81% 68.63
NOTES are for differences grater than 10%and amounts over$1,000.
Page 99 of 313
THE VILLAGE OF TEQUESTA
A EXPENDITURE REPORT-CASH BASIS,UNAUDITED
FY 2021 FY 2021 83.33%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 7/31/2025 VARIANCE VARIANCE USED
Fund 001-General Fund
Council 101,091 101,091 84,243 80,486.5 3,756 4.46% 79.62(1),(2)
Manager 381,662 381,662 318,052 312,234.5 5,817 1.83% 81.81(1),(2)
Human Resources 501,502 501,502 417,918 392,349.5 25,569 6.12% 78.23(1),(2)
Village Clerk 464,414 464,414 387,012 343,838.3 43,173 11.16% 74.04(1),(2)
Finance 842,590 842,590 702,158 687,742.6 14,416 2.05% 81.62
Legal 246,500 246,500 205,417 90,632.1 114,785 55.88% 36.77(1),(2)
Comprehensive Planning 409,622 409,622 341,352 280,421.8 60,930 17.85% 68.46(1),(2)
General Government 770,667 770,667 642,223 570,943.3 71,279 11.10% 74.08(1),(2)
IT 612,423 612,423 510,353 555,277.2 (44,925) -8.80% 90.67(3)
Police Department 4,357,428 4,459,171 3,715,976 3,438,727.3 277,248 7.46% 77.12(1),(2)
Code Compliance 138,325 138,325 115,271 76,714.1 38,557 33.45% 55.46(1),(2)
Fire Control 5,012,483 5,440,534 4,533,778 4,201,951.2 331,827 7.32% 77.23(1),(2)
Public Works 1,796,551 1,852,022 1,543,351 1,316,589.4 226,762 14.69% 71.09(1),(2)
Leisure Services 1,284,680 1,284,680 1,070,567 1,088,015.9 (17,449) -1.63% 84.69(3)
Debt Service 487,300 487,300 406,083 489,841.9 (83,759) -20.63% 100.52(3)
Interfund Transfers 2,030,000 1,8D1,949 1,501,624 1,801,949.0 (300,325) -20.00% 100.00(3)
Allocate to Fund Balance* 72,968 72,968
Total General Fund 19,510,206 19,867,420 16,556,183 15,727,714 828,469 5.00% 79.16
Fund 101-BUILDING FUND
Building&Zoning 1,176,805 1,187,805 989,838 849,629.8 140,208 14.16% 71.53(1),(2)
Interfund Transfers 75,000 75,000 62,500 75,000 12,500 20.00% 0.00
Total Building Fund 1,251,805 1,262,805 1,052,338 924,630 127,708 12.14%
Fund 301-Capital Improvement Fund
General 103,000 103,000 85,833 787 85,047 99.08% 0.76 (2),(3)
Parks 931,768 931,768 776,473 0 776,473 100.00% 0.00 (2),(3)
Tequesta Drive(Bridge) 100,000 100,000 83,333 29,173 54,161 64.99% 29.17 (2),(3)
Allocate to Fund Balance* 81,583 81,583 0
Total Capital Improvement Fund: 1,216,351 1,216,351 1,013,626 29,959 983,667 97.04% 2.46
Fund 303-Capital Projects Fund
Public Works 880,000 1,197,831 998,192 943,237 54,955 5.51% 78.75 (2),(3)
Leisure Services 275,000 1,124,887 937,405 719,333 218,072 23.26% 0.00 (2),(3)
Allocate to Fund Balance* 546,500 546,500 0.00
Total Capital Projects Fund: 1,701,500 2,869,217 2,391,014 1,662,570 728,444 30.47% 57.95
Fund 401-Water Fund
Water-Administration 1,961,397 1,984,919 1,654,099 1,558,983 95,116 5.75% 78.54
Water- Production 2,408,397 2,408,397 2,006,998 1,821,547 185,450 9.24% 75.63
Water-Distribution 976,067 976,067 813,389 737,647 75,742 9.31% 75.57
Water-Customer Service 337,316 337,316 281,097 296,247 (15,150) -5.39% 87.82
Renewal&Replacement 4,243,000 4,548,802 3,790,668 520,935 3,269,734 86.26% 11.45 (2)
Capital Improvement 11,120,000 13,177,108 10,980,924 704,267 10,276,656 93.59% 0.00(2)
Debt Service 492,900 492,900 410,750 387,967 22,783 5.55% 78.71
Interfund Transfers 225,000 225,000 187,500 225,000 (37,500) -20.00% 100.00
Total Water Fund: 21,764,077 24,150,509 20,125,424 6,252,593 13,872,831 68.93% 25.89
Fund 402-Refuse&Recycling
Refuse and Recycling 742,993 742,993 619,161 552,638 66,523 10.74% 74.38
Total Refuse&Recycling: 742,993 742,993 619,161 552,638 66,523 10.74% 74.38
Fund 403-Stormwater Utility
Storm Water Utilities 283,289 288,188 240,157 198,459 41,697 17.36% 68.86
