HomeMy WebLinkAboutAgreement_General_2/12/2026_Holtz Consulting Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
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STAFF MEMO
Date: January 14, 2026
To: Jeremy Allen,Village Manager
From: Allyson Felsburg, Director, Utilities Department
Re: Consider Approval of Holtz Consulting Work Authorization for Water Utility Standards
Manual Updates for a Total Not to Exceed $19,972.50
The Village of Tequesta (VOT) Utilities Department(UD) recommends approval of a work authorization
(WA)with Holtz Consulting for Water Utility Standards Manual updates for a total not to exceed
$19,972.50.
The Village's Water Utility Standards Manual, including standard construction details and the approved
product list (APL), establishes the technical requirements for water system construction and
improvements. Portions of the current standards and APL have not been comprehensively updated in
several years. During that time, industry standards, regulatory expectations, materials, and construction
practices have evolved.
As a result, some requirements are now inconsistent with current best practices and differ from those
used by neighboring and comparable utilities.These discrepancies can create confusion during plan
review and construction, increase review times, and lead to avoidable revisions or field changes.
Modern water utilities regularly review and update their standards to reflect guidance from
organizations such as the American Water Works Association (AWWA), Florida Department of
Environmental Protection (FDEP), and accepted engineering practices. Many neighboring utilities also
maintain standardized details and product lists that emphasize consistency, constructability, and
availability of materials.
Updating the standards and approved product list will provide several tangible benefits:
- Streamlined Review Process: Clear, current, and standardized details reduce plan review
comments and resubmittals.
- Faster Project Delivery: Contractors and engineers can design and construct projects more
efficiently when requirements are aligned with commonly used materials and methods.
- Improved Customer Experience: Residents benefit from shorter project timelines, fewer delays,
and clearer expectations.
- Operational Consistency:A refined, approved product list supports standardization, simplifies
maintenance, and improves inventory management for utility operations.
- Reduced Risk: Aligning with current industry standards reduces the likelihood of construction
errors, disputes, and long-term maintenance issues.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Maintaining up-to-date utility standards is a critical component of responsible infrastructure
management.These updates will strengthen the Village's water utility program, improve service
delivery, and support continued growth while maintaining system integrity and reliability.
Holtz Consulting has a master agreement with the Village procured through the Consultant's
Competitive Negotiations Act (CCNA), FS287.055, approved October 9, 2025.The CCNA requires public
agencies to select professional service firms based on qualifications.
Please see the attached scope of services for more details.The work authorization will be funded by the
Water Fund Engineering Services account.
WATER FUND-Account 401-241-531.302—Water Admin Engineering Services
Budgeted amount: $ 143,000.00
Available amount: $ 102,586.00
Amount of this proposal: $ 19,972.50
Total Remaining: $ 82,613.50
Page 2 of 2
VILLAGE OF TEQUESTA
CONSULTING SERVICES WORK AUTHORIZATION
DATE : 12/18/25 VILLAGE RFQ.NO. : PW/UO3-10-2025/MC
WORK AUTHORIZATION NO.20 FOR CONSULTING SERVICES
PROJECT No. G/L CODE:
HOLTZ CONSULTING PROJECT NO.:
PROJECT TITLE: Village of Tequesta Water Utility Standards Manual Update
The terms used in this work authorization with initial capital letters have the meaning stated in the
2020 request for qualifications documents and the master agreement for professional services
referenced below.
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated October 10, 2025, between the Village of
Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT"), hereafter referred to as the
Agreement.
I. PROJECT DESCRIPTION
The VILLAGE water utilities department has standard details and specifications in a Water Utility
Standards Manual outlining the requirements for the construction of elements for the water system.
The VILLAGE has requested assistance updating the manual. The project will include engineering
services to review, make recommendations, and update the VILLAGE's Water Utility Standards
Manual including design guidelines, standard details, and approved product list.
II. SCOPE OF SERVICES
The following is a description of the services to be provided under this Work Authorization.
TASK 1 —UTILITY STANDARDS MANUAL REVIEW
CONSULTANT will assist the Village with reviewing and commenting on the Village's water utility
standards manual. The following tasks will be included as part of the review:
• Review and note any conflicting requirements or inconsistencies throughout the
manual.
