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Home My WebLink AboutDocumentation_Regular_Tab 29_8/12/2025 Agenda Item #29. Regular Council STAFF MEMO x Meeting: Regular Council - Aug 12 2025 Staff Contact: Jeremy Allen, Village Manager Department: Manager Consider approval of the 1st amendment to the agreement for Fire Rescue Services between the Village of Tequesta and the Town of Jupiter Inlet Colony . - The Village of Tequesta and Jupiter Inlet Colony (JIC) share a longstanding partnership, benefiting from collaborative services including police support, water utilities, fire rescue, code compliance, annexation, and landscaping enhancements along Beach Road. The Village Council and residents highly value this cooperative relationship. The original Interlocal Agreement for Fire Rescue Services, established in 1993, has been amended and extended in 2002 and 2013. Currently in its 12th year, the agreement is set to expire in 2033. The Amendment to the agreement to be considered will: • Extend the term of the agreement to 2045, • Revise termination provisions, and • Update the compensation schedule for services provided • Approve the Use of the JIC logo on the Village of Tequesta Trucks (Proudly Serving JIC since 1993). • Upon request by JIC, the Tequesta Fire Department will attend certain Jupiter Inlet Town- sponsored events. Termination Clause A. During years one (1) through ten (10) of this Interlocal Agreement (August 1, 2025, through August 1, 2035), this Interlocal Agreement may not be terminated except by the Village and then only in the event the Village elects to cease operation of its Fire / Rescue Department. In such an event, the Village shall provide the Town with written notice no less than eighteen (18) months prior to such termination. B. During years eleven (11) through twenty (20) of this Interlocal Agreement (August 1, 2035 through August 1, 2045), either party may elect to terminate this Interlocal Agreement by providing the non- terminating party with written notice of its intent to terminate this Interlocal Agreement. Such notice shall be made no less than eighteen (18) months prior to termination. These proposed changes aim to enhance the partnership's framework and ensure continued mutual benefits. The Council is requested to review and provide input on the proposed amendments. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. Page 264 of 313 Agenda Item #29. BUDGET INFORMATION: BUDGET AMOUNT $546,813 AMOUNT AVAILABLE 0.00 EXPENDITURE AMOUNT: $546,813 FUNDING SOURCES: NA IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A COMMENTS/EXPLANATION ON SELECTIONNA Teguesta Fire Rescue JIC Schedule Page 265 of 313 Agenda Item #29. VILLAGE OF`I EQUESTA 1" AMENDMENT TO THE AGREEMENT FOR FIDE RESCUE SERVICES BY AND BETWEEN `rHE VILLAGE OF TEQUESTA AND THE TOWN OF JUPITER INLET COLONY THIS FIRST AMENDMENT, made and catered into this aday of' 2025. efrective immediately, by and between the Village of Tequesta, Flcrida, a municipal corporation urgaanized a nd existing in accordance with the laws ol'the State of Florida with offices located at 3451'equesta Drive,`reclucsta, Florida 33469, hereinafter referred to as the "Villaagc", aarid .fulaiter Inlet Colony.a municipal corporation.organized and constituted in accordattc:e with the lags of the Stare of Floridga. hereinafter referred to as the"'Town" (and collectively the 'Parties"). WHEREAS, Section 163.01, I-Ie ^floe Viulrfjes, allows governmental units to maakc the most efBr lent use of'their powers by en{abIing then to cooperaw %with rather IocaIitics pan a has is Of mtatual advsantagc:, aand WHEREAS, Chapter 162, Part I, the "Locat Government Code Enforc,ernent Act," sets forth a supplernerrlal proc:cdurc Ior local governments to enforce its codes and ordittunces: and WI-IERI AS, the Village and tine Town pre v i o u s I y entered nitro an InlerlocaI Agreement dated August 19, 1993 for the provision ref Hre Itesca.at Services to the Town by the VIIlfage (the "1993 1 nterl oca I");and WHEREAS,the 1993 1nterIocaI