Renewal&Replacement 430,152 430,152 358,460 62,778 295,682 82.49% 14.59 (2),(3)
Allocate to Fund Balance* 123,159 123,159 0 0
Total Stormwater Utility: 836,600 841,499 701,249 261,237 440,012 62.75% 31.04
Fund 501-Vehicle Replacement
General Government 350,000 350,000 291,667 310,432 (18,765) -6.43% 88.69 TPD cars purchase
Building 45,000 45,000 37,500 0 37,500 100.00% 0.00
Renewal&Replacement 172,500 172,500 143,750 0 143,750 100.00% 0.00
Other Nonoperating 980,336 98D,336 816,947 0 816,947 1DD.00% 0.00
Total Vehicle Replacement 1,547,836 1,547,836 1,289,863 310,432 979,432 75.93% 20.06
Fund 605-Special Law Enforcement
Police 131,009 146,009 121,674 112,760 8,914 7.33% 100.Do (2)
Total Special Law Enforcement 131,009 146,009 121,674 112,760 8,914 7.33% 100.Do
TOTAL EXPENDITURES-ALLFUNDS 48,702,377 52,644,639 43,870,532 25,834,533 18,036,000 41.11% 49.07
Notes:
*Not included in Target Budget calculation
(1)Personal expenditures/expenses recorded as when paid not when accrued.Personnel paid 7/31/25 for the period ended 7/26/25.
Due to timing of payroll dates 5 days of personnel expenditures not reflected in July 2025.
(2)Not all operating expenditures/expenses recorded for the services of July 2025.Expenditures recorded on a cash basis and
adjusted to accrual at year end.
(3)Timing in expenditures/expenses recording and/or recorded as one time entry at year end.
Page 100 of 313
III I NUNN
111111 11 IM oil I liiiiiii
Agenda Item #15.
July 2025 Department Reports Current Month 2024/2025 2023/2024 2022/2023
Building Department Current Month 2024/2025 2023/2024 2022/2023
Total Master Permits and subpermits Issued 112 682 1516 1372
New Residential Construction Permits 2 4 12 5
Residential Remodel and additions Permits 21 93 79 874
Commercial Remodel and additions Permits 6 12 16 56
Residential Plan Reviews 106 622 1379 1074
Commercial Plan Reviews 6 60 137 56
Total Inspections 287 1961 4698 3483
BTR Inspections 1 13 18
Trade Inspections 113 721 1300
Vacation Rentals Inspections 0 6 24
Certificates of Compliance 117 464 234 267
Certificates of Ocupancy 2 2
Record Requests 19 125 260 246
Permit/Code Information Requests 41 220 417 308
Meetings/Training 4 16 19 30
BCAIB-BOAF-BOATC/DBPR Meetings 3 14 16 22
LPA 0 3 3 24
Code Enforcement Current Month 2024/2025 2023/2024 2022/2023
Code Enforcement Inspections 43 193 253 175
Notices of Violation Issued 7 29 69 34
Code Cases Opened 22 100 176 131
By code officer 20 101 54
Reactive 2 9 12
Code Cases Closed 43 64 99 101
Code Cases Cleared Within 30 Days 14 60 71 79
Code Cases Scheduled for Hearing 5 15 12 17
Magistrate Meeting 0 5 6 4
Meeting With Residents Regarding Violations 63 376 340 168
Community Development Current Month 2024/2025 2023/2024 2022/2023
Land Development Applications 1 14 28 63
Ongoing Projects 15 100 125 106
Development Order Time Extensions 0 0 1 1
Public Records Requests 6 37 40 38
Major Meetings and Conference Calls 11 119 109 100
Residents/Business Owners 17 110 101 59
DRC Meeting 0 1 4 6
Permits(New Single Family and Commercial) 3 20 24 22
Phone Calls/Emails/Walk-Ins 120 720 1235 3276
Totals Totals
Fire Current Month 2024/2025 2023/2024 2022/2023
Unit Response Data
Fire 8 124 38 119
EMS 84 917 262 1,159
Special Operations 3 14 5 26
Other 4 51 21 58
Mutual Aid Given-Palm Beach County and Martin County Fire Rescue 12 147 42 223
Mutual Aid Received-Palm Beach County/Martin County Fire Rescue 8 118 31 164
COVID 0 0 0 4
Inspection Data
New Construction 01 35 81 69
Page 102 of 313
Agenda Item #15.
