HomeMy WebLinkAboutAgreement_General_9/11/2025_MCCi Village of Tecluesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 ,. www.tequesta.org
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Village Clerk's Office Memorandum
TO: Jeremy Alien, Village Manager
FROM: Lori McWilliams, MPA, MMC, Village Clerk
DATE: 8/28/2025
SUBJECT: Microfilm Disposal
MCC! recently completed a large-scale imaging project for the Clerk's Office, scanning all microfilm files
that had been stored at the State Records Archive in Tallahassee. These files are now housed in the
Village's records management system, Laserfiche, and are easily accessible. This agreement authorizes
MCCi to proceed with the destruction of the original physical documents.
Legal has reviewed and approved.
TOTAL COST: $0
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: htt s: bit.l 3mnfeU4
ADDENDUM TO PROFESSIONAL SERVICES CONTRACT
The following will constitute an Addendum(Physical Destruction Agreement)to the contract between MCCi, LLC
and Village of Te uesta FL(Scanning-21325 44 48 according to the following:
AGREEMENT
This agreement is made on 8 18 2025 by and between MCCi,LLC located at 3717 Apalachee Pkwy,Tallahassee, FL
32311, and Village of Tequesta, FL at 345 Tequesta Drive,Tequesta, FL 33469(hereafter referred to as the Client)
and is intended to document the understanding of both parties regarding the destruction of the clients`
documents.
UNDERSTANDING
It is hereby understood that the Client has provided documents to MCCi for the purpose of scanning.Client is in
receipt of digital images,and the Client has no further interest in the physical documents. It is the Client's
intention that MCCi dispose of the documents currently. Unless contracted otherwise, documents that do not
contain sensitive or confidential data will be destroyed in a manner that is at the discretion of MCCL MCCi may
recycle,shred, Burn,or in any other manner destroy documents. In no event will MCCi be held in any way
responsible for any aspect of the destruction of said documents. If any costs are associated with the destruction of
these documents,the client will be responsible for any cost incurred by MCCL
If the documents are confidential or contain sensitive data,the Client will contract with MCCi to professionally
destroy the documents by shredding.The Client is responsible for paying any fees associated with the destruction,
as written in the contract.MCCi will provide the Client with a Certificate of Destruction upon completion.
Files to be destroyed are summarized below:
Total images 46,429 Total Documents 40 Total Boxes 1
Accepted by: Village of Tequesta, FL
Print Name Title
g azure Date
Submitted by:
MCCII,LLC
Marie Grosh, Director of Scanning Operations Date
Lori McWilliams
From: Dylan Brandenburg {Dylan@davislawteam.ccm3
Sent: Tuesday,August 26, 2025 4:54 PM
To: Lori McWilliams
Cc: Keith Davis
Subject: [EXTERNAL] FW; Physical Document Destruction Agreement -Tequesta FL
WARDING:This email originated from outside of our organization. Please be cautious and do not
click on links or open attachments unless you recognize the sender and know the content is safe.
IN
Hi Lori,
I've taken a look at this doc. It looks ok to me.
Dyla n
Dylan J. Brandenburg, Esquire
Mm DAVIS &
MEASSOCIATES, P.A.
701 Northpoint Parkway,Suite 205
West Palm Beach, Florida 33407
Tel: (561)281-6428
Email: dylan@davislawteam.com
From:Lori McWilliams<lmcwilliams@tequesta.orga
Sent: Monday,August 25, 2025 12:49 PM
To: Keith Davis tkeith@davislawteam.com>
Cc:Sarah Bonning<sbonning@mccinnovations.com>
Subject: FW: Physical Document Destruction Agreement-Tequesta FL
Importance: High
Keith,
MCCi scanned all the microfilm files that we had been housing aver the years(way before me) at the
state records center. They are now scanned and located in our imaging system in house.
This agreement gives them the approval to destroy the original microfilm as we no longer need it.
Can you please review the agreement for legal sufficiency?
Thanks,
i
Lori
Lori McWilliams
Village Clerk
Admin Public Information Officer
The Village of Tequesta
p. 561-768-0443[c. 561-367-5006
4x. a. 345 Tequesta Dr,Tequesta, FL, 33469
w.www.teouesta.org
e. ImcwilliamsAtequesta.orp
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