was amcaadeed on July 30, 2002 by mutunI agme men I of the Village and the Town solely to extend its Term through 'September 30, 2013; and WHEREAS,on August 14, 2013, the Town and the Villaagcr enterer] into a wholly new Interlocal Agreement Far the provision of Fire li.ese4ae Services to the Tuwii by the Village with as twenty (20)year tertn, continuing through September 30, 2033 (the "2013 Interlocul) attached hereto as `Exhibit A"; and WHEREAS,the Town and the Village now desire to amend (lie 2013 lntcrlocal Agreement to provide fc?r an extended remit, revised termina don limitations, and a revised schedule For the Page 266 of 313 Agenda Item #29. amount of compensation paid for services. NOW,THEREFORE,for and in consideration of the mutual covenants and promises contained herein to be kept and performed by the parties hereto, it is agreed as follows: SECTION 1, The original agreement attached hereto as Exhibit A is hereby amended.at Section 6.Fees which shall hereafter read as follows: 6. FLES:The Town agrees to pay the Village for all services in accordance with the following, A► The Town shall pay an annual fee to the Village for each of the twenty (20)years of the term of this Interlocal Agreement as detailed below: B. For each of the first five(5)years of this Interlocal Agreement(August 1, 2025 through August 1,2030),the annual fee small be Five Hundred Forty-Six thousand,Eight Hundred and Thirteen Dollars($546,813.00)per year.There are no fee increases or adjustments,or any other monies due to the ViI[age from the Town for years one(1)through five(5)(August 1,2025,through August 1, 2030)for the provision of Fire Rescue Services,except for interest on late payments as detailed below. C.Beginning in year six(6)of this Interlocal Agreement(August 1,2030) and for each year thereafter through and including year ten (10)(beginning August 1,2034),the annual fee shall be an amount equal to the previous year's annual fee increased by four percent(41%).The Village shall notify the Town in writing of the increase as provided in this section ninety(90)clays prior to implementation. D. Beginning in year(11)of this Interlocal Agreement(beginning August 1, 2035), and for each year thereafter through and including year twenty(20) (beginning August 1,2044),the annual fee shall be an amount equal to the previous year's annual fee increased by six percent(6%).The Village shall notify the Town,in writing of the increase as provided in this section ninety (90)days prior to implementation. Each annual fee shall be paid in quarterly installments on December 20, February 15,May 15 and August 15 of the contract 1 fiscal year during which the services are provided. In the event payment is not made on or before the above dates,the Town shall pay a compounded daily interest rate calculated from the three(3) month Secured Overnight Financing Rate(SOFR)on the unpaid balance. All fees for arnbulance transport(ALS and BLS)shall be at the some rate charged to the residents of the Village;shall be charged directly to the patient utilizing the service, and shall he billed,collected,and retained in full by the Village as compensation for rendering such services. 2 Page 267 of 313 Agenda Item #29. SECTION 2. The original agreement attached hereto as Exhibit A.is hereby amended at Section 7. Terns which shall hereafter read as follows: 7.TERM: it is understood by both parties that this Interlocal Agreement is for a term of twenty (20)years,commencing on August 1 st,2025,and continuing thereafter until August 1,2045, SECTION 33. The original agreement attached hereto as Exhibit A is hereby amended at Section 8.Termination which shall hereafter read as follows: 8,TERMINATION: A. )wring years one(I)through ten(I 0)of this Interlocal Agreement(August 1,2025, through August 1,2035),this Interlocal Agreement may not be terminated except by the Village and then only in the event the Village elects to cease operation of its Fire f Rescue Department.In such an event,the Village shall provide the Town with written notice no