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HomeMy WebLinkAboutDispositions Forms_14-25_8/22/2025_Clerk NO. Iq RECORDS DISPOSITION DOCUMENT PAGE 1 OF 2 PAGES 1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone VILLAGE OF TEQUESTA Number) 345 Tequesta Drive Lori McWilliams, MPA, MMC, (561) 768-0443 or Tequesta, FL 33469 Mary Ann Grieser, CMC, (561) 768-0445 3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner specified below (specify only one). ® a. Shred at Department Level Q c. Send to Storage until © e. Recycle Disposition Date Met © b. Send to Storage for Shredding d. Remove from Server 0 f. Other 4. SUBMITTED BY (Department Head/Senior Staff Member Only): I hereby ertify that the records to be disposed of are correctly represented below, that any audit requirements for the rec ds ave been fully justified, and that further retention is not required for any litigation pending or imminent. �A f�� Lori McWilliams, Clerk 08/15/2025 Signature Name and Title (Dept. Head/Senior Staff only) Date 5. LIST OF RECORD SERIES a. b. C. d. e. f. 9- Schedule Item Title Retention Inclusive Volume Disposition No. No. Dates in Action and Cubic Date Feet (Completed After Authorization GS1-SL 322 RECORDS MANAGEMENT 1 FY 2014-2021 .0025 removed from COMPLIANCE STATEMENTS server 3 ADMINISTRATIVE SUPPORT RECORDS OSA 2017- 70 Mil removed from Bytes server 128 PUBLIC INFORMATION FILES 90 days 2009-2024 0.2779 removed from Bil Bytes server 34 NEWS RELEASES 90 days 2009-2023 1.8 Mil removed from Bytes server 30 MANAGEMENT SURVEYS/STUDIES: 1 cal year 2021-2023 1.9 Mill removed from INTERNAL bytes server TOTAL CUBIC FEET THIS PAGE: 6. DISPOSAL AUTHORIZATION: Disposal for 7. DISPOSAL CERTIFICATE: The above listed records have been the above listed records is authorized. Any dts� posed of in the manner and on the date shown in column g. eletions or modifications are indicated.i� lv l Zr,_ 08/15/2025 L ff) Lori McWilliams, Clerk 08/15/2025 Clerk's Office Signature Date Signature of Person Disposing of Records Name/Title Date Routing: 1. Originates with Department Senior Manager, then 1. Originates with Department Senior Manager, then 2. Village Clerk's Office authorizes disposition, and returns to 2. Village Clerk's Office authorizes disposition and/or storage 3. Originating department to dispose and document column g, at the storage room and will contact Public Works to remove then sends records 4. Completed form to Village Clerk's Office for permanent ! 3. Clerk's Office will be responsible for final disposition of archival records at this point i ' Form Updated:9/21/21 j OR % ' Continuation Page a. b. C. d. e. f. 9. Schedule Item Title Retention Inclusive Volume Disposition No. No. Dates in Action and Cubic Date Feet (Completed After Authorization 198 PUBLICATION PRODUCTION RECORDS OSA 2009-2023 993 Mil removed from bytes server 333 BONUS/AWARD RECORDS: EMPLOYEES 5 FY 2015-2018 14 MII removed from bytes server TOTAL CUBIC FEET THIS PAGE: