HomeMy WebLinkAboutAgreement_General_10/9/2025_Chili Cook-Off Lawn Maintenance
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Chili Cook-off Lawn Maintenance Agreement 2025
Date: September 29,2025
Jeremy,
Purpose
Staff seeks approval of a one-time Lawn and Landscape Maintenance Agreement with FP
Tequesta Property Owner LLC to support the annual Tequesta Friends of Public Safety Fire-
Rescue Chili Cook-off.
Background
The Chili Cook-off is scheduled for November 8, 2025.
The event site is the property formerly known as Paradise Park, located at 1 Main Street,
Tequesta.
The site is no longer Village-owned or leased, but the Owners have agreed to host the
event through a separate arrangement with the Tequesta Friends of Public Safety.
To ensure the event is conducted on a safe and presentable site, the Village has agreed to
provide one-time lawn and landscape maintenance services prior to the event.
Agreement Highlights
Parties: Village of Tequesta and FP Tequesta Property Owner LLC.
Services Provided by Village:
o Mowing grass
o Edging and trimming grass/weeds
o Trimming hedges and trees
o Blowing paved surfaces free of debris
Service Window: Between October 30, 2025, and November 14, 2025.
Cost: Services provided at no charge to the property owner.
Access: Village staff will be permitted access to the site, including use of on-site water
spigots.
ŷźƭ ķƚĭǒƒĻƓƷ ƒğǤ ĬĻ ƩĻƦƩƚķǒĭĻķ ǒƦƚƓ ƩĻƨǒĻƭƷ źƓ ğƓ ğƌƷĻƩƓğƷźǝĻ ŅƚƩƒğƷ ĬǤ ĭƚƓƷğĭƷźƓŭ ƷŷĻ źƌƌğŭĻ
ΏАЏБΏЉЍЍЉ ƚƩ ĬǤ ĭƚƒƦƌĻƷźƓŭ ƚǒƩ ğĭĭĻƭƭźĬźƌźƷǤ ŅƚƩƒʹ ŷƷƷƦƭʹΉΉĬźƷ͵ƌǤΉЌƒƓŅĻ
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Indemnification: Village will indemnify the property owner within the limits of sovereign
immunity under Florida law.
Governance: Agreement governed by Florida law, venue in Palm Beach County.
Public Records: Compliance with Chapter 119, Florida Statutes.
Oversight: Subject to Palm Beach County Inspector General authority.
Term: One-time agreement solely for the 2025 event.
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5ĻƦğƩƷƒĻƓƷ ƚŅ tǒĬƌźĭ ƚƩƉƭ
tğŭĻ Ћ ƚŅ Ћ
PUBLIC RECORDS. In accordance with Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, CƌƚƩźķğ {ƷğƷǒƷĻƭ. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, wit
pursuant to Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, and other penalties under Sec. 119.10, CƌƚƩźķğ
{ƷğƷǒƷĻƭ. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
cust
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
lmcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
to comply with the requirements of Title II of the
by ensuring that the Con
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all \[ agreement /bid documents and specifications\], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/