HomeMy WebLinkAboutDocumentation_Regular_Tab 04_11/13/2025 Agenda Item #4.
Regular Council
A-1
STAFF MEMO
Meeting: Regular Council - Nov 13 2025
Staff Contact: Allyson Felsburg Department: Utilities
Consider Approval of Kimley-Horn & Associates Work Authorization for Water Treatment Plant (WTP)
Filter Vessel Rehabilitation Construction Engineering Inspection (CEI) Services for a Total Not to
Exceed $33,649.82
The Village of Tequesta Utilities Department (UD) recommends approval of a work authorization
(WA) with Kimley-Horn and Associates (KHA) for Construction Engineering and Inspection (CEI)
services related to the Water Treatment Plant (WTP) Filter (Pressurized Vessel) Plant Upgrades
project for a total not to exceed $33,649.82.
The VOT UD owns and operates a six (6) vessel, 2.7 million gallons a day (MGD), multi-media filter
plant designed to remove iron from the raw water received from the surficial aquifer (SA) wells. Filters
1-4 were installed with the original plant in 1982 and are approximately 43 years old. Filters 5 and 6
were installed in 1988 and are now approximately 37 years old. The filter units are 10-ft diameter
coated, carbon steel pressure vessels with approximately 78.5 square feet of filtration area rated at
312.5 gallons per minute (4 gpd/sf) per filter. The 2020 Facilities Assessment, performed by Kimley-
Horn & Associates (KHA or Engineer), provided recommendations for rebedding media and interior
component replacement and/or recoating to extend the vessels' useful life.
KHA has a master agreement with the Village procured through the Consultant's Competitive
Negotiations Act (CCNA), FS287.055, approved October 9, 2025. The CCNA requires public
agencies to select professional service firms based on qualifications.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION: j 'J
BUDGET AMOUNT $120,000 AMOUNT AVAILABLE EXPENDITURE AMOUNT:
$120,000 $33,649.82
FUNDING SOURCES: 401-411-531.302 IS THIS A PIGGYBACK:
Renewal & Replacement Eng. Services ❑ Yes ❑x N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes 0 N/A
QUOTE AMOUNT N/A
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Agenda Item #4.
QUOTE 1 - BUSINESS NAME N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTIONApproval of Work Authorization
ATTACHMENTS
0"
1) 25.0923.CE1 Filter Vessel Rehab KH WA
Page 23 of 603
Agenda Item #4.
VILLAGE OF TEQUESTA
ENGINEERING SERVICES WORK AUTHORIZATION
WA TER TREA TMENT PLANT(WTPJ F1L TER VESSEL REHABILITA TION
CONSTRUCTION ENGINEERING INSPECTION(CEI) SERVICES
The terms used in this work authorization (Work Authorization or WA) with initial capital letters
have the meaning stated in the 2025 "Request for Qualifications" documents and the "Master
Agreement for Professional Services" (Agreement) referenced below.
This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth
herein and is issued pursuant to The Professional Engineering Services Agreement, between
the Village of Tequesta ("Client" or "Village") and Kimley-Horn and Associates, Inc. ("Kimley-
Horn 13 or "Consultant"), dated October 9, 2025 (or the date fully executed, if approved, after the
October 9, 2025 Council meeting in which the agreements will be brought for consideration of
approval) ("Agreement"). All terms and conditions of said Agreement are hereby incorporated
and made part of this Work Authorization.
PROJECT UNDERSTANDING
Kimley-Horn (Consultant) recently completed design and bid phase services for the WTP filter
vessel rehabilitation project. The Village advertised the project for public bidding and has
awarded the project to a general contractor. The Village has requested the Consultant to
provide construction engineering and inspection (CEI) phase services related to this project and
as such, the following scope of services is provided.
SCOPE
Consultant will attend one (1) pre--construction meeting with contractor and the Village Utilities
Department (UD) prior to commencement of the work at the water treatment plant (V\rTP).
Consultant will provide on-site construction observation services during the construction phase.
It is assumed that construction contract duration will be approximately six (6) months and
observation will occur throughout that time frame. Consultant's representative will visit the site
up to ten (10) times during the expected anticipated six (6) month construction duration. The site
visits are intended to coincide with critical project milestones, and to observe conditions of the
rehabilitated pressure vessels prior to placing back into service. Such visits and observations
by the Consultant's representative are not intended to be exhaustive or to extend to every
aspect of Contractor's work in progress. Observations are to be limited to spot checking,
selective measurement, and similar methods of general observation of the Work based on
Consultant representative's exercise of professional judgment. Based on information obtained
during such visits and such observations, Consultant's representative will evaluate whether
Contractor's work is generally proceeding in accordance with the Contract Documents, and
Consultant will keep Owner informed of the general progress of the Work.
Consultant will review and for take other appropriate action with respect to Shop Drawings and
Samples and other data which Contractor is required to submit, but only for conformance with
the information given in the Contract Documents. Such review and approvals or other action
will not extend to means, methods, techniques, equipment choice and usage, sequences,
schedules, or procedures of construction or to related safety precautions and programs. It is
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Agenda Item #4.
anticipated that up to approximately ten (10) shop drawing reviews, including resubmittals, will
be reviewed and will consist of the following:
• Schedule
• Sand
• Anthracite Media
• Gravel Media
• Vessel Rehabilitation from Hunger-ford & Terry
• Painting
Consultant will review the submittals and return copies to the Contractor and Owner.
Consultant will respond to no more than two (2) requests for additional information and
clarifications for the construction and implementation.
Consultant will review up to five (5) contractor payment applications, including schedule of
values. Based on its observations and on review of applications for payment and
accompanying supporting documentation, Consultant will review the amounts that the
Consultant recommends Contractor be paid.
Consultant will attend and witness startup of the newly rehabilitated filter vessels. Consultant
anticipates up to three (3) half-day WTP site visits during startup of each pair of vessels.
Consultant will develop apunch-list of incomplete items based on our on-site observations and
startup testing. Consultant will issue a written punch-list to Owner and Contractor. Consultant
will provide one (1) site visit to review follow up work on punchlist items.
Consultant will conduct a site visit to determine if the Work is substantially complete. Work will
be considered substantially complete following satisfactory completion of all items with the
exception of those identified on a final punch list. If after considering any objections of the
Owner, Consultant considers the Work substantially complete, Consultant will notify the Owner
and Contractor.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope, as well as any changes in the
scope requested by the Village, will be considered additional services to this Work Authorization
and will be performed based on subsequent Work Authorizations approved prior to performance
of the additional services.
SCHEDULE
The Kimley-Horn fee structure assumes timely completion within the terms of the construction
contract. Failure of the Clients contractor(s) to complete the projects within the original contract
term may result in an adjustment to the Kimley-Horn's compensation, subject to mutual
acceptance of the Client and the Kimley-Horn.
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Agenda Item #4.
COMPENSATION
Kimley-Horn will perform the services described herein on an hourly basis with a not to exceed
amount of thirty-three thousand six-hundred forty-nine dollars and eighty-two cents ($33,649.82)
in accordance with the hourly rates established in the Professional Engineering Services
Agreement between the Village and Kimley--Horn.
Accepted by:
Village of Tequesta Kimley--Horn and Associates, Inc.
Jeremy Allen
Digitally signed by Jeremy Allen
Date:2025.10.15 15:22:48-04'00'
Jeremy Allen, Village Manager JasoR . Lee, P.E.
Date: See digital signature Date:
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Page 26 of 603
Agenda Item #4.
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