HomeMy WebLinkAboutDocumentation_Regular_Tab 02_1/8/2026 Agenda Item #2.
Regular Council
STAFF MEMO
A-1
Meeting: Regular Council - Jan 08 2026
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Consider Approval of Contracts Signed by the Village Manager Under $25,000 (Per Village
Ordinance we are presenting the following agreements, proposals, commitments and memorandum
of understanding to Council.) A. Engenuity Group, Inc. Work Authorization, $5,500.00, B. Fike
Corporation Quote, $14,668.77, C. Crystal Building Maintenance, Inc., $4,200.00
Consider Approval of Contracts Signed by the Village Manager Under $25,000 (Per Village
Ordinance we are presenting the following agreements, proposals, commitments and memorandum
of understanding to Council.)
A. Engenuity Group, Inc. Work Authorization, $5,500.00
B. Fike Corporation Quote, $14,668.77
C. Crystal Building Maintenance, Inc., $4,200.00
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA-
Engenuity Group Inc. 010826
Fike Corporation 010826
Crystal Building Maintenance, Inc. 010826
Page 15 of 572
Agenda Item #2.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
40-0
STAFF MEMO
Date: December 17, 2025
To: Jeremy Allen,Village Manager
From: Allyson Felsburg, Director, Utilities Department awf
Re: Consider Approval of Engenuity Group, Inc. Work Authorization for NPDES Annual
Compliance Reporting Assistance for a Total Not to Exceed $5,500
The Village of Tequesta (VOT) Utilities Department(UD) recommends approval of a work authorization
(WA)with Engenuity Group, Inc. for NPDES Annual Compliance Reporting Assistance for a Total Not to
Exceed $5,500.
The Village is required to comply with the National Pollutant Discharge Elimination System (NPDES)
Municipal Separate Storm Sewer System (MS4) permit program,which requires implementation and
continuous improvement of a Stormwater Management Program (SWMP)to reduce pollutants to the
maximum extent practicable (MEP) and protect water quality. Florida MS4 permit coverage generally
requires an SWMP that includes six minimum control measures and measurable goals, along with
required annual reporting to the Florida Department of Environmental Protection (FDEP). Palm Beach
County MS4 permittees also coordinate program activities through an established MS4 Steering
Committee,with the Northern Palm Beach County Improvement District (NPBCID) serving in a
lead/administrative role for the group's program.
Engenuity Group, Inc. submitted a proposal dated December 16, 2025, to provide professional
engineering services to support the Village's NPDES/MS4 compliance activities during FY 2025-2026.
The proposed scope includes:
- Attendance at monthly NPDES Steering Committee meetings at NPBCID as the Village's
representative.
- Gather required documentation for the joint annual report and submit to FDEP.
- Guidance to staff on SOPs for inspecting inlets, control structures, and outfalls, and addressing
reactive illicit discharges.
- Guidance on Year 1 additional requirements including interdepartmental review of
stormwater/land development regulations and development of a stormwater structures inventory.
These services directly support the Village's permit obligations, including SWMP implementation,
inspection/IDDE support, coordinated countywide reporting, and meeting participation—elements
commonly relied upon to demonstrate MS4 program implementation and annual reporting compliance.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 16 of 572
Agenda Item #2.
Engenuity Group, Inc. has a master agreement with the Village procured through the Consultant's
Competitive Negotiations Act (CCNA), FS287.055, approved October 9, 2025.The CCNA requires public
agencies to select professional service firms based on qualifications.
Please see the attached scope of services for more details.The work authorization will be funded by the
Storm Water Fund Engineering Services account.
STORMWATER FUND-Account 403-250-531.302—Engineering Services
Budgeted amount: $ 30,000
Available amount: $ 20,000
Amount of this proposal: $ 5,500
Total Remaining: $ 14,500
Page 2 of 2
Page 17 of 572
Agenda Item #2.
Jr A Higher Standard of Excellence ■ C. A N D R E RAY A N, P.S.M.
iengenui
V � IEITH B. JACON, P.E.
groupyln .
LISA A. TROPEPE, P.E.
ENGINEERS SURVEYORS G15 MAPPERS
December 1 6, 2025 ADAPT SWANEY, P.E., LEED AP
Allyson Felsburg JENNIFER MAL[N, P.S.M.
Utilities Director
Village of Tequesta
901 N. Old Dixie Hwy
Tequesta, FL 33469
(Via email: afelsbur_g@teguesta.org)
Re: Professional Civil Engineering Services
NPDES Annual Services for Fiscal Year 2025-2026
Village of Tequesta
Engenuity Group Project No. 24086.05
Dear Ms. Felsburg:
We are pleased to offer this proposal to render professional Civil Engineering
services for representation and reporting for the National Pollutant Discharge
Elimination System (NPDES) (hereinafter called the `Project') for the Village of
Tequesta. This analysis will be pursuant to Section 403.0885 of the Florida Statutes
and will be completed during the 2025-2026 Fiscal Year.
Our services will consist of the following:
1 . Attendance at monthly NPDES Steering Committee meetings at the
Northern Palm Beach County Improvement District as a representative for
the Village of Tequesta.
2. Gather all necessary paperwork and information for the joint annual
report and submit it to the FDEP.
3. Guide Town personnel on the implementation of "Standard Operating
Procedures" for inspecting inlets, control structures, and outfalls, and any
reactive illicit discharges.
4. Guide Town personnel on gathering Year 1 additional requirements such
as inter-departmental review of stormwater/land development
regulations/codes and the stormwater structures inventory.
We propose providing these services with an Hourly NTE fee of 5,500.00
If the Village is selected for an audit, we can assist on an hourly basis at our
discounted rates. Special requests made by the steering committee throughout
the fiscal year will be reviewed individually to determine whether additional fees
are needed. We will not perform any additional services without your written
consent.
In addition to the above services, we have NPDES certified inspectors on staff
(available at an hourly discounted rate) that may be utilized on an as needed
2025 12-16 Proposal
Project No.24086.05
Page 1 of 3
1280 NORTH CONGRESS AVENUE, SUITE 101 WEST PALM BEACH, FL 33409 T 5 1. 55,1151 F 5 1.83 .9390 WWW.ENGENUITYGR0UP.00N'i
Page 18 of 572
Agenda Item #2.
basis. Our staff can also be utilized to perform observations of the catch basins,
swales, and/or retention ponds, as required for the Annual Report.
Permit Fees, Reproduction Charges and Reimbursable Expenses
The Total Contract Price does not include the payment of any governmental
agency submittal or processing fees. The cost of these fees and any costs
incurred by the office for printing, reproduction and other reimbursable expenses
such as long-distance telephone calls, facsimile, postage, travel, and document
copy charges will be billed to the client monthly.
Invoicing and Payment
Invoicing and payment shall be in accordance with our agreement with the
Village of Tequesta.
This proposal represents the entire understanding between you and us with
respect to the Project. If this satisfactorily sets forth your understanding of our
agreement, please execute the attached Authorization and return it to us. If you
have any questions, please do not hesitate to contact us.
PURSUANT TO SECTION 558.0035 FLORIDA STATUTES, THE CONSULTANT IS THE
RESPONSIBLE PARTY FOR THE PROFESSIONAL SERVICES IT AGREES TO
PROVIDE UNDER THIS CONTRACT. NO INDIVIDUAL PROFESSIONAL
EMPLOYEE, AGENT, DIRECTOR, OFFICER OR PRINCIPAL MAY BE
INDIVIDUALLY LIABLE FOR NEGLIGENCE ARISING OUT OF THIS CONTRACT,
AS LONG AS THE CONSULTANT MAINTAINS THE PROFESSIONAL LIABILITY
INSURANCE REQUIRED UNDER THIS CONTRACT AND AS LONG AS ANY
DAMAGES ARE SOLELY ECONOMIC IN NATURE AND THE DAMAGES DO NOT
EXTEND TO PERSONAL INJURIES OR PROPERTY NOT SUBJECT TO THIS
CONTRACT.
Sincerely,
r
y f�
V
Lisa A. Tropepe, P.E.
Vice President
CC: Jennifer Todd, Office Manager
2025 12-16 Proposal
Project No.24086.05
Page 2of3
Page 19 of 572
Agenda Item #2.
Authorization: Professional Civil Engineering Services
NPDES Annual Services for Fiscal Year 2025-2026
Village of Tequesta
Engenuity Group Project No. 24086.05
Digitally signed by Jeremy
Jerem Allen Allen
y Date:2025.12.18 08:11:26
By: -05'00' Date: See digital signature date
(Name & Title)
For: Village of Teauesta
Contract Amount: Hourly NTE $5,500.00
2025 12-16 Proposal
Project No.24086.05
Page 3of3
Page 20 of 572
Agenda Item #2.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
40-0
STAFF MEMO
Date: December 17, 2025
To: Jeremy Allen,Village Manager
From: Allyson Felsburg, Director, Utilities Department awf
Re: Consider Approval of a Quote from Fike Corporation for Rupture Plate Replacement in
the Amount of$14,668.77
The Village of Tequesta (VOT) Utilities Department(UD) recommends approval of a quote from Fike
Corporation for treatment system rupture disk replacement in the amount of$14,668.77.
The VOT UD water treatment plant operates three reverse osmosis (RO)trains. Each train uses high-
pressure pumps to force water through membranes as part of the treatment process. Due to normal
wear and declining performance,the membranes are currently being replaced. During startup of Train 2
following membrane replacement,the rupture plate failed (ruptured) as designed.This event resulted in
the immediate release of pressure and shutdown of the train, preventing damage to critical equipment.
At the time,the Village had only one spare rupture plate, which was installed to return the train to
service. Given the ongoing replacement of membranes in the remaining trains, staff determined that
proceeding without adequate spare rupture plates posed an unacceptable operational and safety risk. In
addition, during review of the system, it was identified that the rupture plate installed on Train 1 was
not appropriately pressure-rated for current operating conditions.To prevent a potential failure during
startup, staff proactively decided to replace the rupture plate on Train 1 with a correctly rated unit prior
to placing the train back into service.
A rupture plate (also known as a rupture disk) is a critical safety device installed on high-pressure piping
associated with the RO system and is standard industry practice for high-pressure water treatment
systems. It is engineered to burst at a specific pressure threshold. If pressure exceeds safe limits due to a
blockage, membrane fouling, valve malfunction, or control failure,the rupture plate activates instantly
to relieve pressure.
Rupture plates:
- Protect RO membranes, pressure vessels, pumps, and piping
- Prevent catastrophic equipment failure
- Protect plant staff from high-pressure hazards
- Are single-use devices and must be replaced once activated
As a result of the rupture plate activation on Train 2 during startup, the limited number of spare rupture
plates available,the proactive correction of an improperly rated rupture plate on Train 1, and the
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 21 of 572
Agenda Item #2.
upcoming startup of additional RO trains following membrane replacement, it is necessary to procure
additional rupture plates and holders to ensure adequate spare inventory is available, safe startup and
operation of all RO trains, and compliance with best practices for high-pressure system safety.
The attached vendor quote from Fike Corporation includes rupture plates rated for the correct
operating pressure,compatible holders, and expedited delivery to minimize operational risk.
Please see the attached quote for more details.The procurement will be funded by the Water Fund
Production Water System Maintenance account.
WATER FUND-Account 401-242-546.342—Water System Maintenance
Budgeted amount: $ 15,000.00
Available amount: $ 214,452.83
Amount of this proposal: $ 14,668.77
Total Remaining: $ 199,784.06
Page 2 of 2
Page 22 of 572
Agenda Item #2.
Quotation
Quote#: Q-224151
Date: 12/04/2025
Prepared By: Jackson Griffith
BECAUSE O MUCH Email: jgriffith@flotechinc.com
IS AT STAKE -'" Expires On: 12/31/2025
704 S 10th Street
Blue Springs, Missouri 64015
USA
Phone: 1-800-YES-FIKE
Email:fikeorders@fike.com
Reference: Village Of Tequesta Water Treatment
Customer PO:Juan Rivas
Sold To Bill To Ship To
VILLAGE OF TEQUESTA WATER TREATMENT Village Of Tequesta Water Treatment
Village Of Tequesta Water Treatment 901 N OLD DIXIE HWY 901 N Old Dixie Hyw
901 N Old Dixie Hyw TEQUESTA, Florida 33469 Tequesta, Florida 33469
Tequesta, Florida 33469 United States United States
United States
PAYMENT TERMS INCOTERMS FREIGHT PAYMENT FREIGHT METHOD
ADVANCE PAY FCA Factory Prepay&Add FedEx Priority Overni ht@
Thank you for choosing Fike.We are pleased to offer this quotation for your consideration.Please find additional information below:
Lead times per line indicated are in working business days and reflect the information available at time of quotation.
Estimated overall lead time is 10 Business Days to ship unless otherwise noted.
PagwQ31cf 572
Agenda Item #2.
