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HomeMy WebLinkAboutDocumentation_Regular_Tab 01_1/8/2026 Agenda Item #1. D ra ft f� i MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL DECEMBER 11, 2025 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, Council Member Laurie Brandon, and Council Member Jayson E. French. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Painter An invocation was offered by Council Member Painter followed by the Pledge of Allegiance. APPROVAL OF AGENDA MOTION: Council Member French made a motion to approve the agenda; seconded by Council Member Brandon.Carried unanimously 5-0. PRESENTATION 1. Chili Cook-Off Check Presentation Fire Chief McLaughlin and Captain McGovern addressed Council and thanked them for their support over the past 14 years in hosting the Chili Cook-Off Event. The event raised $82,500 to be split amongst the following charities: Operation 300 Warriors Renewal Coalition, Southeast Florida Honour Flight, Wounded Veterans Relief Fund and Tequesta Friends of Public Safety. 2. Presentation of the Village's Financial Results for the Fiscal Year Ended September 30, 2025. Mr. Jeffrey Snyder, Village Finance Director reported to Council on the fiscal year 2025 results which showed a 4.3% positive variance, with $10 million dollars in the fund balance and $1.4 million dollars in building revenue. MOTION: Council Member French made a motion to approve the Consent Agenda as presented; Vice-Mayor Sartory seconded the motion. Carried unanimously 5-0. Pa@e ftof 6-F2 Agenda Item #1. r'D ra ft CONSENT AGENDA 3. MINUTES: September 29, 2025 Workshop; November 13, 2025 Regular 4. Consider Approval of Contracts Signed by the Manager Under$25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Amaya Solutions dba American Water Chemicals Agreement, $2Z750.00. B. Hendrick Automotive Group dba Dale Earnhardt Jr. Chevrolet, LLC Contract, $2Z638.00. C. EW Consultants, Inc. Proposal, $ZOOO.00. D. Kimley-Horn and Associates Work Authorization, $15,000.00. E. Kimley-Horn and Associates Work Authorization, up to $23,250.00. F. Song & Associates, Inc. Work Authorization, up to $24,900.00. G. SWA Agreement, $0.00. H. Life Scan Wellness Centers Quote, $28,125.00 S. RESOLUTION NO. 25-25 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE;AND FOR OTHER PURPOSES. 6. RESOLUTION 27-25, RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING AND ADOPTING THE 2025 REVISED PROGRAM FOR PUBLIC INFORMATION PLAN. 7. Consider Approving the Memorandum of Understanding Between the Tequesta Police Department and the City of Tallahassee Which Will Allow the Tequesta Police Department Access to the Electronic License and Vehicle Information System (ELVIS). 8. Consider approval of Facility Use Agreement for Sports Tyme Summer Camp for 10 weeks from June 1, 2026 to August 7 2026 for $2Z500 for use of the Tequesta Recreation Center Basketball Court Gymnasium 9. Consider Awarding Tequesta Park Tennis/Pickleball Court Re-Surfacing to Armor Courts in the Amount of$70,685.00 10. Consider Approval of 2026 Chevrolet Colorado Crew Cab Purchase from Stingray Chevrolet, LLC for the Utilities Department, through the Florida Sheriff's Association Contract, at a total cost of$38,933.40 11. Consider Approval of Shrieve Chemical Company, LLC, 3rd and Final Addendum to a February 9, 2023, Agreement for Sulfuric Acid 93% Solution for Water Treatment based on PBC#22071 R Piggyback Agreement 12. Consider Approval of a Proposal to Drill a Surficial Aquifer Test Well by Florida Design Drilling, LLC, through the Piggyback Agreement, for a Total Not to Exceed $44y480.00 13. Consider Approval of a Third and Final Amendment to Extend the Johnson-Davis, Inc. Piggyback Agreement through Palm Beach County's 2022 Pipeline Continuing Construction Contract Project 22-032 and Accompanying Proposal for a Purchase Order in the amount of$25,871.05. Pa@eg-bc2f 6V2 Agenda Item #1. r,D ra ft 14. Consider the Acceptance of a Florida Department of Law Enforcement Local ADD Firearm Safety Training Program Grant. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Mike Tomes of Tequesta Trace commented on the quiet zone at the Tequesta Drive railroad crossing. Manager Allen offered an update on the safety equipment for the crossing and relayed that Brighline had withdrawn their financial commitment. He would continue to update Council as information was available. Mr. Butch Powell, spoke on the Jupiter Narrows protection initiative. He asked Council to initiate correspondence to various agencies in order to protect the mangroves. COMMUNICATIONS FROM COUNCIL Council Member Brandon asked that information on the Tequesta Drive railroad crossing be sent to Mr. Tomes to share with his neighbors. Council Member French believed the quiet zone would not be very effective due to the small area that could potentially be included. Vice Mayor Sartory looked forward to Holiday in the Park and thanked Parks and Rec Director Greg Corbitt for the event. Vice Mayor Sartory requested ongoing communication and monitoring of construction site safety and cleanliness to mitigate sightline hazards and maintain neighborhood safety Mayor Young attended the Florida Leauge of Cities Legislative Conference in Orlando last week and reported that the biggest topic was property tax reform. She thanked public safety for their dedication to the Village during the holidays, as they were away from their families and loved ones. STANDING REPORTS Village Attorney Attorney Brandenburg had nothing to report and wished everyone a happy holiday season. Village Manager 15. Monthly Manager's Report Manager Allen thanked the Parks and Rec Department for their work on the upcoming Holiday in the Park as well as past community events. He reported that HB 4025, sponsored by Representative Snyder, which would transfer ownership of Tequesta Park from the Florida Internal Trust Fund to the Village of Tequesta, had just passed through its' first committee today. There were many more Pa@eqbcff 6-F2 Agenda Item #1. r,D ra ft steps before it could be passed, but it was moving forward in the right direction. The December 29th Workshop Meeting had been cancelled and Mr. Allen was pleased to announce that Allyson Felsburg was promoted to Utility Director today. Police Department 16. Police Department Standing Report Police Chief Gus Medina revealed that the Police Department had secured its third FDLE grant worth over $40,000, totaling $135,000 over three cycles, funding firearms training and facility upgrades including AV equipment at the Station 11 Annex. Officer Jax Boris completed training and was now fully certified. Additionally, there were ongoing efforts to conduct community defensive tactics and fraud prevention sessions, reinforcing public engagement. Fire Department 17. Fire Department Standing Report Fire Chief McLaughlin announced there was a new mental health policy addressing suicide prevention which would be presented to the Village Safety Committee for broader adoption. There was a new training partnership with Tequesta Country Club to allow "live building training" for firefighters starting in the summer of 2026, enhancing preparedness with realistic scenarios. The Fire Department participated in recent community events such as the Run for the Pies, the Chili Cookoff, and the upcoming JTAA Christmas Parade. UTILITIES 18. Utilities Department Standing Report Newly appointed Utility Director Allyson Felsburg thanked Council for the opportunity to lead the Utility Department and conveyed her excitement to be a part of the Village Team. She reported that several infrastructure and Capital Improvement Projects were underway or planned, with detailed timelines and budgets provided. The water main replacement on the west side of Tequesta Bridge was completely underground, with pressure and bacterial testing ongoing. Restoration of sidewalks, driveways, and roads was scheduled for early January 2026. Additionally, the County Line Road Water Main Replacement Project, valued at $1.3 Pa@egbaf 6Y9 Agenda Item #1. r,D ra ft million dollars, would start concurrently with FPL's pole relocation project. The Martin County Bridge closure was currently scheduled for the spring 2026. Fire hydrant testing was 25% complete, with identified repairs addressed within 48 hours and no replacements requested as of yet. The Filter Vessel Project scope was reduced due to pending master plan decisions targeting PFAS treatment, aimed to optimize spending and future-proof water quality. REGULAR AGENDA OLD BUSINESS 19. ORDINANCE NO. 12-25, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 22. COMMUNITY DEVELOPMENT TO CREATE AN ENTIRELY NEW ARTICLE TO BE ENTITLED "ARTICLE Ill. — REASONABLE ACCOMMODATIONS" TO CODIFY THE VILLAGE'S EXISTING PROCESS FOR PROCESSING REASONABLE ACCOMMODATION REQUESTS IN HOUSING, INCLUDING SUCH REQUESTS FROM CERTIFIED RECOVERY RESIDENCES AS REQUIRED BY FLORIDA STATUTE SECTION 397.487; REPEALING PRIOR RESOLUTION NO. 5-18; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 22. COMMUNITY DEVELOPMENT. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILI TY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Brandenburg read Ordinance 12-25 First Reading into the record. Ordinance 12-25 codified the Village's reasonable accommodation policy for certified recovery residences, complying with Florida Statute 397.487. No recovery residences currently existed within the Village, and staff would explore bringing reasonable accommodation requests to Council for oversight starting in early 2026. MOTION:Vice-Mayor Sartory made a motion to approve Ordinance 12-25 First Reading with amendments on Council input to follow; Council Member French seconded the motion. Carried unanimously 5-0. NEW BUSINESS 20. Consider Approval of the Fiscal Year 2026 Sidewalk Improvement Project Utilizing the Existing Contract with Wynn & Sons Construction Co.lnc. in the Amount of $169.Y904.43 Public Works Director Doug Chambers addressed Council and asked for consideration moving forward with sidewalk improvements in the areas of Eastwinds Circle, Riverside Drive and Willow Road. MOTION: Council Member Painter made a motion to approve FY 2026 Sidewalk Pag@aljbcff 6V9 Agenda Item #1. r'D ra ft Improvement Project; Council Member French seconded the motion. Carried unanimously 5-0. 21. Consider Approval of the Fiscal Year 2026 Roadway Capital Improvement Project Utilizing the Existing Contract with Wynn & Sons Environmental Construction Co., Inc. Mr. Doug Chambers, Public Works Director asked for Council consideration in performing much needed road improvements in the areas of Eastwinds Circle. Replacing concrete with asphalt would help mitigate some flooding issue in the area. Other areas that would also receive repairs would be Tequesta Pines, Birch Place, Hickory Hill North and Quail Circle, with a total cost of the project being $614,319.00 MOTION: Council Member French made a motion to approve FY 2026 Roadway Capital Improvement Project; Council Member Brandon seconded the motion. Carried unanimously 5-0. 22. SPM 05-25 Application by Village of Tequesta for a Site Plan Modification for exterior and site modifications on an existing 3,069 square foot building, located in the R-1 Residential Zoning District. The property will continue to be used as office and storage space for the Village. The property is situated at 465 Seabrook Road, Tequesta, FL 33469. Mr. Jay Hubsch, Community Development Director asked for Council approval for SPM 05-25 and presented a powerpoint which illustrated design, color and landscaping for the building. Council supported the exterior renovations with a new muted gray color for roll-up doors, updated landscaping plans, and potential future parallel parking on Shade Place, with staff discretion on window replacements if cost-neutral. Mrs. Marcia Nielson of Beechwood Trail did not like the blue color and preferred it be used for accent color only. She also did not like the grouping of 3 palms. Mr. Harold Taylor of 13 Chapel Court would like to see the doors replaced with windows. MOTION: Council Member Brandon made a motion to approve SPM 05-25 with resubmitted window and door options; Council Member French seconded the motion. Carried unanimously 5-0. 23. Conceptual Presentation By 2GHO To Convert the Existing Building at 171 Tequesta Drive to a Membership Wine Club This item was removed. 24. SEU 03-25: Application from Tequesta Country Club for a Special Exception Use approval pursuant to section 78-179 (d) of the Village of Tequesta Code of Ordinances. The owner is requesting Special Exception Use approval for a Pa9R,ka§bcff 6Y9 Agenda Item #1. r'D ra ft proposed Golf Course Use in the RO, Recreation Open Space zoning district. The property is situated at 201 Country Club Drive, Tequesta, FL 33469. This item along with SPM 07-25 was quasi judicial in nature and as such 7 attendees were sworn in. Ex-parte communication included: Council Member Painter had been to the site, Council Member Brandon attended a funeral at the site but had no discussions, Council Member French had been to the site and had spoken to staff about the project,Vice Mayor Sartory had been to the site and had communications prior to being on Council, Mayor Young had been to the site and had spoken to staff about the project and had spoken to Mr. Hearing. MOTION: Council Member French made a motion to approve SEU 03-25; Vice-Mayor Sartory seconded the motion. Carried unanimously 5-0. 