The URL can be used to link to this page

Home My WebLink AboutDocumentation_Regular_Tab 06_1/8/2026 Agenda Item #6. Regular Council STAFF MEMO A-1 Meeting: Regular Council - Jan 08 2026 Staff Contact: Allyson Felsburg Department: Utilities Consider Approval of Core and Main, LLP, Addendum Extension to Purchase Water Meter Fittings and Water Line Accessories Piggybacking on Their Agreement with the City of Boynton Beach SUMMARY: A A� 9M The Utilities Department (UD) recommends approval of an addendum with Core and Main, LLP, (Core and Main), to purchase water meter fittings and water line parts/accessories for use in the water distribution and water treatment plant piping systems as needed for repairs or small projects. The agreement will piggyback on an agreement Core and Main has with the City of Boynton Beach, FL, which was completed through a competitive selection process with an invitation to bid (ITB) WH22-047. The addendum offers discounted pricing in accordance with the established rate schedule. The original contract between the City of Boynton Beach and Core and Main was executed on October 17, 2022. It was subsequently renewed in both 2023 and 2024, with the latest renewal set to expire in 2025. This additional one-year renewal will be the final renewal, and the Agreement will expire on October 16, 2026. UD maintains an inventory of parts and materials for the repair of water lines and components within the water distribution and water treatment systems. Due to the volatility of prices and supplies, as well as unknown emergent or emergency situations, it is not possible to accurately predict the amount that will be spent with Core and Main. However, the annual expenditure is typically about $50,000 or less, and we anticipate that the spend level will continue, all things considered. The full Boynton Beach piggyback agreement can be viewed by contacting the Utilities Department at 561-768-0459. Funds for the purchase of these and other parts from other vendors are typically allocated annually as follows in the General Ledger (G/L) categories of the budget: Budget Department 411 - Renewal & Replacement - Operating Expenditures/ Expense 401-411-552.601 — Meters, Valves, & Hydrants — FY26 budget = $111,000 Budget Department 243- Water Distribution Division 401-243-546.342 - Water System Maintenance — FY26 budget = $843200 Beget Department 242 —Water Treatment Division 401-242-546.342 — Water System Maintenance — FY26 budget =$200,000 Page 130 of 572 Agenda Item #6. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET INFORMATION:-.' BUDGET AMOUNT $395,200 AMOUNT AVAILABLE EXPENDITURE AMOUNT: 322,501.44 $50,000 FUNDING SOURCES: 401-411-552.601, 401- IS THIS A PIGGYBACK: 243-546.342, & 401-242-546.342 El Yes 0 N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes 0 N/A QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A COMMENTS/EXPLANATION ON SELECTIONApproval of Agreement Renewal r.TACHMENTSi9 1) Core and Main Water Accessories Renewal 2) ITB No. WH22-047 Bovton Beach and Pricing Page 131 of 572 Agenda Item #6. PARTICIPATING ADDENDUM FOR PURCHASE OF ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES ITB No. WH22-047 This Participating Addendum for Purchase of Annual Supply of Brass Fittings and Accessories ITB No. WH22-047(the "Participating Addendum")is between the Village of Tequesta (hereinafter"Buyer") and Core& Main LP (hereinafter "Supplier). This Participating Addendum will add Buyer as a Participating Entity to purchase brass fittings and accessories from Supplier pursuant to the terms of Annual Supply of Brass Fittings and Accessories ITB No. WH22-047, including its exhibits and amendments, entered into between the City of Boynton Beach and Core &Main LP on October 17, 2022 (the "Contract Agreement"). Primary Contact: The