LINE: P/N: DATA MANUAL: ITEM DESCRIPTION: LEAD TIME QTY NET PRICE EXT.PRICE
SHEET: DAYS:
1 HOV-150- HOV Forward Acting Rupture Disc. 10 4 $15041.30 $47165.20
FP-316L- Size: DN 150(NPS 6), Seal Material: Bus. Days
316L Fluoropolymer Seal, Top/Ring Material:
316L SST(1.4404), Bottom/Support
Material:316L SST(1.4404)
-Specified Burst Pressure:60 PSIg @
72 F
-Burst Tolerance: Catalog Standard
-Manufacturing Range: Standard
-Seal Material Grade: FEP
Fluoropolymer
-Seat: Light Lip
-Flange Standard:ASME B16_5
-Flange Class:Class 150
-Holder Type: Bolted Type
-Size Units: IN (Inches)
-Factory Certificates: Burst Test
Certification
-Tag Material:300 Series Stainless
Steel
-Prior Lot Number:0716077
2 CONV-GI- Link Link Conventional Holder,Type: GI, Size: DN 10 3 $35161.22 $9,483.66
150- 150 (NPS 6), Flange: Class 150, Inlet Bus. Days
A0150- Material:316/316L(1.4401/1.4404),
316L-316L Outlet Material:316/316L
(1.4401/1.4404)
-Flange Standard:ASME B16_5
-Pre-Assembly Material: SST(18-8)
-Test Cert:ASME XIII, Latest Ed. (UD)
3 PREX4 Expedite Order Charge- Pressure 1 $750.00 $750.00
Relief Products, 3 Day Delivery. Subject
to Fike authorization.
4 FREIGHT Freight Charge- Prepaid 1 $269.91 $269.91
Quote Total: $147 668.77
Estimated Tax: $
Estimated Total After Tax: $147668.77
Estimated Freight: See Terms
Digitally signed by Jeremy Allen
Jeremy AllenDate:2025.12.04 13:52:31-05'00'
Jeremy Allen,Village Manager
Quote No:Q-224151
Prepared on:04 Dec 2025 Pauefdf 572
Agenda Item #2.
THANK YOU FOR YOUR BUSINESS!
Additional Notes:
Freight Terms&Conditions:
Freight will be indicated as Prepaid only when offered with a Freight line with an amount listed.When Prepaid&Add, Fike will hire the carrier and
invoice the amount at the time of carriage. If collect freight is considered,customer is responsible to provide the carrier and collect#at time of order.
Ship to location must be indicated prior to acceptance of order.
Tax Terms&Conditions of Sale:
Taxes will be collected unless a tax exemption form is on file with Fike Treasury. Prior to order file the tax exemption with Fike. Any single use tax
exemptions will be based on the customer purchase order number and must be on file with Fike prior to order. Tax is estimated and will be applied on
the invoice as final based on any variation in shipment addresses or other applicable factors at time of fulfillment.
Bank&Payment Information:
Remit Payments to:
Fike Corporation, PO Box 7411417 Chicago, IL 60674-1417
EFT Payments to:Bank of America,
Account Number:355003946793 Routing Transit/ABA: 101000035,
Wire:026009593,Swift Number(USD):BOFAUS3N,Swift Number(non USD):BOFAUS6S
Fike Standard Warranty,Terms&Conditions of Sale Apply:
https://www.fike.com/terms-conditions
Disclaimer:
ALL FIKE MARKETING MATERIALS, DATA SHEETS, MANUALS AND DRAWINGS ARE SUBJECT TO THE FOLLOWING:
This document is only intended to be a guideline and is not applicable to all situations. Because of the many and varied circumstances and extreme
conditions under which Fike's products are used,and because Fike has no control over this actual use, Fike makes no warranties based the contents of
this document. FIKE MAKES NO IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A SPECIFIC PURPOSE. You should not act on
any information,products or services described herein before you have formed your own opinion through investigation and research as to the suitability
of the information,products or services for your specific application and circumstances.
The content on Fike.com in English(fike.com/legal-notices/disclaimer/)is the governing version. Translation into any language other than English is for
courtesy only. If there is a conflict between the English version and the translated version,the English version shall prevail in all respects including but
not limited to interpretation and enforcement.
Quote No:Q-224151
Prepared on:04 Dec 2025 Pauee2�9fdf 572
Agenda Item #2.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
40-0
STAFF MEMO
Date: December 22, 2025
To: Jeremy Allen, Village Manager
From: Allyson Felsburg, Director, Utilities Department awf
Re: Consider Approval of Crystal Building Maintenance, Inc. Proposal for Water Treatment
Plant Weekly Cleaning Services for a Total Not to Exceed $350 Per Month
The Village of Tequesta (VOT) Utilities Department (UD) recommends approval of a contract with Crystal
Building Maintenance, Inc. in the amount of$350 per month, or$4,200 per year,to provide weekly
cleaning services for the Water Treatment Plant and Maintenance Building. This service will ensure a
clean, sanitary, and professional environment for staff, contractors, and visitors, while allowing
operational staff to remain focused on core job responsibilities.
Currently, the Water Treatment Plant and associated Maintenance Building do not have a contracted
cleaning service. General cleaning of these facilities has historically been performed by staff as time
permits. Over the past year,two additional offices have been added to the Maintenance Building to
accommodate administrative staff, as well as a dedicated meeting space that is used weekly for progress
meetings with contractors.This increase in occupancy and use has resulted in significantly higher traffic
within the building, including increased use of common areas and restrooms.
The Water Treatment Plant facility, in particular, has never had a dedicated cleaning service, and staff
capacity limitations have made it increasingly difficult to maintain appropriate cleanliness standards
through internal resources alone. Public Works staff were consulted to determine whether existing
personnel could assume additional cleaning responsibilities at the Water Treatment Plant; however, it
was determined that this approach was not feasible given current workloads and operational priorities.
To address these needs, staff solicited proposals from several professional cleaning companies to
provide weekly cleaning services for the Water Treatment Plant and Maintenance Building. Proposals
received are summarized below:
Crystal Building Maintenance: $350 per month
Vanguard Cleaning Systems: $450 per month
CleanPro Services: $660 per month
5 Star Cleaning Services: $800 per month
After review, Crystal Building Maintenance was selected as the recommended vendor.Their proposal
meets the Village's cleaning needs at the lowest monthly cost while providing consistent weekly service.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 26 of 572
Agenda Item #2.
Please see the attached proposal for more details.The work will be funded jointly by the Water Fund
Admin Other Contractual Services and the Water Fund Production Other Contractual Services.
WATER FUND-Account 401-241-534.300—Admin Other Contractual Services
Budgeted amount: $ 84,000
Available amount: $84,000
Amount of this proposal: $ 21100
Total Remaining: $ 81,900
WATER FUND-Account 401-242-534.300—Production Other Contractual Services
Budgeted amount: $ 39,000
Available amount: $ 39,000
Amount of this proposal: $ 21100
Total Remaining: $ 36,900
Page 2 of 2
Page 27 of 572
Age
F" 3.200 Sur�inn"�t Blvd.West Palit Beach, FI 41
5 1 45652 4
`T Irri r
THE CRYSTAL CLEAN TEAM Commercial Janitorial Specialists
We don't cut corners,
E CLEAN THEM Ur Established 1979
SUBMITTED To: SERVICE LOCATION:
Village Of Tequesta Utilities Department 345 Tequesta Drive
Tequesta,F133469
11/19/2025
Dear Victoria,
Thank you for inviting our company to visit your office to quote on the cleaning based on the specifications
enclosed (see exhibit "A").
Please understand that the quote enclosed is based on cleaning your facility according to the
specifications enclosed. our price can be modified up or down, by increasing or reducing some of the daily
cleaning functions, or by adjusting some of the cleaning frequencies.
We must caution that, while proposals made by others, on the basis of square footage, may result in low bids,
they do not take into account the specifications you are seeking. Our proposal, based on a time study analysis,
will realistically deliver the service you are looking for. +Other companies often fail to perform because the man
hours they devote to the job are significantly lower than those required to meet the specifications agreed upon.
Our many years of experience and quality references attest to our ability and willingness to perform as
represented.
If performance, reliability, integrity and high standards is what you are looking for, we trust you will award the
janitorial service contract to Crystal Building Maintenance.
Respectfully,
9 "
edman
Robert Friedman, Partner
VP Operations
QUALITY SERVICE - COMPETITIVE PRICING - LICENSED l BONDED I INSURERage 28 of 572
Age
F" .200 Sur�in it Blvd.West Palm Beach, FI.3 41
5 1 45652 4
`T Irri F
THE CRYSTAL CLEAN TEAM Commercial Janitorial Specialists
We don't cut corners,
E CLEAN THEM Ur Established 1979
exhibit A
SERVICE SPECIFICATIONS
SUBMITTED TO: SERVICE LOCATION:
Villaue Of Tequesta Utilities Department 345 Tequesta Drive
Tequesta,Fl 33469
Thank you for accepting this proposal regarding the performance of certain cleaning and maintenance services to be utilized
on a One time per week basis. Below is a general summary of work to be perforl-ned:
OFFICE COMMON AREAS:
Clean all entrance glass doors. Remove trash 1 reline cans.
Spot clean interior partition glass. Dust desks and cabinets.
Dust mop and mop hard floor areas with Neutral cleaner. Clean drinking fountains.
Vacuum carpeted areas. Wipe doorknobs with HG disinfectant.
Leave notice of irregularities. Secure premises 1 turn out lights.
BREAKROOM AND COFFEE AREAS: Hospital Grade Disinfectant
Clean all counter tops, tables, chairs and sink area. Remove all trash, reline cans.
Sweep and mop all tile floors. Spot clean all walls, doors & fixtures.
Wipe clean exterior of appliances.
3 RESTROOMS: Hospital Grade Disinfectant
Complete sanitizing of all fixtures, toilets, basins,bowls,urinals, mirrors, walls and floors.
Remove trash 1 reline cans. Refill paper and soap dispensers.
Customer will provide Restroom Supplies and Trash Liners - can be ordered for customer and billed Monthly.
WORK TO BE PERFORMED ON A ROTATING BASIS:
Dust A/C vents. Dust baseboards, doors and ledges.
Dust ceiling area, remove cobwebs. Dust window frames and blinds.
Additional Services (extra charge} -as requested by customer
Special Projects - $18.95 per Man Hour
Estimated Manning
Quality control inspector checks job and meets with customer as needed.
Area manager checks the job and meets with job supervisor throughout the month
1 Supervisor/Technician 2.5 hours per day
Total—2.5 hours per visit
Page 1 Of 2
QUALITY SERVICE - COMPETITIVE PRICING - LICENSED 1 BONDED 1 INSURERage 29 of 572
Age Buildi*ng0
3200 Su nimi.t Blvd.West Palm Beach,F13 41
r9 Fri
1 6845652
,.THE CRYSTAL CLEAN TEAM Commercial Janitorial Specialists
We don't cut corners,
E CLEAN THEM err Established 1979
SUBMITTED To: SERVICE LOCATION:
Village Of Tequesta Utilities Department 345 Tequesta Drive
Tequesta,F133469
We hereby submit specifications and estimates for janitorial services at the above location. See specifications of work,titled
"Exhibit A, SERVICE SPECIFICATIONS" on preceding pages.
This agreement will take effect upon the signing of"Acceptance Of Proposal"below, and shall continue for a period of One
(1)year. This agreement shall automatically renew itself for like periods at the end of each existing term. If for any reason
you wish to cancel the contract, all that is required is Forty-Five (45) days' notice.
We hereby propose to furnish Janitorial Services, for the sum of:
One Time Per Week Service—Three Hundred Fifty($350.00)Dollars Per Month
Plus, additional services. Plus, applicable sales tax. With Payments to be made as follows: Payable on or before the 15th
day of the month for the current month.
All work is to be completed in a manner according to commercial standard practices. Any alteration or deviation from the
specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and
above the proposal amount. All agreements are contingent upon strikes, accidents or delays beyond our control.
The parties to this Agreement agree that if the cancellation provision is not adhered to, liquidated damages will be paid
equal to the billing rate per day times the notice days not given.
In connection with any litigation arising out of this Agreement, the prevailing party shall be entitled to recover all costs
incurred, including reasonable attorneys fees and costs, at trial and all appellate levels.
The parties to this Agreement agree that the venue for any litigation or dispute relating to and arising out of this Agreement
shall lie solely in Palm Beach County, Florida.
Notices - any notice required herein including service concerns, must be given in writing to Crystal Building Maintenance
at PO Box 18023,WPB., Florida 33416,by U.S. certified mail.
The customer warrants and agrees that during the term of this agreement,and extending 180 days after termination,that the
customer will not employ directly or indirectly any employee, laborer, or agent of Crystal Building Maintenance.
This Agreement embodies and constitutes the entire understanding among the parties with respect to the transactions and
services contemplated herein, and all prior agreements, understandings,representations and statements, oral or written, are
merged into this Agreement.
This Agreement shall be governed by, and construed in accordance with,the laws of the State Of Florida.
Authorized Signature: j1?dw,tct JWednwa Date: 11/19/2025
Crystal Building Maintenance Note:This proposal may be withdrawn by
us if not accepted within 60 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are hereby accepted. Crystal Building Maintenance is authorized to do the work
specified.Payment will be made as outlined above.
ACCEPTED: Digitally signed by Jeremy Allen
Authorized Jeremy All e n Date:2025.12.22 10:31:46 Signature: _05'00' Date:See Digital Signature Date
Teremy Allen,Village Manager
Please print name and title
Any individual signing this Agreement on behalf of any entity represents and warrants that he or she has full authority to do so.
Page 2 Of 2
QUALITY SERVICE - COMPETITIVE PRICING - LICENSED l BONDED 1 INSURE gage 30 of 572
Age Buildi*ng0
3200 Sunimit Blvd.West Palm Beach,F13341
Fri
561 6845652
,.THE CRYSTAL CLEAN TEAM Commercial Janitorial Specialists
We don't cut corners,
E GLEAM'THEM Ur1 Established 1979
Section 1
History; Crystal Building Maintenance is a professional sanitary cleaning and building maintenance company,established
in South Florida since 1979. The owners, originally competitors in the janitorial service business, merged their two
companies and individualized expertise to form one solid company. our well-developed quoting program based on a Time
Study Analysis, not Square Footage, takes into account foremost, the specifications you are seeking and will realistically
deliver the results you expect, by providing the necessary amount of"Man Power" to perform the work. other companies
often fail to perform because the man hours they devote to the job are significantly lower than those required to meet the
specifications agreed upon.
Randy Besman,President and CFO,has a wealth of experience running large service and industrial oriented businesses.Mr.
Besman is an active partner in the day-to-day financial operations including but not limited to payroll, billing, buying,
contract preparation and finalization, and the creation and implementation of company policies.
Robert Friedman, Vice President and Director of Operations, has over 20 years' experience in the Commercial Janitorial
Service Business, specializing in office, school, building, health club, hotel and restaurant cleaning. Mr. Friedman is an
active, hands-on partner involved with the training of Supervisors, Area Managers, Workers, Cleaning Methods, Quality
Assurance Programs and is responsible for customer satisfaction from conception to successful operations.
Our company has all the required licenses, insurance, equipment, manpower and many years of experience to
perform these services and we are confident we can deliver the results you are looking fort
Owners; Randy Besman,President-Robert Friedman, Vice President
Address/Telephone;
Crystal Building Maintenance Inc.
3200 Summit Blvd., WPB. Florida 33416
561-684-5652 office
Years in Business; More than 25 years in Palm Beach County
Type of Service; Commercial Janitorial Services, specializing in business,Condominiums,buildings, schools, health clubs
and religious organizations.
FIN/EIN 65-0437768
Fl. Registration#P93000069702
D&B#938270592
QUALITY SERVICE - COMPETITIVE PRICING - LICENSED l BONDED 1 INSURE gage 31 of 572
Age A (7rystal Building Maintenance
3200 Summit Blvd.West Palm Beach,T13341G
Fri
561 6845652
THE CRYSTAL CLEAN TEAM Commercial Janitorial Specialists
We don't cut corners, �
WE CLEAN THEM!!! Established 1979
Section 2 - Experience/References
1. Compson Development
980 N Federal Hwy., Boca Raton
561-414-9154, Beverly Samuel
100,000 SF Office Building
More than 10 years
2. Architectonic Design and management
55 SW Boca Raton Blvd., Boca Raton
561-362-9939, Vini Fernandez
Condo Properties / Office Buildings
More than 10 Years
3. Superior Florida Realty
433 Plaza Real, Boca Raton
561-300-3001, Lars Heldre
Commercial Properties
More than 10 years
QUALITY SERVICE -COMPETITIVE PRICING - LICENSED /BONDED/INSURE age 32 of 572
Age
3200 Summit Blvd.Nk-'est Palin Beach,F13341
1 6845652
'•THE CRYSTAL CLEAN TEAM Commercial Janitorial Specialists
e don't cut corners,
ICE CLEAN THE Mr' Established 1979
Section 3
Quality Control;
Crystal Building Maintenance provides its staff with training programs and seminars sponsored by BOMA,
BSCAI, OSHA and equipment and Chemical manufacturers. We are continually updating procedures, equipment
and chemicals, as more advanced methods are created. It is our practice to implement seasoned professionals on
all new jobs. We place workers from current jobs, (Trainers), on new job sites to work, help train and
supervise the staff.
An experienced supervisor oversees the job site, following a daily work schedule created from the specifications,
and reports to the Area Manager who reports to the Director Of operations. A Customer Relations/Quality
Assurance Inspector will visit the building and meet with the facility manager during office hours, and report any
findings or comments to the Area Manager and Job Supervisor.
We devote a substantial amount of time and money properly training our staff to insure that the job is completed
to your satisfaction, THE FIRST TIME !
We devote more "Man Hours" to cleaning ,your facility than most other companies.
We are continually performing on the job training and updating our equipment and procedures with new
techniques, demonstrated by our janitorial and equipment suppliers and industry training programs. We are
continually striving to improve upon our success by educating our workers by seasoned professionals in the
janitorial service industry.