less that,eighteen 08)months prier to such termination. B. During years eleven (I I)through twenty(20)of this Interlocal Agreement(August 1, 2035 through August 1,2045),either party may elect to terminate this Interlocal Agreement by providing the non-tenninating party with written notice of its intent to terminate this Interlocal Agreement, Such notice shall be made no less than eighteen (18) months prior to termination. SECTION 4. The original agreement attached hereto as Exhibit A is hereby amended at Section 9. Renewal which shall hereafter read as follows: 9. RENEWAL: This Interlocal Agreement may be renewed for additional periods of time upon mutual consent of the parties,which consent must be reached by the parties no later than January 31,2044, unless written notice of termination is provided in accordance with paragraph 8 hereinabove. In the event that this Interlocal Agreement is not renewed, it shall automatically terminate at the end of the twenty(20)year period at 11:59:59 p.m.on August I, 2445_However, nothing contained herein shall prevent the parties from negotiating a new Interlocal agreement at any time. SECTION 4. The original agreement attached hereto as Exhibit Ai is hereby amended to add an entirely new section: Section 22.Palm Beach County Inspector General which shall hereafter read as follows: 22.PALM "EACH COUNTY INSPECTDR GENERAL:The Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this Interlocal Agreement,and in furtherance thereof may demand and obtain records and testimony from the parties and,any,if applicable,subcontractors,and lower tier subcontractors. The parties understand and agree that in addition to all other remedies and consequences provided by low, failure of a party or, if applicable,subcontractors and lower tier subcontractors to fully cooperate with the Inspector General when requested will be deemed to be a breach of this Interlocal Agreement. Failure to cooperate with the Inspector General,or 3 Page 268 of 313 Agenda Item #29. interfering with or impeding any investigatk)n steal l be in violation of Palm Beach County Cade. Section 2-421- 2-440,and may be punished pursuant to.Section 125.69, Floridi i Statutes. in the saine manner a%f4 Second degree misdemeanor. SECT10N 5. All other sections of the 2 01 3 i titer locaI agreemcnt shell reniaii1 in IL►1I force and defect as originally entered into by the Town and Village. SECTION 6. All Articles and paragraphs cfthe Agreement which arc glut specilicAy mentioned in Ili is Amendment rcnia 1n in full Corcc and.effect. WHEREFORF., the parties have set their authorised signatures on tlic dates set forth next to each. A'TTL-'SY '"VILLAGE OF TEQUESTA BY: BY: Printed Name: Title: Date: APPROVED AS TO FORM AND LEGAL SUFFICIENCY Keith W. Davis,Village A(lumey ATTEST: TOWN OF.UPITER INLt+T COLONY By l }t Printed Name: _vf,c. /c- , !r Title: , � a Date: -7 t- APPROVED AS TO FORM AND William P. Doney,Town Aucornuy i 4 Page 269 of 313 Agenda Item #29. Jupiter Inlet Colony Emergency Services Agreement with Village of Tequesta Contract Comparison -Current vs Proposed Current Contract Proposed Contract Annual Payment Annual Increase Annual Payment Annual Increase FY 2025 $ 546,813 546,813 FY 2026 579,622 $ 32,809 546,813 - FY 2027 614,399 34,777 546,813 - FY 2028 651,263 36,864 546,813 - FY 2029 690,339 39,076 546,813 - FY 2030 731,759 41,420 563,217 16,404 FY 2031 775,665 43,906 580,114 16,897 FY 2032 822,205 46,540 597,517 17,403 FY 2033 871,537 49,332 615,443 17,926 FY 2034 923,829 52,292 633,906 18,463 FY 2035 979,259 55,430 652,923 19,017 FY 2036 1,038,015 58,756 6921098 39,175 FY 2037 1,100,296 62,281 733,624 41,526 FY 2038 1,166,314 66,018 7771641 44,017 FY 2039 1,236,293 69,979 824,299 46,658 FY 2040 1,310,471 74,178 873,757 49,458 FY 2041 1,389,099 78,628 926,182 52,425 FY 2042 1,472,445 83,346 981,753 55,571 FY 2043 1,560,792 88,347 1,040,658 58,905 FY 2044 1,654,440 93,648 1,103,097 62,439 FY 2045 1,753,706 99,266 1,169,283 66,186 Totals $ 21,868,561 $ 1,206,893 $ 15,499,577 $ 622,470 Page 270 of 313