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HomeMy WebLinkAboutMinutes_Regular_7/10/2025 MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL JULY 10, 2025 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser, CMC. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, Council Member Laurie Brandon, and Council Member Jayson E. French. Council Member French attended via Zoom. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Brandon An invocation was offered by Council Member Brandon, followed by the Pledge of Allegiance. PRESENTATION 1. Presentation by the Palm Beach North Chamber of Commerce and Small Business Development Center at FAU Mr. Noel Martinez, President/CEO, Ms. Caitlyn Bergman, Director of Strategic Initiatives, and Ms. Sandra D. Marin Ruiz, Regional Director, all representing the Palm Beach North Chamber of Commerce, offered a PowerPoint presentation. The Chamber unveiled a new Business Resource Center partnership with Florida Atlantic University's Small Business Development Center. The partnership would enhance support for local entrepreneurs, by offering free business consulting and disaster relief support. Council agreed to promote the new partnership on social media and in the Friday Newsletter. CONSENT AGENDA MOTION: Vice Mayor Sartory made a motion to approve the Consent Agenda as presented; seconded by Council Member French. Carried 5-0. 2. MINUTES: June 2, 2025 Workshop, June 12, Regular Council Meeting, and June 16, 2025 Budget Workshop 3. Consider Approval of Contracts Signed by the Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Kimley-Horn and Associates Work Authorization Increase for General Engineering Services, $10,000.00, B. Kimley-Horn and Associates Work Authorization for Reverse Osmosis Membrane Replacement, Up to $10,000.00, C. TCIROOD Agreement, $2,334.00/year. 4. Consider Approval of the First Amendment to the Interlocal Agreement Between the Village of Tequesta and Palm Beach County for Access to the Public Safety Radio System's Common Talk Groups 5. Consider Approval of Core and Main, LLP, Addendum Extension to Purchase Water Meter Fittings and Water Line Accessories Piggybacking on Their Agreement with the City of Boynton Beach 6. Consider Approval of PFAS Legislation that Includes Municipal Liability Protection END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Harold Taylor of 13 Chapel Court complained about a neighbor's hedge causing maintenance issues. Manager Allen would look into hedge height restrictions of other municipalities and report back to Council. COMMUNICATIONS FROM COUNCIL Council thanked staff for all the work that went into the Remembrance Park Grand Opening and the July 4th recent events. STANDING REPORTS Village Attorney Village Attorney Keith Davis announced he would be chairing the Florida Municipal Attorney's Association in Boca Raton later in the month. Village Manager 7. Village Manager Standing Report Manager Allen reminded Council of the upcoming August Council Meeting date change to August 12, 2025 due to the Florida League of Cities Meeting. The League of Cities Meeting would address property tax reform, FEMA, State DOGE as well as other important topics. He also reminded Council of an agreement for Tequesta Park and a grant for funding the park. Other important upcoming meetings were the Planning and Zoning Meeting, Budget Workshop, PBA Collective Bargaining, and a Council Workshop. He wished Pastor Paul a speedy recovery on his upcoming surgery next week. Police Department 8. Police Department Standing Report Assistant Chief of Police McGrew highlighted some of the following activities taking place over the past month: Civilian Firearm Classes, Nautical Club, Coast Guard field trip, Explorer Meetings, Florida Police Chief Conference, Accreditation Conference, recent reaccreditation, Internal Affairs Training, Taser Training, 8.5 Marine hours, 12 contacts with individuals for the Bureau of Land Management, 32 hours of foot patrol with 208 contacts (1 written warning and 2 citations) and five parking violations at the Bureau of Land Management (BLM) property. Fire Department 9. Fire Department Report for July 10, 2025 Council Meeting Fire Chief McLaughlin reported to Council on the "First There First Care" event he had recently attended in Broward County. Chief McLaughlin was working on updating policies which included community risk reduction, narcotics exchange, and community safety / engagement. The Community Risk Reduction policy focused on proactive measures to prevent fires and emergencies through education and outreach programs. Additionally, new on-demand classes would be offered to the public, covering topics such as hurricane preparedness, and home fire safety. A new fire investigation policy was initiated recently, as well. Chief McLaughlin mentioned his department had recently posted event dates for the upcoming holiday season UTILITIES 10. Utilities Department Update Utility Director Marjorie Craig reported that 2 bid awards were on tonight's agenda (Dover Ditch and Water Main #1). She had Well #7 scheduled for rehabilitation next week, and was also working on the Filter Media Replacement Project. Additionally, her department had been working on several State revolving loan agreements and the Concentration Pipe Relocation Project. REGULAR AGENDA OLD BUSINESS 11. Consider Approval of Work Authorization for Kimley-Horn and Associates, Inc. to perform work set forth herein, and is issued under The Professional Engineering Services Agreement to provide 90% construction documents and limited permit services for Tequesta Park. Manager Allen reminded Council of the previous grant agreement which had changed and had reverted back to its' original terms of 90% plans. The Village, as a result, would need to allocate an additional $14,000. The work authorization included the survey, along with environmental and geotechnical services. MOTION: Council Member French made a motion to approve the work authorization for Kimley-Horn and Associates, Inc.; Vice-Mayor Sartory seconded the motion. Carried unanimously 5-0. NEW BUSINESS 12. Conceptual Presentation From Tequesta Country Club For The Construction Of A New Clubhouse, Maintenance Facility, And Halfway House Community Development Director, Mr. Jay Hubsch informed Council of the conceptual presentation and noted that it was not quasi-judicial in nature. There would be no action taken by the Council beyond discussion with the applicant. Tequesta Country Club was seeking permission to knock down and rebuild the current clubhouse, originally constructed in 1957. Additionally, they proposed building a new maintenance facility, halfway house and pickleball courts. Tequesta Country Club was considering a 2 phase project which would include demolition of the maintenance facility and construction of a new maintenance facility, inside of the course, as phase 1. Other components of the project included a new halfway house, which would replace the current one. New pickleball courts and additional parking would be proposed on the southwest portion of the property. Phase 2 would encompass the demolition of the existing clubhouse and the construction of the new, single story clubhouse. Ms. Nicole Plunkett, Co-President of Kotler and Hearing, the firm representing the landscape architecture and land planning portions of the proposal, addressed Council. She offered additional information on membership statistics, travel by golf cart, landscaping possibilities, zoning issues and a special exception request. The timeline for full completion of the project was estimated at 20 months, or December 31, 2027. Council had comments on design, variances, landscaping, dumpsters, and maintenance bins. Mr. Steve Osburn of 216 Country Club Drive addressed Council and asked that they allow him to continue to enjoy the peace and serenity of his property. He encouraged Council not to change the zoning of the parking lot parcel, adjacent to his property. He felt that a change to a recreational zone could negatively affect his property value and the ability to enjoy his home. 13. ORDINANCE NO. 5-25, FIRST READING AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA PROVIDING FOR THE VOLUNTARY ANNEXATION OF ADDITIONAL TERRITORY OWNED BY ROBERT & AMY SWAN TO BE INCLUDED WITHIN THE VILLAGE BOUNDARIES IN ACCORDANCE WITH ARTICLE Vlll SECTION 2(c) OF THE CONSTITUTION OF THE STATE OF FLORIDA, SECTION 171.044, FLORIDA STATUTES AS AMENDED, AND SECTION 4.02 OF THE VILLAGE OF TEQUESTA CHARTER; REDEFINING THE BOUNDARIES OF THE VILLAGE OF TEQUESTA TO INCLUDE ALL OF SAID REAL PROPERTY; DIRECTING THE VILLAGE MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS ANNEXATION, DIRECTING THE VILLAGE CLERK TO FILE A COPY OF THIS ORDINANCE WITH THE CLERK OF THE CIRCUIT COURT IN PALM BEACH COUNTY, THE CHIEF ADMINISTRATIVE OFFICER OF PALM BEACH COUNTY AND WITH THE DEPARTMENT OF STATE WITHIN (7) DAYS AFTER ADOPTION; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE, PROVIDING FOR AN EFFECTIVE DATE;AND FOR OTHER PURPOSES. Village Attorney Keith Davis read Ordinance 05-25 into the record. Mr. Jay Hubsch, Community Development Director reported to Council details on the proposed voluntary annexation of a parcel located at 19245 Riverside Drive in unincorporated Palm Beach County. The site plan for the property was recently approved by Palm Beach County for an 8 lot subdivision with density below the Village's maximum. Although the lots were a bit smaller, a 15 foot landscaping buffer along Riverside Drive (in addition to the existing right of way) was part of the plan. The annexation would have to comply with local zoning and land use regulations, ensuring that the development was aligned with the Village's Comprehensive Plan. If approved on first reading, the second reading would be scheduled for the August 12th Regular Council Meeting. Council had comments on lot size, drainage, stormwater, and the annexation process. MOTION: Vice-Mayor Sartory made a motion to approve Ordinance 5-25 on first reading; Council Member French seconded the motion. Carried unanimously 5-0. 