HomeMy WebLinkAboutDocumentation_Workshop_Tab 04_9/29/2025 Agenda Item #4.
Workshop
STAFF MEMO x
Meeting: Workshop - Sep 29 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Discussion On Establishing a Permit Process for Commercial Motion Picture Use Permit
This item is being brought to Council by staff for discussion and consideration. From time to time,
staff receive a request from a company to film within the Village of Tequesta. We currently don't have
an official process for approval of these permits.
This staff report provides potential draft language for an ordinance regulating commercial motion
picture making within the Village of Tequesta. The proposed language is adapted from similar
municipal codes and aims to establish clear definitions, permit requirements, and conditions to ensure
public safety, minimize disruptions, and protect Village interests. This draft is presented for workshop
discussion and potential refinement.
Definitions.
The following words, terms, and phrases, when used in this chapter, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Commercial motion picture making means video production of any nature.
Penalty for Violations.
Any person found guilty of violating the terms of this article shall be subject to the general penalty
provisions of the Village code. A citation for a violation of this chapter shall not preclude the Village
from seeking other relief such as injunctive or declaratory relief to enforce the provisions of this
chapter.
Required: Permit/Application Fee.
Any person desiring to use the public streets or sidewalks, the public rights-of-way, or other public
places within the Village for the purposes of commercial motion picture making shall be required to
first obtain a permit for that activity from the Village. This permit is not intended to preclude legitimate
video production of news events.
The application for a permit shall be accompanied by a ($XX) nonrefundable permit fee payable to
the Village for the administrative processing of the permit application. In addition to the application
fee, there will be an operating fee of $XX dollar ($XX) per day for each day that any commercial
motion picture making activities occur.
If necessary, the applicant would be required to pay all additional cost for personnel required and
determined by the Village Manager.
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Agenda Item #4.
Application.
All applications for permits referenced in the required permit section shall be filed with the Village
Building Department. To guarantee approval the application should be filed at least thirty (21) days
before a company wishes to conduct commercial motion picture making activities.
The application shall contain the following information:
The name and address of the person applying for the permit.
The number of personnel required by the applicant to conduct the commercial motion picture-making
activities for which the permit is sought.
The dates, times, and locations during and at which the proposed commercial motion picture-making
activities are to be conducted, and a description of the specific activities being proposed. This
information shall describe the specific public places sought to be utilized, the specific times of day
during which the places are requested to be utilized, and the specific activity that is to be conducted
at each place.
The name, address and telephone number of the specific person who is to be responsible for all of
the commercial motion picture making activities proposed to be conducted in the Village.
Prerequisites to Issuance.
Prior to a permit being granted under this chapter, the following shall be provided to the Village by the
applicant:
Hold harmless agreement. The applicant shall execute a hold harmless agreement in favor of the
Village, saving, defending, and holding harmless the Village, its agents, employees and
representatives, from any claim arising as a result of the commercial motion picture making activities
of the applicant, its agents, representatives or employees, within the Village. This agreement shall be
executed by an individual and/or entity capable financially and otherwise of honoring the terms
thereof, and the agreement shall be in a manner and form acceptable to the Village and deemed to
provide the protection necessary to the Village as intended by this section.
Certificate of insurance. The applicant shall provide a certificate of insurance naming the Village as a
named insured under the insurance policy for an amount not less than one million dollars
($1,000,000.00). When any watercraft is to be involved in any commercial motion picture making
activities, the insurance policy shall be for an amount not less than ten million dollars
($10,000,000.00).
General Conditions.
All permits shall be subject to the following restrictions:
Time schedule. All commercial motion picture-making activities shall be conducted between the hours
of 8:00 a.m. and 6:00 p.m. Specific dates and times during which commercial motion picture-making
activities shall be allowed are subject to the approval of the Village Manager.
Deference to normal traffic flow patterns. At no time shall the public streets, sidewalks or rights-of-
way of the Village be blocked or impeded to restrict or inhibit the normal flow of pedestrian or
vehicular traffic without consent by the Village.
Analysis and Recommendations
The proposed language establishes a permitting process to regulate commercial filming activities,
ensuring they do not disrupt public access or safety. Key features include a nonrefundable application
fee, daily operating fees, insurance requirements, and operational restrictions. Staff recommends
discussing adjustments to fee amounts, timelines, or additional conditions based on Village-specific
needs, such as environmental considerations or coordination with local law enforcement. If approved
in concept, this could be formalized into a numbered ordinance for adoption. Please provide feedback
during the workshop for revisions.
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Agenda Item #4.
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BUDGET • - •
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
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