HomeMy WebLinkAboutDocumentation_Regular_Tab 25_8/12/2025 Agenda Item #25.
Regular Council
STAFF MEMO x
Meeting: Regular Council - Aug 12 2025
Staff Contact: Merlene Reid, Director, HR & Risk Department: HR
Management
2025/26 Benefits Renewal - Health, Dental, Group Life Insurance and EAP
The Village currently offers an Employee Benefits package to include fully insured Medical, Dental,
Basic Life and AD&D insurance coverages, along with an Employee Assistance Program (EAP).
Additional insurance coverages are facilitated at the employee's expense, to include Vision,
Voluntary Life & AD&D, and Voluntary Long-Term Disability.
Our Benefits committee, consisting of 3 management and 3 union representatives, first met with our
brokers, (Gehring Group) in May, and examined the probability of our current carriers FMIT/UHC
significantly increasing our renewal numbers due to ongoing large medical claims pushing costs
above premium payments. We therefore returned to the market to search for comparable plans
offering the best value for money, and at the committee's July meeting we reviewed three proposals
including FMT/UHC's increase of 16.7% ($386,738), newcomer Curative's 10.9% ($252,992), and
Florida Blue's 9.2% ($213,992) proposals. The committee unanimously agreed to recommend to
Village Manager Allen that the health insurance plan be moved from FMIT/UHC to Florida Blue,
effective 10/1/2025.
There are no changes to the Dental or Group life insurance premiums, nor the employee sponsored
voluntary programs which were negotiated for 2 years, expiring in 2026, except for the Vision plan
which expires in 2028. The Village sponsored EAP coverage however, increased by 2.9% or a total
annual cost of$101.76.
In anticipation of the health insurance challenges facing all industries and the Village's current
difficult position, a 9.2% increase was previously budgeted for the 2025/26 fiscal year. It is also the
intent of the management team to revisit our current approach to providing health insurance, while
ensuring that we continue to remain competitive and able to attract and retain quality employees.
Appendix A breaks down the 2025/26 benefits renewal cost of $214,093.80, a total of 8.8%
increase over the current year, with $189,204.48 apportioned to the Village (8.9%) and $24,889.32
(7.7%) to the employees.
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768-0443.
BUDGET • - •
Page 239 of 313
Agenda Item #25.
BUDGET AMOUNT Refer to AMOUNT AVAILABLE Refer EXPENDITURE AMOUNT:
Cost Summary to above memo Refer to above memo
FUNDING SOURCES: Refer to above memo IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONRefer to above memo
The Medical insurance be moved from FMIT/UHC to Florida Blue, and the Employee Assistance
Program be renewed with Lucet (formerly New Directions).
2025-10-01 VOT 2025-2026 Executive Cost Summary ADA
Page 240 of 313
Age 2fequesta APPENDIX A R�Sl( -GEHRING
`. GROUP
Employee Benefits Executive Cost Summary strategies A RISK STRATEGIES COMPANY
Effective Date: October 1, 2025
FINAL SOLD
COVERAGE CURRENT ALTERNATIVE#1
HEALTH FMIT/UHC FLBLUE BLUE OPTIONS rHSA05180/81
PPO Plan Total Employer Employee Total Employer Employee
Employee 41 $1,027.60 $1,027.60 $0.00 $1,122.56 $1,122.56 $0.00
