HomeMy WebLinkAboutAgreement_General_11/13/2025_Trane
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Consider approval of a five-year service agreement with Trane U.S. Inc. for HVAC and
Building Automation System maintenance at the Tequesta Community Center
Date: October 28, 2025
Jeremy,
This is a five-year service agreement with Trane U.S. Inc., the original equipment manufacturer
This contract ensures continued maintenance, reliability, and energy eff
four rooftop HVAC units.
Scope of Services
Under this agreement, Trane will provide comprehensive mechanical and technical services
including:
Annual and seasonal preventive maintenance
Building Automation System (BAS) review and inspection
Refrigerant management and laboratory analysis
Control loop tuning and system performance optimization
Software updates, training, and system analysis
Trane-certified technicians will perform all inspections, testing, and maintenance according to
OEM standards to ensure optimal comfort and equipment longevity.
Contract Term and Cost
Duration: 5 Years (20252030)
Annual Service Cost: $10,775.00
Total Contract Value: $53,875.00
Pricing Basis: OMNIA Partners Cooperative Purchasing Program (Contract No. R3341)
This cooperative purchasing arrangement allows the Village to secure competitive pricing and
service continuity without the need for a separate public bid process.
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Justification
control systems. Utilizing the OMNIA Partners cooperative contract ensures compliance with
public purchasing requirements while maintaining direct access to manufacturer-certified
technicians and genuine Trane components.
Fiscal Impact
The annual expenditure of $10,775.00 will be budgeted within the Parks & Recreation
-year total of $53,875.00
represents a fixed cost that provides predictable budgeting for HVAC maintenance and
operational reliability.
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PUBLIC RECORDS. In accordance with Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, CƌƚƩźķğ {ƷğƷǒƷĻƭ. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, wit
pursuant to Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, and other penalties under Sec. 119.10, CƌƚƩźķğ
{ƷğƷǒƷĻƭ. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
cust
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
lmcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
to comply with the requirements of Title II of the
by ensuring that the Con
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all \[ agreement /bid documents and specifications\], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/