HomeMy WebLinkAboutDocumentation_Regular_Tab 06_11/13/2025 Agenda Item #6.
Regular Council
STAFF MEMO
A-1
Meeting: Regular Council - Nov 13 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Consider Approval of Contracts Signed by the Manager Under $25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and memorandum of
understanding to Council.) A. Trane AC Service Agreement for Community Center, $10,775.00/year
for 5 years; B. Baxter & Woodman, Inc. Work Authorization foar As-Needed General Engineering
services, for up to $15,000.00; C. JLA Geosciences, Inc. Proposal for Hydrogeologic Consulting
Services for Rehabilitation of Surficial Aquifer Well 26 and Exploratory Test Well at Water Plant Site,
for up to $22,549.00; D. Kimley-Horn Work Authorization for Bid Phase Services for WM#2, Beach
Road Water Main Replacement Project, for up to $12,430-00; E. Family Church Parking Agreement,
$0.00.
.SUMMARY:,i--j
Consider Approval of Contracts Signed by the Manager Under $25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and memorandum of
understanding to Council.)
A. Trane AC Service Agreement for Community Center, $10,775.00/year for 5 years;
B. Baxter & Woodman, Inc. Work Authorization foar As-Needed General Engineering services, for up
to $15,000.00;
C. JLA Geosciences, Inc. Proposal for Hydrogeologic Consulting Services for Rehabilitation of
Surficial Aquifer Well 26 and Exploratory Test Well at Water Plant Site, for up to $22,549.00;
D. Kimley-Horn Work Authorization for Bid Phase Services for WM#2, Beach Road Water Main
Replacement Project, for up to $12,430.00
E. Family Church Parking Agreement, $0.00.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
Page 34 of 603
Agenda Item #6.
COMMENTS/EXPLANATION ON SELECTIONNA
Public Works TRANE 5YR Contract
Utililites BW As-Needed Eng. Services
Utilities JLA Geosciences
Utilities KHA WM2 Beach Road Ph2
Parkins License Agreement- Family Church and the City of Tequesta2
Page 35 of 603
Agenda Item #6.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Consider approval of a five-year service agreement with Trane U.S. Inc. for HVAC and
Building Automation System maintenance at the Tequesta Community Center
Date: October 28, 2025
Jeremy,
This is a five-year service agreement with Trane U.S. Inc., the original equipment manufacturer
and sole source provider for the building's HVAC and Building Automation Systems (BAS).
This contract ensures continued maintenance, reliability, and energy efficiency for the facility's
four rooftop HVAC units.
Scope of Services
Under this agreement, Trane will provide comprehensive mechanical and technical services
including:
• Annual and seasonal preventive maintenance
• Building Automation System (BAS)review and inspection
• Refrigerant management and laboratory analysis
• Control loop tuning and system performance optimization
• Software updates, training, and system analysis
Trane-certified technicians will perform all inspections, testing, and maintenance according to
OEM standards to ensure optimal comfort and equipment longevity.
Contract Term and Cost
• Duration: 5 Years (2025-2030)
• Annual Service Cost: $10,775.00
• Total Contract Value: $53,875.00
• Pricing Basis: OMNIA Partners Cooperative Purchasing Program (Contract No. R3341)
This cooperative purchasing arrangement allows the Village to secure competitive pricing and
service continuity without the need for a separate public bid process.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 36 of 603
Agenda Item #6.
Justification
Trane is the sole source provider for the Community Center's HVAC equipment and associated
control systems. Utilizing the OMNIA Partners cooperative contract ensures compliance with
public purchasing requirements while maintaining direct access to manufacturer-certified
technicians and genuine Trane components.
Fiscal Impact
The annual expenditure of$10,775.00 will be budgeted within the Parks & Recreation
Department's maintenance operating funds each fiscal year. The five-year total of$53,875.00
represents a fixed cost that provides predictable budgeting for HVAC maintenance and
operational reliability.
(:�4 ��
Doug Chambers
Director
Department of Public Works
Page 2 of 2
Page 37 of 603
Agenda Item #6.
TRANE
HVAC SYSTEMS SCHEDULED -
SERVICE AGREEMENT
Trane Office Company Name
Trane U.S. Inc. jI Iege Of Tequesta 345 Tequesta Dr
6965 Vista Parkway Forth,Ste,I 1 Teq u esta, FL 33439
Wellington, FL 33411
Site Address:
Trane Representative T q e to Parks& Recreation
Jennifer Gauthier Meth 399 Seabrook Rd
Olivia Jones BAS Teq e ta, FL 33469
Cell:(77 ) 51- 4 1
Proposal ID
706306
Service Contract Number
7053065
o ntact Teleph one I1 u rn ber for
Service
( 4)4 � 900
CO-OP Quote Number
114-4 B- -00
CO-OP or Federal Contract ID
OMNIA Paine# 341
Sept 3C,2025
T? ." N
Page 38 of 603
Agenda Item #6.
a
TRH NE
EXECUTIVE SUMMARY
This Scheduled Service Agreement provides are integrated approach to planned
m si rife r-tance for you r HVAC equipment a nd building automation system (BA ). It is
are e.ffec5ve service strategy- After all,both systems must work together to your
building comfortable and energy efficient.
U n der-t h i s comb i reed:s eryi a ag ree men t, yo u Sri f i han d e ff the respo n si hl I ltles for
planning, scheduling and managing routine maMenance to Trane.Our local factory When it comes to service
trained technicians keep your HVAC and BAS running efeiendy and reliability,as effectiveness,experience
Nvo interdependent systems- ,-natters.No other provider
has more expe6enee than
A ,a n HVAC service provider.Trarle offers many advantages: Trane-
F onfidencia that your HVAC equipment and BAS are being cared r 1 g0+years of
according to OEM hest praictice5 for both fre-quency and procedures system and
* Priority service,available 4-hours a day,givirng your facility precedence equ i present
during urgent siluatlons experience
Advanced diagnostic technologies,allowing our technlcGans to analyze +years in
s y sfe m perform a n ce rr ore cc m prehensi rely,so they can id e n ti•fy and building a utum abion
rrect a br-oa de r set of cored i t i o ns systems(R A )
Protect your bottom lire.Proper maiin ter ance Can save an e:F>ti mated 12 to 18 0+years i n energy
percent of your budget compared to a run-to-fail approach.This service agreement s a rrrices
will h4al p you captu re those savings. (FE )O&M G+irate 2010
ADDITIONAL SUPPORT
Trane offers a wid a range of mainten ance and repair ser-ricer frond the scope of this service ag reement. Ask y a u r Tran e
re pie enta#ive for details.
,ENVIRONMENT` {
aaliamsm-
Trane Procedures for All Trace technicians Trane incident rates Your ill have a consistent
handling refrigerant are follow documented (OSHA)are oorsistently group of Trane
compliant with federal processes onauTing 50 to 70 percent below employe dedicated to
and Mate regulations- u nIfo rM service delivefr, Industry averages. your a ccou nt-
Page 39 of 603
Agenda Item #6. VDT Community Center-New Q -Mech and BA
RANE ' IR .
a�
a '
Its
SCOPE F SERVICES - STANDARD INCLUSIONS
ANY HVAC SYSTEM IS ONLY AS STRONG AS ITS INDIVIDUAL ECHA r I AL
COMPONENTS.
This service agreement�Ai ith Trane protects and enhances full system functionality by ensuring that components are well
maintained an d functioning to 0 E M Fta nclards. And it is t ilo red to you r needs the feltovving a re t he standard inclus ions of your
service agreement;
- ,
Factory authorized Trade sew ice technicians perform all pen-odic
mEiintenance, following OEM standards,to beep HVAC and BA _
uq uip ent rtin ning optimally and prevent unplanned downtime,Trane .,_..,
assurres all responsibilities for p I! n I n r scheduling and man nglin ;
routic a maintenance on Tfane H AC equipment and outer bra rids_
'W��
W
Advantages. n l
o.
Trust one assigned rna i ri tenance team for al l HVAC equipment ;
brands
H celve n is ter)t service ouI orn s through proprietary Sic
Sigma mainten2 rce procedures
Save money compared to ad-hoc serilce tells
Implementation:
Technician visits are scheduled in advance
F Service is completed during normal business hours
• Basic 5uppli es. such as grease. cleaning solvents and wiping cloth.5,are included in the annual Fee
1 022 Trane Technologies All rights is reserved-Confidential and proprietary infurma#ic rl of Trane U.S. Inc. Page 3 �f 18
Page 40 of 603
Agenda Item #6.
OT Cornmu nity C e We r-New SA 2022-Mech a n d BA
Proccsa I 1 Q: 7�3065
1AM
TR
��' -_-79' :
-ti
U S E nvironrn ental Prot Lion Agee cy(E PA) has pl aced in effeot
more stringent regulations on refrigerant managem rat and
reporting in 2020. Section 608 of the C I ears Air Act prohibits the :-
1 nowi ng release of refrigerant duri rig the mainlenanc , servi ce
rep@ i r, or disposal of air-conditioning and refrigeration f
equipment.The EPA requires proper refrigerant rna nagerr rat
practices and documentation by owners and operators of
refrigeration and air-conditioning systems,all servicing w i
techn i is ns a nd others_ The Gleam Air Act requires owners
to maintain records rds of refrigerant usage and leak rates for *.
each a it-c ondition ingr or refrigeration appfia ry e with
refrigerant charge greater than 50 lbs. These records musf
be main tai a r 3 years and be direct# accessible if audited by the EPA. This brief s ummar of Sect i on
08 of the Clean Air Act is provided for Informational purposes only and is not for the purpose of
providing legal advice.You should contact your attorney to obtain advice with respect to the application
of Section 608 of the Clean Air Act to your bu i ness_
AF Trane Technicians are Universally cert ied(the highest level possible)to service,manage.and do ur nent your refrigerant
and are k no ledgeehle of a p p I Ica ble lair and tirne canstrains to repair leafs-Trane Tech ician9 track a I ref rage rant in all
eq u ip ent serviced regardless of appl i a nce size(supports accurate fugitive emirs ions FePOrting where a ppIica hla.
Then a custorfle r has all their refrigerant work performed by a Trans technician-Trane Ref Man age ment software
m ai rota Ins complete record of refri era nt transactions and appliance leak rates. Refrigerant reports provided by Trane will
coritai n the inforrnafion to satisfy EPA record keeping requirements.
Advantages:
Real time reporting of refrigerant leak rate informs proactive decisions
F Stay i n cc rnplian ce with state and federal req u Iations
Provide acceptable documentation to authorities during audits
Maintain company environm enta I stands rd s and provides data for managing any re.porti ng needs
Detect potential refrigerant leaks before equipment damage occurs
Implementation:
Tech n i cia ns cc Ilea refri gerant i n form atiorl for covered equ1pment during onsite v[B1ts
Re rant data and tech nicia n acbvity are entered into the Trane Refrigerant Mar}age men t System
Refrigerant Usage Reports are generated accord i n g to your needs
2025 Trane Technologies All 691-its reserved-Confidential and proprietary i nformation of Trane U- .Inc. Page-4 of
Page 41 of 603
Agenda Item #6. VOT Community Center-New SA 2022-Mech and BAS
4:�I F..!. =%.-%I
limb, tR
�r
TRA N
N*M,
Trane Laboratory Analysis tests system fluids for contaminants and other physical characteristic and trends_Conditions
i nd i eating sub-optimal HVAC system performance are identified before issues become cri f ica i_
Advantage :
Head off equipment fa.Fl u res and unplanned downCme
* Identify I'ong-term equip meat pe rferma rice tre nd
Gain definitive*Insights through Trane e peri a nce and expertise
Implementation:
Samples collected by Trane t chn ioia ns duri ng maIntenance a5 stated i n th is agreerrient
* LaMrstory an ly s i 0f 0 il.absorption soluti ores and refrigerant
on a intent teti ng ac c o rd i rig t o T ra n o best-practice protocol s ye e r a fter yea r
EM g Z4 1 M1
Sequence of Operation Verification assures the system is operating a
Vended.It helps manage the m u Iti pre systerrl input an confirms set-up
accuracy. .
Advantages. �y jr �
* Maintain omfurl, reliability and upti nie � or.
.r
Prevent prernatu re failure of the system or cornpcnent
49 1 dentify anomalies that waste energy
Implementation:
• DisGover unre leased manual overrides � �
} Correct Schad u[in g discrepande
Evaluate appripr late set points
2025 Trane Technologies All rights reserved.Confidential and proprietary information c�f Trane US, Inc P aq c 5 of t B
Page 42 of 603
Agenda Item #6.
VOT Community CenteF-New SA 2022-N1ech a nd ERAS
Proposal ID-, 7053065
I
TRANE
I
#
Software Updates and training provide software installation and
maintenance.along with information and d e monstrafions on new
features and functionality.This agreement includes annual upgrade
for all contract customers.Any unplanned software upgrades above
an d beyon<J the a nnu a I u pg rode wi I I be b(a ug ht to the cu stom e r
atts ntion a rid biDabl a at ti me and matehal upon customer approval
Advantages:
Proactively maintain BAS system software to each riew +
version
a i n new a rid i m prove d capa bili ti es as tech nol ogy
progresses
Know hcw to gain the full advantages of system enhancements
Keep BAS softwa re compatible with current opc rati rig systems and browsers
r Mitigates risk against potential cyber security vulne rabi litres within the base software
Implementation:
• P roa ti ve n otif ca tion of s oftwa re re lea se s
Installation and administration of software and;or firmware upgrades
orn pre h e nsive s stern and database backup and ar hivin
p a rotor cc a ch i ng a n dfor u p-iron t discussion on n ew features
System analysis and review identifies aridGorrects programming
errors,failed points, i nis In al rrn and paints that have been
oar a rri dde n- Reg ul a dy sched A ed o n-site vi sits by Tram a tech ni clans �
also provide the opportunity to ask questions or address systems
concerns you may have.
Advantages: 7 r
Improves s ystem of i ciency -
Assures compllan a to SpeCjl d conditions
• Reduces the risk of mstly and disruptive system problem!>-
Implem ntation:
r Reg Marl}s hedul d on-site visits by Tirane technicians (Tr an a cMoe de tail a g re ed c a d e nce an review scope)
1c:)2025 Trane Technologies All rights reserved.Confidential and proprietary information of Tra ne U- .Inc. P aq..� :f
Page 43 of 603
Agenda Item #6. VOT Communit en#er-New SA 2022-Mech and BAS
Prowl Q: 705
TRA NE :
Operators sometimes adjust system settings to accommodate immediate comfort requirements_Control Loop Tuning makes
sure the correct settings are in place duri rig sease nal trans ifions.
Advantages:
• Prepare for hotter or colder weather
} Assu re contin uou s occupant comVt
Implementation:
• Review for manual ch ar7 ges
Restore optimal se t[i rig s for the hcati rig/cooling season
Ver i fy operation of mechan i cal Io p corn po ne r~t
2025 Trane Technologies All rights re!5e reed.Confidential and proprietary information of Tra ne U.S.Inc. Page� 7 Df
Page 44 of 603
Agenda Item #6.
VOT Cornmunlly Center-New 0 -Meth and BA
Er LI U: 7�3 0.65
TRANE '
The fa I lawi rig is an o ear ie r of the scope of Trane's ser vi ces to be pe rfa rrne d a n Covered Eq u ipme nt. Items
marked are included in this agreement.
HjuviRojea
l Annual i'rl a i nten ars e Inspection (1)on packaged rooftop units
Operating I n p eclions O ( )on packaged rooftop units
BAS Systern Analysis and Re ie�v (1)
BAS Remote Inspection (1)
:Labor and Materials Covered
■ Scheduled Maintenance Labor
Scheduled Maintenance Parts and ateria I
Clean Condenser Coils once per year
r r Drive Pelts supplied by Trane once per year
MaraClean Evaporator of is once per year
MI&IAir Filter Changes as required up to Oty()changes per year
Air Filters supplied by Trane during maintenance Inspection (HEPA Filters not included). Filters
included in agree mo nt are 1 3 E -8 disposable filters. If custom or upgraded filters are required
d ifLe r e n iri _ost i II he uQtek a ratel
Please Note:
rr rtime Labor far Scheduled Maintenance, requested by customer, to be performed after regular Trane
taus iness hou r '.wi 11 b e b I I le d at cu rrent d iffe r ntial billi ng fates, pe r techn is i a n
2025 Tram TechnologiesAI I tights re�eried_ onfid e n tial and proprietary information of T ray lJ. . f p aq.- �� f
Page 45 of 603
Agenda Item #6. VOT Community Center-New SA 2022-Meth and[3AS
Pmposal-.lC : 7053065
14,6
TRANE
i
HVAC EQUIPMENT COVERAGE
Tequesta ■
ComCenter
The following"Covered Equipment will be serviced at Tequesto Community Center:
Equipment Qt Manufacturer Model Number Serial Number Asset Ta
Tracer ---- 1 Tree BMSC-X1365 E 1 E1&672
---- SC
Description 0 u a nt it y Per Term
O ns ite Extended Systern Analysis and Review
BAS Remote Inspection 3
A Three Year Tracer +Software M a inte nanGe Plan(S P�A P) i s inn uded
Equipment r Manufacturer Model Number' eria I umber' Asset Tag
Packed c oftop Unit 1 Trane TH 1 0 F 3 R I 1 411101'L TU 1
Packed Rooftop Unit 1 Trane THD 00G PO 1-1 10 43[ TU
Packed Rooftop Unit 1 Trane TH H 1 D 1 1910 9410 RTU3
MENEEMENEEMEMEW
Packed Rooftop Unit I Tr,�ne THH15OG3RN 211810942D RTU4
Description Quantity Per Term
Annual Inspection
Operational Inspection
2
0 Trane Technologies All fights reserved,Confidential and proprietary infc) ation of Trane I .S.i:�:�. f i
Page 46 of 603
Agenda Item #6.
V 1 Common Ity Center-New SA 2022-Mech and BA
Proposal ID. 7053065
4�*Mq-W
TRANE
PRICING AND ACCEPTANCE
Village Of T q ue to Site Address;
345 Teque to Dr Tequesta Parks&Recreation
Teque ta,AFL 33469 399 SeabrookFed
Tequesta, FL 4 9
Trane Service Agreement
This 3 ervi e Ag regiment for Buildi ng Automation Systems eonsi sts of the page s be g in n i ng with the page entitled
P HVAC Systems Scheduled Service A r ement,"the consecutively numbered pages immediately following such title
page,and includes and ands with the Trane Terms and Conditions (Service) (collectively,theq'Service g ree ment''or
I'Ag reemenif'). Tra ne agrees to-inspect and maj ntal n the C overed Eq u ip rye nt accord'Ing to the terra s of this Service
g re rr ent, including the 'Terms and ConditionSr" and "Scope of Services" sections- Trane agrees to give
preferential service to Service Agreement Customer over non-contract customers.
Service Fee
As the fee(s) the" ery iGe Fee(s)")for the inspection a nd ma i Men ante services described in the Scope of Services
section with respect to the Covered Equipment.Customer agrees to pay to Trane the following amounts, plus
applicable tax,as and when due,
ontraot Year Annual Amount USO Payment Tee
Yea rl $ 10,77 -00 Annual
Year 1O, 7 . 0 Annual
Years 1 D,77 .00 Annual
Year 4 $10,775,OD Annual
Year 5 $10-775-00 Annual
DServim Fee Discount. A one-Urne 3,00 %discount is offered for full payment of 1 year(s)In advance of the
commencement of the Service Agreement. Invoice would be issued at start of the Agreement and Is due net 15 days
from d ate of invoice.Tax will be GaICLI I ated based a pon th e pre-d i soon nted p rice. Th is Service Fee disoou nt is fe r
a d ance payment only under the terms stated in this section and is not applicable to credit card transactions. Please
check the box to select this discount option.
In addition to any other amounts then due hereunder, if this reement-is ternn-mated or cancelled prior to its
soli eduled expiration, Custom ar sh21I pay to Cc mpa ny the b Can oe of any amounts billed to b u I u n paid by C usto riner
a nd, if a"Se rvl a Project" is i n cl u d ed i n the Agreement, the C a noel lation Fee set forth i n"Exhibit '' C a ncel lati o n
Schedule attached hereto and inoo rpOrated herein. which CancellMion Fee represents unbiiled labor, non-labor
expenses and parts materials and components. Subject a n I y to a prior written agreement signed by Trane. payment
is due upon receipt of-invoice i n accordance with Section 4 of the att ch ed TeFrris and ConditiOns.
Term
The Initial Term of this Service Agreement is 5years, beg i n ni ng October 1 2025 and expiring September 31r20 O.
However.Tra ne's ob l i gatio n under th Is Ag re e me n t g it l not beg in u n 111 a u thorized rep resentatives of`[Fra me a nd
Customer have both signed this Agreenierit in the spaces provided below
2
025 Trane Technologies AI I rilg ht�HC"i OF acf don li al and proprietary information of Trane U.S.Inc. P ; 1 f 'I
Page 47 of 603
Agenda Item #6. O T Corrimunity Center,New SA 2022-Mech and BAS
Proposal ID: 705306.5
14Q
TRANE :
r
Following expiration of the i n itia I term on August 31- 2025.this Agreement shall renew automatically for successive
pe ri ods of 3 years nth a "Pe n ewal Terra")u nfill terms nated as provided h ere i n. If ya u do not%ovant to re new th is
Agr em ent for the Renewal Terra,please notify Tren e by to I ep hone o r h y U,S_ mail prior to t h e e p rratic n da to set
forth in the preceding sentence. If any questions arise regarding this Service Agreement or hoer to cancel this
Agreement, Trans can be reached either by telephone at( 4)4 9-6 00 or by direct mail addressed try: 6965 Vista
Parkway North, Ste.1 1 Weliirig ton_ FL 33411_
Renewal Pricing Adjustment
The Service Fees for an impending Renewal Term shall be the CUrrent Semi ce Fees (defined as the Service Fees for
the in itia I TE!:rm or Re newaI Term irnmed-lately preceding the i m pe ndirng RerieW21 Term) annually adjusted based on
changes to the cost of servIce. The Service Fees for an impending Renewal l Tern sh ra l I be set forth in the service
renewal letter fryrnished to C,ustomer.
Cancellation by Customer PHor to Servic : i efu nd
If C ustomer canoe Is th is Aq race e nt vii thi n (a)thirty(3 0)d a s of the date this Ag ree ment was mai l ed to Customer or
(b�twenty( 6)daYS of the date this Agreement wa s del ive red to C u stonier, -If it was d ell ver d @ t the time of s ale. are d
if no ServIces have been provided by Company under this Agreement.the Agreement will be void and Company will
refund to Customer, or red rt u star er's account. the full ServiCe Fee of this Agreement that CusLomer paid to
Company,if any. A ten p ree nt (10%)penalty pe r m onth wil I be added to a refu nd the t is d ue but i s not pa id or
credited within forty-five (4 5) days after return of[his Agreement to Company. Customers right to cancel this
Agreement only applies to the original owner of this Agreement and only if no Services have been provided b
Company under this Agreement prior to its return to Company.
a n eel lation by Com pa re
Th is.Agreement may be ca ncelled d u ring the l nitial Term or, if a p p1 ioable, a Re news I Terra for a n y real on or no
reason, upon v ritten notice from Corte p a nor to C custom er n o later than 30 d a s p rior to the sc hedu led e p i ration d ate
and Company will refund to Customer,or credit U stom er's account- that part of the Service Fee attributable auributable to
Services not performed by Com pa n y. Gusto mar sha I I reran i n I iahl a fo r a nd s Ball pay to Compan y all a meu nts d u e for
Services provided by Company and not fret paid.
COVID-19 National Emergency clause
The parties agree that they are enteni n g into this Agreement while the ration the midst of a national emergency
due to the ovI d-19 pandemic (" ovid-19 Pandemic")_ With the continued e isteri oe of ovid-19 Pandemic and the
volvi ng guid elines a nd executive orders, it is d iff i ult to d eterm i ne the irn pact of the Govid-19 Pa nd mic on Tra n e's
pefformarim under this Agreement. Consequently, the parties agree as fo I ic)ws=
1_ Each party shall use commercially reasonable efforts to perform its obligations under the Agreement and to
meet the schedule and completion dates, subject to provisions below;
_ Each part} F11 abide by any federal, state(U ). provincial (Ca nada)or local orders, di Fe ctives, or advisories
regarding the ovi d-19 Pande rnio with respect to its performance of its ob I i gation s ri nder this Agreement and
each shall have the sc ke discretion in Bete rniin inn the appropriate and responsible actions such party shall
undertake to so abide or to safeguard its employees. subccntr3Ct0rs, agents and suppliers;
. Each party shall use corn rn ercia I ly reason a ble offo its to keep the other party in formed of perti n en t u pdat s or
developments regatrd f ng its obligabons as the Dior 19 Panderric situation evolves F and
4, If Trane's performance 1 s d ela ed or cusp end ed a s a res u it of the COM-19 Pa n der i , Trine shall be
entitled to are equitable adjustment to the project schedule andi'or the contact price,
: 2025 Trine Technologies All rig I is reserved_C u rnfid entia I and propriet-1 ry in form a tic n of TranF: U_ P acl t•i 11 of 18
Page 48 of 603
Agenda Item #6.
1lOT Community Center-New SA 2022-Mecf7 and BAS
Prc)wusa1 MD. 7053065
TRANE
1,gltally signed by Jerem Allen
Jeremy Date;2 a 25.10.28 16:213 0-04'00'
Authorized Representative Submitted By. Jennifer Gauthier
Proposal Date : Sept 30 2025
Printed Name Cell:(7 7 ) 6 1- 9 1
Lice rise Number., A0 34 5
Title
. _C r�4 • rr�
edi a Trera
r
Authorized Representative
Purchase Order
Area Service Leader
Title
Acceptance Date 1012212025
Signature Date
:2025 Trane Technologies All rights reserved,Confidential and proprietary information of Tra ne U .Inc. Page 12 of 1
Page 49 of 603
Agenda Item #6. VOT Community 0 emer-New SA 2022-Mech and BA
Propo-s,al IQ: 7Q5 0 ,
NE '
TRA
- -; ' ZN
Nt*a� 5
- 7 4
TERMS AND CONDITIONS
''Cornpa n fir"5ha1I rneaD Tran-er U.S.I rn c..
1. Ag regiment. These tier rns and cor.a iirc i i s("Ti�r ram')a ro ar)into-gra i part of ompWy's Alcr a n d kc:rr)tric bass s of any-�iq•L:(i .urt l(the'Agi�rcin-lcnt")resc jl ng trurrl
Corm pany'5 p r,�pnsal(the"PrnFms; ,1 ti fo r the Coll riwr n g Ex.,rnimerr:ia'smrrir,a�as Hinted in thEm Pmposal ic�DlW l iv e-y.Cher"Ser%i c:}�'� 1r.%per kwt,rnai nd enanr��ar n'Z PI}lir
ti tF.a�f rlai n to na nce erviceV)one iprnent(the-"Govere.1;Egli p rnerpf'),sk i l Addi Vora n l-Al-0 tic(i f any),arid,if I ncl Lided in t l-.�I�rc�csa t.I nleri ligen€ n vices Energy
Assessment,Energy Performancc S-%olutions,and a ny o char SONCcs u5 ing ror notu cur~r r w6vity{collectii volt,and iniffV i&afly rcr-c rro,-d lc,�n th u*u Tc,•rr,,s os'Enc r ay ac d
Bui idiuq Parforrnan SeTvices")_ COMPANY S TERMS ARE SUI3J E T T 0 PERIODIC CHAN GE OR AM Eta DMENT.
