HomeMy WebLinkAboutDocumentation_Regular_Tab 13_1/8/2026 Agenda Item #130
Regular Council
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STAFF MEMO
Meeting: Regular Council - Jan 08 2026
Staff Contact: Allyson Felsburg Department: Utilities
Utilities Department Standing Report
_SUMMAF;�N a
Please find the Utilities Department monthly report attached.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes 0 N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes 0 N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item
XTTACHMENTS:
Utilites Update for JAN Mtq ADA
Page 301 of 572
Agenda Item #13.
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345 Tequesta Drive = 561-768-0700
Tequesta, FL 33469 www.tequesta.org
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To: The Honorable Mayor and Village Council
Through: Jeremy Allen, Village Manager
From: Allyson Felsburg, Director, Utilities Department "If
Date: January 8, 2026
Re: Utilities Department Monthly Report—January Council Meeting
The Utilities Department(UD) update is found below:
STORMWATER
• Dover Ditch—BlueTerra, LLC (not to exceed $304,289.80)
o Contractor has completed the majority of the work with only sod and installation of the manatee
barrier/debris skimmer remaining.
o Project should be finished by January, and grant reimbursement should be requested in January
from FDEP.
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This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfe 302 of 572
Agenda Item #13.
• Stormwater Plans& Map
o GIS Projects Layer was updated and presented by FTC on 9/18/2025.The next step is to enter the
projects from the existing spreadsheet into the GIS.The goal is to provide a visual representation
of all completed and planned stormwater projects, including but not limited to; pipe lining,
structure installation, and swale regrading/reclamation.
• FY26 Stormwater Pipe Lining
o Staff have compiled pricing for lining for FY26. Proposals will be brought before Council in
February/March.
• Dover Rd& Oak Ave Stormwater Structure Repair
o In FY25, a failure of a stormwater structure was discovered on the corner of Dover Rd and Oak
Ave. This was temporarily addressed in-house to avoid further damage. With new fiscal year
funding, we will permanently repair the area.
• Stormwater Pond Inlet& Outlet Inspections
o There are currently five stormwater ponds with inlets and/or outlets that are scheduled to be
inspected this year.
o Debris and sediment can limit the ability for stormwater to move throughout the system,
resulting in pooling of water and extending time for pooling to decrease after a rain event.
o Inspection includes a diver entering the pond and ensuring the pipe is clear of any debris or
sediment and is in sound condition.
o Staff have compiled pricing for inspections for FY26. Proposals will be brought before Council in
February/March.
WATER
Production Wells
• Surficial Aquifer Well#28 Design and Construction
o We are planning on bringing a proposal to drill well #28, which is in our South Florida Water
Management District (SFWMD) water use permit (WUP)
o This well is currently permitted on a VOT owned parcel across the street and railroad from the
water treatment plant.This site is not ideal as it would have to be accessed through an FEC lease.
We are exploring the possibility of repermitting the well on the water plant property. This will
depend on the water quality in this area.
o A purchase order has been issued to Florida Design Drilling to complete test well drilling on the
water plant site.They are scheduled to mobilize the third week of January.A kickoff meeting has
been scheduled for 1/8/2026 to coordinate exact location of the test well.
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Page 2 of 5 Village of Tequef?xige f 572
Agenda Item #13.
• Surficial Aquifer Well Annual Rehabilitation & Well#26 Evaluation
o Three surficial aquifer wells are programmed to be rehabbed annually
— Well#27,#23,#19 are currently planned to be rehabbed during FY26
— Operations staff have implemented a detailed wellfield testing program that will evaluate
the performance and production capability of all the wells over time, including pre and post
rehab performance. This testing will be reviewed on an ongoing basis to provide insights on
which wells should be rehabbed and the actual improvements and effectiveness of rehabs
compared to cost of the rehabs
o Well#26 was rehabilitated by AMPS in January—continue to have issues with air entrainment,
have contracted with an expert to review and provide options
— Water quality testing showed an increased presence of methane and TOC in the water.
— The recently approved piggyback contract with Florida Design Drilling will be leveraged to
provide extensive chlorination and well development to attempt to rectify the issue.
o The well 26 work and upcoming rehabs will be coordinated with JLA Geosciences to ensure we
are performing the rehab that is most appropriate to the current conditions of each well.
o Rehabs are scheduled to begin after the new year and completion of testing. Each purchase order
will come before Council for approval with the first being Well 26 which is anticipated to come to
Council in February.
Water Production Projects
• Water Treatment Improvements—One bid was received and rejected
o FDEP SRF loan agreement was executed and received by the Village on 7/1/25- $5,745,000;the
difference we recommend paying out of reserves
o Current efforts are underway to remove portions of the planned work from the scope, including
the following:
• 2 MG storage tank by-pass
• Conversion to liquid ammonium sulfate
• 16"flow meter installation
• Interstage booster pumps for the RO treatment trains
o An onsite meeting is scheduled for 1/13/2026 for programming and electrical review
coordination.The project is planned to be rebid end of January/early February.
• Filter Media Replacement(Pressurized Vessels)—Florida Design Contractors (not to exceed $869,974)
o Interior inspection of two pressure vessels shows pitting that will require welding repairs.
o There is a change order on the regular consent agenda at the January Council to account for the
additional unanticipated repairs and for the reduction in scope of work to decrease vessels to be
rehabbed from 6 vessels to 4 vessels.
• Membrane Replacement Project—H2O Innovation (not to exceed $996,104)
o Membrane delivery date 11/4/2025
o Contractor mobilized 11/17/2025
o The membranes in trains 1 and 2 were replaced (pictured below) and showed extensive signs of
damage and age.
o The new membranes have shown a decrease in feed pressure with an increase in production
quantity.This is a great sign and will result in energy savings.
Page 3 of 5 Village of TequeR09e f 572
Agenda Item #13.
o Train 3 membrane replacement is scheduled for mid-January and the Contractor should complete
the project about a month ahead of schedule.
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• Water Treatment Master Plan—developing a plan to meet the US EPA regulatory requirements by
2029 (proposed extension to 2031)
o This Master Plan will provide both short-term and long-term compliance plans,taking into
account financial and regulatory impacts.
o Data collection is underway.This includes historical customer demand data, pump performance
data, etc.
Water Distribution Projects
• WM#1 Tequesta Dr—Ferreira Construction Co. (not to exceed $2,899,263.40)
o Project estimated substantial completion is mid-February 2026
o There is a change order on the regular consent agenda at the January Council to account for rain
delays that resulted in non-workable days and increased water table requiring additional
dewatering.
o Majority of larger directional drills are completed. Remaining work includes directional drilling of
individual services and connection of new water mains to the existing system after pressure and
bacteriological clearance.
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Page 4 of 5 Village of Tequef?xige f 572
Agenda Item #13.
WM#2 Beach Rd Phase 2
o Loan agreement executed by FDEP and received on 10/21/2025
o Kick off meeting with engineer 11/19/2025
o Site walk thru completed 12/18/25
o Estimated to bid project in January
o Estimated mobilization is March 2026
• Martin County—County Line Road Bridge Replacement Project)—Accurate Drilling Systems (not to
exceed $884,503.97)
o March 2025 notice to proceed issued
o Kimley Horn &Associates (KHA) received/reviewed shop drawings from the contractor
o Martin County ROW permitting completed
o Scheduled mobilization 1/5/26
o Estimated completion 6/5/2026
Miscellaneous
• VOT PD completed a security assessment of the water treatment plant. Some areas for
improvement were identified and the UD is working to improve security of the facility, including
entrance gate replacement, fence repairs, access controls, and land clearing.
Page 5 of 5 Village of Tequef?xige f 572
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