14. Consider Approval of Sidewalk Capital Improvements on Tequesta Drive with Wynn and Sons Construction Company Inc. Mr. Doug Chambers, Public Works Director addressed Council and asked for consideration in approving sidewalk improvements on the north and south side of Tequesta Drive from Venus Avenue to US Highway One. The proposal was for $169,974.50 based upon contract pricing, including a 10% contingency. There was funding available in the sidewalk capital improvement account. MOTION: Council Member Painter made a motion to approve the Tequesta Drive Sidewalk Capital Improvements project as outlined, utilizing Wynn and Sons Environmental Construction Co., Inc. under the existing contract; Council Member Brandon seconded the motion. Carried unanimously 5-0. 15. RESOLUTION 10-25, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CORRECTING A TYPOGRAPHICAL ERROR ON PRIOR RESOLUTION NO. 20-24 RELATING TO THE STATE REVOLVING FUND LOAN PROGRAM; MAKING FINDINGS; AUTHORIZING THE LOAN APPLICATION; AUTHORIZING THE LOAN AGREEMENT; ESTABLISHING PLEDGED REVENUES; DESIGNATING AUTHORIZED REPRESENTATIVES; PROVIDING ASSURANCES; PROVIDING FOR CONFLICTS, SEVERABILITY, AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Mrs. Marjorie Craig, Utility Director explained this would correct the project number that had come before them on Resolution 20-24. MOTION: Vice-Mayor Sartory made a motion to approve Resolution 10-25 which would correct the typographical error on prior Resolution 20-24; Council Member Brandon seconded the motion. Carried unanimously 5-0. 16. Consider Approval of Ferreira Construction Co., Inc., Authorization of Award and Execution of a Contract for WM#1 Tequesta Drive Watermain Replacement for an Amount Not-to-Exceed$2,899,263.40 Mrs. Marjorie Craig, Utility Director asked for Council consideration of the contract for replacement of Watermain Number#1, by Ferreira Construction Company. The engineer of record had recommended the award and had reviewed all of the submittals. MOTION: Council Member French made a motion to approve Ferreira Construction Co, Authorization of Award and Execution of a Contract for Watermain #1; Vice-Mayor Sartory seconded the motion. Carried unanimously 5-0. 17. Consider Approval of BlueTerra, LLC, Authorization of Award and Execution of Contract for Dover Ditch Living Shoreline for an Amount Not-to-Exceed $304,289.80 Mrs. Marjorie Craig, Utility Director asked for Council approval of BlueTerra, LLC to begin the stormwater project to create a living shoreline on Dover Ditch, in an amount not exceed $304,289.80. The engineer of record had reviewed all of the references and BlueTerra met all of the criteria. MOTION: Council Member Painter made a motion to approve BlueTerra, LLC Authorization of Award and Execution of Contract for Dover Ditch Living Shoreline; Council Member Brandon seconded the motion. Carried unanimously 5-0. 18. Approve Setting the Proposed Maximum Ad Valorem Millage Rate for the Village of Tequesta for Fiscal Year 2025-26 at a rate of 6.4595 per $1,000 of Assessed Value and setting the Budget Public Hearings as Follows: September 4, 2025 - 5:30 p.m. - Approve Proposed Budget, and September 11, 2025 - 5;30 p.m.- Adopt Final Budget. Manager Allen reminded Council that setting the rate at 6.4595 per $1000 of assessed value would represent the maximum rate and could not be exceeded after this point, although Council could elect to reduce it, if they so desired. MOTION: Council Member French made a motion to approve setting the maximum Ad Valorum Millage Rate for the Fiscal Year 2025-2026 at a rate of 6.4595 per $1,000 of Assessed Value and setting the Budget Public Hearings to be on September 4, 2025 and September 11, 2025, both at 5:30 PM; Council Member Painter seconded the motion. Carried unanimously 5-0. 19. Annual Performance Review of Village Manager Jeremy Allen Council complimented Manager Allen on his communication skills and felt he was doing a good job in all aspects. They collectively agreed to a salary increase of 6% and a bonus of$17,000.00. MOTION: Council Member Painter made a motion to approve a salary increase of 6% and a bonus of$17,000 for Manager Jeremy Allen; Council Member Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS There were none. ADJOURNMENT The meeting was adjourned at 8:00 PM. Res ectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.