Loading...
HomeMy WebLinkAboutAgreement_General_12/11/2025_Kimley Horn Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org .y STAFF MEMO Date: November 20, 2025 To: Jeremy Allen, Village Manager From: Allyson Felsburg, Deputy Director, Utilities Department Re: Consider Approval Kimley-Horn and Associates (KHA) Work Authorization for Reverse Osmosis Discharge Permit Renewal Related Engineering Services for a Total Not to Exceed $23,250 The Village of Tequesta (VOT) Utilities Department (UD) recommends approval of a work authorization (WA)to Kimley-Horn and Associates for environmental engineering services related to the renewal of the Village's Reverse Osmosis Discharge Permit, for a total not to exceed $23,250. Reverse osmosis concentrate is conveyed to a surface water discharge at the base of the US-1 bridge. This discharge is permitted through the Florida Department of Environmental Protection (FDEP) under permit number FLO168572 and must be renewed every 5 calendar years.The current permit will expire on December 15, 2026. During permit renewal, FDEP may request additional information on previous permit requirements, current and previous water quality sampling data, and intended future disposal options. It is important for the Village to have the appropriate qualified consultants to respond to these requests within the regulatory timeframe required by FDEP. KHA has a master agreement with the Village procured through the Consultant's Competitive Negotiations Act(CCNA), FS287.055, approved October 9, 2025.The UD has ongoing projects and activities that need general engineering expertise throughout the year.As part of its CCNA continuing services agreement, KHA has contracted with it to perform as-needed general engineering services.The CCNA requires public agencies to select professional service firms based on qualifications. Please see the attached scope of services for more details.The work authorization will be funded by the Water Fund account for engineering services. WATER FUND-Account 401-241-531.302-Water Admin Engineering Services Budgeted amount: $143,000 Available amount: $143,000 Amount of this proposal: $ 23,250 Amount of additional proposal on this agenda: $ 2,000 Total Remaining: $ 117,750 This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 VILLAGE OF TEQUESTA ENGINEERING SERVICES WORK AUTHORIZATION CONCENTRATE DISPOSAL MAIN—INDUSTRIAL WASTE PERMIT RENEWAL The terms used in this work authorization (Work Authorization or WA) with initial capital letters have the meaning stated in the 2025 "Request for Qualifications" documents and the "Master Agreement for Professional Services" (Agreement) referenced below. This Work Authorization authorizes Kimley-Horn and Associates, Inc., to perform work set forth herein and is issued pursuant to The Professional Engineering Services Agreement, between the Village of Tequesta ("Client" or"Village") and Kimley-Horn and Associates, Inc. ("Kimley- Horn" or"Consultant"), dated October 9, 2025, (or the date fully executed, if approved, after the October 9, 2025, Council meeting in which the agreements will be brought for consideration of approval) ("Agreement"). All terms and conditions of said Agreement are hereby incorporated and made part of this Work Authorization. PROJECT UNDERSTANDING The Village's RO Water Treatment Plant discharges the plants reject fluid (a highly concentrated brine solution generated by the RO process) through a dedicated 12-inch reject disposal main that discharges into the Jupiter Inlet on the east side of the US 1 bridge. The Village maintains an Industrial Waste Permit with the Florida Department of Environmental Protection (FDEP) that allows the Village to discharge the reject into the Inlet at the defined permitted location. This permit has an expiration date of December 14, 2026. Renewal applications for this permit are due to the FDEP at least 180 days prior to the expiration date, that will be on or before May 14, 2026. In order to ensure that the renewal of this application and supporting documentation is completed timely, the Village requested Kimley-Horn to provide this scope of work early so that these deadlines are met. SCOPE The following is description of services to be provided under this Work Authorization. TASK 1 — FDEP APPLICATIONS Consultant will perform the following services: 1. Complete a site visit to evaluate the condition and operation of the treatment process applicable to the Industrial Wastewater Permit. 2. Review of the last 2 years of Discharge Monitoring Reports (DMR) as submitted to the FDEP. 1 Concentrate Disposal Main — Industrial Waste Permit Renewal 3. Prepare supporting documentation as required by the FDEP Permit Application to include new outfall location, pertinent DMR data and overall site plan/reject main route. Information in the application and supporting documentation shall be based on operating data provided by the Village. 4. Prepare and submit the appropriate FDEP applications for renewal. The Village will be responsible for payment of any permit application fees. 5. Address up to two (2) requests for additional information from the FDEP. TASK 2 — CONSULTANT COORDINATION Provide assistance and coordination with the Village's environmental consultant that will be providing data and reasoning relative to the relocation of one of the permitted sample locations. ADDITIONAL SERVICES Any services not specifically provided for in the above scope, as well as any changes in the scope requested by the Village, will be considered additional services to this Work Authorization and will be performed based on subsequent Work Authorizations approved prior to performance of the additional services. INFORMATION AND SERVICES PROVIDED BY THE VILLAGE Kimley-Horn assumes that all information provided by the Village can be relied upon in the performance of professional services. The following information shall be provided to Kimley- Horn and/or the following services will be performed by the Village. • Past DMR data/reports. • Payment of the permit application fee. SCHEDULE For Scope Items Task 1 and Task 2, Kimley-Horn will complete the requested work/task assigned as outlined below; Task Time to Complete Task 1 90 Days for Permit Submittal (excluding RAI Task 2 Commensurate with the permit preparation 2 Concentrate Disposal Main— Industrial Waste Permit Renewal COMPENSATION Kimley-Horn will perform the services described herein on an hourly basis with a not to exceed amount of Twenty-three Thousand Two Hundred and Fifty dollars ($23,250.00) in accordance with the hourly rates established in the Professional Engineering Services Agreement between the Village and Kimley-Horn. Accepted by: Village of Tequesta Kimley-Horn and Associates, Inc. Digitally signed by Jeremy Allen Jeremy Al en Date:2025.11.21 08:32:33 y/ -05'00' Jeremy Allen, Village Manager JasorLK Lee, P E. Vice President Date:See digital signature date Date: ///d%0j 3 Concentrate Disposal Main— Industrial Waste Permit Renewal DAD DN$ Sec f1fl1A SI,123A DMR Rcvicw tl,xun S $ygLyA FDEP A @vi®cnm igsolsA Egonav CONSULTANT COORDINATION ENV Auiavnce 4ssiei ilpn6 oval E 32500 E 315.00 $2]5.00$256.00 E 240.00 $ 210.00 $ M.E 170.U0$ 15D00$140.p0 S 13500 E110.00 S 22500$150.00 S Semi pmv p g fWeFnvrla sM1ns.adedwm egevsusucM1uielav�v�mvave.'v-hwve¢pmbe®v,pvsugcsupplia!pmja�re6�ed6m�q,ma�ea.vnamml�tege 4 Concentrate Disposal Main—Industrial Waste Permit Renewal PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."