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Home My WebLink AboutAgreement_General_12/11/2025_Hendrick Automotive Group Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org .y STAFF MEMO Date: November 17, 2025 To: Jeremy Allen,Village Manager From: Allyson Felsburg, Deputy Director, Utilities Department Re: Consider Approval of 2026 Chevrolet Trax FWD Compact Crossover SUV Purchase from Hendrick Automotive Group dba. Dale Earnhardt Jr Chevrolet, LLC for the Utilities Department, through the Florida Sheriff's Association Contract, at a total cost of $22,638.00 The Utilities Department (UD) recommends approval to purchase a 2026 Chevrolet Trax FWD Compact Crossover SUV through the Florida Sheriff's Association contract.The total purchase cost for the vehicle is$22,638,which aligns with the approved budget amount of$23,290. Funds for this purchase will come from the Vehicle Renewal and Replacement Fund (501-411-664.602). The Chevrolet Trax is equipped with standard safety features including automatic emergency braking, front pedestrian braking, lane keep assist with lane departure warning, following distance indicator, forward collision alert and intellibeam. The Chevrolet Trax will replace an existing vehicle, UD60, a 2014 Ford Focus that is over 11 years old and has accumulated more than 43,000 miles. To ensure the lowest possible price, the Village piggyback's the current Florida Sheriff's Association contract that was awarded to various vendors, including Dale Earnhardt Jr Chevrolet.The vendor selection by the Sheriff's Association & Florida Association of Counties was completed through a competitive selection process. The Utilities Department recommends moving forward with this purchase.The vehicle being replaced, UD60, will be surplused. The full piggyback agreement can be viewed by contacting the Utilities Department. VEHICLE RENEWAL& REPLACEMENT FUND-Account 501-411-664.602 Budgeted amount: $ 23,290 Available amount: $ 23,290 Amount of this proposal: $ 22,638 Total Remaining: $ 652 This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 Hendrick • • • • 1 Pursuit,Administrative, Other I CONTACT • PURCHASE �J/� Quote#90102 Au GROUP Stock#Factory Order Date#11/17/2025 GOVERNMENT FLEET Sales Rep. Josh Williams CUSTOMER • • Customer The Village of Tequesta JEmail Inlifteraleteguesta.orq Street 49 School St. City Tequesta IState IFL Izip 133469 Contact Nathan L 112hone 561-768-0493 ICell 561-262-1084 1 Fax P.O.# JFan No. 968589 VEHICLE INFORMATION Type INew IYear 12026 IMake IModel/Description I Trax(1TR58)FWD 4dr LS Mileage 15 Color White Int.Color IBlack IVin# I Factory Order TRANSACTION ITEMS ADDED BREAKDOWN 1 1.Contract Price $22638.00 2 2.Items Added 3 2.Dealer Discount 4 3.Incentives&Rebates 5 6 7 4.Delivery&Dealer Fee $ 8 5.Total Price $ 22638.00 9 6.Sale Tax 10 7.Registration and Title Fees $ Purchase Quantity 8.Sub Total $ 22638.00 9.Final Amount Due/Financed $22638.00 Added Options: Base Build Specs Jeremy Allen e:202.11zoo90 4$05'00- Customer Signature Dealer Signature See digital signature date 11/20/2025 QUOTE VALID THRU DATE:11/31/2025 "This offer is based on incentives,rates and other conditions that may expire at anytime without notice.All offers are subject to vehicle availability,lenders credit approval and lenders other requirements.Customer hereby authon-s this vehicle order,and agrees to the vehicle terms set forth herein" PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."