2. Con need Services. In addi;i�n t<� th-Sze terms end ccrtdit o ns the Connectecl Seri CeS T errn5 0f Service �-C on rt tee Seriicez Tetras-"P. a iisWe a;
h ttoj5rrebjw .tire n eL co mlTir;i neC or1ngeted o?ryi-cosTarni&as updated from lints to bme_arc hciwporawd har0i n by roferencoD and shaII appIv to the cxlic!nt that ccnpany
pr r)vides Custom-n r with Co nn€-Lied SLM Ni YSs.a�0�I int:rf'In the Cuin n qct ed Services 7 errn s
3. Acceptance. The Pi-opus c I is subject to acoeptanoe ail writing by the Pa rty to whoa,this offer is wi-ar.a or are awhorized agent Cu!A.me F'y delivered to CompaFiy
wi 117 in 30 dl from the elate Or Ole p rvpwal, If 1u�kirrier�icc*pt�Wro Plra po"]by pl y;g o rr OW L?r.w0 ram,t W-e art Ui;im i of gt y otl fie*wer r r i s i-ind car rri titan i-s of ui�k-ur
a ny other rr rfic�atioa,Cv5tur> e� :5+)rde-sha I I Ue d e=rrred acce ptance cf t a bject IQ thaw e TernnS and Corr Mims- If uslcrner's c tder i!5 expr4�saly rcr-ri it1Q,3e-1
opon Company's accoplance or assc nt to terms an c or editions olh r--�r than thaw expres sod h o rci n,retu m of such Fvfdcr by Company vd ith,Company's Ternis and
cndiiicrt5 attaOipd or mfereti.� '5or':e!s 0!�C-;M Fla ny'S n ntace of-ntijecticn to Custo rner',%term r�ainri Fi:5 C�pm ( op 1c: ,;P-form r.a rro rEfFin re wi 1�tha
Proposal and Company Terms a rt4 GO r:didOnSr If CuswmeLr does not reject o r o a; C in vdrttirl g tic C am pa ny with i n 10 days,C om pa ny's ccvnteroffe r w.1! be deemed
L�cca pt ea. Custanners somptapice of porl'of Banc-A by C orrNpal c y vA i;p r an ear g-00r`1 s!rtu tQ-a;l by C cglarrt g r of Tefm- and ors d Itiian:�. 'r h is
Ag memant is 5u t�jecl to credit approval by Gompeny, Upon di Sapp rov,:4 :if tired it.Ccm:any rnay rr a Ian or 5u 5 rpend perlorms rice or-at&z)rl ion.werqQl i7-it a priced a nd'Pr
7 r-rm s Ind ComJitilans awl th C uslomCF, If Com p0 0y and Cuslorricw ar c u nat3o to agree on such revis iur.s th as Agre errant sihall ci�P.cc-.i C10.-.Vi thw any liab lily, al,er
tria n C List orners obllgaWn to pad'for Services-,provi ded by Company to I h r=dalst rof r,Ant*Ial€c-n
4. Fee s and Taxes. Fees for the Se sAces(the"S Qr'•fi co Fogs")are as set forth in tic Proposat.Except as other ovisc zatatod i n the Prc posal.Service F ee s a re eased
o n pe r formance d Li-6 nq mgu la r buss r.oss hears. harq for pi�r6orma nce art srJe Corn rly`s oovi iA b u�.i rn4-s�hoar s bed bg lled spa raWy s coc rdi r fig lc lhs.111�11
prevaii ing overti me w emergency I a bor.'labour r a tes I r to the Eta%ed ,�rvlca Fees,CuStcfinerr sh a 11 p all taxes no:legal lly requip red to be pa A by Cc mpan_v or,
011!rnativel1y.s ha 11 provide Corn parpy N-.lh a a aocoptaLAe tax exon xpticn rorli i ca t
5, Payment_ Payrn enl j5 data upim rer:,eip t of L'Oompany"tr xr<"MVI-Ir:. Service Fermi Lihall hFa paid n«less f rjquarr.l y 1 h a n guwW rty and in adva nc-P cif of i?fie
Cam pan s ec the riig-!--to acid to any arc; a rrt auWandl n g for more than 30 A aye a Service ch�i rge to;r-re 1 er�,,rF-r rat ih er rmax rwn al Imva hrle€er m
interest rate or 1.5%of the pfrn cipal q un%due el the!end of mole rriontl r WRhout l is f pit r y to Customer,Company may Newntinu a p6rf-orrr,c r ce Whenever pa�man-b
i s c;,rerduer_ Cu st,orner shall pay all costs(i rn l�idF n g a WrraYF. fees:i ing ffev,by mPany in attem plir,.g to col t a meu n is Cry a cr other-wise enfcrdng t-pi s Ag reement_
6. C ustlomer 8 reach. Ea&of the fall owl ing cc n st.,ve s ia breach by C usta rror and sfi ail g ivL,Compa ri y thD ri ght,w thoul a n 0 i0c1100 of Tern udi es, lo,S Ws Pend
pr!rlarmanr�.or terminate fis Agrrremrr r:t by d elivur� ref%widen nutted dedaring terMiMitiDri.Upon learn inalion,Custurtier s h a°I Lm f iab1-i�i,�the Company fer all Survicus
furnl:5he d to d-ate a rid all damag-as susta fined by Company(In e1 tird ing last proM and overhead)-1 a.)Any f ai aura by stoner to p LW a-MOLL nts VVhe rr d i,Fe (b)any efak
assignment by Customef for the benefit of its cred fors,C ostom.0a bankruptcy.insolvency.u(receive rshi R.(c)Any w vearranty ftt rnis�,ed by Cumomor
r1 bannEi ction with rh iis Aqr-F�RMOF t IS fahie cad m iu lead ing in a ny rtia toria I res pBu t wharf mzAdta,or id)Any Wilu re by Cush a rii e r l:u perf trr r y or cc rr pl y wit)1 an y r mi iv-r,ai
provision of this Agreement.
7. Perfcrman . Company shall perjo r m the Ser di s.,n acoordeno�-w lth ir>dustRe standards generally applicable n the state iz�r v rcivir;ce where the Services are
par fo�mud u nd-9 r skrri Ie r-circa.mste aces when Corm pang perictuns M-c Ser�wick s-Co m pany may refuaQ to rfcrrn WlLero►orki ng condl bibn s could er&;i nwr Qrup-e f w-y or
pact people al risk. L)nl s vt h.efvii ar�r1 :��C r i�tc�rr er and Corr art y at Custrirnw'�expense and i�fofe l h-9 Services begin,Cu�tamr-r it provide�n y
access platforms,catwalks to-safely perform the-Services'r:com plian+.,e with SH P+, state,c r prove mist in dL 5rriat safe eg u l-ations or a rry other applicable indus7ial
safety stand-a rd s or guidelinas.This Agrzn o monk pr uppescs that all rr alcr pig of Covered Fiq ui pm tint are it prepor ope i o d.i rig can d rtion as of Ific cute mf f_
L-rvices furnish s re promised on th�Ccv�i r ed E gquc pm-e nl h4rnq i 9 a rr+.a in tainabl a Condition. In no even I�hg 1I c�m pany Nve any obligab ran to re p laic*i Coy.e r pi
Equipment that is no longer m-a inta finable U odrig tin e 9 rst:50 days of this A ree"rit o r upon inhfa I inspecl i or,and l or r:porgy season e i sts rt-u p(if n o1 id ed in tie Services),
d an i ne don by Company of Cavr red Equipment i n d ic-a£os repairs or replacement i s raq u red Company will provide a wrinen qu otad on for such reparrs or repl morn ert,
If Customer dues n of authorize su ch rr� ire or re iea cur r 7 e1-tF Cori rpar ter may r err_bv [lie b le-eq u ipment from the Cc vefc-d F-quipmeril ar id ad just t hQ servi
p accordingly, Customer authorizes Com wi lt�Kati.inn 1*!5#0mr,r r s tell°p h L-E! tine. or n e unrlc i ri frastructure to crinnsc',t to c Dn l rals 5ysterns er,d1F)r e q u ipm e-ni
prcMded or serviced by Comps ny and to prov ide Servi c sQ10JI tr*3eteti fur ur tit*er.J,se re-q nested by C u stom a r.iaelu e,ng r em eta d iagnost c and fermi r se rice.Customer
ackirwol a dges that Compe n� rs tact response bL for�i fir ar.vorso I m h-,t to C:,rslam er's wurnmu n r�alkur1 s an d netviork in rzi-!Ar-rat u 10_C cart,p4n y rr;ay V ect to I iisW 11:u wo)
to Ccaaloner eq iA ipment cx prG fide pnrahl-H cipyir.e5(hnr6vjatn ands car r4lrware)for ext�cut lun of rentrn I crr rlia nestir:p ro rlkj r L-5_ S vc h deviri"- she-iII rer±,si n th P 1,�-,Sgn al
pr prietar$property of Com pa ny a rid ire n o event shah become a f ixture cf Customer locations Cu-.0ome!r she Ii vol acr;4l ire any interest.title or equity in any hardware,
s afrtwariW_procuscs,and oth c r ink-Acchi-al ct proprietary rights to dovicus usod in co rn ectian ft S ervir*:�on Cris torncr equip:nogCompany may removo such
dowices at it S discretion.Pa rt!�;cued ter;Avy rye pairs rrm4da w dI�ju[hose!salucApad by Company as sui la fl;F for t tint repai r arrd may hq part, Flat Mar3Ei fa-,-A ured try C a npany.
8. Customer Obligations. Customer shalt: i,a)Provide Company-Aeasanable and saga access to the e-jered Equipment and%ro as where Ccimpariy z to work-�s i
FBI Icw ms a u fact u rer irecommendations con veiny fir•.r.t9afdrmyrt and h ltar na 1 iris pQcll ors, ai a jur oveshau 1. rLastuT el ors or t,�i furb ighr r rg of the CcverQd F-quipme n i u r)less
ex>p res;3ly stated in the Scope of-S enrr-ces sta ter merit,Company is not petForrni ng any manufacturer re.cc:mme:rded ;eard<mn and im err al lnspr dian.rna�o r i verha ors,
restore lion or rgfu rhish ing of he Cowercd Lquipment;and t c)w�P� m app4 a b Ia.unle�s waver trealmari t is-ex pr`essly inciud e d i n the Services_pr av ids profession a cl ing
tower�n�al er lr ti rtent art 5muril�nr,P-f:i-,h arty ma-%arcs hip r1 m me ndafinns providerl.by Cr3rrrr:a ny-
J, Ex c lu si ons. Unless-e xpr>essl y in d udW 1r%the Gorr�.-fed Egrui pment or t he Seri;i res.the Sere i ces do n of include.and Ccrnparvy shal t rot be respon si t fie fur r I ea ble
to the CusWmer For any clam&losses,damaga!!-or-O xper}-es suffered by the Custamer In any way cc-nnecled Vr.1ith_r-c la Liao to or arisIng frcr r..any of the fat:L-A-v inq:�a M
Any guars ntee of rcom cr rid ikiion5 or sygem perfcrma ace; {b k rn!$pe hp n -nai ritena ncia, rr-pa ir,rpVFrement of or services fo-- nhill aerl eater and rnnrJRn5er wale r
pu mps sad pipi rig:electrical-d i5c onri ect 5wi Whes or circu it breakers:rnetor sto rti ng eq uiptr_t.- t that i,5 nut factory moulted a rid i ntercornect ng power-•%,I6rr-;{ecurding
or ports his instrunnunts.g aug or therm i:,,mctors,n ore-rnev'n g porn or non-mairtta inablo pa ms of the syawn,inci u ding bu*not li m ited zlo-st-orage tanks; pi assure vos.e Is
S h ch!€Is, coils,Whos, housIngs,cal tJ nq:s :5aug.%,d ra in pi�r1S,parse Is,d u-ni work, p ipi n q,hydraul11c, hlydr�in-c pneumal�, pa s or re feigera rt t, ins u'a tion: pi tic cove ring
refractor marteraal:fuses,unit ca binets:eleWcak wirer :du mork c r coed grit:a Iectric:a I-d%tribution 5y stern:hydra is sl ru Glure I skrppors a rid s i m ilia r item s:tie aE pp as ranee
od decorative Iasi ng or ca bi n etc:dz rnage su stained by otrier oC u ipr,)ert or sys t 3ms,andior any fait u re.rx-risad jusmienir or design d ionc e�ern 0"her N u ipm ent or
gyslumr,;(c)Do rrr age,repairi or reoNcerr'_L-r:l of ports rn 61LI e r ry as a runt It of eleclri all pra'we r I ii ilurk?,loild voltage buri k t:!d 0 ui n 1.i i- ar branch tow via ter
pr 5uret yandalil5m.misme-or abuse,vies r and tear,end of life fa€lur3.,Water da"ge irnpff�f�-,r cpe ra t.crn, U rrauthor'rzed at#e radian of equipment ;r
omi ions of �SWMer OF o0ers,damage-d-ue 10 ireeziN '%,vea'Lh�r ll—L . m aikcious alit or any Event of Foree N?lojeure: (,d-i Arpy damage or
�. 2025 Trine Technolcmjies All rights reserves:.Confidential and proprietary information of Trane US.Inc. P rage 13 of 18
Page 50 of 603
Agenda Item #6.
V T OMMU lity Centel—-New SA 2022-Meeh and Bad
TRANE'
7_1
_ 1 5
malfunction res tilting froarn vibrai on,ateo!Fu-y sa•w anion Free Zing.oorl i,3mi na11on,Cerro sic n,eresicn.or neu s ed by sralc or 5I udge or,inters al Iuciee.except xv,nere-ooater
-re twc t rotr r�l s ervl s ar p�rovidod by Cavnpany as parr c f ihE� Agr o om n-n t: (a�Fumishi rig arty ii tc rn�of ogruilpnio nl � atorlail,or 3 a Uc T,`Ia0our, <f Po rbrai n ng
pfh(;ial tesi_%recommandlW nr r-aq u imd by i n%LjrH rrr:P.c o n pni ae or lederal,utal:p,or -)v ernmenr%; FA iL,ri-o r-rtad aq F,.jt:V cJ Any slrjc:to rv.nr I:)u ndzl l.€x stipi5nrle n�
cr asorrour i di ng Une equi pmerrl to be w Lxkeo on or a rpy poEdon th erk:*f�g)B u ildi rrg access or a lteroiaons t hDt rni g h�one necessary ro repair or replace Custcmer's ex isl ir g
cqui prric rr!_�h)The normal funcuon of s tail..n-g aad stopping oqui p rocni or tl a olomi ling aM olosi i ig of daw pe rc 4,%r requ lator:5 r-&-ri iial ly installed to protect
aquiprnc nl aga in 51 eke M Rqu;(i)Va Eves I hie;F+m rim t fx rtnry. rrtou n lid:bal m rice.slop.m ri t rnl.nr'A o1 hi-r wilivi%-iixtnmal 1n t he,d iav1TA-_'it i lv-%s �p..'AcO cally irir_:u J mid i r ti &e
Agreern a nt;U k An y re,9 panSibil t/for den ig n o r redes rgn of,tie 5y5tern or Fhe Covered F Q u iprner 1.c;r5ole5COV CO- 5afM'MSVS.of re mO',`a I r-ein:slaI Litio 7 of v aJ-je ho d ics
arrd darnp m:(k)Any services.,claims,cf darn ages a r isi ng out of C astorr i es faf jure to corn ply v kh its o bIiiga:-ens u no er Viis Agreoment I I F L7q Ilium of C Ll.Momof to#ol I ova
r nwil fActu riaf rocs mme ndali�nG=r,t k�r n Inn toardown an d 101C�rrral 1nSPQC l!On.cVa rhiau1 i;i nd recur bis{r 1 i tq of 8 qujprar ril.r al)All iy c arj lar,���, ros:�os. +�r�x;jenSQ':,
x15:rg fro m Or{elated 10 Wnd iticr,5 that ex isled i n. p r.c r u p nr'he preens ses before the effer.tive dale of th is Agreemera t �"f�f��i,%ii ng Cond ns") inc.It.r in g.err i#bout
I i mi.atic rr,dam-age-s.losses,or ox en i Inv lv r-g pre-exi!td rig tau i1dir.g envelo pc issues.me&an ica=��sues.p Iumbi ng iS U a s.andi u r i r C 0or air g Dual i ty hst;es i nvolvi r-G
r'nol&rnaul d ud nor fU rtoi;(n)Ropla meat e(ref ri g i�f i;li it i s exc ra d F-,d,it d oss repl eloe rYlie Ert of fGfr Igi3rool i s 9X:PreSa y Sta lid 1;S;r-ulOd-W .I,Ithin the efbe l C�SF 11) 691 rig Ch C*1��
rah:uca merit shs Il i n no eve n1 E%x�th a,,to lad percen tags cl rai Fd r?m c.-iarS r-par yaai r a x pr��-sly state d tF-the Se.ry izes i a) crane or 6q9 ing c:cAst-;:(p)Any �-rvlrA-te,
olialms,or darna g es o M-5i n g out of ref-19ef u P1 not s�j c zi1 led by Cempar,r. C cstorr e r s not I t-e responsible for,�i)Th a cost off any addil°o n all reel acemer*t refrig erar); f i,
0 pin radon of are y er.u ipme nt.ana(iil)Any d a ims.damn gcs.I ens n!�.or o;rpen si±s, ansi ng from or fe a t e�J to ovorx,co rre b'j or se rvi cos-;) F�i d od by i navidual s or on titles
t are not am pi oyred by or hlr Li�d by C-binpanyr.
