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HomeMy WebLinkAboutDocumentation_Planning and Zoning_Tab 02_8/21/2025 Agenda Item #2. Planning and Zoning Board STAFF MEMO x Meeting: Planning and Zoning Board - Aug 21 2025 Staff Contact: Jay Hubsch Department: Community Development SPM 05-25 Application by Village of Tequesta for a Site Plan Modification for exterior and site modifications on an existing 3,069 square foot building, located in the R-1 Residential Zoning District. The property will continue to be used as office and storage space for the Village. The property is situated at 465 Seabrook Road, Tequesta, FL 33469. The Village of Tequesta is seeking site plan approval for exterior renovations of the property at 465 Seabrook Road. See attached Planning and Zoning Board staff report and supporting material for further information. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET • - • BUDGET AMOUNT n/a AMOUNT AVAILABLE n/a EXPENDITURE AMOUNT: n/a FUNDING SOURCES: n/a IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A QUOTE 1 - BUSINESS NAME Agenda Memo #25-204 QUOTE 3 - BUSINESS NAME Agenda Memo QUOTE AMOUNT 4 #25-204 COMMENTS/EXPLANATION ON SELECTIONn/a 465 Seabrook Road Staff Report 465 Seabrook Road Application 465 Seabrook Rd Rendering Page 22 of 109 Agenda Item #2. Teguesta Recreation Center Renderings Page 23 of 109 Agenda Item #2. " VILLAGE OF TEQUESTA 3 Department of Community Development Staff Report— Planning and Zoning Board, August 21,2025 1. Petition Description-SPM 05-25 Applicant: Village of Tequesta Owner: Village of Tequesta Request: Site Plan Modification (SPM) SPM 05-25 SPM 05-25 Application by Village of Tequesta for a Site Plan Modification for exterior and site modifications on an existing 3,069 square foot building, located in the R-1 Residential Zoning District. The property will continue to be used as office and storage space for the Village.The property is situated at 465 Seabrook Road,Tequesta, FL 33469. Location: 465 Seabrook Road, Tequesta FL 33469 PC N: 60-42-40-25-00-000-5 200 2. LOCATION MAP n i shay 1`1 K Department of Community Development Page 24 of 109 Agenda Item #2. 3. PETITION FACTS A. Total Gross Site Area: 13,506 sf(.31 Acres) B. Total Building Footprint Area: 3,069 sf 4. LAND USE AND ZONING EXISITING LAND FUTURE LAND ZONING USE USE SUBJECT PROPERTY Public Buildings Public Single Family Residential (R- Station 11 and Grounds Buildings and 1) Grounds North Low Density Low Density Single Family Residential (R- Single Family Home Residential Residential 1) South Medium Medium Multi-Family Residential (R2) Tequesta Garden Density Density East Low Density Low Density Single Family Residential (R- Single Family Home Residential Residential 1) West Low Density Low Density Single Family Residential (R- Single Family Home Residential Residential 1) 5. BACKGROUND The subject property is owned by the Village and was historically operated as a Fire Station called Station 11. The building was originally constructed in 1978 and ceased to be used as a fire station in recent years. It has since been used for storage and overflow office space for the Village. Due to severe office space shortages at Village Hall, the Building Department is working to renovate the Station 11 building to be able to relocate building inspectors and code enforcement to the building. The proposed renovation includes several interior updates that will bring the building into compliance with the Florida Building Code. The Building Department would also like to make Department of Community Development Page 25 of 109 Agenda Item #2. exterior modifications to enhance the aesthetics of the building. An architect has been engaged to design a new standing seam metal roof that will screen the mechanical equipment on the roof. A decorative stone is proposed to be added to the side of the building, which will also have Village of Tequesta logos. Finally, the roll up doors and building exterior will be painted. The photo below shows the proposed design by the architect. Village staff would also like the Planning and Zoning Board and Village Council to also consider a paint scheme that more closely mirrors the colors used on the new Recreation Center, which has a gray roof and blue shutters. This building could be designed to have a gray roof and blue roll-up doors or blue roof with gray roll up doors. Color samples and material samples will be brought to the Planning and Zoning Board meeting. 6. PROPOSED xla, � JP I� PROPUSILLD 1;,1C DL. Figure 1: Proposed Elevation Department of Community Development Page 26 of 109 Agenda Item #2. 7. CURRENT SITE a;. i EXISTING FACADE Figure 2: Existing structure on Site 8. VILLAGE RECREATION CENTER i - 17Z Figure 3:Village of Tequesta Recreation Center at 399 Seabrook Road Department of Community Development Page 27 of 109 Agenda Item #2. 