HomeMy WebLinkAboutDocumentation_Regular_Tab 10_1/8/2026 Agenda Item #100
Regular Council
STAFF MEMO
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Meeting: Regular Council - Jan 08 2026
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Village Manager's Standing Report
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1. The Financial Reports presented above are unadjusted and unaudited. The Village considers
revenues available if collected within 60 days of the current fiscal period. This means that there
are additional revenues and expenditures that have not been recorded to date and that will be
recorded once year-end adjustments are completed. Additionally, during the year, revenues
and expenses are recorded on a modified accrual basis (similar to a cash basis). This will
result in significant differences between our beginning balances in the enterprise funds (water,
refuse and recycling and stormwater) and the adjusted ending balances as these funds report
on a full accrual basis.
2. Property Taxes — collected at $10.8 million, which represents 79% of the budgeted amount.
Historically, 91% of ad valorem tax distribution is receipted by the end of February.
3. Sales/use taxes (18%), which include local infrastructure surtax, insurance premium, utility,
communication service and local business tax, are one/two months behind collection/reported
period, except for the Local Business Tax that are due October 1st and collected at 94%.
Insurance premium tax ($435 thousand) to be collected at the year-end as one distribution.
Sales/use taxes are on target for two month's collections.
4. Intergovernmental revenues (16%), which include municipal revenue sharing, half-cent sales
tax, and local gas tax are one month behind the collection/reported period and is on a target
for two months' collections.
5. Revenues (Budgetary comparison) recorded in the General fund represent 58% of the
budgeted amount due to the distribution nature of Ad valorem taxes collected at 79%,
representing 90% of overall General fund revenues at 12/31/2025.
6. Overall Expenditures (Budgetary comparison) in the General Fund represent 24% of
budgeted and is on target for quarter spending. Not all the expenditures recorded for the
services provided up to 12/31/25 and personnel expenditures recorded as paid not when
accrued.
7. Revenues (Prior year comparison) all funds decreased by $1 million (6%), mainly due to
land development and building permit fees collected lower than the same period of the prior
year.
8. Expenditures (Prior year comparison) all funds — aligned with the prior year.
Page 285 of 572
Agenda Item #10.
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completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
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BUDGET INFORMATION:
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONN/A
December 2025 Managers Report.ADA -
Copv of December 2025 Grant Budget Worksheet.ADA (1)
Page 286 of 572
Agenda Item #10.
December 2025 Department Reports Current Month Columnl 2024/2025 2023/2024
Building Department Current Month 2024/2025 2023/2024
Total Master Permits and subpermits Issued 113 343 965 1516
New Residential Construction Permits 1 2 7 12
Residential Remodel and additions Permits 14 95 134 79
Commercial Remodel and additions Permits 5 20 25 16
Residential Plan Reviews 95 233 878 1379
Commercial Plan Reviews 18 110 87 137
Total Inspections 326 1109 2586 4698
BTR Inspections 3 8 16 18
Trade Inspections 109 346 951 1300
Vacation Rentals Inspections 1 8 6 24
Certificates of Compliance 112 374 709 234
Certificates of Ocupancy 0 3 4
Record Requests 17 61 159 260
Permit/Code Information Requests 42 157 317 417
Meetings/Training 2 11 24 19
BCAIB-BOAF-BOATC/DBPR Meetings 1 10 20 16
LPA 0 0 3 3
Code Enforcement Current Month 2024/2025 2023/2024
Code Enforcement Inspections 17 133 277 253
Notices of Violation Issued 0 12 39 69
Code Cases Opened 24 84 155 176
-By code officer 16 74 154 54
-Reactive 8 10 11 12
Code Cases Closed 14 83 141 99
Code Cases Cleared Within 30 Days 14 33 88 71
Code Cases Scheduled for Hearing 0 10 20 12
Magistrate Meeting 0 1 6 6
Meeting With Residents Regarding Violations 45 145 515 340
Community Development Current Month 2025/2026 2024/2025 2023/2024
Land Development Applications 1 6 26 28
Ongoing Projects 12 27 122 125
EAC/PZB/VC Agenda Items 6 32 n/a n/a
Public Records Requests 5 17 50 40
Major Meetings and Conference Calls 18 38 142 109
Residents/Business Owners 15 40 147 101
DRC Meeting 0 1 3 4
Permits(New Single Family and Commercial) 2 6 27 24
Phone Calls/Emails/Walk-Ins 55 230 1085 1235
YTD Totals
Fire Current Month 2025/2026 2024/2025 2023/2024
Unit Response Data
Fire 15 50 141 38
EMS 121 352 11121 262
Special Operations 2 6 19 5
Other 7 15 63 21
Mutual Aid Given-Palm Beach County and Martin County Fire Rescue 19 51 187 42
Mutual Aid Received-Palm Beach County/Martin County Fire Rescue 15 39 143 31
COVID 0 0 0 0
Inspection Data
New Construction 1 5 16 45 8
Page 287 of 572
Agenda Item #10.