10, Limited Wartvirilty. Company,,arriarwt-s#hilt-(a 1'he.M,-dG-0e 1 Manufa r,&%UFed by Gompan y gnd provided,<) L.scorn er In rforrr a rice of the Services is free Frcli
do foc M in material and:rnanu lr aclure for a pef od of 12 mcnths frail Ih a earlier of the Cate or equ'pme n t S.—art-up or repla eniern t.an Q(h N 1he bbo-f.,'lo u r pectic f;of
aiotrenn l Serwi(:es 8nd Addilicr-21 'ftrx teas dQwn pr�'p�:!_1y pcf urir.gd for a purled or 9D&l ys frari1 di�i8 ref ;ll,o'Lir-ndlurk Warrant ''): irrifairly Qblivati«rU�
of eq►jipment 51 ert-up,if any arp,;;tiat Pd in EN-Propaswill.gr z c:ot rrni nnxj vv th tY a I.Jmih5d Wa rra city per A4 0efPr,1,5 Tri{icl hx-,re pnr ied in CPMpFPfly within the I i-,i r Pd
'0.1arrant pert od-C�ampanft-Wigation ur,de r the Limited bra rra nth is I im ited to repel ring or rY pl aci rag the def dive part at i is npl;orL acid to rrec ri rich grey lobnrf labrdu r
improperly pnrformod by Mpor _ No Ilank 1i ty villiampoevcr shall att ac:h m CarnpanV until the Mainlonanco n rild A dd itlnrrol Vor;t I•a vc been Paid kc-�0 11A.
r=x clus innn frcrn the Wa rra My i nclude nlairne.Iao.5seL& de rrrFLc en a nd a xpen in any war r_a rr-,Fid-Fi i V)Ith,d ial nr:to or arinirxr�from -ail r;Ffi-)r rrral f U nctinn n r,-c14 i.p m P.n!
due to the following;wear and;ear,end of lit fa 0 is re;corrosic n d e keriora it i on:Custorner's fa i lure to to:love to k0orn pany-pmviided rnai n to rra rjo�plan: Lrnaukhodzed
or imprope r m ainte nancs;unauftrrzcd or improper porgy ar matori All,ref rig C~Mr7 r not S q1 p p'ied by Cam pa rwV,wd i r oc ifp tior�-.made by oft rs to 4�qui prn c nt_ Car--Fpan,
.hail not be a bligat ad to PaV for th a r091 01 Iasi refnq,�can t or llcml product_ Sorne componon is c f equiarn ent rnanulactkir ea;'by O orri p4 ny may be warran,Hd d iracll� fi-ci r n
t� n c n ent srjppl erL i n which Case this Limited Warrant}5ha ll not apply to tho n o rn por�er,f5 and a ny� --ra my of such ro r ripenp.n#5 s ha;; be Me Tarrant g:L'erti bar
such Corn po ne nt Supplier-Nolvflh standing the�oregoi n g,all yr arrartie s p rovided herein to rM iniDte upon termiro k-n or canoe!Iatie n of t!,is Ag reemen k_ Equipment.material
ar�dpl or p am fhol a re not ma r,u fa ctur ed by Gairna wy t'Th lid-Pa rty Pr4,,d i cls(S y')ar o not►y aera n tad L y c;ornpar pv a i!d hi ry G suc1r warr&nNes as r-ia y be exle nded by lne
rasper,tue rnanufaoturer. CUSTOMER UNUERSTANIDS THAT U OMPAr4Y 15 NOT THE MANUFACTURER OF ANY THiRD- PARTY PRODUCT(S)AND ANY
WARRANTIES,CLAIMS.STATEME NTS IREPRESE NTATIONS,OR SPECIFICATIONS ARE THOSE OF THE T##1 RD-PARTY VIAND FACTU REFS,NOT COM PANY
AND CUSTOMER IS NOT RFILYINO ON ANY WARRANTIES,CLAIMS.STATEMENTS,REPRESENTATIONS.OR SPECIFICATIONS REGARDING THE THIRD-
PARTY PRODUIJCT THAT MAY BE PROVIDED BY COMPANY OR ITS AFFILIATES.WHETHER ORAL OR WRITTEN.THE REMEDIES SET FORTH IN THIS
LIMFTED WARRANW ARE THE SOLE AND EXCLUSIVE REMEDIES FOR WARRANTY CLAIMS PROVIDED BY COMPANY TO CUSTOMER VNDER THIS
AGREEMENT AND ARE 1N LIEU OF ALL OTHER WARRANTIES AND LIABILITIES. LIABILITIES. CONDITIONS AND REMEDIES.WHETHER IN CONTRACT_
WARRANTY,STATUTE OR TORT(INCLUDING NEGLIGENCE), EMPRESS OR IMPLIED, IN LAW OR IN FACT, INCLUDING ANY IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND.OR OTHERS AR ISIN6 FROM COURSE OF DEALING OR TRADE. COMPANY
EXPRESSLY DISCLAIMS ANY REPRESENTATIONS OR WARPANTIES,ENDORSeMENTS O R CON DITIONS OF AW KIND.E PR E S OR IMPLIED,INC LUD114
ANY IJw PLIED WARRANTIES ANTIES OF QUALrTY,FITNESS,N1ERO4AN TAB IL ITY,D UKABI iLITY ANDTOR OTH EIRS AR S I NO FIR OM COUR SE OF DEAL IN OR TRADE
OR REGARDING PREVENTION BY THE SCOPE OF SERVICES,OR ANY COMPONENT THEREOF NO REPRESENTATION OR WARRANTY OF ANY KIND,
INCLUDING WARRANTY OF MERCHANTABILF Y OR FITNESS FOR PARTICULAR PURPOSE, REGARDING PREVENTING. ELdM1NAT1NG, REDUCING OR
INHIBITING ANY MOLDT FUNGUS_BACTERIA,VIRUS..MICROBIAL GROWTH.OR ANY OTHER CONTAMINANTS{INCLUDING COD0-19 OR ANY SIMILAR
VIRUS)(OOLLE T1VF_L ,"CONTAMINANTS-',WHETHER IiVVOLVING OR I N CC NNECTJOi4 WITH EQIJIPMEKT,AN Y COMPONENT THEREOF-SERVICES OR
OTHERWISE.1N NO EVENT SHALL COMPANY HAVE ANY LIABILITY FOR THE PREVENTION, ELIMINATION,REDUCTION OR INHIBITION OF THE GROYV7H
OR SPREAD OF SUCH CONTAMINANTS INVOLVING OR iN CONNECTION WITH ANY EQUIPMENT. THIRD-PARTY PRODUCT. OR ANY COMPONENT
THEREOF,SERVICES OR OTHERVVISE AND CU STIDMER HEREBY SPECIFICALLY AC NOW LDOES ACID AGREES THERETO.
11. Indnm n ity. To d lily max imuai exLer;I uerMittcd by la%v.C tH r[Pa i 1Y a nd u�itaw er st ki IncIL-w'r r i i I and bc;Id h a rr F dlgss each;011.e r ri r iri ainy ar id al l dairy_,act icx is.
cost s ex pe.nz es, da mwge5 and ii a IA i tii�,i nislu d ing ri�-�i-.sor l5ble attorneys'fees,resi,iti rig from death or WKy in"or darnage to rea l or pm r!rsn al property �o 1h f�axle nt
ca usea by the napkgence o r m i} vrtid acf of the lnftrn n ifyi ng party.arid;cr i:s respects-ve emp.oyees or otber authorized agents i rl ocinnectio. With thei r-aotiVikies aril h i I
the ccop a of th is Agreem Lin l_N althnr party sh A II,r do m n ifyr!h-a c ther+ag ai n sl cla-ra s_darnagoc,ex pe rros.tx 11ah i 16R�S 10 the extent=r1bumblo to the acts de or n ids con
pr the of her party or third pad rt ies�: I f t h�part ip-s a Fe both al;Fa u It.Me r>bli�at;i7rr 1c ir���r�n ity�#��rl��Qr�pC�r'i�n�E l❑kh�ir rr�la tiv�1a�ai 1. �he d l�t�to inderrinrfy aid h-old
1
harmless will continue in fu II fo rce and effect,rerk,91hstanding to a expiraticri or early terms n of t h is Ag reem.P,n t .%,irr res pest to any 0airns used on facts or ccrdtti or-s
$hat-oecu rrarl prior to oxpi ration or terminari c n-of rh is Agra e mFe n:
12. Limitation of Liability. NOTVATHS7ANDING ANYTHING TO THE CONTRARY- NEIT14F-P. PARTY SHALL BE LIABLE FOR SPECIAL. INCIDENTAL,
INDIRECT,OR CONSEQUENTiAL LOSSES OR DAMAGES OF AKY KiND(I NGLUDINQ WITHOUT LIM17ATION REFRIGERANT LOSS,P RGDU CT LOSS.LOST
REVENUE OR PROFITS,OR LLABILITY TO TH111,D PART EE).OR O0NTAMINANTS LIAS l LiTIES.OR PUNIT1VE DAMAGES VVH ETHE R BASED IN CO TRACT.
WARRANTY,STATUTE,TORT{ICI CLUD 1 NG NEOLIC E=NCE),STEM CT LIABILITY-INDEMN rrY OR ANY OTHER LEGAL TH EORY OR FACTS. NOTINITHS TAN alNG
ANY OT"ER PROVISION OF THIS AGREEMENT,THE TOTAL AND,AGGREGATE LIABILITY OF THE COMPANY TO THE CUSTOMER WITH RESPECT TO ANY
AND ALL CLAIMS CONNECTED WITH,RELATED TO OR ARISiNG FROM TH E PERFC R MAN C E OR NON-PERFORMANCE OF THIS AGREEMENT, WH ETHER
BASED 1J1 CONTRACT.WARRANTY,STATUTE.TORT(INCLUDING NEGLIGENCE),STRICT LIABILITY.INDEMNITY OR ANY OTHER LEGAL THEORY OR
FACTS. SHALL NOT E CEED THE COM PENSATION RECE IVE D BY COMPANY OVER THE 12 MONTH R ERIOD P RECEDIN G THE DATE OF OCC U RREINCE
FOR THE SERVICES AND ADD ITIONAL WORK FOR THE LOCATION VVH EIR E THE LOSS OCCURRED. IN NO EVENT S HALL COMPANY BE LIABLE FOR ANY
DAMAGES(WHETHER DIRECT 0R I NOIRECT)R E S U LT I NG FROM MOLD;M CULO.i:tJNGtJS_BACTERIA,MICF,OE3IAL G R OW7 1i.0R OTHER C0NTAJrr+IINATES
OR AIRBORNE BIOLOGICAL AGENTS. TO THL MAXIMUM EXTENT ALLOWED BY LAVA.COMPANY SMALL NOT BE LIABLE F:OR ANY OF THE FOLLOWING
IN CONNECTION VY TH RROVIDiNG THE ENERGY AND BUILD1 NO P E RFQRMANCE SERVICES,INTERRLI PTIOIV, DEL ETIO N.D EFECT,DELAY IN OPE RATION
OR TRANSMESSION.CUSTOMER'S NETVVG RK SECURITY;COMP LITER VIRUS;CO MIr U NICATION FAILURE; THEFT OR DSSTiRU CTION OF DATA;GAPS IN
DATA COLLECTED;AND UNAUTHORIZED ACCESS TO C UST OWER' DATA OR COMMUNICATIONS NETWORKF
13. CONTAMINANTS LIABILITY. The tray. mi si n of OICiafIU-19 mn3 .,r r a b�ariety of w iy;end ciroums1ence-n marry o%f the a-,pect55 of ti'-1--.a are Curren-.ly n-r1
known. HVAC sy sterns,products, a nd r~tnor o=-er r.C s h i3v a not b of n tesked f.o r th.�!i r effa-.ivy..n O S it mduci n g tile-Spread of C GN/1 D-19 n v I udi rag tlir--e u-I'I tr
air in obi vad eewlydorrier')ts_ IN NO EVE NT WILL COMPANY SE LIABLE UNO ER TINS AGREEMENT OR OTHER ISF-FOR ANY INDEMNIFICATION,AC T ION
OR CLAIitill, WHETHER BASED CN WARRANTY. CONTRACT, TORS' OR OTHERWISE. FDR ANY BODILY INJURY (INCLUDING DEATH) DAMAGE TC
PROPERTY, OR ANY OTHER LIABILITIES. DAMAGES OR COSTS RELATED TO CONTAMINANTS (JNC LUCIN TIDE SPREAD, TRANSMISSION OR
CONTAMINA71ON THEREOF)(COL[.ECTIVELY."CONTAMINANTS LIABILITIES")AND CUSTOMER HEREBY EXPRESSLY RELEASES COMPANY FROM ANY
SUCH CONTAMINANTS LIABII.MES.