primary Buyer contact for this Participating Addendum is as follows: Contact: Allyson Felsburg Government Entity: Village of Tequesta Address: 345 Tequesta Dr City, State,Zip: Tequesta, FL 33469-0273 Phone: (561) 768-0497 Fax: Email: afelsburg@tequesta.org This Participating Addendum and the Contract Agreement(hereinafter collectively, the "Agreement")set forth the entire agreement between the parties with respect to the subject matter hereof, and supersede all previous communications, representations or agreements, whether oral or written,with respect to the subject matter hereof. The terms and conditions of the Agreement shall prevail over any inconsistent terms of Buyer's purchase order or other documents. Additional or different terms and conditions in any way altering or modifying the terms of the Agreement are expressly objected to and shall not be binding upon Supplier. No modification or alteration of the terms of the Agreement shall result by Supplier's shipment of materials following receipt of Buyer's purchase order, or other documents containing additional, conflicting or inconsistent terms. There are no terms, conditions, understandings, or agreements other than those stated in the Agreement, and all prior proposals and negotiations are merged herein. The Agreement is binding on the parties, their successors, and permitted assigns. It is understood and agreed that Buyer will place its own orders, be invoiced by the Supplier and make payments directly to the Supplier in accordance with the terms of the Agreement. It is also mutually understood and agreed that the City of Boynton Beach is not a party to any agreement entered into between Buyer and Supplier and the City of Boynton Beach shall have no obligation with respect to any such agreement. IN WITNESS WHEREOF, the parties have executed this Participating Addendum as of the date set forth below. Buyer: Village of Tequesta CORE &MAIN LP Digitally signed by Jeremy Allen JeremyA en . _Date.2025.12.16 08.45.32 05 00 -� By: By: Name: Jeremy Allen Name: l • Title: Village Manager Title: e,, &wQ�L� Date: See diqital signature Date: 2 Internal Use Only Page 132 of 572 Agendajft$@jty o Boynton Beach PROCUREMENT SEW VICES 3301 Q UANT t 31 BL VD SUITE 101 P.O. BOX 310 FAA=FdBO YNTON BEA CH, FL ORIBA { 33425 0310 TELEPHONE NO: (561) 742-6310 FAX.• (561) 742-6316 August 7,2025 Core&Main LP Benjamin.stras s erk coreandmain.c om BID NAME: "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES" BID#WH22-047 EXTENSION PERIOD: OCTOBER 17,2025 thru OCTOBER 16,2026 To whom it may concern: At the Commission meeting held on August 5,2025,the bid for"ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES" was approved for an additional year with the same terms, conditions and prices. Thank you for extending this Bid and we look forward to working with your company for an additional year. If you have any questions or concerns,please contact Michael Dauta,Division Director,Materials and Distribution, at dautam@bbfl.us. Sincerely, Division Director,Materials and Distribution AMERICA'S GAWEIVA Y TO THE GULFSTREAM Page 133 of 572 •Aenda g EXHIBIT A Boynton ch ••,"��,';-}may ; YJ /I FCN11'1 0 f` F r Y?A41.-EAT9I y r�—tom k J J` {J + 4 � } +] J` r} July a0, 2024 Core & 4 iii'L-P I 10 1 . 7"-Sti-e et • ivi' r .Reach,FL.•_3 404 :[ • M : "ANN J J LSUPPLYOF FITTINGS.AND-ACCE SSORIEW1. BAD W. -0 7 To whom it may, concern.: T lie--tibove referenced bid wi I1:expi 1 -1• - 4. •�Th bi contain' n• Ption f6r. �� r r� 1. T ll ei e fore, the it of B o ntop Beach-.would l r to renew t h . i d n :b" un d k•the ��xi fe,_r i and conditions' for are additiopal-year, W 1 prec'-•1at •• bur •uaI 14 ervic e, and if v ou agree� the.bid•wi 11 b e extended for-a �� it'onaI 'l i l iI t � 11r re Sp Onsen-the f`o.1.16 in page n malI It •to. Mi �� 1 D mta, Di i•.51 O.n it ox, Materials.