EE+Spouse 10 $2,209.31 $1,913.88 $295.43 $2,413.46 $2,090.74 $322.72
EE+Child(ren) 13 $1,901.04 $1,682.68 $218.36 $2,076.70 $1,838.17 $238.53
EE+Family 31 $3,082.76 $2,568.97 $513.79 $3,367.62 $2,806.36 $561.26
MONTHLY PREMIUM 95 $184,503.78 $162,783.31 $21,720.47 $201,552.88 $177,825.73 $23,727.15
ANNUAL PREMIUM $2,214,045.36 $1,953,399.72 $260,645.64 $2,418,634.56 $2,133,908.76 $284,725.80
High Deductible Health Plan Total Employer Employee Total Employer Employee
Employee 4 $926.74 $926.74 $0.00 $1,012.38 $1,012.38 $0.00
EE+Spouse 1 $1,992.49 $1,726.05 $266.44 $2,176.60 $1,885.55 $291.05
EE+Child(ren) 0 $1,714.46 $1,517.53 $196.93 $1,872.88 $1,657.76 $215.12
EE+Family 1 $2,780.20 $2,316.84 $463.36 $3,037.10 $2,530.92 $S06.18
MONTHLY PREMIUM 6 $8,479.65 $7,749.85 $729.80 $9,263.22 $8,465.99 $797.23
ANNUAL PREMIUM $101,755.80 $92,998.20 $8,757.60 $111,158.64 $101,591.88 $9,566.76
TOTAL MONTHLY PREMIUM 101 $192,983.43 $170,533.16 $22,450.27 $210,816.10 $186,291.72 $24,524.38
TOTAL ANNUAL PREMIUM $2,315,801.16 $2,046,397.92 $269,403.24 $2,529,793.20 $2,235,500.64 $294,292.S6
$INCREASE N/A N/A N/A $213,992.04 $189,102.72 $24,889.32
%INCREASE N/A N/A N/A 9.2% 9.2% 9.2%
r
DENTAL PPO Employee Total Employer Employee
Employee 57 $31.36 $31.36 $0.00 $31.36 $31.36 $0.00
EE+Family 50 $106.29 $31.36 $74.93 $106.29 $31.36 $74.93
MONTHLY PREMIUM 107 $7,102.02 $3,355.52 $3,746.50 $7,102.02 $3,355.52 $3,746.50
ANNUAL PREMIUM $85,224.24 $40,266.24 $44,958.00 $85,224.24 $40,266.24 $44,958.00
$INCREASE N/A N/A N/A $0.00 $0.00 $0.00
%INCREASE N/A N/A N/A 0.0% 0.0% 0.0510
VISION
VISION Total Employer Employee Total Employer Employee
Employee 41 $5.30 $0.00 $5.30 $5.30 $0.00 $5.30
EE+Spouse 8 $10.29 $0.00 $10.29 $10.29 $0.00 $10.29
EE+Child(ren) 7 $9.51 $0.00 $9.51 $9.51 $0.00 $9.51
EE+Family 19 $14.46 $0.00 $14.46 $14.46 $0.00 $14.46
MONTHLY PREMIUM 75 $640.93 $0.00 $640.93 $640.93 $0.00 $640.93
ANNUAL PREMIUM $7,691.16 $0.00 $7,691.16 $7,691.16 $0.00 $7,691.16
$INCREASE N/A N/A N/A $0.00 $0.00 $0.00
INCREASE N/A N/A N/A 0.0% 0.0% 0.0%
LIFE The Hartford The Hartford
Basic Life Total Employer Employee Total Employer Employee
Life Rate $0.160 $0.160 $0.00 $0.160 $0.160 $0.00
AD&D Rate $0.035 $0.035 $0.00 $0.035 $0.035 $0.00
Life Volume $13,672,100 $13,672,100 $13,672,100 $13,672,100 $13,672,100 $13,672,100
AD&D Volume $12,243,950 $12,243,950 $12,243,950 $12,243,950 $12,243,950 $12,243,950
MONTHLY PREMIUM $2,616.07 $2,616.07 $0.00 $2,616.07 $2,616.07 $0.00
ANNUAL PREMIUM $31,392.89 $31,392.89 $0.00 $31,392.89 $31,392.89 $0.00
$INCREASE N/A N/A N/A $0.00 $0.00 $0.00
°%INCREASE N/A N/A N/A 0.0% 0.0% 0.0%
EMPLOYEE • r Directions)
EAP Total Employer Employee Total Employer Employee
EAP Rate 106 $2.77 $2.77 $0.00 $2.85 $2.85 $0.00
MONTHLY PREMIUM $293.62 $293.62 $0.00 $302.10 $302.10 $0.00
ANNUAL PREMIUM $3,523.44 $3,523.44 $0.00 $3,625.20 $3,625.20 $0.00
$INCREASE N/A N/A N/A $101.76 $101.76 $0.00
INCREASE N/A N/A N/A 2.9% 2.9% 0.0%
. . . . . .
T
OTAL PREMIUM $2,443,632.89 $2,121,580.49 $322,052.40 $2,657,726.69 $2,310,784.97 $346,941.72
N/A N/A N/A $214,093.80 $189,204.48 $24,889.32EASE N/A N/A N/A 8.8% 8.9% 7.7%
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