14_ A.sbnstas and H aardcu r.Materials. Tho a rvjrA_ Qx p a sly exdLide arly id;nip#icg1-an,g batement,cleaanup ccntrcl.d+Spasal,rc mava I c r of her work canneded
F ri;h a�bess os poilychlo ri hated bi;ne%I�'PCS'):or other hazaf�otio m�:e r IoIS�Coll i ecdvely."H azarc ou� atorlats') C U!5tofP er WarTA nts end present; that tl-ere are n
H azaraous Mate na1s on the pri fn isos tlr at wi II in ali y way a ffe t C c n 1-paii yr's per[2?fm2nca,exce t as sat for til tr7 a-iariu ng by orrwpafpy ng 11%.n�x v.-:LF
025 Trans Teuhnciiugie All 11g I is reserved. anfi d en>ial afld pFDPFEeta informatior1 of Trine U-S.Inc. Pale 1 fi18
Page 51 of 603
Agenda Item #6. VOT Community Center-New SA 2022-Mech and BAS
14
TRANE 4ih
W�%Uwk%
\1-•-�__ ti
I�Wm..
anu I cca do n of any Hazardou s Ma t e ri a Is iR a I I areas arirh in whi ch Corn pan y wil I be performing, Should Company become aria re of cr suspect the p re Bence of
zardo+,s K-N terla is,Cora pa ny rrl a y Wo madiately slop work I n the affocted a f0a and notIfy Customer. Cu szo fn a r will be raspon sibla for w frntling Uri,&conditicn in
am.orcfaric:e mrith a II i�pplica bte 4aw s and raq ulatkwm. Cu.-Anm a r.ha 11 be P.xcl rrsiuo Iy raspawAi hit-for sari d shall indnmnif f a rtd hc4d harrnie ys Co rrbim n y(imclud irig ii s
m ployees,agents an d subcontrac-tors)fro rn a n d agai rest a ray loss.clai m,liability,fees.pa nalti es,in jury(i n CI tiding death)or Ii a bi I i ty of a ny natu re.,a rid the pa yme rat
'hercof.arising out of cr rala ling to a ray Ho er do u s N1 atef ia1s cm or about the pram ise-s,not b rough t on to the prorn ises by Compairi y_ Company shal I be required to
rtiume perf armanc e r)nly i n the a hksienne of H rdot�s Ma tnf ials ar when th a affec tud area-h a s been rende red harrrrless.I n no rtevgnt shal l Cum pa rsy to Dbligated to
trs nspoll or handle Ha za rdous Materials,p rovide a ny notices to a ny govern maente I aq a ncy.or exe m ine the pre ises site for the presence of H azardous M eterial:s_
15, Irnsu raid. Co rnpany agrees to m alntain the following insurance during the xern'i of this Agr me ri#with limits not�ess than shown below and+00.upan reqiiest from
C as t cirr cr,provide a CertfFco to of ovidnnci rig fo feltowi ng covefago;
cm m er651 General Liability ,000,000 per ";recce
Autcmobi Ie LablUty $2.000.000 CS L
Workers Ownpensalien katutor/Linnite
If u!storner hire req u o,-s#ed to to named as an a$d ittcnal in eared u rrder coat pe ny's insurance pO9i .CIDIThpany witl do so but only subject io Company's man r"
d_t�o nal Insured endorsement under its primary Cori merci al C anerat L,iabillity palWes. In no event does Cam pany or its I nw v�talye rights of s ubrogut icn.
16. Forte Mal re. CornpanVs duty to perform uir der th Is Agreem ant is con Ii ngent rspon the ncn curranaa of an Evert of Farce M iaJeure. If Company is unable to
carry cul any materiel ob11gaf@on under this Aoroarnant doe in an Event cf Force Mnjevaa, this Agreement shall al c)n-vpanyrs ale coon (i.} remain Gn effect
Dui 17,cmpe n/:!�cbtigetions sha II be 9 uspended until the ur wntrollablR event lei mates oq(i i)be terminated upDn 10 daYs'node to Customer,in which even t Qstorner
ship Il pay Comp2iny for all pa its of the Sofvices f ufnishad to the data of torminaticn_ An"Event of Rxce Majo u rc"sha Il m E�a n any cause or evtxnt boyand the cz rnlrol of
Company- Without 11mi ling the fora-yning,"Event of Fore Ula�eum"includes:aLAs of God;acts of trarrur ism, war or the Pubhu enemy;([cad,Bart hq u ak a' Ilg hIni n;
tornado;storm:fire:civil di sobedienoe,perrdem ic,insur ivOurt%riots;I abodlabour dis u%s;laba6labour or material!sMrtages fmm the i,G:5uaal 15ourc- of supply; sahMage;
restraint by court order or public authority(whether valid of i anal id).arld anion or non-action by or inability#o obtain or keep its force the n eC3� ary gQva mrnenta I
euthori fioriis.permits,llc ses,certificate's or approvals if nat caused by Company;and t h regLflrarnants of any applicablc2i,gcve nnmcnl in any r;canner thec diyw is
WhLil r I het material or the finiO4,-d product tip the direct or indirrr ck hen►ef it of the gore mme M_
17_ Mai ntanance Se r vices Sher Than Solely wed uled Service. If Company's Main tenanm Services hereunder are riot dim iced solely to Scheduled Serq ice.th e
Vlorrrin g pro-rlsi on s shall also apply-(a)RAquieed restoratic n shall be perforrnsd by Customer at its cost prior to CompAny being obligated to perform harerun d er;tb)
any ch angel, aid juslmente,service or repairs made to 1h a Equiprn ent sr}y party other t Iran Company,u n lees appr c ved by Company-in-ari k ng.m ay,at Campan�,s
bo ri,ter mutate Company's obligation to render furtherservIce to the Equipment ec affected;in Such vase na reAjrrd of any portion of the Service Fees shall be mad e-
and(a)C ustorner shalt(i)pfornply notify Company of arty unusual performance of Equi pmnnt:(i i)permit o my Corn pang Pe rsanne I to repair or adiust Cgui prr-ant and.-of
cDn troll durir o the To"OF a Rw LAvaj Term;and(i ii)Utilize qualified persor anal to properly operate the Equipment in accordance with the applicable apar-a Ling m 8muats
e nd rercomi-nerwded procedures
1 B. General. Except as p royi ded below;;.to the maxim;urn extent Prov ided by law.this Agreement is made a nd shall be interpreted and enfor -d,n a xo rid ante vj'lth vlc
Lams of the Mate or prow i oco i in which Company parbmn s this rrvicLts_ Ark dispo to ahslN under or reiatin to ibis Agreement shall he de6dt�.ci by Iitigatiori ir}it co r l
af c rnpeteM u dsdit:lic n lorated irl tihe stale or prcrvinc�e in w hich t he Services a re performed_ To she extent the prom lse5 a re Dvined andilor operated by a r1y;!�g ency of
the Un ited States Fed em i Go verrxrnent,deter Tin ation of a ny sub stantive issu a of law shal 1 be o ocording to the Uo Ud States Fed era I Co m rma n law of Government
carrtracls as enunciated a rid appl iod by United States Fedora l iudida l bodies and boards cf cont.racl appeals of the Unitod Slatos F oderal der,:cent.T h Is Agrce rri a ni
r,orrbaan.%all of the afire srnen%� represcnlation s and undsr�tandi N!5 of the podia",and sUper,%Pdes all previous un d ersl"ing*,oOr MI'krr P"155%Ur i�I!YMRMF�nt5,cr;al or
written.related to he,services. I f a ny term or mod ition of this Agreement is invalid.Mega;c r i n ca puto a of be ins enfo rced by any rut a of I aw.all at her Te r ms or t h 1-5
Agro nmont will r averth class remain in ful l force and e#fev as long as tho aooramlc n r legal s ubs an cR o f the transaction n tarn plate d h eroby is not affec W-d JA a
ma nner adverse to any pa r +harioto_Customer may nol assign,transf er,or convey tide Agr esment.or any pa rt h7 ereo f,++wit hav t the grit#err cone ent of C o M pant'
3 o bject to the foreUcing.Ns Agreement shall b ind and inure to the benefit of the pa rties hereo and their per mHled successors and assigns. Th is Agreement may be
exocutoJ In s eve rat cou rtterpar ts, each of which when execuled shrail be deemed to to a n Oginal,but all togeth er s trail auristitute but one and the sam a Agreement_ A
fol Iy gxe caitoa fairs Irni In copy hereof or the renal counterparts shall suffice as an final_CugtcrnL�-r May rat as2lgn,tra nsfer or cmvey thls Agrearnent,or any pa Pi
h creof..or its right,title or interest herein.without the w-FitW n w n se nt of C ornpany.Z u bject to the fore got ng,tWs Ag r marlt sh al i be binding upon o rid i nore to the
beneh t of the pa rties'respective sucmsors and ass Igns N-u fai Iu re o r delay by Ve Compa ny i n enforci n g any fight cr exercising a ny remedy under th is Agreement
steal I be deemed to be a w a We r by the Company of any tight or terne dy.
19. Equal EmploymW OppartunitylAitirrnative Act ion C Iause. Company-1,a lederal caa-7tract err i hgt=mpl ies Jul lye tedith RxerotWe Order 11246,as erne rid ed,an d th a
a ppl Ica Ve regulations corita ined In 41 C.F.R_pa its 60-1 through 60-60.29 U_S_C_Section 793 a Rd the applicable fegulations conta fined i n 41 C.F_R_Part.60-741;i3rw
38 U.S. ,Section 4212 and thre applicable regu lati cns contairied in 41 C F.i _Fart -250 Exero tine Order 1.3496 and Seclion 29 C F R 471.appendix A to sobpa rt A,
regard in g the notica of employee rights in the United Mates and with Can-ad ian C larger of Fbg hts and Freed erns Schedule 6 to the Ca nada Act 1982�U,f.)1 9a2,c.11
�i rid�3 p pica We ProvincLELI H umarr Rigbts Lades a nd ernploym eri 1 fakv in Carl-Oda.
0. U,S. rernment S ofYleas.Tho fol local ng provision ap pl les only to directsallas by C om parry to the US G vammo nt The Partk s ac*ncwledge that all
i to ri m of services 0rde rail aaid d el ivarod u ndii r Ifi is Agrao,rl an i are Corrime rcial Items as defined u ride r Fart 12 of th o Fodara I Acqu lsi 1Dn RQbgr,I @tigx1(PAR).I rw
portiQ ller,Cumpa ny agrees to be bound only by those Federal contra.-rtiog clsuses thW cipppty io%cr-rnmrerciel'suppliem and t hat are nla iced in FAR 2. 1 - �e A 1),
c rn pant'corn pl i e5*Lh 52.219.E ur 52.219-g in its service and in sta 11 a#ion oontmotl ng busi ness. Tho fol lowing provision applies on ly to ind I re ct sal es by
C=pa ny to the US Gavorn ment1 As a Commerclal 1 tern Surboontracl,af,Cc mp any accepts only It fallovring rnandatory gmv down pr oLaslons; 52.21 g-8_52. -26:
,5 ,222 5,.52122-3�E,52.2 2-39,52.247-0 _If the Services arm in rannedion wrth a U S. -overri m ent r Dniracf,GuMnmer certifies that It has pravided a nd�-ri I provide
current,accurate.and complete information.representations and cerfflo,tions io all government officiais,includIN but;not Itmded to the-contracting DIficer and officia is
of the Sma I i B usli tress Admi nistm tion_on all matters reia tad tc thg p r rr a ntra a,Cnciuding but no t lira 1 ted to all aspen of its ownership,e1igi billty.and peffotma nc .
An y1hing h6rein no lei thsta r ding,Corn pinny wi 11 havo r io oblc90 fin r%io C u stomer un loss end u mil CustoW er provides Caryl pang wi#l"r a Irua,correct a no-Corn plate
executed copy of the pri rn a cntra;k. U pw req u4w,Cu stomper ivii I provide cop ies to Company of all r eque sted written comic uni cahun!5 with any govern ment c#fici a
related to the prime contract prior to or ooncu rre rat with the a ecutio n hereof.r nciuding but not lirnited to any ciommurnoabccns related to Customer's ownership.
eii gib ility or parlor m ar ica of the prime contract_C ustorno r wil l obta 1 n%rift to n authorization a nd ap proxda1 Pram Compi my pr-,nr to prnvl d Ins ony governme n t official an y
"rritcrrnation about Cornpan�(s pe<xmance of the Services that awe the subject of the Propasa=or ihri5 Agreement.other than the Proposal or this Agteement,
21. Urnited Waiver of Soverelg n Immunity. If C ustomr is a n Indi an#n be(i a the U. .)or a First Action cr Band Cou ncil(in Canada),Customer,whethef actin in its
ca pacity es a govarnrngnt. g overn mental antlty,a d u 1y orga n12 ed aarpa.rat-emi antlity or othenrrtse_ for itself a for its agents,successars, and assigns! (1) hafaby
pmviden this I irniled waiver nr iN en vereign imrnu n ity e-,to any d arnageE.claims,Invd-;u it,Dr cease of a-i:tinn(harein"Aclio n")bmugh t a gat nM Cunto mer by Company
and arising or ai IegM to arise out of the fumes fins by Cain p,any of any prod Pict er servi render this Agreement whether such Awn is bred in contract,tort L,5trici
l is bit ity.,civil Ilabi Iity or any other legal theory,(2)agree s thn x jurlsdfct ion n rid venue for any such Action sba 11 be proper and va1d(a)If Customer is ire the U,S,.in iany
s W le or United Mates court toicated l n t hie st axe i n wh ich Cornpa icy is pe drat ing this Agr m.<-nt or(b)i f Cus-I order is in Can ada i n the supeftr cDurt el the provinne or
-Le rr tort'in which 4he�vor# was pi armed:(3)exprerssly consents to such Action.and ryavies any objec W to jurisdichun or venue, (4)waives any requirement of
exhaustion of Tribe sou rt or adrwfifilslra, ye reined rm for a r y Action a hying out of c r related to lhis Agreement.. and(5)exprassly acknowledges and agrees that
Company is not subject to tha lu risdit ion of Curstam er's tribal art or any s m i lar tribal foru m,th a I.Cumomer wi 11 no[bri rig-Any action against Campany in tribal co u n.
and thal Cu,,-,tomer wil l not avail itself of any ruling or direction of the tdt)al court permitting or directing Rt to su sper�d its payrnent or nth�rer obligati �i rider finis Agrq�?emeni
T h e irsd ividua€l skg n irk oil behalf of Custcrrer warrants and represents that such individual is duly autho rtzed to prov ide ttiis waiver anti enter into t h is Agreement and thal
th i s AproomoM 00 rrstibAus the valld and legally bindi ng obli gation of Customer.enforeoahle it n accord anon with ics to runs,
1-26.1 -7(08211
Sys p�rs es 1- 5.1 -7(07 )
,:cD 2025 Trove Technologies All rights reserved,Confidential and proprietary inform bon of Trans U.S.Irc. Page 15 of 18
Page 52 of 603
Agenda Item #6.