Annual Fire 17 305 100 345
New Business/New Occupation/Home Business 1 22 7 23
Re-Inspections 7 175 69 226
Food Truck/Tents 0 13 5 19
Public Relations Events Data
Community Function Hours 28 429 255 656
Training 689 8,290 2,589 9,017
Overtime As of 7/31/2025 Actual Budget Goal/Actual
Overtime Budget $ 164,544.00 95.41% 100%/30.85% 100%/100.06
YTD
Human Resources&Risk Management Current Month 2024/2025 2023/2024 2022/2023
Open Positions 0 17 16 15
Applications Received 60 684 573 511
Onboardings-Hires 1 15 30 12
Ofboardings-Terms 1 13 15 10
Payroll Authorizations&Evaluations 12 121 339 96
FMLA Requests 2 17 19 12
Work Comp Claims/FF Cancer Claims 2 17 17 13
Labor Relations(Grievances/Arbitrations/Negotiations etc) 6 33 48 23
Records Requests 3 18 31 13
HR Information System Adjustments 593 7984 11,666 6816
Safety Meetings and Assessments 0 5 5 4
Auto, Property, Liability Claims 1 12 7 8
Totals
IT Current Month 2024/2025 2023/2024 2022/2023
Helpdesk Tickets 89 896 1460 1456
Projects
Email Signatures
SCADA Controller Replacement
Parks and Recreation Current Month 2024/2025 2023/2024 2022/2023
Recreation Programs
All Programs 382 3423
Summer Camp 400 800 1200 1350
Kids Night Out At The Rec 0 37 13 30
Gymnastics 0 2133 3167 10267
Facility/Field Rentals for Tequesta Park/Constitution Park/Recreation Center Rentals
Constitution Park Pavilion Rentals 1 214 76 77
Recreation Center Facility Rentals (Include JTAA, HOA,Good Sheppard,etc.. 0 42
Field Reservations(#of times not estimated attendance) 10 173
Special Events
Food Truck 45 800 800 4800
Tequesta Roots Festival 0 1200 1500 1500
Holiday In The Park 0 1200 1200 1200
Santa Ride 0 700 700 700
Letters to Santa 0 40 40 45
Bridge The Gap 0 0 0 1500
Movie In The Park 0 0 0 0
Pickleball Tournment 0 0 0 0
Run 4 The Pies 0 0 1800 1700
Freedom Run 0 0 0 650
Bunny Hop 1 0 500 500 500
Earth Day Celebration 0 0 0 0
Totals
Page 103 of 313
Agenda Item #15.
Police Current month 2024/2025 2023/2024 2022/2023
Communication Division
Officer Initiated Calls 2292 10,486 12226
Calls for Service 177 2,647 2776
Fire Rescue 18 282 237
Patrol Division
Reports Filed 18 346 371
Arrest 3 40 45
Crashes Investigated 12 122 143
Traffic Stops 46 1,789 2855
Citations 13 588 747
Warnings 25 751 1695
Administration
Public Records Request 45 547 474
Overtime Actual Budget Goal/Actual%
Operations $ 107,224.66 83.3%/66.1%
Totals Totals
Public Works Current month 2024/2025 2023/2024 2022/2023
Equipment Maintenance 4 45 119 95
Sidewalk Repairs and or Grinding 3 28 58 57
Street Signs Replaced 6 52 90 81
Road Repairs 1 24 29 26
Indoor/Outdoor lights Repaired 6 23 119 89
Street Light Outages 1 17 137 121
Work Orders 313 2112 5142 4154
Standby Generator Maintenance 13 93 190 160
Fleet Maintenance-Vehicles Serviced 4 20 115 83
Surplus-Junked or Sold lems 50 72 69 68
Engineering Services 2 13 45 40
Resident Calls 11 68 258 194
Projects 14 118 212 163
Totals Totals
Village Clerk's Office July 2024/2025 2023-2024 2022-2023
Agendas Compiled and Distributed 3 40 46
Minutes Completed (includes council,committees,spec meetings) 3 40 46
Council,Committee,Spec Magistrate,and Special Meeting Hours 4 64 89.75
Orders Processed 0 21 26
Resolutions Processed 1 25 21
Ordinances Processed 0 12 15
Agreements Processed 10 97 135
Public Records Processed 33 371 303
Agenda/Minute Portal(iCompass)Total Monthly Visits 3118 25371 25622
Agenda/Minute Portal(iCompass) Unique Monthly Visits 2101 18733 19998
Public Information Officer
Social Media Post(Number of Post to all social) 40
Content Interaction(Likes,shares,comments, etc) 606 410 557
Facebook Messenger Responses(this does not include post responses) 4 61 59
Website:VOTBot(Artificial Intelligence Quesitons Answered) 77 1029 1215
Press Releases 2 4 8
CodeRed Messages Launched 3 59 60
Tequesta News Messages(Friday Newsletter) 3 42 45
Departmental/Other Project Videos/Reels 1 3 8
Smoke Signals 1 01 4 4
Page 104 of 313
Agenda Item #15.
