HomeMy WebLinkAboutAgreement_Water Service_8/12/2025_Kimley Horn & Associates VILLAGE OF TEQUESTA
ENGINEERING SERVICES WORK AUTHORIZATION
REVERSE OSMOSIS MEMBRANE REPLACEMENT CONSTRUCTION ENGINEERING
INSPECTION(CEI) SERVICES
The terms used in this work authorization (Work Authorization or WA) with initial capital letters
have the meaning stated in the 2020 "Request for Qualifications" documents and the "Master
Agreement for Professional Services" (Agreement) referenced below.
This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth
herein and is issued pursuant to The Professional Engineering Services Agreement, between
the Village of Tequesta ("Client" or "Village") and Kimley-Horn and Associates, Inc. ("Kimley-
Horn" or"Consultant"), dated September 10, 2020 ("Agreement"). All terms and conditions of
said Agreement are hereby incorporated and made part of this Work Authorization.
PROJECT UNDERSTANDING
The Village of Tequesta Utilities Department (Village UD) utilizes reverse osmosis (RO) to treat
brackish groundwater from the upper Floridan aquifer. The existing RO membranes are nearing
the end of their useful life and replacement is necessary. The Village UD recently engaged the
services of another Consultant to prepare bid documents related to membrane replacement.
The bid documents are prepared and the Village UD has advertised the project for public
bidding. The Village UD intends to engage Kimley-Horn for construction engineering and
inspection (CEI) phase services related to this project and as such, the following scope of
services is provided.
SCOPE
Consultant will attend one (1) pre-construction meeting with contractor and the Village UD prior
to commencement of the work at the water treatment plant (WTP).
Consultant will provide on-site construction observation services during the construction phase.
It is assumed that construction contract duration will be approximately five (5) months and
observation will occur throughout that time frame. Consultant's representative will visit the site
up to five (5) times during the expected anticipated five (5) month construction duration. Such
visits and observations by the Consultant's representative are not intended to be exhaustive or
to extend to every aspect of Contractor's work in progress. Observations are to be limited to
spot checking, selective measurement, and similar methods of general observation of the Work
based on Consultant representative's exercise of professional judgment. Based on information
obtained during such visits and such observations, Consultant's representative will evaluate
whether Contractor's work is generally proceeding in accordance with the Contract Documents,
and Consultant will keep Owner informed of the general progress of the Work.
Consultant will review and /or take other appropriate action with respect to Shop Drawings and
Samples and other data which Contractor is required to submit, but only for conformance with
the information given in the Contract Documents. Such review and approvals or other action
will not extend to means, methods, techniques, equipment choice and usage, sequences,
schedules, or procedures of construction or to related safety precautions and programs. It is
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anticipated that up to approximately six (6) shop drawings will be reviewed and will consist of
the following:
• Original membrane submittal
• Re-submittal
• Membrane wet-test, or vacuum-decay test data
• Train 1 Startup Report
• Train 2 Startup Report
• Train 3 Startup Report
• Testing water disposal plan
Consultant will review the submittals and return copies to the Contractor and Owner.
Consultant will respond to no more than four (4) requests for additional information and
clarifications for the construction and implementation of the RO membrane replacement.
Consultant will review up to five (5) contractor payment applications, including schedule of
values. Based on its observations and on review of applications for payment and
accompanying supporting documentation, Consultant will review the amounts that the
Consultant recommends Contractor be paid.
Consultant will attend and witness startup and performance operational testing of RO trains 1, 2
and 3 with new membranes. Consultant anticipates up to six (6) half-day WTP site visits during
startup of each RO train. Consultant will develop a punch-list of incomplete items based on our
on-site observations and startup testing and review membrane performance against
specifications. Consultant will issue a written punch-list to Owner and Contractor. Consultant
will provide one (1) site visit to review follow up work on punchlist items.
Consultant will conduct a site visit to determine if the Work is substantially complete. Work will
be considered substantially complete following satisfactory completion of all items with the
exception of those identified on a final punch list. If after considering any objections of the
Owner, Consultant considers the Work substantially complete, Consultant will notify the Owner
and Contractor.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope, as well as any changes in the
scope requested by the Village, will be considered additional services to this Work Authorization
and will be performed based on subsequent Work Authorizations approved prior to performance
of the additional services.
SCHEDULE
The Kimley-Horn fee structure assumes timely completion within the terms of the construction
contract. Failure of the Client's contractor(s) to complete the projects within the original contract
term may result in an adjustment to the Kimley-Horn's compensation, subject to mutual
acceptance of the Client and the Kimley-Horn.
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COMPENSATION
Kimley-Horn will perform the services described herein on an hourly basis with a not to exceed
amount of thirty thousand dollars ($30,000.00) in accordance with the hourly rates established
in the Professional Engineering Services Agreement between the Village and Kimley-Horn.
Accepted by:
Village of Tequesta Kimley-Horn and Associates, Inc.
Digitally 0 13 9Y Allen Allenz7.1084 o'
Jeremy Allen, Village Manager Eric Regueiro,
Date: see digital signature for date Date: 7/31/,Z5
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PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/`WCAG/."