1fOT Community tenter-New SA 2022-Mech and BAS
E "Q,c-a I I D: 7053065
0TRANE '
APPENDIX
SERVICE BEST PRACTICES
Trap a is completely ded icated to rr saki ng build ings In ette r.The ongoi ng pu i-sult of better buildings, using our Ion g-te rm do main
expertise to push new technologies into eve i-yday use, keeps us at the
forefront of the industry.
In addition to the services det-ails in the ag reeme rnt above, vve take practical
steps every day to ensure our approach is safe ands efficient.
e
SAFETY
Since 2003,U.S.Bureau of Labor tatisrius records have consistently shown
the Total Recordable ordable Incident Rate(TRtR)and Cars Away From Work
(DA F f)for Trane have been sign iti antly lower than those for HVAC repair a
end maintenance contractors and specialty trade contractors(construction)_
Tire company's safety culture[n America is unparalleled in the wilding
service industry,with proven results in the continuous reduction of injury
rates.Trine incident rates(OSHA)are consistently 50 to 70 perf-_t:nt below
the Industry average.
A wide range of safety train ing a nd resources are availa ble to Tra ne
technicians,including:
• Safety training- 0 hours per year
• E Ieotrioal safety- JF P 0E cc rnpli a nt, electrical PPE
Fall protection
• L
• E rgonam ios L
Emi#h System Safe Df I- IvingProgramUSDOT compliance
Refrigerant management train!ng
.tr
ENVIRONMENTAL PRACTICES
Trane policies and procedures are cornpliant with all federal and state
regulations- Refrigerant(arid substitutes)handling,storage and leak repair
processes a re compliant with Envi ron manta I Prote ction Agen cy regu I ati n 40 GFR Dart 82.Service technicians are Universal-
certified and use only certified recovery equipmeni
Refrigerant Management Software(R M S)captures, man ages and reports all refrigerant activity at}our site.Annrually,Tra n e rvvil1
send you a report documenting all refrigerant activity that:vie performed for each piece of equipment during the past 12 months
Trane adheres to all environmental.regulations when removing used oil from refrigeration, units-Vie have a nat.onai=rtract with
qualified suppl1er to recyol o on d ispose f used oil a p r priately_
N I TENCY
Nationwide,Trane teohn i of arcs follow dooUmented.forma I process cs that a nSLIre u niform service delivery,As an OEM,Trane h@s
developed exclusive service procedures which provide the mosi reliable outcomes- and e tendea equipment Iongevity,at the
most cost-effective price-
Exclusive servio wo*flow pr e e} provide det lied steps and information encom pa smg parts,rna t rial ,tools and
sequence of execution
• Add itior l steps addressing Safety r quality conlro�,work validatI a rid�i���rrcrlmental compliane
Technicians rust consisle n tly reference documente d proce sses to ensure no crab all steps are S k i piled or omitted
• Applicable sefvice processes meet or exceed A H E 180- 00B kandard r�� iic for I npectGor�anct �riter7an:e o
Commercial Building HVAC Systernks
:. 20 2 5 Trine Techn ol og i esAll rights reserved.Confidential and proprietary information of Trane U.S.Inc Page 16 ol 'I
Page 53 of 603
Agenda Item #6. VOT Communit enter T New SA 2022-M ech and BA
ProQosa[ID. 7053065
R N9 /4 Ma w-
�
CUSTOMER SERVICE FLOWS
The following Customer Service Flows provide additional service description detail for Covered Equipment. late.There may he
differences per tips agreement in the work being performed between sites a rid the eqn ip merit c n those sites.Th is section cIa rifles
differences in the work be-ling performed between sites and this equipment o rt those sites:
13AS[demote Inspection
Descr i ption
Alarm Log Review
iew
Remote DjagnostIcs Review
Review System Results
Remote Operator Coaching
O n site Extended System Analysis and Review
Description
System controller and Communication Inspection
• Tracer SC System Back-Up
System Controller SW Service ParkJPatch
• Verify Systern Software Configu rat 1on&Prog raim mi rig
Customer Review w Meeting
• Labor to Fix Issues Found During System SW Config and Programming Review(Tracer SC BAS F 'ne al)
Tracer SC System Back-Up
Precedent Unit Annual Inspection
Des caption
Unitary Visual Equipment Inspection
• Lock Out Tag Out(Standard)
Micro Charnel Coil CleanIng
Condensate Drip Pan Treatment
Supply Fan Inspection
F Condenser Fan Check
Bearing Lubrication
Electrical Inspection
CheckDamper-M Series, BY
Seasonal Cooling Start Up
t Log Unit
Precedent Unit Operational Inspection
Description
U n ita ry Vis ua[Equipment Inspect!on
• Supply Fan Inspection [n l uding L TO
Condensate Drip Pan`treatment
r Log Unit(Unitary)
- 2025 Trans Technologes All rights reser/ed.Confidential and proprietary informabon of Tra ne U.S.Inc. Page 17 of 1
Page 54 of 603
Agenda Item #6.
VOT Cornmunity Center-New SA 2022-Meoh and BAD
TRANE
�I
its7
Voyager Unit Arlin uaI Inspect!an
Description
Unitary Visual Equipment Inspection
• Verify Line Voitage
Lock Out Tag Out(Standard)
Supply Fars Inspection-1P KNOY
Supply Fan Variable Frequency Drive Maintenance- IPAKI /PREIAH
• Remove Access Pane Is or Open Access Doors
Meg Supply Fars With VF0
• Meg Exhaust Fan Without VFD
Meg Compressor Motor- l PAIN `S
Electrical Inspection
• Reinstall Access Panels or Close Access Doors
• i ero Channel Coil Cleaning
• Condensate Drip Pan Treatment
WL Remove took Out Tag Out
• Pre-Start heck-VOYIPRE
• Start lip Condenser Fan Check (Per Fan)
F Cooling heck- O
• Manual Log With Electronic Device
* Return Unit to Normal Oper2flan
Voyager Unit Operational Inspection
Description
Unitary Visual Equipment Inspection
Lock Out Tag Out� tandar i)
• Supply Fan Inspection-11PAKNOY
Supply Farts Variable 1^re quency D rive,Mai nt na n e- I PAK)V Y,P R EIAH
Power Exhaust Fars( ) Inspection- Direct D rive
• Remove Access Panes or Open Access Doers
r Reinstall Access Panels or Close Access Doors
* heck Economizer DamperFVOWP E
• Cooling Check-VOY
Manual Log With Electronic Device
F Return Unit to Normal Operation
:^. T n T chn lc i AI I right r r%/od o of do ntiall and proprietary information of Train e U.S.Inc. F'.:�-.. 1 of 18
Page 55 of 603
Agenda Item #6.
Trane US Inc.
6965 Vista Part way North #11
ribWE West Palrn Beach, FL 33411
Phone'. ( 61) 8 -15 1
Fax: (5 1)697- 714
.duly 23, 2024 License#CACO23485
Tillage of Tequesta
136 Bridge Road
Tequesta, FL 33469
Attention'. Doug Chambers
The following letter is being provided to Village of Tequesta as continuation of Trane US Inc, as the OEM Bole Source
Prow def of Trane HVA,C.MItsubi S hI VRF. Stutz Data Center Sy steak /Equipment and Tracier 6u i Iditng AutoMatian
System/Controls.
0 Trane US Inc_V5 the exclusive representative of the Trane prodLi ut anal ref ware like used III yoLlr fac111ties,
6 Trane U B I nc,is the sole source warranty argent for the Trane,Mitsubishi VR F,Stulz Data Center M echanical Systerns
and Trac e r Building Automation Systems in South Florida,
a Trane US Inc.solely employs cellified Tracer Building Automation System technicians in South Florida,
Trane US Inc. has perforated all raft re programming and engineering an the existing T(a er Buitd-Ing Autornation
System in house.
a Trade US Inc. is the exclusive parts nutlet for Trane, Mitsubishi VRF, Stulz Data Center Mechanical Systerns and
Tracer Building Automation Systems in South Florida.
0 As a factory representative, Trane US Inc. has access to proptielary software used to establish remote
communication via modem to hundreds of web-Based Tracer Building Automation Systems located in various
facilities. This softweare provides significant and valuable advantages such as troubleshooting and monitoring
capabilities as well as database barc Up.
6 Trane US Inc_ Technicians carry or have access to specially designed tools and test equipment required to service
Tracer Building Automation and Mechanicai Systems properly,
0 Trane US Inc, provides training on Trane, Mitsu bkshi VRR Stu lz Data Center Mechanical Systems and Tracer
Building Automation Systems.
• Trane US l i-i c, provided"Start Up"on the Tracer Building Automation Systerns at your facility.
0 Trane US Inc_ is continuously posted on software and hardware enhancements andlor revisions for the Tracer
Building Automation and Mechanical Systems equipment. Allowing constant interface between mechanical
equipment and Trane Tracer Summit.
• Trane US Inc.is the sole provider,and Trane is the sote manufacturer of both the Trane Tracer Building Automation
and Merhanical Systems equipment. In addition, South RorMda Trane solely understands the complex relationship
between the two;South Florida Trane is the sole source provider of extended warranties on this Trane HVAC System.
The above list includes many of the reasons why Trane US Inc. is a sole source provider for many owners and facilities
in South Florida. To provide a "Best-in Class" level of service to the Solid waste Authority. Trane US Inc. is
recommending that we become your side source provider for Trane products and services, Please call 'If you need
additional informati0111,.
Respectfully Submitted,
Amar Sukhai
Services Account Manager
www.trane.com Page 56 of 603
Agenda Item #6.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 57 of 603
Agenda Item #6.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/.,"
Page 58 of 603
Agenda Item #6.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
40-0
STAFF MEMO
Date: October 23, 2025
To: Jeremy Allen,Village Manager
From: Marjorie G Craig, PE, Director, Utilities Department fe
Re: Consider Approval of Baxter&Woodman, Inc. (B&W)Work Authorization for As-
Needed General Engineering Services for a Total Not to Exceed $15,000
The Village of Tequesta Utilities Department (UD) recommends approval of a work authorization (WA)
with Baxter&Woodman, Inc. (B&W) for as-needed general engineering services, such as meetings,
research, utility questions,water engineering and stormwater permit review, and miscellaneous review
of technical subjects and expert consulting as needed, for a total not to exceed $15,000.
B&W has a master agreement with the Village procured through the Consultant's Competitive
Negotiations Act (CCNA), FS287.055, executed on October 10, 2025.The UD has ongoing projects and
activities that need general engineering expertise throughout the year.As part of its CCNA continuing
services agreement, B&W has contracted with it to perform as-needed general engineering services.The
CCNA requires public agencies to select professional service firms based on qualifications.
Please see the attached scope of services for more details.The work authorization will be funded by the
Water Fund and Stormwater Fund accounts for engineering services.
WATER FUND-Account 401-241-531.302-Water Admin Engineering Services
Budgeted amount: $143,000
Available amount: $143,000
Amount of this proposal: $ 51000
Total Remaining: $ 138,000
STORMWATER FUND-Account 403-250-531.302-Stormwater Engineering Services
Budgeted amount: $30,000
Available amount: $30,000
Amount of this proposal: $10,000
Total Remaining: $20,000
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 59 of 603
SAXTE OODMAN � Work
Co
nsulting Engineers
Authorizat ion
October 13, 2025
Mrs. Marjorie Craig, PE
Utilities Director
Village of Tequesta
345 Tequesta Drive
Tequesta, FL, 33469
Subject:As-Needed Engineering Services-Work Authorization#1
Dear Mrs. Craig:
Baxter&Woodman, Inc. is pleased to submit the following proposal. This proposal outlines our scope of
services and engineering fee.
Scope of Services
Baxter & Woodman is to provide on-call as-needed professional services required to coordinate and
review utilities permits, development review committee submittals, and utilities applications received by
the Village. Additionally,the Village may ask for general utilities-related work as needed. All work will be
completed in accordance with the General Consulting Services Continuing Contracts- RFQ-PW/Utilities-
03-10-2025/MCexecuted on October 10, 2025.
Fee
The Engineer's fee for the stated scope of services is based upon the above contract.The billing rates are
as agreed in Exhibit B of the contract and will be for actual work time performed plus reimbursement of
out-of-pocket expenses including travel and subconsultant fees plus markup, the total of which will not
exceed $15,000. It is anticipated that $5,000 will be used for work associated with the drinking water
system and $10,000 for the stormwater system.
Schedule
As this is on-call as-needed professional services, it is anticipated that this work will be completed over
the next 90 days.At such a time that the requested work is within$5,000 of the not to exceed limit, Baxter
&Woodman will notify the Village.
This proposal is valid for 90 days from the date issued.
1601 Forum Place, Suite 400, West Palm Beach, FL 33401 1 (561) 655-6175 1 baxterwoodman.com
Page 60 of 603
BA cOODMAN Work
Consulting
u oriza ion
Acceptance
If you find this proposal acceptable, please sign and return one copy for our files. If you have any questions
or need additional information, please do not hesitate to contact The Project Manager, David Cowan Jr.,
PE, ENV SP at 561 255 7494 or dcowan@baxterwoodman.com.
Sincerely,
BAXTER&WOODMAN, INC.
CONSULTING ENGINEERS
Rebecca Travis PE, ENV SP, LEED AP
Executive Vice President
direct: 561-425-7715
rtravis@baxterwoodman.com
1601 Forum Place, Suite 400
West Palm Beach, FL 33401
Village of Tequesta
Digita y signed by Jeremy Allen
Jeremy AlenDate:2025.10.16 16:53:57
ACCEPTED BY: -04 00
TITLE: Village Manager
DATE: See digital signature
P:\TEQUV\2501581-Oncall Prof Serv\Contract\Worl<\2501581.00_WA1_On-call as-needed professional services.docx
Mrs. Marjorie Craig October 13, 2025
Village of Tequesta 2501581.00 1 Page 2
Page 61 of 603
Agenda Item #6.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 62 of 603
Agenda Item #6.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/.,"
Page 63 of 603
Agenda Item #6.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
40-0
STAFF MEMO
Date: October 30, 2025
To: Jeremy Allen,Village Manager
From: Allyson Felsburg, Deputy Director, Utilities Department a"f
Re: Consider Approval of JLA Geosciences, Inc. Proposal for Hydrogeologic Consulting
Services for Rehabilitation of Surficial Aquifer Well 26 and Exploratory Test Well at the
Water Plant Site for a Total Not to Exceed $22,549
The Village of Tequesta (VOT) Utilities Department(UD) recommends approval of a proposal from JLA
Geosciences, Inc., for technical project oversight and field services related to The Village of Tequesta
(Village)wellfield rehabilitation of Well 26 and oversight of exploratory drilling and testing of potential
proposed well 28 at the Village Water Treatment Plant.,for a total not to exceed $22,549.
The UD owns and operates 10 Surficial Aquifer(SA) wells which are rehabilitated on a periodic basis. SA
Well 26 was rehabbed in January due to increased iron levels. After rehabilitation it was discovered that
the increased iron was a result of air entrainment within the well. Multiple analysis showed increased
levels of methane and TOC produced from the well.
The recently approved piggyback contract with Florida Design Drilling will be leveraged to provide
extensive chlorination and well development to attempt to rectify the issue. Oversight for this work will
be provided by JLA to ensure that the proper techniques are applied, and performance is monitored
throughout the process.
Additionally,the UD is pursuing the construction of an already permitted additional SA well.This well
was originally permitted on a VOT owned parcel across the street and railroad tracks from the water
treatment plant. In an effort to avoid disruption to residents and reduce the timeline for construction,
which would be extended if coordination with FEC would be required,the UD is pursuing relocation to
the water plant site.
In order to determine the viability of this relocation a test well has to be drilled to ensure the water
quality and quantity are sufficient.This test well would be a reduced diameter(2") casing drilled to 120;
below land surface (bls). Interval testing would be performed to verify optimal depth of the future
potable supply well.JLA Geosciences will assist with oversight of this drilling and testing and will prepare
a recommendation for the future design of SA Well 28.
Please see the attached scope of services for more details. The work authorization will be funded by the
Water Fund account for engineering services.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 64 of 603
Agenda Item #6.
WATER FUND-Account 401-411-531.302-Renewal&Replacement Engineering Services
Budgeted amount: $120,000
Available amount: $120,000
Amount of this proposal: $ 22,549
Total Remaining: $ 97,451
Page 2 of 2
Page 65 of 603
Agenda Item #6.
JLA Geosciences, Inc.
HYDROGEOLOGIC CONSULTANTS
1907 Commerce Lane,Suite 104
Jupiter,Florida 33458
(561) 746-0228
October 29,2025 Via Electronic Delivery(email)
Allyson Felsburg
Deputy Utilities Director
The Village of Tequesta
901 N Old Dixie Highway
Tequesta, Florida 33469
RE: Proposal for Hydrogeologic Consulting Services for Rehabilitation of the Village's Surficial Aquifer
Production Well 26 and Exploratory Test Well at the Water Plant Site
Dear Allyson,
The following tasks identify a proposed hydrogeologic scope of work with our associated costs to provide
technical project oversight and field services related to The Village of Tequesta (Village) wellfield
rehabilitation of Well 26 and oversight of exploratory drilling and testing of potential proposed well 28 at the
Village Water Treatment Plant. JLA Geosciences, Inc. (JLA) scope of work will include project coordination
and assistance, bi-weekly progress meetings,technical support related to rehabilitation work amd test well
drilling. This work includes the oversight of the existing well contractor,Florida Drilling,for work on the above
referenced project.
JLA proposed scope of work and associated costs are detailed as follows:
1.0 Well 26 Rehabilitation Supervision,Oversight and Reporting
1.1 Provide hydrogeologic support and direction to the Village and the Contractor.
1.2 Attend bi-weekly progress meetings; make recommendations as to the well rehabilitation
approach proposed by the Village well contractor and revise the contractor's scope of work
as needed.
13 Provide hydrogeologic observation services and advise well contractors during well
rehabilitation;observe and direct critical elements of rehabilitation process; perform testing
upon completion of contactors work, including well performance evaluation,video logging
review,field water quality evaluation,sand and applicable field testing.
1.4 Prepare summary well rehabilitation technical memorandums providing a record of testing
results when needed. Update well construction and performance data and provide
recommendations.
Item 1.0 Subtotal $6,445.00
2.0 Proposed Well 28 Exploratory Drilling Supervision,Oversight and Reporting
2.1 Generate an abbreviated drilling and testing scope of work (procedure) to obtain a
Page 66 of 603
Agenda Item #6.
JLA Geosciences, Inc.
Proposal to Ms.Allyson Felsburg,Village of Teqesta
October 29, 2025
Page 2 of 2
contractor quote, submit to the Village for review and Its request to contractor for pricing
based on the existing piggyback contract(from Broward County).
2.2 Assist Village with contractor pricing review and provide hydrogeologic support and direction
to the Village and the Contractor.
2.3 Attend bi-weekly progress meetings (same meetings as Task 1.0 well rehab work) to assist
the Village with communication and direction to the contractor.
2.4 Provide hydrogeologic observation services during test drilling and aquifer water quality
sampling; observe and direct critical elements of the work; obtain hydrogeologic and field
water quality,and applicable field testing.
2.5 Prepare a summary technical memorandum with recommendations for potential proposed
well site 28. The memo will include a geology log,aquifer water quality profile,geophysical
logging if performed, monitor well construction details.
Item 2.0 Subtotal $ 15,030.00
TOTAL PROPOSED COST(time and expense basis based on attached summary) $22,549.00
If this proposal is acceptable,work will be conducted based upon a purchase order(or comparable) issued by
the Village. The proposed costs are for budgetary purposes only; all work will be conducted on a time and
expense basis up to the budgeted amount in accordance with the purchase order.
We are available to begin work immediately. If you have any questions please don't hesitate to call me.
Sincerely,
JLA Geosciences,Inc.
Ji Indersen, P.G.
P ' cipal Hydrogeologist
Attachments:
Approved By:
JLA Hydro Services Estimate 2025.xlsx Digitally signed by Jeremy Allen
Jeremy Allen Date:2025.10.30 08:43:37
-04'00'
Jeremy Allen,Village Manager
Page 67 of 603
Agenda IM! ■ J o 0 0 0Lri0
O 0 Ln u
N
cv
� O
J O O Ln O O O O O O Ln
Q
n Ln �O O w U) O W N
I- I- f l r-I 14 14 ri ri cM r-I �a—
LU N
Z -L)
XQ O O �
LL
w o �
O L Ln *k
L
O O
O Ln
{�
Ln
N Ln
Orq
,
E O
m -a
r Q
O w Ln
w Z o
U.)
LU N -0 1 O
LL Z >.
w = to th
a
X
LU _ N
� M
O i
0 = t/h 41h
2
Z — O *k
6 00 00 o W 00
r-I 00
Ln
Ln
o O
= tn-th
L
O
_0O O i
to �
= ih V1.
L Ln
O O O
.E O L N
cn
= V1-t/}
L 00 N r
O N 45
� O O N ' 06 O
O � � r
Ln
N 2 ih ih N
O N
� � Q
2 O N
� J
Q
a �
Ln Ln
a In w O
r-I N l0 00 c�r N N 00
O W
� Q
~ L i Q
dA ", 1 O Oai O
cUaLn �O _ H
U O � O O N O Q i/�
d aJ +� +�
00 m aJ 0) N aJ 0 O 0C
N OC � .� O H O
_ aJ -a E tuo +�' a) m
aJ -0 r O O — E Q
V) �O > fQ ++ +, J
U v O ++ dA U aJ
N > Q 4-1O
++ O ++
Q N O O ++ i Q o O > m
O a U � > � � "go a a) 3 �
ti + O L L ate_J c6
oc
a) c a ° 3 -00
to = N o O V, N " '
Ln
O Q raa� `Ln E
a +Ooi aj
wo a�N o a) a,nn W � N �
tDLO
U
O > > 4' ao O,Z O J aA O a)O U
O +, a)
O
Q a O O N 'L Q W Iz,o N4-1
x GC L •N U 0 O u Ln }' 0
aJ Q 4- ai
O U t]A Q-a O i00
f0 L L L O N cn
ai O toL ++ +�+ > —_
N N O N Q �' O r- ai �' O N '
aJ O N aJ -0 X -0 O aJ aJ an
C7 0 U a) L LUa) V a) O
O v O _ > v t0 UO0 Qai
_ i +� GJ(10 LJ — V O
O N v t - � -0 O Q O -0 Q a)
++ H aJ —a) �aDJ >>. 0 O ca Co i +Oqp'+ s>a)
,
ra4— CC � U a) N � a-+ a
O O Lna) > E O >
N ,n
ca N �
~a)
a)
tA Q NOaJ
Oa O N � a OE � > Lwm
0oC > U ai (D Q Q E a
aca)
at
+-j � r-I N M r-I N M Ln
V z 0 `~ r-I r-I r-I r-I
Z O � N N N N N
W_ LU C ,N
O J cQ O V� O O
cn .M E
W Page 68 of 603
Agenda Item #6.
JLA Geosciences, Inc.
HYDROGEOLOGIC CONSULTANTS
1907 Commerce Lane,Suite 104
Jupiter,Florida 33458
(561) 746-0228
JLA Geosciences, Inc.
Schedule of Hourly Billing Rates
Personnel/Title Rate/hour
Project Manager- President $255.00
Principal Hydrogeologist $245.00
Senior Hydrogeologist III $228.00
Senior Hydrogeologist II $205.00
Senior Hydrogeologist I $167.00
Hydrogeologist III $155.00
Hydrogeologist II $140.00
Hydrogeologist I $132.00
Project Administration $95.00
Hydrologic Technician $95.00
Principal Modeling $255.00
Expenses
Expenses Billed at 5% of Labor. Company owned or personal vehicles will be charged at
the prevailing IRS allowed reimbursement rate which is currently 70 cents per mile for
project related travel excluding commute between home and office.
Subcontract
Subcontractor and Subcontract services will be invoiced at JLA Geosciences, Inc. cost
multiplied by 1.0
Other Direct Costs
JLA Geosciences, Inc. owned equipment will be charged as needed on a project specified
negotiated basis.
jlageosciences.com Page 69 of 603
Agenda Item #6.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 70 of 603
Agenda Item #6.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/.,"
Page 71 of 603
Agenda Item #6.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
40-0
STAFF MEMO
Date: October 23, 2025
To: Jeremy Allen,Village Manager
From: Marjorie G Craig, PE, Director, Utilities Department er
Re: Consider Approval of Kimley-Horn and Associates Work Authorization for Bid Phase
Services Related to the WM#2 (Ph 2) Beach Rd Water Main Replacement Project for a
Total Not to Exceed $12,430
The Village of Tequesta Utilities Department (UD) recommends approval of a work authorization (WA)
with Kimley-Horn and Associates (KHA) for bid phase services related to the WM#2 Ph2 Beach Rd Water
Main Replacement project,with a total not to exceed $12,430.
The Village of Tequesta's water distribution system consists of approximately 380,000 linear feet
(LF) of pipe, ranging in size from 4 to 16 inches. The system consists of asbestos-cement (AC),
ductile-iron pipe (DIP), polyvinyl chloride (PVC), and high-density polyethylene (HDPE) pipe. The
oldest sections of the distribution system consist primarily of AC water mains and were installed in
the 1950s.
Over the past several years,there have been AC water main breaks within the service area. AC,the
pipes in the service area are between 40 and 60 years old or older and are approaching or have reached
their anticipated service life expectancy.The Village is taking proactive measures and implementing AC
water main replacement projects to ensure a safe and reliable source of potable water for its customers.
This project will replace approximately 5,400 linear feet of water main. It includes approximately 4,200
LF of new 10-inch PVC water main, 1,600 LF of 6, 8, and 10-inch DIP, a 1,100 LF 12" HDPE directional
drill, water service/fire line modifications, roadway reconstruction, and other miscellaneous restoration.
The project estimated timeline is below:
FDEP SRF loan agreement executed—late October 2025
Kickoff meeting with KHA—mid November 2025
Post documents to DemandStar—id December 2025
Prebid Meeting—early January 2026
Bid deadline—early February 2026
Recommendation of award to Council—March 2026
Notice to proceed—early April 2026
KHA has a master agreement with the Village procured through the Consultant's Competitive
Negotiations Act (CCNA), FS287.055, approved October 9, 2025.The CCNA requires public agencies to
select professional service firms based on qualifications.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 72 of 603
Agenda Item #6.
Please see the attached scope of services for more details.The work authorization will be funded by the
Water Fund account for renewal and replacement engineering services.
WATER FUND-Account 401-411-531.302-Capital Improvement—Improvements Other Than Buildings
Budgeted amount: $13,100,000
Available amount: $13,100,000
Amount of this proposal: $ 12,430
Total Remaining: $ 13,087,570
Page 2 of 2
Page 73 of 603
Agenda Item #6.
VILLAGE OF TEQU ESTA
ENGINEERING SERVICES WORK AUTHORIZATION
WM#2 (Ph2) BEACH ROAD WATERMAIN (WM) REPLACEMENT PROJECT BID
ASSISTANCE
The terms used in this work authorization (Work Authorization or WA) with initial capital letters
have the meaning stated in the 2025 "Request for Qualifications" documents and the "Master
Agreement for Professional Services" (Agreement) referenced below.
This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth
herein and is issued pursuant to The Professional Engineering Services Agreement, between
the Village of Tequesta ("Client" or "Village") and Kimley-Horn and Associates, Inc. ("Kimley-
Horn" or "Consultant"), dated October 9, 2025 (or the date fully executed, if approved, after the
October 9, 2025, Council meeting in which the Agreements will be brought for consideration of
approval) ("Agreement"). All terms and conditions of said Agreement are hereby incorporated
and made part of this Work Authorization. The Utilities Department's (UD) Water Fund will fund
this project.
PROJECT UNDERSTANDING
Kimley-Horn designed and permitted the replacement of the existing asbestos cement (AC)
watermain (WM) along Beach Road (AlA) in 2021/2022 that is generally described as follows
below. This existing watermain has experienced leaks in the past and has been in service for
over 60 years.
1. From the intersection of Bridge Road and US 1 (A 1A) east to the northerly property line
of the Cliveden Condo/Loxahatchee River District Lift Station No. 66, approximately
4,000LF.
2. From the southerly property line of the Sea Watch Condo to the northerly property line of
the Claridge of Jupiter Island Condo, approximately 2,400LF.
The project has been on hold pending funding through the Florida Department of Environmental
Protection (FDEP) State Revolving Fund (SRF) program. Now that these last few items are in
place, the Village has a "shovel ready" project with funding in place.
The Village has requested Kimley-Horn to update the bid documents, attend a progress/update
meeting and provide bidding assistance for this project as outlined below.
SCOPE
The following is description of services to be provided under this Work Authorization.
1
WM# 2 (Ph2) BEACH RD WATER MAIN (WM) REPLACEMENT PROJECT BID ASSISTANCE
Page 74 of 603
Agenda Item #6.
TASK 1 - PROGRESS/UPDATE MEETING
1. Attend one (1) meeting at the Villages' UD offices to discuss the project, update Village
UD on scope of work and discuss the bid process from advertisement to award.
Revisions to construction plans and specifications are not anticipated. If any
updates/revisions are required, they will be considered additional services will be
completed under a separate agreement.
TASK 2 - BIDDING SERVICES
1. Assist the Village with the following.
• Prepare an updated OPCC and associated Bid Form.
• Provide electronic bid documents for Village's use in advertising the project.
• Attend and conduct apre-bid meeting at the Village's offices.
• Respond to Contractors' questions and prepare addenda as necessary.
• Evaluate the bids, investigate the Contractor qualifications and prepare/submit a
recommendation of award.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope, as well as any changes in the
scope requested by the Village UD, will be considered additional services to this Work
Authorization and will be performed based on subsequent Work Authorizations approved prior
to performance of the additional services.
INFORMATION AND SERVICES PROVIDED BY THE VILLAGE
Kimley-Horn assumes that all information provided by the Village can be relied upon in the
performance of professional services. The following information shall be provided to Kimley-
Hom and/or the following services will be performed by the Village.
• Any contractor questions during the bid process.
• Village to provide the bid proposal of the lowest apparent bidder along with the detailed
bid tab.
• Village will be responsible for publicly advertising the project.
SCHEDULE
For Scope Items Task 1 and Task 2, Kimley-Horn will complete the requested work/task
assigned as outlined below;
Task Time to Complete
Task 1 30 Days
Task 2 Commensurate with Village
Purchasing Guidelines �
2
WM# 2 (Ph2) BEACH RD WATER MAW (WM) REPLACEMENT PROJECT BID ASSISTANCE
Page 75 of 603
Agenda Item #6.
COMPENSATION
Kimley-Horn will perform the services described in the Scope of Services Task 1 and Task 2 on
a lump sum basis in the amount of Eleven Thousand Nine Hundred dollars ($12,430.00).
TASK LUMP FEE AMOUNT
TASK 1 $27130.00
TASK2 $107300.00
TOTAL LUMP SUM AMOUNT $129430.00
Accepted by:
Village of Tequesta Kimley-Horn and Associates, Inc.
ligit AllenDate:lly y2 2 Jeremy Allen 2025.10. 1157: 40 01
Jeremy Allen, Village Manager Cason R/Cee,P.E Vice President
Date: Please see digital signature Date: 4J
3
WM# 2 (Ph2) BEACH RD WATER MAW (WM) REPLACEMENT PROJECT BID ASSISTANCE
Page 76 of 603
Agenda Item #6.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 77 of 603
Agenda Item #6.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/.,"
Page 78 of 603
Agenda Item #6.
PARKING LICENSE AGREEMENT
THIS PARICI NG LICENSE AGREEMENT("Agreement") is made this .� day of:�j 0 yQy,,\,,�Z025
("Effective Date"), by and between Family Church -- 14, LLC ("Licensor") and The Village of
Tequesta ("Licensee").
W ITN E SSETH:
WHEREAS, Licensor is the owner of the property located at 423 Tequesta Drive, Tequesta,
Florida 33469, upon which is presently situated a paved parking lot (such paved parking lot
being the "Licensed Area");and
WHEREAS, the Licensor wishes to grant Licensee non-exclusive use and access to the
Licensed Area to enable the Licensee to utilize the Licensed Area for the sole purpose of parking
on the Licensed Area as overflow parking for its employees, contractors, guests, and
invitees during the days of Monday, Tuesday, Thursday, Friday through Saturday,
7:00a.m. through 11:00p.m., Sunday from 3:00p.m. until 11:00p.m, and Wednesday
from 7a.m. until 4p.m., for people attending or providing services at Constitution
Park or at such other times as may be authorized in writing by the Licensor ("Permitted
Purposes" or"Permitted Use")during the Term (as hereinafter defined). Overnight parking is
not permitted.
NOW, THEREFORE, in consideration of Ten Dollars ($10.00) and other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto
agree as follows:
1. Grant of Access. Licensor hereby grants Licensee a license during the "Term" (as
hereinafter defined) for the Permitted Purposes and for no other purpose. In connection
with Licensee's utilization of the Licensed Area during the Term, the Licensee agrees as follows:
a) Licensee shall only use the Licensed Area for the Permitted Use and for no
other purposes without the prior written consent of Licensor (which may be withheld in its
sole discretion). Licensee shall not use the Licensed Area for any purposes in violation of any
federal, state, county, or municipal statute or ordinance, or of any regulation, order, or
directive of a governmental agency, as such statutes, ordinances, regulations, orders, or
directives now exist, or may hereafter provide, concerning the use and safety of the Licensed
Area.
b) Licensee shall not commit, nor permit, Waste of the Licensed Area, and shall
use, with care, and shall not damage any portion of the Licensed Area.
1
Page 79 of 603
Agenda Item #6.
c) Licensee shall not interfere with the co-extensive use of the Licensed Area by
any tenant nor park in any designated parking spaces.
d) Licensee assumes all risk and liability in connection with the use of the
Licensed Area, and such use of the Licensed Area shall be in an"as is"and "where is"condition
without any representations or warranties of any kind.
ey Licensee shall permit Licensor, its agents, or other employees, to have access
to and to enter upon the Licensed Area at all reasonable and necessary times for any
purpose.
2. Term and Scope of License. The rights herein granted to Licensee shall be
deemed a license in favor of Licensee for the Permitted Purposes set forth herein. The term of
this Agreement ("Term")shall be from the last date of the execution of this License by Licensor
and Licensee ("Effective Date")and continue until such date as Licensor may elect to terminate
the Licensee's rights to utilize the Licensed Area for the Permitted Use upon fifteen (15)
days'written notice from Licensor t❑Licensee.
3, Risk of Loss and Insurance. Licensee shall use the licensed Area at its own risk,and
Licensor shall not be liable for any injury resulting from Licensee's use and/or occupancy of the
Licensed Area. Licensee shall, during the Term, provide Licensor with a certificate of insurance
evidencing the following insurance coverage:
a) Required Coverage. Licensee shall,at its sole cost and expense,maintain during
the entire term of this Agreement the following insurance coverage;
1) Commercial General Liability Insurance covering bodily injury, death, and
property damage,with limits of not less than$1,000,000 per occurrence and
$2,000,000 aggregate,including coverage for premises operations, personal
injury, and contractual liability.
2} Automobile Liability Insurance covering all vehicles operated or used by
Licensee in connection with the Licensed Parking Area,with limits of not less
than $1,000,000 combined single limit per accident.
3) Workers' Compensation Insurance as required by applicable law, together
with Employer's Liability Insurance with limits of not less than $500,000 per
accident,if Licensee employs any personnel in connection with its use of the
Licensed Area.
b) Certificates of Insurance. Prior to the commencement of use of the Licensed
Parking Area, and upon each renewal of coverage thereafter, Licensee shall furnish Licensor
with certificates of insurance evidencing the required coverage_ Each policy shall provide that
Page 80 of 603
Agenda Item #6.
coverage may not be canceled, materially changed,or non-renewed without at least thirty(30)
days' prior written notice to Licensor.
c) Primary Coverage. All insurance maintained by Licensee shall be primary and
non-contributory with any insurance maintained by Licensor.
d) No Limitation of Liability. The insurance requirements set forth herein shall not
limit or modify Licensee's indemnification obligations under this Agreement.
e) Exceptions. Parking is excluded on Wednesday evenings after 4:00p.m. and
Sunday before 3:00p.m. Additionally, Licensor shall have the right to reduce the number of
spaces available to Licensee during special events, such as funerals,weddings, conferences, or
other nonscheduled activities, so long as the Licensor gives the Licensee at least 48 hours
written notice of such special events.
4. Indemnity. Licensee shall indemnify, defend, and hold harmless Licensor and its
officers, directors, members, managers, agents, employees, successors, and assigns
(collectively, the "Indemnified Parties") but only to the extent permitted by §768.28, Florida
Statutes,and only to the limits of the Village's monetary liability set forth therein, and without
waiving any defense of sovereign immunity or extending liability beyond those statutory limits
from and against any and all claims, demands, causes of action, losses, liabilities, damages,
fines, penalties, judgments, costs, and expenses (including, without limitation, reasonable
attorneys' and paralegals' fees and costs through all trial, appellate, and post-judgment
proceedings) arising out of or related to:
a) Licensee's use or occupancy of the Licensed Parking Area;
b) The acts or omissions of Licensee or any of its agents, employees, contractors,
guests,or invitees; or
c) Any breach by Licensee of this Agreement or of any applicable law, ordinance,
or regulation.
This indemnification obligation shall survive the expiration or earlier termination of this
Agreement. However,Licensee shall not be required to indemnify any Indemnified Party to the
extent that a claim arises from the negligence or willful misconduct of such Indemnified Party.
Nothing contained in this Parking License Agreement shall be construed as a waiver of
the Licensee's sovereign immunity beyond the waiver limits set forth in Sec. 768.28, Florida
Statutes, as those waiver limits may be amended from time to time. In addition, the Licensee
shall not be subject to punitive damages or pre-judgment interest.
3
Page 81 of 603
Agenda Item #6.
5. Default. In the event of a breach of the covenants and agreements of
Licensee hereunder, not cured within five (5) days after written notice by Licensor to
Licensee, or upon any expiration of the Term, in addition to all other rights and remedies
available at law or in equity, Licensor shall have the right to terminate this License at any
time by written notice to Licensee. Upon any termination of this License, Licensee shall
immediately vacate the Licensed Area. If the Licensee fails to vacate the Licensed Area at the
expiration of the Term, the Licensor shall be entitled to all rights and remedies available at law
or in equity.
6.Notice. Any notice required or permitted to be given by the terms of this
Agreement or under any applicable law by either party shall be in writing and shall be
either hand-delivered or sent by certified mail, postage prepaid, with return receipt requested.
Such written notice shall be addressed as follows:
To Licensor: Family Church - 14, LLC
1101 S. Flagler Drive
West Palm Beach, FL 33401
Attn: Scott Crawford, Executive Pastor
Phone: 561-650-7400
Cell: 561-248-5828
Email: scrawford@,gofamilychurch.org
To Licensee: The Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
Attn:Jeremy Allen, Village Manager
Phone: 561-768-0463
Cell: 561-972-3069
Email:igilen@teguesta.org
7. Attorneys' Fees. If any action at law or in equity shall be brought to recover any
sums due under this Agreement, or for or on account of any breach of, or to enforce or
interpret any of the covenants, terms, or conditions of this Agreement, or for the recovery
of the possession of the Licensed Area, the prevailing party shall be entitled to recover
from the other party as part of the prevailing party's costs, reasonable attorney's fees, the
amount of which shall be affixed by the court and shall be made a part of any judgment or
decree rendered. Notwithstanding the foregoing, attorneys' fees assessed against the Licensee
cannot exceed 25%of the final judgment or settlement amount in accordance with F.S. 768.28
(8).
8, Waiver. The waiver by Licensor of, or the failure of Licensor to take action with
respect to, any breach of any term, covenant, or condition herein contained shall not be
4
Page 82 of 603
Agenda Item #6.
deemed to be a waiver of such term, covenant, or condition, or subsequent breach of
the same, or any other term, covenant, or condition therein contained.
9. Time of the Essence. Time is of the essence of this Agreement, and of each
and every covenant,term,condition,and provision hereof.
10. Assignment and subletting. The Licensee shall not be permitted to assign or
sublicense all or any portion of this Agreement.
11. subordination. Licensee acknowledges and agrees that Licensor shall have the
unrestricted right to sell,transfer,assign,convey, mortgage, pledge, or otherwise encumber all
or any portion of the property upon which the Licensed Parking Area is located (the
"Property"), together with Licensoe's rights under this Parking License Agreement. This
Agreement, and all rights of Licensee hereunder, are and shall be subject and subordinate at
all times to the lien of any mortgage, deed of trust, or other security instrument now or
hereafter affecting the Property, and to all renewals, modifications, consolidations,
participations, replacements, and extensions thereof.
Licensee agrees that upon written request by Licensor or any mortgagee or holder of a
security interest, to execute and deliver such instruments as may be reasonably required to
evidence such subordination. Failure of Licensee to execute such instruments within ten (10)
days after written request shall constitute a default under this Agreement, and Licensor shall
be entitled to immediately terminate the Agreement by providing written notice to the
Licensee of the termination and its effective date.
Nothing contained herein shall be deemed to require any mortgagee or successor-in-
interest to recognize this License or to continue Licensee's rights hereunder in the event of
foreclosure or similar proceedings, unless such mortgagee or successor shall elect in writing to
do so.
12. Waiver of Trial by Jury. The parties hereby waive trial by jury in any action,
proceeding, or counterclaim brought by either party to this Agreement on any matter
whatsoever arising out of or in any way connected with this Agreement.
13. Amendment. This License may not be modified or amended except by a written
instrument executed by both the Licensor and the Licensee.
14. Captions. The captions and paragraph headings contained in this License are for
convenience and reference only and are in no way defined, described, extended, or limited
the scope of intent of the License nor the intent of any provision hereof.
5
Page 83 of 603
Agenda Item #6.
15. Counterparts. This License may be executed in one or more counterparts, each
of which shall be deemed to be an original, but all of which together shall constitute one
and the same instrument.
16.Governing Law and Venue. This License shall be construed in accordance with the
laws of the State of Florida, and venue for any litigation hereunder shall be Palm Beach County,
Florida.
17. Entire Agreement. This Agreement contains the entire understanding between
the parties hereto regarding the license for Licensee's use of the Licensed Area. It shall not
be amended or modified unless in writing by the parties hereto.
18. No Recording. The Licensee shall not record this Agreement or any memorandum
of its terms.
19. Joint Preparation. The preparation of this Agreement has been a joint effort of
the parties, and the resulting documents shall not, solely as a matter of judicial construction,
be construed more severely against one party than the other.
THIS SPACE LEFT BLANK INTENTIONALLY
SIGNATURES ARE ON THE FOLLOWING PAGE
6
Page 84 of 603
Agenda Item #6.
IN WITNESS WHEREOF, the parties hereto have executed this Parking License Agreement as of
the day and year first above written.
LICENSOR:
Family Church - 14,..LLG--•-..�
By;
Scott Crawford, E utive Pastor of First Baptist of
West Palm Be (f , Florida, d/b/a Family Church, its
sole mem
LICENSEE:
The Village of Tequesta
By:
Jer y Allen, Village Manager
7
Page 85 of 603
Agenda Item #6.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 86 of 603
Agenda Item #6.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/.,"
Page 87 of 603