HomeMy WebLinkAboutDocumentation_Regular_Tab 18_12/11/2025 Agenda Item #180
Regular Council
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STAFF MEMO
Meeting: Regular Council - Dec 11 2025
Staff Contact: Allyson Felsburg Department: Utilities
Utilities Department Standing Report
_SUMMAF;�N a
Please find the Utilities Department monthly report attached.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes 0 N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes 0 N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item
XTTACHMENTS:
Utilites Update for DEC Mtq ADA
Page 318 of 630
Agenda Item #18.
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345 Tequesta Drive = 561-768-0700
Tequesta, FL 33469 www.tequesta.org
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To: The Honorable Mayor and Village Council
Through: Jeremy Allen, Village Manager
From: Allyson Felsburg, Deputy Director, Utilities Department a4ilLf
Date: December 11, 2025
Re: Utilities Department Monthly Report—for the December Council Meeting
The Utilities Department(UD) update is found below:
STORMWATER
• Dover Ditch—BlueTerra, LLC (not to exceed $304,289.80)
o Contractor mobilized and completed material excavation and riprap installation on the Village
side of the canal
o Project should be finished by the end of the year, and grant reimbursement should be requested
in January from FDEP.
o Work has begun on the Town of Jupiter side of the canal.Additional erosion since the time of
design has required additional fill and rock,which has been paid for from the undefined
conditions allowance
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11/10/2025 Riprap install on Jupiter side of canal for bank stabilization
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfe 319 of 630
Agenda Item #1 8.
• Stormwater Plans& Map
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GIS Projects Layer was updated and presented by FTC on 9/18/2025.The next step is to enter the
projects from the existing spreadsheet into the GIS.The engineering intern will begin this work
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tartin the week of 10/27/25.The goal is to provide a visual representation of all completed and
tanned stormwater projects, including but not limited to; pipe lining,structure installation, and
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swale regrading/reclamation.
• FY26 Stormwater Pipe Lining
o There are currently five sections of stormwater pipes that are planned to be lined this year. We
are working on obtaining competitive pricing for these locations (estimated 618 linear feet of
pipe).
• Dover Rd& Oak Ave Stormwater Structure Repair
o In FY25 a failure of a stormwater structure was discovered on the corner of Dover Rd and Oak
Ave.This was temporarily addressed in-house to avoid further damage. With new fiscal year
funding,we will permanently repair the area.
• Stormwater Pond Inlet& Outlet Inspections
o There are currently five stormwater ponds with inlets and/or outlets that are scheduled to be
inspected this year.
o Debris and sediment can limit the ability for stormwater to move throughout the system,
resulting in pooling of water and extending time for pooling to decrease after a rain event.
o inspection includes a diver entering the pond and ensuring the pipe is clear of any debris or
sediment and is in sound condition.
o Current efforts include obtaining and reviewing quotes
WATER
Production Wells
• Surficial Aquifer Well#28 Design and Construction
o We are planning on bringing a proposal to drill well #28, which is in our South Florida Water
Management District(SFWMD)water use permit(WUP)
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This well is current) permitted on a VOT owned parcel across the street and railroad from the
water treatment plant.This site is not ideal as it would have to be accessed through an FEC lease.
We are exploring the possibility of repermitting the well on the water plant property.This will
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depend on the water quality in this area.
o A purchase order has been issued to Florida Design Drilling to complete test well drilling on the
water plant site.They are scheduled to mobilize the third week of January.
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of Te ueRsige f 630
Page 2 of 6 Village q
Agenda Item #18.
• Surficial Aquifer Well Annual Rehabilitation & Well#26 Evaluation
o Three surficial aquifer wells are programmed to be rehabbed annually
— Well#27,#23,#19 are currently planned to be rehabbed during FY26
— Operations staff have implemented a detailed wellfield testing program that will evaluate
the performance and production capability of all the wells over time, including pre and post
rehab performance. This testing will be reviewed on an ongoing basis to provide insights on
which wells should be rehabbed and the actual improvements and effectiveness of rehabs
compared to cost of the rehabs
o Well#26 was rehabilitated by AMPS in January—continue to have issues with air entrainment,
have contracted with an expert to review and provide options
— Water quality testing showed an increased presence of methane and TOC in the water.