25. SPM 07-25 Application from Tequesta Country Club for a Site Plan Modification for site improvements and landscape enhancements at the current maintenance facility and halfway house (Cafe) site. Located in the R-OP district, Recreational Open Space zoning district, the proposed use will not change, as all structures continue to be ancillary to the existing Tequesta Country Club. The property is situated at 201 Country Club Drive, Tequesta, FL 33469. Mr. Donaldson Hearing of Cotleur and Hearing, presented a power point to Council outlining plans for the Tequesta Country Club project that included a maintenance facility, halfway house, pickleball courts and landscaping. Construction would begin in January of 2026 for the maintenance and halfway house buildings. The clubhouse updates would commence around April of 2026. Staff confirmed that construction staging, traffic, and drainage plans would be submitted prior to permits, with close coordination planned to minimize resident impacts MOTION: Council Member French made a motion to approve SPM 07-25 with PNZ's recommendations; Council Member Brandon seconded the motion. Carried unanimously 5-0. 26. ORDINANCE NO. 14-25, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 78. ZONING, ARTICLE IX.- SUPPLEMENTAL REGULATIONS. BY CREATING AN ENTIRELY NEW DIVISION TO BE ENTITLED ""DIVISION 8.5. — FILMING OPERATIONS" TO ADOPT REASONABLE REGULATIONS COMMON IN MANY NEIGHBORING JURISDICTIONS FOR COMMERCIAL FILMMAKING, VIDEOTAPING AND PHOTOGRAPHY; PROVIDING DEFINITIONS, PROVIDING EXCEPTIONS, PROVIDING A PERMITTING PROCESS, AND PROVIDING PENALTIES FOR VIOLATIONS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILI TY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE;AND FOR OTHER PURPOSES. Village Attorney Brandenburg read Ordinance 14-25 First Reading into the record. He Pag@aljba 6V2 Agenda Item #1. r,D ra ft explained that Ordinance 14-25 would establish a filming operations permitting process for commercial shoots on public property, (excluding private property). This would include administrative approval and Council notification, however there would be no requirement for Council approval. MOTION:Vice-Mayor Sartory made a motion to approve Ordinance 14-25 First Reading, with Council approval wording removed; Council Member French seconded the motion. Carried unanimously 5-0. 27. Discuss and Consider Village-Wide 2026 Community Survey Manager Allen reported on the upcoming 2026 community survey which would launch in January of 2026. The survey would gather resident feedback to guide strategic planning and would exclude the costly undergrounding feasibility question due to high estimated costs. The focus would be on updated initiatives like Remembrance Park Phase 2 and Tequesta Park redevelopment. Council discussed and decided to revise question number 11 in order to ask residents about which services they used most often outside the Village, but would like to see inside of the Village. Council asked staff to monitor and report on the Jupiter Narrows breakwater project status, especially design changes resulting from the new no-wake zone, to assess impacts on waterway safety and community views, with updates requested before further discussion. Mrs. Marcia Nielson of Beechwood Trail commented on non residents taking part in the survey. She also wished pricing could be included. MOTION: Council Member Painter made a motion to approve the Community Survey, revising question 11 to read "what services do you leave the Village for most often?" Council Member French seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council asked staff to monitor and report on the Jupiter Narrows Breakwater Project status, especially design changes resulting from the new no-wake zone, to assess impacts on waterway safety and community views, with updates requested before further discussion. ADJOURNMENT The meeting was adjourned at 8:38 PM MOTION: Council Member Painter made a motion to adjourn the meeting; Council Member Brandon seconded the motion.Carried unanimously 5-0. Pag@aljbcg 6Y2 Agenda Item #1. D ra ft PagRdf 6V9