Annual Fire 25 85 391 100
New Business/New Occupation/Home Business 2 6 28 7
Re-Inspections 9 55 191 69
Food Truck/Tents 0 5 13 5
Public Relations Events Data
Community Function Hours 72 238 537 255
Training 744 21255 91590 21589
Overtime As of 12/31/2025 Actual Budget
Overtime Budget $ 156,258.00 23.16% 106.45% 100%/30.85%
YTD
Human Resources&Risk Management Current Month 2025/2026 2024/25 2023/24
Open Positions 2 6 19 16
Applications Received 40 109 746 573
Onboardings-Hires 0 4 17 30
Ofboardings-Terms 0 3 16 15
Payroll Authorizations&Evaluations 9 31 266 339
FMLA Requests 0 0 19 19
Work Comp Claims/FF Cancer Claims 2 5 18 17
Labor Relations(Grievances/Arbitrations/Negotiations etc) 1 3 37 48
Records Requests 1 4 19 31
HR Information System Adjustments 530 11948 101,220 11,666
Safety Meetings and Assessments 1 1 6 5
Auto, Property, Liability Claims 0 2 14 7
Parks and Recreation Current Month 2025/2026 2024/2025 2023/2024
Recreation Programs
All Programs 301 1028 4005
Summer Camp 0 0 1000 1200
Kids Night Out At The Rec 0 0 37 13
Gymnastics 237 711 2844 3167
Facility/Field Rentals for Tequesta Park/Constitution Park/Recreation Center Rentals
Constitution Park Pavilion Rentals 22 72 245 76
Recreation Center Facility Rentals (Include JTAA, HOA,Good Sheppard,etc.. 11 35 65
Field Reservations(#of times not estimated attendance) 15 95 200
Special Events
Food Truck 0 800 800
Tequesta Roots Festival 0 1200 1500
Holiday In The Park 600 600 1200 1200
Santa Ride 600 600 700 700
Letters to Santa/Rudolph 15 15 40 40
Bridge The Gap 0 0 0
Movie In The Park 0 0 0
Pickleball Tournment 0 0 0
Run 4 The Pies 0 1800 1800 1800
Freedom Run 0 0 0
Bunny Hop 0 500 500
Earth Day Celebration 0 0 0
Tequesta Hold 'Em 500 500
Police Current month 2025/2026 2024/2025 2023/2024
Communication Division
Officer Initiated Calls 2,718 71850 21,160 10,486
Calls for Service 275 656 21460 21647
Page 288 of 572
Agenda Item #10.
Fire Rescue 30 66 248 282
Patrol Division
Reports Filed 31 80 277 346
Arrest 7 10 42 40
Crashes Investigated 11 40 122 122
Traffic Stops 45 247 11244 11789
Citations 10 44 470 588
Warnings 14 148 808 751
E-Bike-Citations,Warning, Education 5 39
Administration
Public Records Request 52 146 516 547
Community Events
Detail/Event Hours 190 612
C.O.P. Hours 37.25 182.25
8 20
Community Services
(Helmet Fitting,Car Seat Install, Fingerprinting,CTED,Chief-For-A-Day,etc.)
Overtime Actual Budget Goal/Actual% Goal/Actual%
Operations $ 152,628.00 24.1%/21.4% 100%/85.7%
YTD Totals
Public Works Current month 2025/2026 2024/2025 2023/2024
Equipment Maintenance 4 12 53 119
Sidewalk Repairs and or Grinding 2 4 38 58
Street Signs Replaced 3 10 64 90
Road Repairs 0 3 25 29
Indoor/Outdoor lights Repaired 4 13 55 119
Street Light Outages 0 8 19 137
Work Orders 261 942 2785 5142
Standby Generator Maintenance 14 38 121 190
Fleet Maintenance-Vehicles Serviced 2 7 29 115
Surplus-Junked or Sold lems 13 24 18 69
Engineering Services 2 7 18 45
Resident Calls 13 44 91 258
Projects 7 28 147 212
Totals
Village Clerk's Office December 2025/2026 2024/2025 2023-2024
Agendas Compiled and Distributed 1 4 34 40
Minutes Completed (includes council,committees,spec meetings) 1 4 31 40
Council,Committee,and Special Meeting Hours 2.75 9.5 53 64
Orders Processed 2 6 19 21
Resolutions Processed 2 5 28 25
Ordinances Processed 1 6 11 12
Agreements Processed 17 46 107 97
Public Records Processed 26 88 377 422
Agenda/Minute Portal (iCompass)Total Monthly Visits 2452 7213 30551 25371
Agenda/Minute Portal (iCompass) Unique Monthly Visits 1025 4706 22469 18733
Public Information Officer
Social Media Post(Number of Post to all social) 50 108 498
Content Interaction (Likes,shares,comments,etc) 2254 4204 14886 410
Reach 30,028 121763
Facebook Messenger Responses(this does not include post responses) 11 14 67 61
Website:VOTBot TOTAL Queries(Artificial Intelligence Quesitons Answered) 69 199 1016 1029
Website:VOTBot Unique Users(Artificial Intelligence Quesitons Answered) 1 56 155
Page 289 of 572
Agenda Item #10.