WORK AUTHORIZATION NO.HCE-UXX-20 1 of 4
• Review and notation of any contradictions with any known State or Federal
requirements.
• Perform a comparison to other local municipal utility development standards and note
items that may be too stringent or too lenient in comparison to the others. Up to three
other local utilities will be used in the comparison. Provide recommendations for
additions or deletions to the Village's standards in doing the comparison with the other
development standards.
• Provide suggestions to make the Utility Standards Manual more user friendly.
• Provide other suggestions for additions or deletions based on CONSULTANT'S
experience with utility standards.
• This task will include one (1) meeting to review suggested updates/revisions to the
standards manual with Village staff.
TASK 2—APPROVED PRODUCT LIST UPDATES
CONSULTANT will assist the Village with reviewing and commenting on the Village's Approved
Product List which outlines manufacturers and models for various components of the water system.
The following tasks will be included as part of the review:
• Review existing approved product list components (i.e. gate valves, tapping sleeves,) and
recommend components to be added or removed from the list to improve standardization and
inventory.
• Review and recommend manufacturers and models for each of the components with the goal to
have three (3) approved manufacturers/models for each component,where possible.
• Perform a comparison to other local municipal utility approved products.
• Provide other suggestions for additions or deletions based on CONSULTANT'S experience
with utility's approved products.
• This task will include one (1) meeting with Village staff to review current and proposed
approved products.
TASK 3— STANDARD DETAIL UPDATES
CONSULTANT will update, or create as needed, each of the standard details including for
approximately 35 standard detail drawings. All work will be performed in AutoCAD and both PDF
and AutoCAD files will be provided.
TASK 4—FINAL UTILITY STANDARDS MANUAL
CONSULTANT will compile the final products from Tasks I through 3 into a single document,
complete with table of contents and appendices. The final document will be provided in Word and PDF
formats.
WORK AUTHORIZATION NO.HCE-UXX-20 2 of 4
III. DELIVERABLES
Task 1 Deliverables:
1. Redlined markups of current standards manual in PDF.
2. Minutes summarizing results of review meetings.
Task 2 Deliverables:
1. Product information for Village staff to review, as necessary.
2. Final Approved Products List in Word and PDF formats.
3. Minutes summarizing results of review meetings.
Task 3 Deliverables:
1. AutoCAD and PDF files of Standard Detail drawings.
Task 4 Deliverables:
1. Final Utility Standards Manual in Word and PDF format.
2. Two (2)bound hard copies of the final Utility Standards Manual.
IV. SCHEDULE
Upon receipt of Notice-To-Proceed the CONSULTANT will complete the services identified in this
Work Authorization within the schedule outlined in Table 1.
Table 1
Schedule
Cumulative
Time to Complete Time to
(Calendar Days) Complete
ActiviLy (Calendar Days)
1. Utility Standards Manual Review 30 days 30 days
2. Approved Product List Updates 30 days 60 days
3. Standard Detail Updates 15 days 75 days
4. Final Utility Standards Manual 15 days 90 days
WORK AUTHORIZATION NO.HCE-UXX-20 3 of 4
V. COMPENSATION AND PAYMENT
The CONSULTANT will perform the tasks as outlined in the scope of services for a lump sum of
$19,972.50 and will invoice by percent complete according to the budget summary below. Invoices
for worked performed will be submitted by CONSULTANT monthly for approval by VILLAGE.
Table 2
Budget Summary
Description Total
1. Utility Standards Manual Review $2,752.50
2. Approved Product List Updates $3,915
3. Standard Detail Updates $12,015
4. Final Utility Standards Manual $1,290
TOTAL $19,972.50
VL ASSUMPTIONS
1. VILLAGE will review all deliverables in a timely manner to help achieve the schedule
outlined above.
VIL AGREEMENT REFERENCE
The work authorized under this Work Authorization shall be performed under the terms and
conditions described within the Professional Services Agreement dated October 10, 2025, by and
between the Village of Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
HOLTZ CONSULTING VILLAGE OF TEQUESTA
Jeremy Allen pa ea202fi 01.12 1Jeremy
58 9 OS00'
By: By.
Print Name: Stephen Fowler, PE, CGC Print Name: Jeremy Allen, Village Manager
Title: Vice President Date: See Digital Signature Date
WORK AUTHORIZATION NO.HCE-UXX-20 4 of 4
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