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Home My WebLink AboutDocumentation_Regular_Tab 05_11/13/2025 Agenda Item #5. Regular Council A-1 STAFF MEMO Meeting: Regular Council - Nov 13 2025 Staff Contact: Allyson Felsburg Department: Utilities Consider Approval of Florida Flow Control, Inc., Proposal to Furnish and Install Four (4) Water Main Insertion Valves for $33,650 SUMMARY: A The Utilities Department (UD) recommends approval of the proposal from Florida Flow Control, Inc. (Florida Flow Control) to furnish and install four (4) water main insertion valves at select locations along Tequesta Drive. Installing these valves will proactively avoid service interruptions to 332 customers, including adaycare/school and multiple condominium buildings, during the tie-in of the new water main to the existing system in the areas outlined below. Water Main Tie-In Location Total Affected Before Valve Total Affected After Valve Installation Installation Tequesta Dr. & Point Dr. 134 0 Tequesta Dr. & Riverside Dr. 76 0 N Tequesta Dr. & Willow Rd. 60 0 Tequesta Dr. & Fiesta Ave 62 0 The new valves will remain in place after the new water main connection to the existing system and will be beneficial in the event of water main break emergencies. Additional valves allow smaller sections of the water system to be isolated, reducing the number of customers affected during water main breaks. Below is a summary of the quotes collected for the insertion valves project: Contractor Price Comments Florida Flow Control $337650 Rangeline $39)218 Wettaps N/A Does not work on AC pipe WATER FUND - Account 401-411-549.671 - Renewal & Replacement - Misc. Renewal & Replacement Budgeted amount: $150)000 Available amount: $1507000 Amount for this proposal: $ 33,650 Page 28 of 603 Agenda Item #5. Total Remaining: $116,350 This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET INFORMATION: A" BUDGET AMOUNT $150,000 AMOUNT AVAILABLE EXPENDITURE AMOUNT: $150X0 $337650 FUNDING SOURCES: 401-411-549.671 IS THIS A PIGGYBACK: Renewal & Replacement ❑ Yes ❑x N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes 0 N/A QUOTE 1 - BUSINESS NAME Florida Flow QUOTE AMOUNT $33,650 Control QUOTE 2 - BUSINESS NAME Rangeline QUOTE AMOUNT $39,218 QUOTE 3 - BUSINESS NAME Wettaps QUOTE AMOUNT N/A Does not work on asbestos cement pipe COMMENTS/EXPLANATION ON SELECTION Approval of Proposal 1) Florida Flow Control - Estimate VM Signed 20251028 ADA Page 29 of 603 Agenda Item #5. Proposal 10232025 .. &&&frow Cyr ADDRESS SHIP TO David Tinoco 6" Insta-Valves Village of Tequesta DATE TOTAL 345 Dr. 10/23/2025 Tequesta, Tequesta, FL 33469 DESCRIPTION QTY RATE AMOUNT Furnish & Install - 6" Insta-Valve (AC Main) (OD 7.35 - 7.65) 3 87175.00 247525.00 Location: * SW corner of Tequesta Dr and Point Dr * SE corner of Tequesta Dr and Fiesta Ave * NE corner of Tequesta Dr and Willow Rd Furnish & Install - 8" Insta-Valve (AC Main) (OD9.17-9.47) 1 97125.00 97125.00 Location: * 383 Riverside Dr By signing below, you acknowledge that you accept the SUBTOTAL 339650.00 proposed amounts listed above, as well as all terms and TAX 0.00 conditions outlined on page 2 of this document. Furthermore, you confirm that you are an authorized representative and have the authority to accept this estimate on behalf of the company. TOTAL $337650-00 THANK YOU. Digitally signed by Jeremy Y Jerem Allen Allen See electronic si nature date Accepted By Date:2025.10.28 07:56:05 Accepted Date 9 -04'00' Jeremy Allen, Village Manager 3180 Fairlane Farms Road,Suite 1,Wellington, FL 33414 Phone(561)793-3344 Fax(561)333-5363 *24hr Emergency(561)718-3336 or(561)718-9455 ***.floridaflowcontrol.com Page 30 of 603 Agenda Item #5. 1110]i& flow Contml SPECIALTY WATER AND WASTEWATER CONTRACTOR PROPOSAL AGREEMENT 3180 Fair ane Farms Road,Suite 1;Wellington Florida 33414 Office:561-793-3344 Fax 561-333-5363 PAGE Z) Field 124 hi Ernergen I Non-Emergency 561-719-3336 or 561-719-945 5 vw/w.floridaflcy/control.com NOTES: ■ Price is based on DIP/PVC with Standard OD(Unless noted differently on page 1). Customer is responsible to provide FFC with the correct OD prior to scheduling. ■ Price is based on a standard (8) hour workday. Overtime rate will be invoiced at$125.50/hr. ■ Technician stand-by time will be invoiced at$75.00/hr regular time and $112.50 for overtime. ■ Price is based on (1) mobilization per each item, UNLESS otherwise stated on page 1. Additional mobilization will be added on a per job basis. ■ Prices for Line Stops are based on up to (8) hrs on-line. Extra time is at an added cost of$1,500.00 per day. ■ If this agreement is terminated after FFC has commenced work on-site or within 24 hours of the project start time, FFC shall be reimbursed for reasonable out-of-pocket expenses including mobilization and equipment costs. ■ Should the location of the excavation be inaccessible to the FFC truck,customer shall provide a crane or other suitable lifting devise to raise and set our equipment and material. ■ Customer must allow 5-10 days lead time on non-standard size pipe material. ■ Customer to provide FFC with (1) laborer to assist technician. ■ Florida Flow Control is a Licensed Florida General Contractor(CGC1522189) Exclusions: ■ All material including but not limited to Tapping Saddles, MJ or SS Sleeve and Tapping Valve to be provide by and installed by others UNLESS"Furnished"or"Install"appears next to item on page 1. ■ All Permitting, MOT, Excavation, De-watering,Shoring, Compaction and Restoration to be completed by others. ■ Customer is responsible for restraining existing main if required, prior to FFC Mobilization. ■ Florida Flow Control is not liable for any failed valves or pipe damage due to the integrity and/or existing conditions of the pipe. ■ Florida Flow Control does not guarantee placement of the Line Stop head(s) into a pipe system and therefore will not be held liable for a "non-workable" shutdown. Under these conditions Florida Flow Control will not be responsible for any delay in work on jobsite. If Line Stop cannot be removed and an additional Line Stop is needed,this will be at the customer's expense. ■ Florida Flow Control does not guarantee a 100%shutdown on any Line Stop(s) or Insertion Valves). ■ Florida Flow Control WILL NOT Exceed the Manufacturer's Guarantee of Performance for the Manufacturer we install for the Customer. ■ Customer is responsible to verify all local,county, or state applicable standards. ■ Night,weekend,and emergency work may incur additional expense on a job specific basis unless specified on page 1. Payment Terms and Conditions ■ No retainage allowed to be held. ■ Payment is due"NET 30"from the date of substation completion. ■ Late FEE is 5%of the invoice total—per month,for every month past the due date. ■ ALL NEW Customers are required to provided FFC with a 50%Deposit prior to ordering of material until a credit app is completed and a customer account is established. ■ This agreement is for Standard Insurance Requirements. Anything require above and beyond the standard will be invoice at cost+15%. ■ No work will be performed until Proposal Agreement has been signed and returned to FFC. ■ By signing the proposal customer agrees there will be no additional breakdown of work completed at the time of invoicing. ■ Prices are guaranteed for 30 days. Proposal Agreement 02019 FloricPagec r�rOf 603 Pages 2 of 2 Agenda Item #5. PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,. CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 32 of 603 Agenda Item #5. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at www.w3.org/TR/WCAG/.," Page 33 of 603