Press Releases 0 1 3 4
CodeRed Messages Launched 4 9 48 59
Tequesta News Messages(Friday Newsletter) 4 9 44 42
Departmental/Other Project Videos/Reels 3 7 19 3
Smoke Signals 0 1 4 4
Elections
Election: Campaign Treasurer Reports/Candidate Documentation/Office Report 0 1 5 3
Election: Review Candidate Handbook 0 3 4 3
Election: Process filing/qualifying paperwork 0 3 4 2
Clerk&Public Information Officer Events&Meetings: ELECTIONS: Reminded Candidate of the reporting deadlines for the final report. RESIDENT
ACADEMY: Updated binder SOCIAL MEDIA: Resident Academy,WM holiday schedule,Workshop canceled, Holiday Toy Drive,created event for Holiday
in the Park for Parks, Meeting Highlight ASSISTANCE: Provided assistance to departments for CivicPlus(website), iCompass(agenda software)and
JustFOIA(public records software)and video production. MEETINGS/TRAINING: PARTNERSHIPS: Toy Drive.WEBMASTER: Serves as the Village's
Webmaster and makes changes and updates as necessary,trains and assists staff and other departmental employees on website usage and tasks.
Responded to and trained VOTBot(AI)online inquiries. PUBLIC INFORMATION OFFICER: Answered PIO questions for various departmental PIO liaisons
and created various PR/Marketing materials. MISC: Posted new bid,created new employee user accounts for all software utilized in Clerks office and
updated website with necessary departmental info,code inserts,noticed meetings and ordinances via the public notice portal and mailed and emailed to
residents who requested per state law. Participated in International Day ceremonies. Provided research for department heads/manager. Processed
records management disposition forms, processed oaths, proclamation,and declarations. Trained new employees/set up required software credentials:
JustFOIA,iCompass,website, DemandStar,CivicOptimize etc. Created new accounts and established workflows for new employees. Ordered office
supplies and Amazon orders for Admin and Historicals, meeting setup/breakdown. Processed daily lien reports, invoices,council mail,admin phone
support,Oaths and swearing in of new committee members and employees.
2024/25 YTD
Utilities Department-Water Distribution Current Month 2025/26 YTD FY24
Water Main Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 0 2
Service Line Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 2 4
Line Maintenance 430 627
Meter Reader Related Work Orders 0 4
Work Orders(Non Meter)/Stormwater:Catchbasins,Outfalls,Pond Mowing&Inspections,et 47 121
Employee Call Back 3 21
Meter Set/Changed Out 6 35
Utilities Department-Customer Service Current Month 2023/2024 2022/23(FY22)
Leak Adjustment Requests 3 232 (not counted)
* Utilities Billing/Customer Service dashboard in monthly report for Council
Utilities Department-Water Production Current Month 2025 YTD alendar Yr 24**YTE Calendar Yr 23**YTD
Water Production Total(million gallons(MG)) 91.758 1094.123 999.482 992.777
Maximum Day Production Demand Rate(million gallons per day(MGD)) 3.460 4.015 3.876 3.71
Average Daily Production Demand(MGD) 2.96 2.997 2.738 2.72
Monthly Rainfall 2.30 57.08 77.17 106.64
**-SFWMD water use permits(WUP)are based on a"water year"which is a calendar year;we are
permitted based on the calendar year.Our maximum permitted annual daily production is 6.3 MGD
with a total permitted quantity of 401 MG from the Surficial aquifer and 1251 MG from the upper
Floridan aquifer
Projects: see monthly Utilities Department report on Village Council agenda
Page 290 of 572
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