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HomeMy WebLinkAboutAgreement_General_2/12/2026_JLA Geosciences, Inc. Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org STAFF MEMO Date: January 28, 2026 To: Jeremy Allen,Village Manager From: Allyson Felsburg, Director, Utilities Department Re: Consider Approval of JLA Geosciences, Inc. Proposal for Hydrogeologic Consulting Services for Wells 24 and 28 Water Use Permit Modifications for a Total Not to Exceed $10,000 The Village of Tequesta (VOT) Utilities Department recommends approval of a proposal from JLA Geosciences, Inc.,for technical hydrogeologic consulting services related to The Village of Tequesta (Village)wellfield water use permit, specifically the location of proposed well 28 and the withdrawal limit on well 24,for a total not to exceed $10,000.These modifications are intended to improve operational flexibility, address logistical challenges, and support the Village's ongoing efforts to manage emerging water quality regulations, including PFAS. The Village operates a surficial aquifer wellfield regulated under SFWMD Water Use Permit No. 50- 00046-W.Two key issues have been identified within the current permit: 1. Well 28 Location Constraints The current permitted location for proposed Well 28 would require coordination and potential agreements with the Florida East Coast (FEC) Railroad, as well as substantial clearing to access the property.This presents logistical challenges, potential delays, and increased complexity for implementation. 2. Well 24 Withdrawal Limitations Well 24 is currently restricted to a monthly withdrawal limit of 3 million gallons, despite recent water quality testing demonstrating that the well produces high-quality water suitable for beneficial use. To address these issues,the Utilities Department engaged JLA Geosciences to develop a proposal to evaluate permit modifications and coordinate with SFWMD. As part of this effort,JLA Geosciences will work with SFWMD on modifications to the existing water use permit, including: • Relocation of Proposed Well 28 Evaluating and pursuing relocation of Well 28 away from the currently permitted site that would require coordination with the FEC Railroad,to a Village-controlled and operationally preferable location at the Water Treatment Plant. This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 • Evaluation of Increased Utilization of Well 24 Assessing opportunities to increase withdrawals from Well 24 beyond the existing 3 million gallon per month limit, including: o Reviewing historical permit conditions o Evaluating regulatory constraints o Meeting with SFWMD to discuss potential pathways for increased withdrawals o Identifying any additional studies or monitoring that may be required Recent water quality testing indicates that PFAS levels in Well 24 are very low. Based on these results, staff believes the Village may be able to leverage Well 24's water quality to help offset PFAS concentrations in our finished treated water.This approach could be beneficial as the Village continues to manage evolving PFAS regulations,treatment requirements, and long-term compliance strategies. Please see the attached scope of services for more details.The work authorization will be funded by the Water Fund Renewal and Replacement account for Engineering Services. WATER FUND-Account 401-411-531.302-Renewal &Replacement Engineering Services Budgeted amount: $120,000.00 Available amount: $ 51,371.18 Amount of this proposal: $ 10,000.00 Total Remaining: $ 41,371.18 Page 2 of 2 JLA Geosciences, Inc. HYDROGEOLOGIC CONSULTANTS 1907 Commerce Lane,Suite 104 Jupiter,Florida 33458 (561) 746-0228 January 27, 2026 Via Electronic Delivery(email) Allyson Felsburg Utilities Director The Village of Tequesta 901 N Old Dixie Highway Tequesta, Florida 33469 RE: Proposal for Hydrogeologic Consulting Services for the Village's Surficial Aquifer Production Wells 24 and 28 SFWMD Water Use Permit Changes Dear Allyson, Per our discussion, we have generated this proposal to address and investigate changes to The Village of Tequesta's (Village) wellfield South Florida Water Management District (SFWMD) water use permit. Specifically, the Village needs to move proposed Well 28 from its proposed location west of the Florida East Coast(FEC) Railroad to a Village acceptable location on the water treatment plant. Secondly, based on water quality testing of the surficial aquifer wellfield, Well 24 has needed water quality for beneficial use but is significantly restricted in the water use permit. This proposal provides investigation and meetings with the SFWMD to relocate Well 28 and obtain what work and monitoring might be needed to increase the quantity of water that can be obtained from Well 24. If groundwater flow modeling is required by the SFWMD or a monitor well installed to monitor water levels, that work will be performed under a separate authorization from the Village. This scope of work provides a budgetary estimate of$10,000 and all work associated with this effort will be charged on a time and expense basis up to the budgeted amount. The work is expected to include as follows: 1.0 Proposed Well 28 Relocation and SFWMD Water Use Permit 50-00046-W Letter Modification 1.1 Meet with the Village and SFWMD regarding the challenges associated with the existing Well 28 proposed site and the proposed new well site at the Water Treatment Plant. 1.2 Prepare a Letter Modification to the Village's SFWMD water use permit to relocate the well. 2.0 Existing Well 24 SFWMD Water Use Permit 50-00046-W Conditions Modification 2.1 Well 24 has been found to have good water quality from the surficial aquifer and it woud be beneficial for the Village to expand the use of this well. 2.2 Review SFWMD Water Use permit history to determine the reasons for severe limitations of the withdrawals allowed from Well 24. JLA Geosciences, Inc. Proposal to Ms.Allyson Felsburg,Village of Tequesta January 27, 2026 Page 2 of 3 2.3 Evaluate options for increasing the withdrawal from Well 24 if possible. 2.4 Meet with SFWMD to discuss the water quality situation,options for allowing an increase of withdrawals from the well including, groundwater flow modeling, or site-specific testing to evaluate if adverse affects from increased pumpage are expected to occur. 2.5 Generate a report with recommendations and expected costs to implement SFWMD agreed options for increasing the withdrawals from Well 24. PROPOSED BUDGET(time and expense basis based on the attached hourly rates) $ 10,000.00 If this proposal is acceptable,work will be conducted based upon a purchase order(or comparable)issued by the Village. The proposed costs are for budgetary purposes only; all work will be conducted on a time and expense basis up to the budgeted amount in accordance with the purchase order. We are available to begin work immediately. If you have any questions please don't hesitate to call me. Sincerely, JLA Geosciences,Inc. 9� Approved By: Ji ndersen, P.G. See Digital Signature Date PV*,cipal Hydrogeologist Attachments: Schedule of JLA Geosciences Hourly Rates JLA Geosciences, Inc. Proposal to Ms.Allyson Felsburg,Village of Tequesta January 27, 2026 Page 3 of 3 JLA Geosciences, Inc. Schedule of Hourly Billing Rates Personnel/Title Rate/hour Project Manager - President $255.00 Principal Hydrogeologist $245.00 Senior Hydrogeologist III $228.00 Senior Hydrogeologist II $205.00 Senior Hydrogeologist 1 $167.00 Hydrogeologist 111 $155.00 Hydrogeologist II $140.00 Hydrogeologist 1 $132.00 Project Administration $95.00 Hydrologic Technician $95.00 Principal Modeling $255.00 Expenses Expenses Billed at 5% of Labor. Company owned or personal vehicles will be charged at the prevailing IRS allowed reimbursement rate which is currently 70 cents per mile for project related travel excluding commute between home and office. Subcontract Subcontractor and Subcontract services will be invoiced at JLA Geosciences, Inc. cost multiplied by 1.0 Other Direct Costs JLA Geosciences, Inc. owned equipment will be charged as needed on a project specified negotiated basis. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."