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Home My WebLink AboutDocumentation_Regular_Tab 05_1/8/2026 Agenda Item #5. Regular Council A-1 STAFF MEMO Meeting: Regular Council - Jan 08 2026 Staff Contact: Allyson Felsburg Department: Utilities Consider Approval of Change Order No. 1 for the WM #1 Tequesta Drive Water Main Replacement project, authorizing a twenty (20) calendar-day extension to the contract time. SUMMARY: A The Utilities Department (UD) recommends approval of Change Order No. 1 for the WM #1 Tequesta Drive Water Main Replacement project, authorizing a twenty (20) calendar-day extension to the contract time due to abnormal weather conditions, with no change to the contract price. On July 30, 2025, the Village issued a Notice to Proceed to Ferreira Construction Co., Inc. for the WM #1 Tequesta Drive Water Main Replacement project. The original contract established a Substantial Completion date of January 26, 2026, and a Final Completion date of February 25, 2026. During construction, the project encountered periods of excessive rainfall and elevated groundwater conditions that adversely impacted trenching, dewatering, and water main installation activities. Section 4.05(C) of the EJCDC General Conditions of the Construction Contract allows for an equitable adjustment to contract time when performance is delayed by unanticipated causes beyond the control of the Contractor, including abnormal weather conditions. Rainfall data from the South Florida Water Management District (SFWMD) Indiantown Road rain gauge demonstrates that the project area experienced abnormal weather during the contract period. October 2025 recorded approximately 25.27 inches of rainfall, exceeding the historical monthly average by more than 17 inches and representing more than three times the typical rainfall for that month. In addition to cumulative rainfall totals, daily rainfall records show that at least fourteen (14) weekdays during the contract period experienced rainfall events of 0.50 inches or greater. Several of these events, particularly the October 9, 2025, rainfall event exceeding 12 inches in a single weekday, resulted in prolonged site saturation, elevated groundwater levels, and excessive dewatering requirements. These conditions prevented safe and productive construction operations for multiple consecutive days following the rainfall events. The requested twenty (20) calendar-day time extension reflects both the documented rainfall events and the resulting loss of workable days due to abnormal site conditions, as allowed under the Contract. No additional compensation is requested or authorized under this change order. The full WM #1 Tequesta Drive Water Main Replacement Project Contract documents can be viewed by contacting the Utilities Department at 561-768-0459. Page 124 of 572 Agenda Item #5. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET INFORMATION: BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A FUNDING SOURCES: N/A IS THIS A PIGGYBACK: ❑ Yes ❑x N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes 0 N/A QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A COMMENTS/EXPLANATION ON SELECTIONApprove Change Order f.,i%MT mn�� =W I 1) Change Order 1-WM#1 Tequesta Dr WM Replc 2) Rainfall Comparison SFWMD IndiantownRd Page 125 of 572 Agenda Item #5. WM#1 TEQUESTA DRIVE WATERMAIN REPLACEMENT CHANGE ORDER NO, 1 DATE ISSUED: January 13, 2026 EFFECTIVE DATE: January 13, 2026 OWNER: Village of Tequesta OWNER'S PROJECT NO.: UTIL 04-23-2025/AF CONTRACTOR: Ferreira Construction Co. Inc. PURCHASE ORDER#: 25-000979 PROJECT NAME: WM #1 Tequesta Drive Water Main Replacement The Contract is modified as follows upon execution of this Change Order: Description: Contract time adjustment for rain delays. Reasons for Change Order:Additional 20 days of contract time allowable under the general and supplemental conditions of the Contract,for rain delays and excessive dewatering due to the elevated ground water table. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: Original Contract Times for Initial Milestone: Substantial Completion: January 26, 2026 $ $2,899,263.40 Ready for final payment: February 25, 2026 'R ffe se r^^„r^.,s^'from previously approved Change 'N^r^.s r^^„r^.,s^'from previously approved Change Orders No.0 to No. 0: Orders No.0 to No. 0: Substantial Completion: 0 Calendar Days $ 0 Ready for final payment: 0 Calendar Days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: January 26, 2026 $ $2,899,263.40 Ready for final payment: February 25, 2026 'R ffease r"pre-F asee this Change Order: Increase [^^^r^nc^'this Change Order: Substantial Completion: 20 Calendar Days $ 0.00 Ready for final payment: 20 Calendar Days Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: February 15, 2026 $ $2,899,263.40 Ready for final payment: March 17, 2026 This change order (with accompanying documentation) meets the requirements of the Contract Documents and execution of the change order is recommended. Holtz Consulting Engineers, Inc., Engineer Dated: 12/2/2025 By: Stephen Fowler, P.E., CGC APPROVED BY OWNER: ACCEPTED BY CONTRACTOR: B . B , Y Y. W�� Molly Young,Village of Tequesta Ferreira Construction Title: Mayor Title: Pro jeot MC1'yy' er Date: Date: Page 126 of 572 Agenda Item #5. WM#1 TEQUESTA DRIVE WATERMAIN REPLACEMENT CHANGE ORDER NO. 1 (CONTINUED) Description of Changes Change in Contract Price: Approved CO# Reason for Change OrderpEea-�c $0.00 Net Change in Total Contract Price for $0.00 Change Order No. 1 Change in Contract Time: Approved Increase/ CO# Reason for Change Order (Decrease) 1 Additional 20 calendar days for delays due to weather. +20 Net Change to Total Contract Time,Substantial Completion for 20 Calendar Days Change Order No. 1 Net Change to Total Contract Time,Final Completion for 20 Calendar Days Change Order No. 1 List of Supporting Documents Attachments: 1. General Conditions of the Contract documents outlining the allowable causes for increased Contract time Copyright°2018 National Society of Professional Engineers,American Council of Engineering Companies and American Society of Civil Engineers.All rights reserved. Page 2 of 2 Page 127 of 572 Agenda Item #5. established reference points and property monuments, and shall make no changes or relocations without the prior written approval of Owner. Contractor shall report to Engineer whenever any reference point or property monument is lost or destroyed or requires relocation because of necessary changes in grades or locations, and shall be responsible for the accurate replacement or relocation of such reference points or property monuments by professionally qualified personnel. 4.04 Progress Schedule A. Contractor shall adhere to the Progress Schedule established in accordance with Paragraph 2.05 as it may be adjusted from time to time as provided below. 1. Contractor shall submit to Engineer for acceptance (to the extent indicated in Paragraph 2.05) proposed adjustments in the Progress Schedule that will not result in changing the Contract Times. 2. Proposed adjustments in the Progress Schedule that will change the Contract Times must be submitted in accordance with the requirements of Article 11. B. Contractor shall carry on the Work and adhere to the Progress Schedule during all disputes or disagreements with Owner. No Work will be delayed or postponed pending resolution of any disputes or disagreements, or during any appeal process, except as permitted by Paragraph 16.04, or as Owner and Contractor may otherwise agree in writing. 4.05 Delays in Contractor's Progress A. If Owner, Engineer, or anyone for whom Owner is responsible, delays, disrupts, or interferes with the performance or progress of the Work, then Contractor shall be entitled to an equitable adjustment in Contract Price or Contract Times. B. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for delay, disruption, or interference caused by or within the control of Contractor. Delay, disruption, and interference attributable to and within the control of a Subcontractor or Supplier shall be deemed to be within the control of Contractor. C. If Contractor's performance or progress is delayed, disrupted, or interfered with by unanticipated causes not the fault of and beyond the control of Owner, Contractor, and those for which they are responsible, then Contractor shall be entitled to an equitable adjustment in Contract Times. Such an adjustment will be Contractor's sole and exclusive remedy for the delays, disruption, and interference described in this paragraph. Causes of delay, disruption, or interference that may give rise to an adjustment in Contract Times under this paragraph include but are not limited to the following: 1. Severe and unavoidable natural catastrophes such as fires, floods, epidemics, and earthquakes; 2. Abnormal weather conditions; 3. Acts or failures to act of third-party utility owners or other third-party entities(other than those third-party utility owners or other third-party entities performing other work at or adjacent to the Site as arranged by or under contract with Owner, as contemplated in Article 8); and 4. Acts of war or terrorism. EJCDC°C-700,Standard General Conditions of the Construction Contract. Copyright°2018 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers.All rights reserved. Page 12 of 70 Page 128 of 572 Agenda Item #5. 0 U 0 W b-/ • nro V (� �C: V N o ne c N C: 0 Q c J G n � Q) � CAA 0 > a' C ro U m C6 .O _ L -1-j C: _ > 2 0 Q 2 M 3 ,V LL L— (n � cn I aA a 0 Ln 0 Ln 0 Ln m r14 r-4 r--i r--i (sapui) jjejuie�j Page 129 of 572