9. SITE PLAN REVIEW The proposed exterior modifications require a site plan modification per Section 22-53 (a), which provides the Planning and Zoning Board to provide recommendation to Village Council regarding site plan review or site plan modification including aesthetic review in accordance with requirements of article IX, division 2. Section 22-82 lists general requirements relative to site plan review. The Planning and Zoning Board shall apply the following general requirements: "The general requirements are minimum aesthetic standards for all site development, buildings, structures, or alterations within the village except in districts R-1A and R-1. It is required that site development, buildings or alterations, with the sole exception of districts R- 1A and R-1, show proper design concept, express honest design construction and be appropriate to the surroundings." The below code sections are relevant criteria to this application. (1) Harmony with other buildings. Buildings or structures which are a part of a present or future group or complex shall have a unity of character and design, and a relationship of forms, and the use, texture and color of materials shall be such as to create an harmonious whole. When the area involved forms an integral part of, is immediately adjacent to or otherwise clearly affects the future of any established section of the village, the design and location on the site shall enhance rather than detract from the character, value, and attractiveness of the surroundings. (2) Harmony with surroundings. Buildings or structures located along strips of land or on single sites and not a part of a unified multibuilding complex shall strive to achieve visual harmony with the surroundings. If they are built in undeveloped areas, the three primary requirements shall be met: express honest design construction, show proper design concepts, and be appropriate to the village. Department of Community Development Agenda Item #2. (3) Facades. All facades visible to public or adjacent property shall be designed to create a harmonious whole. Materials shall express their function clearly and not appear as a material foreign to the rest of the building. (4) Methods of harmonious design. It is not to be inferred that buildings must look alike or be of the same style to be harmonious. Harmony can be achieved through the proper consideration of proportions, site planning, landscaping, materials and color. (7) Inappropriate building styles. Buildings of a style or style type foreign to South Florida and/or its climate will not be allowed. It is also to be understood that buildings, even though they have a historical significance to South Florida, that do not conform to the existing or to the evolving atmosphere of the village will not be approved. (8) Garish design. Building surfaces, walls and roofs that are considered garish by the board will be denied approval. (10) Exterior forms. All exterior forms, attached or not attached to buildings, shall be in conformity to and secondary to the building. They shall be an asset both to the aesthetics of the site and to the neighborhood. (13) Use of symbolic colors; exterior storage and display of merchandise. The following are added criteria that pertain to but are not limited to gasoline stations. Symbolic colors of the exterior facades or roofs may not be used unless they are harmonious with the atmosphere of the neighborhood. For example, royal blue, which symbolizes a brand of gasoline and other establishments, would not be acceptable in most cases. Exterior display of goods for sale or those designating a service will not be allowed, except that a gasoline station's display of goods and tools of a service may be displayed on the pump island, provided that the island is not considered by the board to be enlarged to take advantage of this provision, and provided that the goods and tools be such that they can be used or installed at the island. For example, an oil rack is acceptable, but a tire display is not. Areas used to store materials such as mufflers,tires, Department of Community Development Agenda Item #2. packing crates or cases, refuse and garbage shall be screened from adjacent property and from the public view. 10. FINAL REMARKS This development application met the requirements set of Section 78-334 (Notice of Hearing). The notice of hearing was advertised in the Public Notice Portal on July 30, 2025. Per Village Code Section 78-334, the Applicant posted the subject property with a public notice sign August 7, 2025. If the Planning and Zoning Board finds that the proposed site plan modification is consistent with the standards within Section 22-82, it shall vote to provide recommendation of the Site Plan Modification to Village Council. Department of Community Development pg. 7 Agenda Item #2. .