— The recently approved piggyback contract with Florida Design Drilling will be leveraged to
provide extensive chlorination and well development to attempt to rectify the issue.
o The well 26 work and upcoming rehabs will be coordinated with JLA Geosciences to ensure we
are performing the rehab that is most appropriate to the current conditions of each well.
o Rehabs are scheduled to begin after the new year and completion of testing. Each purchase order
will come before Council for approval
Water Production Projects
• Water Treatment Improvements—One bid was received and rejected
o FDEP SRF loan agreement was executed and received by the Village on 7/1/25- $5,745,000;the
difference we recommend paying out of reserves
o Current efforts are underway to remove portions of the planned work from the scope, including
the following:
• 2 MG storage tank by-pass
• Conversion to liquid ammonium sulfate
• 16"flow meter installation
• Interstage booster pumps for the RO treatment trains
• Filter Media Replacement(Pressurized Vessels)—Florida Design Contractors (not to exceed $869,974)
0 1/5/26 substantial completion target
0 2/4/26 final completion target
o Updated schedule shows that the Contractor is behind schedule due to project manager
replacement.
o Interior inspection of two pressure vessels shows pitting that will require welding repairs (this
was anticipated, and costs will come from the undefined conditions allowance)
o VOT UD staff was notified on 11/28/25 that the Florida Design Contractor's Vice President of the
company was resigning.This was the individual who made the majority of the decisions of the
project. A meeting is scheduled for 12/4/25 to discuss current project status, schedule, and any
efforts that can be made to get this project back on track.
• Membrane Replacement Project—H2O Innovation (not to exceed $996,104)
o Preconstruction meeting scheduled for 9/25/2025
o Notice to proceed issued 10/6/2025
o Preconstruction video completed 10/28/2025
o Membrane delivery date 11/4/2025
Page 3 of 6 Village of Tequef?,pge f 630
Agenda Item #18.
o Contractor mobilized 11/17/2025
o The membranes in train 2 were removed (pictured below) and showed extensive signs of
damage.
o The new membranes for train 2 were brought online on 11/22/25 and have shown a decrease in
feed pressure with an increase in production quantity.This is a great sin and will result in energy
savings.
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• Water Treatment Master Plan—developing a plan to meet the USEPA regulatory requirements by
2029 (proposed extension to 2031)
o This Master Plan will provide both short-term and long-term compliance plans,taking into
account financial and regulatory impacts.
o Data collection is underway.This includes historical customer demand data, pump performance
data, etc.
Water Distribution Projects
• WM#1 Tequesta Dr—Ferreira Construction Co. (not to exceed $2,899,263.40)
o Contractor mobilized 9/2/2025
o Message board still out
o Messages related to road closures and partial road closures has been included in Weekly Blasts
and customer bills.
o The El Portal partial lane closure will occur 12/1-12/10. Customers have been notified via
message board and social media.
o Contractor has begun directional drilling on the east side of the Tequesta Bridge, and the
contractor plans to work east to west on Tequesta Drive to make up for time lost due to the
increased water table.
o Project estimated completion is February 2026
Page 4 of 6 Village of TequeROge f 630
Agenda Item #18.
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WM#2 Beach Rd Phase 2
o Loan agreement executed by FDEP and received on 10/21/2025
o Kick off meeting with engineer 11/19/2025
o Estimated to bid project in January
o Estimated mobilization is March 2026
• Martin County—County Line Road Bridge Replacement Project)—Accurate Drilling Systems (not to
exceed $884,503.97)
o March 2025 notice to proceed issued
o Kimley Horn &Associates (KHA) received/reviewed shop drawings from the contractor
o Martin County ROW permitting completed
o Scheduled mobilization 11/18/2025
o Estimated completion 6/5/2026
Miscellaneous
• Fire Hydrant Maintenance photos—The Contractor completing hydrant maintenance and testing
has begun work.The Contractor is expected to finish testing and maintenance of all hydrants by the
end of the year
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Page 5 of 6 Village of TequeRoge f 630
Agenda Item #18.
• Insertion Valve Installations—Four valves were installed proactively along Tequesta Drive to reduce
the number of customers affected by boil orders during the transition from the old water mains to
the newly installed water mains.
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