Section 4
Personnel;
Full Time Part Time
I Director Of Operations 20 plus years 18 Crew Supervisors 1-18 plus years
1 Chief Financial officer 10 plus years 58 Nite Cleaners 1-18 plus years
2 Area/Prof ect Managers 1-18 plus years 9 Day Porters 1-18 plus years
8 Day Porters 1-18 plus years 2 Cust. Relation/Quality Assurance 2 plus years
QUALITY SERVICE - COMPETITIVE PRICING - LICENSED l BONDED I INSURERage 33 of 572
Age
3200 Summit Blvd.Nk-'est Palin Beach,F13341
1 6845652
'•THE CRYSTAL CLEAN TEAM Commercial Janitorial Specialists
e don't cut corners,
ICE CLEAN THE Mr' Established 1979
Section 5
ABM
New job set-up and ongoing cleaning procedures:
1. once a contract is agreed upon, the Director of operations prepares a list and purchases all equipment and
supplies required. Arrangements are made with the Area Manager to coordinate delivery and storage of the
materials.
2. The Director of operations coordinates with the Area Manager for the selection of the supervisors and staff
for the specific job.
3. Seasoned Trainers are assigned to the job to assure proper procedures are followed by any and all new staff.
4. A schedule of work procedures is created for the job and the Area Manager and job Supervisor assign work
assignments and responsibilities to the crew.
5. A schedule of other than daily assignments (i.e.: carpet cleaning, floor stripping and waxing, window cleaning,
etc.) is scheduled to be performed by separate crews specializing in these areas.
6. Every day of service, the job Supervisor and crew report in for work, orders supplies and reports any problems
or concerns on the job. If a member of the crew is ill, the supervisor notifies our office and a substitute worker is
placed.
7. A Quality Assurance Inspector is assigned to the account and visits during office hours to meet with an office
manager and perform a quality control inspection.
8. The Quality Assurance Inspector reviews the results of the inspection with the Area Manager and job
Supervisor. All concerns are addressed and corrected by the supervisor and crew. A follow-up visit by the Quality
Assurance Inspector is made to insure that the concerns were corrected.
QUALITY SERVICE - COMPETITIVE PRICING - LICENSED l BONDED I INSURERage 34 of 572
Agenda Item #2.
�` * 0urysta.lBui ld�ng Maintenance
3201)Summit Blvd.West Palm Burch,Fl 33416
Fr"I r 4 rn" 567 6845652
THE CRYSTAL CLEAN TEAM" Commercial.IaflFtQCIaj SE?2CI8fI5tS
We don't cut corners, �
WE CLEAN 7HEM!!! Established 1979
Section 6
CBM
Crustal Building Maintenance General policies:
1.CBM goes to great efforts to hire quality workers with experience in the janitorial service industry. We do a
background check on all candidates that fit our profile, which includes, dependable, English speaking, family-
oriented, responsible, experienced and dedicated people with good references. We also compensate our worker's
with some of the highest rates in the industry.
2. All workers are trained by seasoned professionals and are checked out thoroughly for the proper use of supplies
and equipment.
3. All workers are instructed on the correct conduct, dress code,honesty and working procedures expected by our
company.
4. All workers must check-in to work on a daily basis and give sufficient notice in the event of an absence. A
substitute worker is then placed on the job.
5. All workers and supervisors are responsible for securing the premises and reporting any concerns.
The job Supervisor does a final inspection of the daily work performed and checks lights out, doors locked and
alarm set.
QUALITY SERVICE - COMPETITIVE PRICING - LICENSED / BONDED / INSURE age 35 of 572
Age � • rystal Building Maintenance
3200 Surrinvit I3h•d.Rest Paltn Beach, FI 33416
561 6845652
THE CRYSTAL CLEAN TEAM Commercial Janitorial Specialists
We don't cut corners, �
WE CLEAN THEM d!d Established 1979
Section 7
Oualitv Assurance Process:
Prey IV�reger'and
S1.Qervisa'assigned
Uality persord
hired grid trai red Poor i nspectiai resits
CLality Pssuranoe Inspec#ion and Inspection resits
� oarecti on results to revi eyed vuth
Y i ns pecti ons r.Cf�erations Prea Mxwff and
.Job Slapervisa'
Reports Inspedion results
revic�ed with customer °0rrected by aeN.
and personnel 9tuation fdloau-up
form oorrpleted by
job supervisor
I I...I.........................
fable results Pooeptable resits
filed and logged diecked and approved
by Pry NanW.
Copies to al I departrrErrts!
QUALITY SERVICE - COMPETITIVE PRICING - LICENSED / BONDED / INSURE gage 36 of 572
Agenda Item #2.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 37 of 572
Agenda Item #2.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/.,"
Page 38 of 572