HomeMy WebLinkAboutAgreement_General_11/13/2025_Kimley-Horn & Associates (3)STAFF MEMO
Date: October23, 2025
To: Jeremy Allen, Village Manager
From: Marjorie G Craig, PE, Director, Utilities Department
Re: Consider Approval of Kimley-Horn and Associates Work Authorization for Bid Phase
Services Related to the WM#2 (Ph 2) Beach Rd Water Main Replacement Project for a
Total Not to Exceed $12,430
The Village of Tequesta Utilities Department (UD) recommends approval of a work authorization (WA)
with Kimley-Horn and Associates (KHA) for bid phase services related to the WM#2 Ph2 Beach Rd Water
Main Replacement project, with a total not to exceed $12,430.
The Village of Tequesta’s water distribution system consists of approximately 380,000 linear feet
(LF) of pipe, ranging in size from 4 to 16 inches. The system consists of asbestos-cement (AC),
ductile-iron pipe (DIP), polyvinyl chloride (PVC), and high-density polyethylene (HDPE) pipe. The
oldest sections of the distribution system consist primarily of AC water mains and were installed in
the 1950s.
Over the past several years, there have been AC water main breaks within the service area. AC, the
pipes in the service area are between 40 and 60 years old or older and are approaching or have reached
their anticipated service life expectancy. The Village is taking proactive measures and implementing AC
water main replacement projects to ensure a safe and reliable source of potable water for its customers.
This project will replace approximately 5,400 linear feet of water main. It includes approximately 4,200
LF of new 10-inch PVC water main, 1,600 LF of 6, 8, and 10-inch DIP, a 1,100 LF 12” HDPE directional
drill, water service/fire line modifications, roadway reconstruction, and other miscellaneous restoration.
The project estimated timeline is below:
FDEP SRF loan agreement executed – late October 2025
Kickoff meeting with KHA – mid November 2025
Post documents to DemandStar – id December 2025
Prebid Meeting – early January 2026
Bid deadline – early February 2026
Recommendation of award to Council – March 2026
Notice to proceed – early April 2026
KHA has a master agreement with the Village procured through the Consultant’s Competitive
Negotiations Act (CCNA), FS287.055, approved October 9, 2025. The CCNA requires public agencies to
select professional service firms based on qualifications.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk’s Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Please see the attached scope of services for more details. The work authorization will be funded by the
Water Fund account for renewal and replacement engineering services.
WATER FUND - Account 401-411-531.302-Capital Improvement – Improvements Other Than Buildings
Budgeted amount: $13,100,000
Available amount: $13,100,000
Amount of this proposal: $ 12,430
______________________________________________________________________
Total Remaining: $ 13,087,570
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PUBLIC RECORDS. In accordance with Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, CƌƚƩźķğ {ƷğƷǒƷĻƭ. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, wit
pursuant to Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, and other penalties under Sec. 119.10, CƌƚƩźķğ
{ƷğƷǒƷĻƭ. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
cust
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
lmcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
to comply with the requirements of Title II of the
by ensuring that the Con
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all \[ agreement /bid documents and specifications\], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/