HomeMy WebLinkAboutDocumentation_Regular_Tab 18_8/12/2025 Agenda Item #18.
Regular Council
STAFF MEMO x
Meeting: Regular Council - Aug 12 2025
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
Utilities Department Standing Report
Please find the Utilities Department monthly report attached.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item
25.Utilites Update for AUG VC Mtq Final
Page 112 of 313
Agenda Item #18.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
To: The Honorable Mayor and Village Council
Through: Jeremy Allen,Village Manager
From: Marjorie G. Craig, PE, Director, Utilities Department ar
Date: July 31, 2025
Re: Utilities Department Monthly Report—for the August Council Meeting
The Utilities Department (UD) monthly report is found below:
STORMWATER
• Dover Ditch—shared project with Town of Jupiter—on this agenda for consideration of approval to
award to BlueTerra, LLC (not to exceed $304,289.80)
0 7/30/25 preconstruction meeting held and Notice to Proceed issued
o Contractor expects to mobilize by mid-August
• Stormwater Plans& Map—Meeting scheduled for 8/7/25 to review approach to mapping
WATER
• Wells
o Well#19 Surficial Aquifer Well Replacement
• Our current lease does not include reference to the wellsites or any rights to the sites, a
scrivener's error from the last lease agreement in 2005
• After a change in FDEP approach on 6/3, requiring an agreement amendment, checked in
with FDEP on draft amendment status: 6/18, 7/16, 7/25 agreement
• FDEP replied it is drafted but going through internal review/approvals
• Gopher tortoise relocation permit received from Florida Fish and Wildlife Conservation
Service—good for one year
o Surficial Aquifer Well Annual Rehabilitation& Well#26 Evaluation
• Three surficial aquifer wells are programmed to be rehabbed annually
• Well #26 was rehabilitated by AMPS in January—continue to have issues with air entrainment,
have contracted with an expert to review and provide options
• Still ongoing issues even though we have been eliminating potential issues
• Dynamic well log conducted 5/30/25—results under review
• JLA put a data logger in well 6/2/25 to see if there is any interference with a new nearby
irrigation well—de minimus impact from the irrigation well on our well
• Have gone through each pipe section to evaluate—still having issues, will keep you
informed
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Agenda Item #18.
• Well #25 rehab-COMPLETE
• Well #8 rehab-COMPLETE
• Well #7 rehab—Rehab began 7/30/25
• Water Treatment Plant Projects
o Water Treatment Improvements—process, SCADA, efficiency improvements—received the FDEP
agreement for Village execution -total cost estimate $6.6M
• FDEP SRF loan agreement was executed and received by the Village on 7/1/25-$5,745,000;
the difference we recommend paying out of reserves
• We plan to bid out this project in mid-to-late August
o Filter Media Replacement(Pressurized Vessels)$869,974
• 6/9/25 notice to proceed issued
• 1/S/26 substantial completion target
• 2/4/26 final completion target
• Preconstruction video schedule for the beginning of August
o Membrane Replacement Proiect
• 5/27/25 bid docs posted to DemandStar
• 6/13/25 non-mandatory pre-bid meeting held
• 8/14/25 bid opening—moved from the bid opening scheduled initially for 7/3/25 due to bid
doc modifications required
• Removed "alternate bid"
• Bidders are to submit a flat rate bid for furnishing membranes along with
performance projections of their proposed membranes so that we can pick the best-
performing membranes for the village
• Added the J-bend permeate tube replacement (standard industry practice)
• Updated information on pressure vessel and endcap models (they were inconsistent
in the original bid docs)
• Added more info on flushing and testing requirements
• Water Pipe Projects
o WM#1 Tequesta Dr—Ferreira Construction Co (not to exceed $2,899,263.40)
0 7/30/25 preconstruction meeting held and Notice to Proceed issued
o Contractor expects to mobilize by mid to late August
o Community outreach material has been sent to the Clerk's office for review
o WM#2 Beach Rd Phase 2
• 6/6/25 loan application document executed by Village and submitted to FDEP
• 6/23/25 FDEP sent questions on the loan application and two new EPA forms to fill out
• The questions were answered and forms completed and sent to FDEP on 7/25/25
• Reso 10-25 corrected the wrong loan information for the earlier resolution passed in
October 2024(wrong loan number)
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Agenda Item #18.
• Currently awaiting receipt of the loan agreement
• Once executed we will bid the project
o Martin County—County Line Road Bridge Replacement Proiect($884,503.97)—Relocation of a
potable and an untreated well water main before Martin County begins the bridge replacement
project
o March 2025 notice to proceed was issued
o June 2025 status- Kimley Horn &Associates (KHA) has received the shop drawings from the
contractor, still under review
o Martin County permitting nearing completion
o RO Concentrate Pipe Permanent Relocation
• Majority of work completed by 7/25/25
• The remaining work includes installation of sample tap,to be installed after the US1 bridge
replacement work is complete
• This is to avoid damage to the sample station, which will be above grade
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Miscellaneous
• The water treatment plant staff successfully replaced a motor control center(MCC) uninteruptible
power supply (UPS) on 7/24/25.This project required the staff to manually operate the pumps that
sends water to our customers.The replacemennt went smoothly and our staff proactively installed a
bypass that will allow maintennace and replacement in the future without requiring pumps to be
operated manually,further ensuring reliable service to our customers.
Page 3 of 4 Village of Teque4?aage f 313
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