--and d utain l l for'Ward t on in Lj c wol.� with Ada. If you �. i� •.-we Fj 11 toCofru'liission for approvat, If oii 's hou I d have any q Lie s,t i on s, p lease: fe el free•to ema i•1 Nfi f aut . D iv i. 1 o n I i r r-t -Mwrials and Di trlbUtiOD at dautam, �:� fu . Than'k.you. �fl iYA7",r(:.A x6*O"t1r!f+If-I I''�1 71r1l (Z 171 F tl�;I"I ePZ A Page 134 of 572 Agenda Item #6. BID-NAME: .I ••I A IL: '.'ANNUAL SUPPLY 'PIPE FITTINGS AND ACCESSORIES" on 6 act R nei a r'P erio # October 5, 2 024 THROUGH.Otto be r 4, A r i nt• between the, City-of Boyntop.Bach, and C ore & Main.LP' e ,.� I agree -to • telld the i t i n a'• Bid for Pipe.. l7ittr n • under the same -Te: rrns and. Conditions.for an add,itional year:. clo r } 2024 through Octobef 4, 202.5 -- 'N o.,.'l do•not-wl sh to.re n e w the �•g r enient. .}r r r• �' CORE & MAID I:lP /I,ae_ • A I • NATURE } M �• ,kl o ��✓� �� f KA7'K_'_M'E OF'REPRESENTATIVE TITLE (pleaseprint) DATE' 7Z. .(AREA CODE) TELEPHONE.NUMBER Page 135 of 572 Agenda Item #6. Attachment 6 - Item 1 Core& Main Fortiline Manufacturer Discount Percentage Off Cost Plus% Discount Percentage Off Cost Plus Ford 0% Market Cost Plus based on current market 0% price lists. Catalog groups: AEFGHIJ will be Market Cost Plus 11% Catalog group: AA- S70/S90 Market Cost Plus 11% only on this saddle style Catalog group: AA - 20213/20213S Market Cost Plus 11% on this saddle type only Catalog group: C - Complete yoke boxes Market Cost Plus 11%only on this saddle type Mueller 0% 0% Service Brass:45% Hymax:42% AY MCDonald 0% 0% Service Brass:51% Domestic threaded brass fittings:82% Domestic nipples:92% Merit Brass 0% Nipples and Fittings Market Cost Plus 11% DOMESTIC LEAD FREE BRASS:77% Lee Brass 0% 0% 0% Page 136 of 572 Agenda Item #6. Attachment B - Item 2 Core and Main Line Item Description Part Number Current Price Discount%from Item Cost plus percentage from Item Final Item Price 1 3/4"x 4"Brass Nipple $4.5500 N/A Market Cost Plus 11% $5.0500 2 1"Ball Valve Comp x Yoke B94-344W $93.2100 N/A Market Cost Plus 11% $103.4600 3 1"CC Ball Corp FB-1000-4 $76.1200 N/A Market Cost Plus 11% $84.4900 4 1"x 3/4"Brass Bushing $8.5500 N/A Market Cost Plus 11% $9.4900 5 3/4"Tail Pieces C91-23 $9.8700 N/A Market Cost Plus 11% $10.9600 Fortiline Line Item Description Part Number Current Price Discount%from Item Cost plus percentage from Item Final Item Price 1 3/4"x 4"Brass Nipple $128.5500 92% $10.2400 2 1"Ball Valve Comp x Yoke B94-344W $172.0400 51% $84.2900 3 1"CC Ball Corp FB-1000-4 $140.9100 51% $69.0400 4 1"x 3/4"Brass Bushing $69.2400 82% $12.4600 5 3/4"Tail Pieces C91-23 $18.2800 51% $8.9500 Core and Main Fortiline Line Item 1 $5.0500 3 $10.2400 2 2 $103.4600 2 $84.2900 3 3 $84.4900 2 $69.0400 3 4 $9.4900 3 $12.4600 2 5 $10.9600 2 $8.9500 3 Tota 1 $213.4500 2 $184.9800 3 14 16 Points Lowest 3 Second 2 Third 1 Page 137 of 572 Agenda Item #6. Attachment B - Item 3 Core and Main Fortiline Cost Plus Percentage Discount Percentage Off Core & Main would like to offer Market ARI17.000% Cost Plus 11%. This Endot HDPE 35.000%(Escalation clause up to 10%) price encompasses any non- DFW GRADE C BOXES AND LIDS 26% brass products offered by Ford Mueller A Trumbull industries 38% Y McDonald Merit or Lee as well as (but not limited to) any pipe valves fittings f NDS METER BOXES AND LIDS60.000% ire hydrants and meters offered by our c NDS CHECK VALVES40.000% ompany. Please note that all packing han NDS TRUE UNION BALL VALVES40.000% dling shipping and delivery charges to th NDS COMPRESSION FITTINGS45.000% e City of Boynton Beach are included. NDS GATE VALVES40.000% Raven meter boxes Sigma and iron and polymer lids 35% CDR meter boxes and lids tier 8-45% Cost Plus Percentage *Any item not on the list- 20% plus cost plus freight* Page 138 of 572