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Home My WebLink AboutDocumentation_Regular_Tab 12_9/11/2025 Agenda Item #12. Regular Council STAFF MEMO x Meeting: Regular Council - Sep 11 2025 Staff Contact: Marjorie Craig, Utilities Director Department: Utilities Utilities Department Standing Report Please find the Utilities Department monthly report attached. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET • - • BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A FUNDING SOURCES: N/A IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item 25.Utilites Update for SEP VC Mtq Final Page 168 of 804 Agenda Item #12. Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org To: The Honorable Mayor and Village Council Through: Jeremy Allen,Village Manager From: Marjorie G. Craig, PE, Director, Utilities Department Date: August 28, 2025 bb��1 Re: Utilities Department Monthly Report—for the August Council Meeting The Utilities Department (UD) monthly report is found below: STORMWATER • Dover Ditch—shared project with Town of Jupiter—on this agenda for consideration of approval to award to BlueTerra, LLC (not to exceed $304,289.80) 0 7/30/25 preconstruction meeting held and Notice to Proceed issued o Contractor has mobilized on site and begun material excavation o First two weeks of September the contractor will be only completing earthwork • Stormwater Plans& Map—Meeting scheduled for 8/7/25 to review approach to mapping WATER • Wells o Well#19 Surficial Aquifer Well Replacement • Our current lease does not include reference to the wellsites or any rights to the sites, a scrivener's error from the last lease agreement in 2005 • Checked with FDEP on draft amendment status: 6/18, 7/16, 7/25, 8/12—however given issues with other wells,we are evaluating moving forward with drilling a replacement well instead o Surficial Aquifer Well Annual Rehabilitation& Well#25 Evaluation • Three surficial aquifer wells are programmed to be rehabbed annually • Well #26 was rehabilitated by AMPS in January—continue to have issues with air entrainment, have contracted with an expert to review and provide options • Still ongoing issues even though we have been eliminating potential issues • Dynamic well log conducted 5/30/25 — results under review • JLA put a data logger in well 6/2/25 to see if there is any interference with a new nearby irrigation well —de minimus impact from the irrigation well on our well • Have gone through each pipe section to evaluate—still having issues This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnf a 169 of 804 Agenda Item #12. • Meeting held on 8/21/25 to discuss next steps—additional testing may be needed; we may need to replace this well • Well #25 rehab - COMPLETE • Well #8 rehab—COMPLETE—specific capacity and air entrainment continue to be issues and the hydrogeologist has recommended replacing this well; we've done all we can do to recover it • Well #7 rehab—COMPLETE • Water Treatment Plant Projects o Water Treatment Improvements—process, SCADA, efficiency improvements—received the FDEP agreement for Village execution -total cost estimate $6.61VI • FDEP SRF loan agreement was executed and received by the Village on 7/1/25-$5,745,000; the difference we recommend paying out of reserves • Project posted to DemandStar on 8/26/25 • Prebid meeting scheduled for 9/9/25 • Bid opening scheduled for 10/2/25 • Estimated NTP to be issued in December 2025 o Filter Media Replacement(Pressurized Vessels)$869,974 • 6/9/25 notice to proceed issued • 1/5/26 substantial completion target • 2/4/26 final completion target • Preconstruction video completed • Contractor was supposed to mobilize in September • Contractor project manager left company in mid-August; requested replacement PM • We expect an updated contract schedule soon o Membrane Replacement Project • 5/27/25 bid docs posted to DemandStar • 6/13/25 non-mandatory pre-bid meeting held • 8/14/25 bid opening—two bids received • Plan to bring to Council for recommendation of award on 9/11/25 • Estimated NTP to be issued in late September • Water Pipe Projects o WM#1 Teguesto Dr—Ferreira Construction Co (not to exceed $2,899,263.40) • 7/30/25 Notice to Proceed issued • Contractor has completed locates • Community outreach —Social media video completed on 8/19/25 and posted to social on 8/20/25 • Notice placed in August water bills • Customer letters directly impacted hand delivered Wednesday, August 27th • Doug put message board out on Wednesday August 27th • Work starting Tuesday, September 4th Page 2 of 4 Village of Tequej?sige f 804 Agenda Item #12. o WM#2 Beach Rd Phase 2 • 6/6/25 loan application document executed by Village and submitted to FDEP • 6/23/25 FDEP sent questions on the loan application and two new EPA forms to fill out. The questions were answered and forms completed and sent to FDEP on 7/25/25 • Reso 10-25 corrected the wrong loan information for the earlier resolution passed in October 2024 (wrong loan number) • Currently awaiting receipt of the loan agreement • Once executed we will proceed with bidding the project o Martin County—County Line Road Bridge Replacement Project($884,503.97)—Relocation of a potable and an untreated well water main before Martin County begins the bridge replacement project • March 2025 notice to proceed was issued • Kimley Horn & Associates (KHA) has received the shop drawings from the contractor, still under review and Martin County permitting nearing completion • Directional drilling anticipated to be completed by October 2025 Miscellaneous • CCNA contracts—new engineering contracts are anticipated to be brought before the October Council meeting for consideration of approval • International Day celebrations were held for Tracy Smith and Allyson Fellsburg ,I r'f's�j�72c/ l a f• aa�L D"Y - jz IL 6 Page 3 of 4 Village of Tequej?sige f 804 Agenda Item #12. • Department quarterly meeting was held with guest presenter Jay Hubsch providing updates on Community Developer projects C r zi If � 1 � 111J1J � -ate y_ err: Page 4 of 4 Village of Tequej?sige f 804 Hgenaaitemwiz. a N E - d s 3 a E E 3 N a c - Y w E ^ c w d a E E o d N N OE 2 El _ A E - - - to - n - o - - E 'c d _ z - _ i - U U�' E V E ¢ f H ¢ V _a � .t � •��y .+ yll � �� a+y + VVl 'a E b N /�\ N a W Q 'a N Y ' 0 W «> a 1 a N IN N C 1� cr M 1 1 1 O d � a > N - O b N C rvr � 1 y E o N _ C _ N N oa w S � E y o o N o `a m Ka:. a II T N C _ _ E _ _ U E _ _ A U - m yEaW173 of 804v Agenaa item wiz. 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