----------------------- VILLAGE OF TEQUESTA i DEPARTMENTAL USE ONLY Department of Community Development Ck.#Fee: 345 Tequesta Drive Date: Tequesta,Florida 33469 - Ph:561-768-0451/Fax:561-768-0698 PROJECT#: www.tequesta.org -----------------2 APPLICATION FOR MINOR SITE PLAN REVIEW PLANNING&ZONING BOARD FX_1 Meeting Date: 8/21/25 VILLAGE COUNCIL Meeting Date: INSTRUCTIONS TO APPLICANTS: 1. Please complete all sections of this application. If not applicable,indicate with N/A. 2. Provide all required documents as shown on the attached checklist.If not applicable indicate with N/A. All construction, additions,and/or alterations within the Village, except in districts R-1A and R-1, must be reviewed by the Planning& Zoning Board. The Planning &Zoning Board meets the third Thursday of every month at 5:30 p.m., as needed in the Village Hall Council Chambers, 345 Tequesta Drive. The applicant will be informed by letter of their scheduled meeting date. The Planning and Zoning Board shall have general authority as outlined in Sec.22.53. I. PROJECT DESCRIPTION AND OWNER&AGENT INFORMATION PROJECT NAME: 465 Seabrook Road-Station 11 PROJECT ADDRESS: 465 Seabrook Road,Tequesta, FL 33469 DESCRIPTION OF WORK/MODIFICATION: Internal and external renovations including changing exterior color and roof material Property size in acres and square feet: .31 acres 13,503 sq ft. Estimated project cost: 175,000.00 Property Owner(s)of Record: Village of Tequesta Address: 345 Tequesta Drive, Tequesta FL 33469 Phone No.: 561-768-0700 Fax No.: E-mail Address: Applicant/Agent(if other than owner complete consent section on next page): Name: The Village of Tequesta- Building Department Address: 345 Tequesta Drive, Tequesta, FL, 33469 Phone No.: Fax No.: E-mail Address: 1 Page 31 of 109 Agenda Item #2. II. LAND USE&ZONING A) ZONING DESIGNATION R-1 B) FUTURE LAND USE DESIGNATION Public Buildings &Ground C) Existing Use(s) Office and Storage Space D) Proposed Use(s),as applicable Office and Storage Space Ill. OWNER/APPLICANT ACKNOWLEDGEMENT AND CONSENT Consent statement(to be completed if owner is using an agent) I/we, the owners, hereby give consent to Village of Tequesta Building Official-Wayne Cameron to act on my/our behalf to submit this application, all required material and documents, and attend and represent me/us at all meetings and public hearings pertaining to the application and property I/we own described in the application. By signing this document, I/we affirm that I/we understand and will comply with the provisions and regulations of the Village of Tequesta, Florida Code of Ordinances. I/we further certify that all of the information contained in this application and all the documentation submitted is true to the best of my/our knowledge. Owner's Name (please print) Applicant/Agent's Name(please print) r- ee f -e-10LJ Owner's Signature Applicant/Agent's Signature I/ Is/) L' q l S h b.,I S- Date Date- IV. APPLICATION FEES (1) Review by the Planning and Zoning Board. The Community Development Director or designee shall submit such application for Planning and Zoning Board review within 45 days of receipt of a completed application. Fee: ❑ A)$300.00 (final approval) OR ❑ B)$500.00 (recommendation to Village Council) (2) Review by Village Council. Within 45 days of review by the Planning and Zoning Board, the Community Development Director or designee shall then submit such application, including the recommendations of the Planning and Zoning Board,for Village Council review. Fee:a $300.00 fee plus an additional fee based on the estimated cost of work applies. To cover all additional administrative costs, actual or anticipated, including, but not limited to, engineering fees, consultant fees and special studies,the applicant shall compensate the village for all such costs prior to the processing of the application or not later than 30 days after final application approval whichever is determined as appropriate by the village.Failure to make such payment may be grounds for not issuing a building or zoning permit,certificate of occupancy or completion. Costs associated with advertising for public hearings and other public notice requirements are the responsibility of the applicant.The fee shall be paid prior t such application being scheduled for a public hearing requiring notice. wner's Signature to Acknowledge 2 Page 32 of 109 Agenda Item #2. VI. SITE PLAN REVIEW APPLICATION SUBMITTAL CHECKLIST GENERAL (1) A completed application signed by owner,agent/applicant. (2) Required application fees. (3) General location map, showing relation of the site for which site plan approval is sought to major streets, schools, existing utilities, shopping areas, important physical features in and adjoining the project, and the like. (4) A recent aerial photograph of the site. SURVEY (1) A signed and sealed boundary surrey(not more than one year old) and legal description of the property, including any and all easements of record as well as existing topographical conditions of the site. SITE PLAN (1) A site plan containing the title of the project and names of the architect, engineer, project planner and/or developer, date, and north arrow, and based on an exact survey of the property drawn to a scale of sufficient size and with sufficient site tabular data. LANDSCAPE PLANS (1) Landscaping plan, including types, sizes and locations of vegetation and decorative shrubbery, and showing provisions for irrigation systems. Plans shall also provide delineation of existing trees and information as to which trees will be reused or removed. Plans shall provide clear site lines. Landscaping plans shall comply with section 78-400. In addition, landscaping plans shall include irrigation plans in accordance with section 78-398, and shall demonstrate compliance with Florida Friendly Landscaping design standards as required by section 78-394,as applicable (See section 78-392 for applicability). ARCHITECTURAL PLANS/GRAPHIC RENDERINGS (1) Architectural elevations and color renderings for buildings in the development, and exact number of units,square footage and types,together with typical floor plans of each type. (2) Type of construction of all buildings per Florida Building Code. (3) Color finishes and material examples and/or samples for all structures including roof,walls,trim, pavers, etc. 4 Page 33 of 109 Agenda Item #2. V. APPLICATION SUBMITTAL REQUIREMENTS AND REVIEW PROCESS The applicant will submit to the Village of Tequesta Department of Community Development the following documents for Planning&Zoning Board review,forty-five business(45)days prior to the meeting date: 1) Three (3) complete application packages including full 24x36 plan size drawings and/or plans for preliminary staff review. Once staff comments have been provided and addressed, the applicant is to re-submit for Board or Council review as required below. 2) Fourteen (14)11x17 sets and Two (2)full size sets of professionally prepared site plans showing all existing and proposed structures, setbacks, parking and loading layout, ingress and egress, sidewalks and walkways, exterior lighting layout, dimensions of street frontages,property lines and all signage. 3) Fourteen (14) 11x17 sets and Two (2) full size sets of Landscaping Plans in accordance with Village of Tequesta Code of Ordinances, Division IV, Landscaping. 4) Fourteen (14) 11x17 sets of multi-dimensional color renderings and/or photographs are to be provided. The Planning &Zoning Board requires an exact rendering of the proposed modification, construction or addition. Color photographs or prints as close to the actual colors to be used must be supplied. Since color printers often do not display the correct color, it is recommended that samples of the paint chips, as well as a sample of the support materials (i.e., canvas, wood, metal, etc.)be provided. 5) One(1)CD disk with PDF files including the completed application. 6) Any other documents,maps,photographs, or drawings that may help clarify the position of the applicant. NOTE. All renderings,models,drawings,photos,etc., will become the property of the Village of Tequesta. Optional Pre-application meeting with Staff ($300 fee may apply) APPLICATION SUBMITTAL DEADLINE 45 business days prior to P&Z Meeting date 1 Staff comments provided to Applicant within 2 weeks of submittal 1 Re-submit application Planning&Zoning Board Meeting Deadline is 10 days to 2 weeks following (3`d Thursday of each month) receipt of Staff comments Village Council Meeting(if necessary) (2"d Thursday of each month) - - - - - - - - - - - - - - - - - - I 3 Page 34 of 109 Agenda Item#2. wo�'�iew6po bOLSL'6�(�ae VOLSL'DIl lj bZIS-t69 U9S) 3 d'SVFO'd b34NVX3lV L94£E ld'saneu9aJ9 z epualeA M@N 26£ e R b6ZZ£'ON ti;s16ab -_ ,� z U e9ves valaoid DII '6uiaaaui6u3 6uilinsuOD •g'Al 'a3iidwaa Nooaav3s S9t, x m ;gs :bOi 9NI130OW3N 30tl7tli M3N w Q Q U Q F-� Q O � � l�1 M Pam. zv I—lI Q � w w � Q � z X w � 0 w w � w k4r) p d' U `a Q w Q w 0 a 0 x a aase as or ms Agenda Item#2. uu N y O o —C< `C Na Via° O r N O O a0 0 O O Z �U (0 � O w w a` � a U U � a a w o (o to — o — a a N y W to a z LL o a W W W _ >- o m o z w UO Z rn O O 1 F w O O J F w O n m m o w a w ) o W o N F W u) UJ ~ LL Z W > U F LL Z W > W W O It 2 J 2 W W W O J J LLJ OO O O O w O O - J J O 2O U) Cl)O O a U U Z p C9 Z Z U O Z Z O 7 C}9 = Z v z z Q Z � o o� U z Q z Q Z o p w w g O Z O p w w g O Z O J W U W U Z J Q J J W U Z U Z 7 J Q J lL 2 U 2 U W J O F O lL 2 U W U W J O F O LL U) Q (!) 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