Elections
Election: Campaign Treasurer Reports/Candidate Documentation/Office Report 1 3 9
Election: Review Candidate Handbook 0 3 11
Election: Process filing/qualifying paperwork 0 2 6
Clerk&Public Information Officer Events&Meetings: ELECTIONS: Attended PBCMCA Elections Workshop. SOCIAL MEDIA: Remembrance Park Grand
Opening(3.6K views), ASSISTANCE: Provided assistance to departments for CivicPlus(website),iCompass(agenda software)and JustFOIA(public records
software)and video production. MEETINGS/TRAINING: Finalzied the Palm Beach County League of Cities luncheon,working on creating a records
management video tranining,attended 2-day records management certification program(Clerk/Deputy Clerk),and attended the Florida Association of
City Clerks Summer Conference(Clerk/Deputy Clerk). Held a 5-day trial period for ADA software that included 2 trainings. PARTNERSHIPS: School supply
drive-12 business partners donated.WEBMASTER: Serves as the Village's Webmaster and makes changes and updates as necessary,trains and assists
staff and other departmental employees on website usage and tasks. Responded to and trained VOTBot(Al)online inquiries. PUBLIC INFORMATION
OFFICER: Processed 2 press releases, Udated lobby TV as needed. Answered PIO questions for various departmetnal PIO liaisons and held Quarterly PIO
Meeting. MISC: Noticed meetings and ordinances via the public notice portal and mailed and emailed to residents who requested per state law.
Participated in International Day ceremonies. Provided research for department heads/manager. Processed records management disposition forms,
processed oaths, proclamation,and declarations. Trained new employees/set up required software credentials: JustFOIA,iCompass,website,
DemandStar,CivicOptimize etc. Created new accounts and established workflows for new employees. Ordered office supplies and Amazon orders for
Admin and Historicals, meeting setup/breakdown. Processed daily lien reports,invoices,council mail,admin phone support,Oaths and swearing in of new
Current Month 2024/25 YTD 2023/24 YTD
Utilities Department-Water Distribution FY24
Water Main Breaks(* FY21&FY22 service line breaks combined w/water line breaks) 1 5 4
Service Line Breaks(* FY21&FY22 service line breaks combined w/water line breaks) 2 3 17
Line Maintenance 61 610 576
Meter Reader Related Work Orders 0 23 120
Work Orders(Non Meter)/Stormwater:Catchbasins,Outfalls,Pond Mowing&Inspections,et 30 668 756
Employee Call Back 5 79 84
Meter Set/Changed Out 32 113 88
Utilities Department-Customer Service Current Month 2023/2024 2022/23(FY22)
Leak Adjustment Requests 11 200 (not counted)
*Utilities Billing/Customer Service dashboard in monthly report for Council
Utilities Department-Water Production Current Month 2025YTD CalendarYr24**YT CalendarYr 23**YTD
Water Production Total(million gallons(MG)) 93.126 637.989 999.482 992.777
Maximum Day Production Demand Rate(million gallons per day(MGD)) 3.605 4.015 3.876 3.71
Average Daily Production Demand(MGD) 3.004 3.009 2.738 2.72
Monthly Rainfall 3.70 33.81 77.17 106.64
**-SFWMD water use permits(WUP)are based on a"water year"which is a calendar year;we are
permitted based on the calendar year.Our maximum permitted annual daily production is 6.3 MGD
with a total permitted quantity of 401 MG from the Surficial aquifer and 1251 MG from the upper
Floridan aquifer
Projects: see monthly Utilities Department report on Village Council agenda
Page 105 of 313