HomeMy WebLinkAboutDocumentation_Regular_Tab 12_11/13/2025 Agenda Item #12.
Regular Council
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STAFF MEMO
Meeting: Regular Council - Nov 13 2025
Staff Contact: Allyson Felsburg Department: Utilities
Utilities Department Standing Report
_SUMMAF;�N a
Please find the Utilities Department monthly report attached.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item
Utilites Update for NOV Mtq ADA
Page 147 of 603
Agenda Item #12.
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345 Tequesta Drive = 561-768-0700
Tequesta, FL 33469 www.tequesta.org
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To: The Honorable Mayor and Village Council
Through: Jeremy Allen,Village Manager
From: Allyson Felsburg, Deputy Director, Utilities Department
Date: November 3, 2025
Re: Utilities Department Monthly Report—for the November Council Meeting
The Utilities Department (UD) update is found below:
STORMWATER
• Dover Ditch— BlueTerra, LLC (not to exceed $304,289.80)
o Contractor mobilized and completed material excavation and riprap installation on the Village
side of the canal
o Contractor planned to finish project by December and come back after king tide to complete
plantings. Project should be finished by the end of the year and grant reimbursement requested
in January from FDEP.
o Work has begun on the Town of Jupiter side of the canal. Additional erosion since the time of
design has required additional fill and rock which has been paid for form the undefined
conditions allowance
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10/15/2025 Erosion on Town of Jupiter bank requiring additional rock and fill
• Stormwater Plans& Map
o GIS Projects Layer was updated and presented by FTC on 9/18/2025.The next step is to enter the
projects from existing spreadsheet to the GIS.The engineering intern will begin this work starting
the week of 10/27/25. The goal is to provide a visual representation of all completed and planned
stormwater projects, including but not limited to; pipe lining, structure installation, and swale
regrading/reclamation.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfe 148 of 603
Agenda Item #12.
• FY26 Stormwater Pipe Lining
o There are currently five sections of stormwater pipes that are planned to be lined this year. We
are working on obtaining competitive pricing for these locations (estimated 618 linear feet of
pipe).
• Dover Rd& Oak Ave Storm water Structure Repair
o In FY25 a failure of a stormwater structure was discovered on the corner of Dover Rd and Oak
Ave.This was temporarily addressed in-house to avoid further damage. With new fiscal year
funding we will permanently repair the area.
• Stormwater Pond Inlet& Outlet Inspections
o There are currently five stormwater ponds with inlets and/or outlets that are scheduled to be
inspected this year.
o Debris and sediment can limit the ability for stormwater to move throughout the system,
resulting in pooling of water and extending time for pooling to decrease after a rain event.
o Inspection includes a diver entering the pond and ensuring the pipe is clear of any debris or
sediment and is in sound condition.
o Obtaining and reviewing quotes
WATER
Production Wells
• Surficial Aquifer Well#28 Design and Construction
o We are planning on bringing a proposal to drill well#28, which is in our South Florida Water
Management District (SFWMD)water use permit (WUP)
o This well is currently permitted on a VOT owned parcel across the street and railroad from the
water treatment plant.This site is not ideal as it would have to be accessed through an FEC lease.
We are exploring the possibility of repermitting the well on the water plant property.This will
depend on the water quality in this area.
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• Surficial Aquifer well Annual Rehabilitation& Well#26 Evaluation
o Three surficial aquifer wells are programmed to be rehabbed annually
- Well #27, #23,#19 are currently planned to be rehabbed during FY26
Page 2 of 5 Village of Tequef?,Pge f 603
Agenda Item #12.
— Operations staff have implemented a detailed wellfield testing program that will evaluate
the performance and production capability of all the wells over time, including pre and post
rehab performance. This testing will be reviewed on an ongoing basis to provide insights on
which wells should be rehabbed and the actual improvements and effectiveness of rehabs
compared to cost of the rehabs
o Well #26 was rehabilitated by AMPS in January—continue to have issues with air entrainment,
have contracted with an expert to review and provide options
— Water quality testing showed increase presence of methane and TOC in the water.
— The recently approved piggyback contract with Florida Design Drilling will be leveraged to
provide extensive chlorination and well development to attempt to rectify the issue.
o The well 26 work and upcoming rehabs will be coordinated with JLA Geosciences to ensure we
are performing the rehab that is most appropriate to the current conditions of each well.
Water Production Projects
• Water Treatment Improvements—Currently out to bid
o FDEP SRF loan agreement was executed and received by the Village on 7/1/25-$5,745,000;the
difference we recommend paying out of reserves
o Prebid held 9/9/25
o Bid opening scheduled for 10/2/25 but extended to 10/30/25
o There were questions by potential bidders requiring additional response time
o Estimated NTP still in December 2025
• Filter Media Replacement(Pressurized Vessels)—Florida Design Contractors (not to exceed $869,974)
0 1/5/26 substantial completion target
0 2/4/26 final completion target
o Updated schedule shows that the Contractor is behind schedule due to project manager
replacement.
o Interior inspection of two pressure vessels shows pitting that will require welding repairs (this
was anticipated, and costs will come from the undefined conditions allowance)
Page 3 of 5 Village of Tequef?,pge f 603
Agenda Item #12.
• Membrane Replacement Project— H2O Innovation (not to exceed $996,104)
o Preconstruction meeting scheduled for 9/25/2025
o Notice to proceed issued 10/6/2025
o Preconstruction video completed 10/28/2025
o Membrane delivery date 11/4/2025
o Estimated mobilization date 11/17/2025
• Water Treatment Master Plan—developing a plan to meet the USEPA regulatory requirements by
2029 (proposed extension to 2031)
o Kimley-Horn proposal to be presented for approval at November council meeting
o This Master Plan will provide both short term and long-term compliance plans taking into
account financial and regulatory impacts.
Water Distribution Projects
• WM#1 Tequesta Dr—Ferreira Construction Co. (not to exceed $2,899,263.40)
o Contractor mobilized 9/2/2025
o Message board still out
o Messages related to road closures and partial road closures has been included in Weekly Blasts
and customer bills.
o The Country Club Drive road crossing and El Portal partial lane closure will occur after Halloween
but before Thanksgiving.
o Contractor has begun directional drilling on the east side of the Tequesta Bridge and the
contractor plans to work east to west on Tequesta Drive to make up for time lost due to the
increased water table.
o Project estimated completion is February 2026
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Page 4 of 5 Village of Tequef?,pge f 603
Agenda Item #12.
• WM#2 Beach Rd Phase 2
o Loan agreement executed by FDEP and received on 10/21/2025
o Kick off meeting with engineer scheduled for 11/19/2025
o Estimated to bid project in December
o Estimated mobilization is February 2026
• Martin County—County Line Road Bridge Replacement Project)—Accurate Drilling Systems (not to
exceed $884,503.97)
o March 2025 notice to proceed issued
o Kimley Horn &Associates (KHA) received/reviewed shop drawings from the contractor
o Martin County ROW permitting completed
o Scheduled mobilization 11/18/2025
o Estimated completion 6/5/2026
Miscellaneous
• Water main break repair photos—
o Cedar Ave 10/28/2025
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o Tequesta Drive 11/02/2025
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