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HomeMy WebLinkAboutDispositions Forms_04-26_2/9/2026_Clerk ....._ .._...----_ ..-- - - NO. RECORDS DISPOSITION DOCUMENT PAGE OF PAGES 1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone VILLAGE OF TEQUESTA Number) 345 Tequesta Drive Lori McWilliams, MPA, MMC, (561) 768-0443 or Tequesta, FL 33469 Mary Ann Grieser, CMC, (561) 768-0445 3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner specified below (specify only one). a. Shred at Department Level © c. Send to Storage until e. Recycle Disposition Date Met 0 b. Send to Storage for Shredding 0 d. Remove from Server © f. Other 4. SUBMITTED BY (Department Head/Senior Staff Member Only): I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the record have been fully justified, and that further retention is not required for any litigation pending or imminent. c M A Signature Name and Title (Dept. Head/Senior Staff only) Date 5. LIST OF RECORD SERIES a. b. C. d. e. g. Schedule Item Title Retention Inclusive Volume Disposition No. No. Dates in Action and Cubic Date Feet (Completed After Authorization GS1-SL 157 FEDERAL INCOME/EMPLOYMENT TAX 4 years 2008-2020 . OI �• 9�,7.(p FORMS/REPORTS 3 ADMINISTRATIVE SUPPORT RECORDS ROA 2008-2020 1 Ire 2 ADMINISTRATIVE CONVENIENCE ROA 2008-2020 RECORDS 122 ADMINISTRATOR RECORDS: AGENCY 10 anniv 2008-2015 DIRECTOR/PROGRAM MANAGER years 25 ADVERTISEMENTS: LEGAL 5 FY 2008-2020 TOTAL CUBIC FEET THIS PAGE: . 6. DISPOSAL AUTHORIZATION: Disposal for 7. DISPOSAL CERTIFICATE: The above listed records have been the above listed records is authorized. Any disposed of in the manner and on the date shown in column g. deletions or modifications are indicated. ya; Clerk's Office Signature Date Signature of Person Disposing of Records Na e/Title Date Routing: 11. Originates with Department Senior Manager, then 1 1. Originates with Department Senior Manager, then 2. Village Clerk's Office authorizes disposition, and returns to 2. Village Clerk's Office authorizes disposition and/or storage 3. Originating department to dispose and document column g, at the storage room and will contact Public Works to remove then sends i records Completed form to Village Clerk's Office for permanent 3. Clerk's Office will be responsible for final disposition of archival records at this point Form Updated-9I21t21 OR Continuation Page a. b. C. d. e. f. g. Schedule Item Title Retention Inclusive Volume Disposition No. No. Dates in Action and Cubic Date Feet (Completed After Authorization 435 FINANCIAL TRANSACTION RECORDS: 5 FY 2008-2020 DETAIL l 1 65 CONTRACTS/LEASES/AGREEMENTS: 5 FY 2008-2020 NON-CAPITAL IMPROVEMENT 17 CORRESPONDENCE AND 3 FY 2008-2022 MEMORANDA:ADMINISTRATIVE • 338 CORRESPONDENCE AND 5 fy 2008-2020 . �r MEMORANDA: PROGRAM AND POLICY DEVELOPMENT GS3 143 CAMPAIGN AND REGISTRATION 10 anniv 2008-2015 r&JVJ4�- RECORDS: yrs . 1 CAN D I DATES/CO M M ITTE ES/PARTI ES 168 ELECTION RECORDS: GENERAL, 22 months 2008-2023 SPECIAL , I 125 PRECINCT MAP REFERENCE 22 months 2008-2023 C�S3 MATERIALS • �� �'LGI TOTAL CUBIC FEET THIS PAGE: